Job Posting: Library Fine Arts Specialist (Visual Resource Specialist)(part-time, temporary), San Francisco State University, CA

Position Summary*

Under the general direction of the Division Head for Research & Instructional Services and Special Collections, responsible for handling appropriate storage, preservation and maintenance of the art and artifact collections of the Library¿s Archives/Special Collections, de Bellis Collection, and Labor Archives, hereafter referred to as the J. Paul Leonard Library (JPLL) Fine Arts Collection. This includes unpacking and organizing art works returned from storage or moved from other locations, organizing them in `Art Storage¿ areas of the Library, creating and maintaining a proper inventory and database control of collections, overseeing the de-accessioning and removal of inventory, researching provenance, gift documents for discard/removal restrictions, and providing appropriate approval and documentation of transactions. In coordination with Special Collections staff, supports the development and installation of exhibitions in the JPLL Gallery and Special Collections Reading Room. In coordination with Art Librarian, provides support to install art works in areas of the library outside of Special Collections.

Art collections include framed and unframed works on paper, posters, paintings, ceramics, textiles, 3-dimensional sculptural objects, artifacts, and other mixed media works.

Minimum Qualifications*

Bachelor’s degree and/or equivalent training and work experience involving at least two years of related experience in a fine arts setting requiring the ability and skill in fine arts handling, storage, registration, and installation. Familiarity with the principles and practices of library cataloguing and circulation. Ability to organize a visual resources collection under general supervision. The ability to handle art objects and prepare and install art for exhibitions. Excellent oral and written communication skills. Experience using Microsoft Word, Excel, FileMaker Pro, and standard fine art preparatory tools. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations. Ability to handle multiple work priorities and be accountable for own work results.

Preferred Qualifications

Master’s degree in fine arts, museum studies, or library science with applicable courses in the fine arts or equivalent training and experience. Other formal academic degree or training or work experience in the area of fine arts collections. Knowledge of fine arts standards for handling, storage, and display. Inventory control experience. Database and digital assets management is preferred. Related curatorial, library and/or teaching experience.


More information and application:

Job Posting: Temp Archivist-Digital Assets, Sterling Publishing, Sterling NY

Sterling Publishing Co., Inc., a wholly-owned subsidiary of Barnes & Noble, is seeking a Art Temp Archivist, Digital Assets. We are seeking a creative, innovative, and passionate individual who is looking to make an impact within the department as well as the organization. We require excellent interpersonal and communication skills with the ability to thrive in a fast-paced, deadline-driven environment.Sterling Publishing is looking for a publishing professional with experience managing a large catalog of digital assets.  The Archivist will be trained in the Sterling Archives environment but must be well-versed on working with digital files and software programs such as Adobe InDesign and Quark XPress.
Key Responsibilities:

  • Archive a large catalog of Sterling Publishing’s digital assets comprised of book interior, cover, jacket, eBook, and Kit files.
  • Collect, assess, and preserve information and file assets used for various publishing projects.
  • Ensures the accessibility and reliability of the archives as a central repository for all digital assets.
  • Follow protocols for the maintenance and retrieval of files and version control in keeping with the company’s long-term strategy for digital asset preservation.
  • Assist in creating PDFs from application files for Archives, Sales & Marketing, and other purposes.
  • Documents information pertaining to Printer files, eBooks, or the Archive file locations in Title Management (TMM).

Essential Skills:

  • Advanced proficiency in Adobe CC2015 and QuarkXpress.
  • Strong knowledge of Microsoft Office suite, Adobe Acrobat Pro and Distiller, the ability to manipulate files, and proficiency on MAC and PC platforms.
  • Must be highly organized, disciplined, and have the ability to prioritize workload.
  • Highly attentive to detail and maintaining structured data.
  • Excellent interpersonal and communication skills.
  • Experience with archiving and/or digital asset management in a print/publishing environment required.
  • Knowledge of book production processes and Title Management a plus.

More information and application:

Job Posting: Digital Archival Consultant, Museum of Contemporary Art of Georgia, Atlanta

The Digital Archival Consultant will be hired for a contract period of 6 months to assess the archival collections and to create a Work Plan for Digitization for MOCA GA.  This project will include gap analysis, creation of test case products for metadata, finding aids, digitized objects, prioritization for digitization of the historical archives, some assessment of intellectual control and online permissions, and training of MOCA GA staff to carry out the Work Plan.

Specific outcomes will include:

  • Provide clear understanding of licensing and permissions for web-based digital archives.
  • Create clear, binding documents for intellectual control; reassess protocols for archive donations and permissions for scholars using the archives online.
  • Conduct gap analysis and environmental scan for the MOCA GA Historical Archives.
  • Analyze strengths, weaknesses, opportunities, and threats before the project is implemented.
  • Recommend guidelines to create digital finding aids for archival materials that can be published on the MOCA GA Website and create test case products as models for MOCA GA staff.
  • Recommend guidelines for prioritizing material to be digitized (to properly assess and preserve the objects).
  • Identify the demand for this archival information—audience identification, potential partnerships with scholars, universities, etc.
  • Provide clear understanding of best practices for archival digitization.
  • Establish protocol for the creation of metadata for digitized files and test case examples.
  • Work in tandem with the Digital Library of Georgia to properly store this information for data harvesting.
  • Create a full, scheduled Work Plan for Digitization of the MOCA GA archives.
  • Training of staff and interns on proper digitization methods.

Skills, Knowledge and Abilities:

  • Excellent organizational skills with attention to detail and accuracy
  • Ability to supervise and train staff and volunteers
  • Excellent writing, verbal and interpersonal skills
  • Ability to prioritize and work with minimum supervision
  • Experience with Project Management
  • Experience writing procedures and policies.
  • Familiarity with archival descriptive structure standards such as Dublin Core, MARC
  • Knowledge of descriptive content standards and best practices, particularly DACS.
  • Familiarity with archival technical standards and controlled vocabularies
  • Thorough knowledge of digitization best practices and standards
  • Knowledge of ANSI/NISO Technical Metadata for Still Images
  • Knowledge of digital audio/visual recording wrappers and codecs

Education and Experience:

  • Master’s degree in Library and Information Science from an ALA-accredited program required
  • 3 years of applicable work experience
  • Specialization in digitization strongly preferred
  • Undergraduate degree or knowledge of art or art history preferred
  • Museum experience desirable
  • Experience with PastPerfect or an equivalent collection’s management system is desirable

More information and application:

Job Posting: Three positions at the American Swedish Institute, Minneapolis, MN

Temporary Cataloging Assistant


As part of a comprehensive collections management project, the Cataloging Assistant will perform hands-on cataloging of the 7,000 uncatalogued library materials.


  • Undertake ongoing cataloguing and organization of the Library and Archives collection and other collections management activities.
  • Perform accurate and consistent copy cataloging and original cataloging including accurate and consistent documentation of bibliographic information and assignment of Library of Congress classification and subject headings.
  • Other responsibilities as may be assigned by supervisor.


  • Masters in Library Science from an ALA accredited institution or relevant professional experience.
  • Working knowledge of the Library of Congress systems and AACR2r standards.
  • Ability to work with computer database systems. Experience with PastPerfect preferred.
  • Demonstrated understanding of the importance behind accurate and consistent description.
  • Knowledge of Swedish language is preferred

Temporary Objects Cataloger


As part of a comprehensive collections management project, the Objects Cataloger will perform hands-on cataloging and update catalog records for 5,000 museum objects.


  • Develop accurate description of museum collection objects.
  • Create accurate photographic representations of items to incorporate into records.
  • Other responsibilities as may be assigned by supervisor.


  • Demonstrated museum object handling, registration, and cataloging skills
  • Demonstrated ability to work with computer database systems.  PastPerfect preferred.
  • At least 1 year of experience with collections photography and digital image handling.
  • Some background in Swedish language or culture desirable.


Project Librarian/Archivist


As part of a comprehensive collections management project, the Project Librarian/Archivist will provide direction to the Catalogue Team and work with the Collections Registrar to create cataloging processes and policies. The Project Librarian/Archivist will also undertake ongoing cataloguing and organization of the Library and Archives collection and other collections management activities.


The Librarian/Archivist will:

  • Perform accurate and consistent copy cataloging and original cataloging including accurate and consistent documentation of bibliographic information and assignment of Library of Congress classification and subject headings.
  • Work with the Collections Registrar to oversee and train project team and ASI volunteers.
  • Update PastPerfect database catalog and online catalog.
  • In accordance with the Collections Policies, advise on library/archives collections deaccesions.
  • Other responsibilities as may be assigned by supervisor.


  • Masters in Library Science from an ALA accredited institution or equivalent combination of education and experience in library, archives, or collections management strongly preferred.
  • 1-3 years’ experience as a working in a library or cultural heritage institution.
  • Knowledge of or experience with Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), AACR2r, and Library of Congress classification and subject headings preferred.
  • Ability to work with computer database systems. Experience with PastPerfect preferred.
  • Demonstrated ability to be well-organized and self-directed.
  • Knowledge of metadata standards required.
  • Excellent verbal, written, analytical, and problem-solving skills required.
  • Computer literacy, specifically in Windows-based database management, spreadsheets, and word processing required.
  • Proven ability to work collaboratively.
  • Some background in Swedish language desirable. 

More information and application:

Fellowship Opportunity: Hawn Gallery Curatorial Fellowship, Hamon Arts Library, Southern Methodist University, TX

The Mildred Hawn Exhibition Gallery in the Jake and Nancy Hamon Arts Library, SMU, serves a central role of community engagement in the arts. The mission of the gallery is to hold exhibitions by student and faculty members and professionals in the performing and visual arts, regionally, nationally and abroad, which center on academic areas represented in the Hamon Arts Library’s collections and the curriculum of the Meadows School of the Arts and to encourage and share critical discourse with its patron community. These exhibitions serve as a provocative and extended experience in the learning environment of Hamon and Meadows through its installations, gallery talks and Hamon blog.

Reporting to the Director of the Hamon Arts Library, the Curatorial Fellow manages all elements of the exhibitions in the Hawn Gallery and adjoining lobby area in the Hamon Arts Library. The Curatorial Fellow will develop their exhibition program in conversation with the Hawn Gallery Exhibition Committee, working closely with the Director of the Hamon Arts Library. The duties include:

  • Plan, develop, and coordinate two to three gallery exhibitions for installation during the 2016- 2017 academic term
  • Manage administrative requirements, including loan forms, shipment arrangements, installation schedules, and related matters
  • Coordinate installation and de-installation of exhibitions, program events, activities, gallery talks, and Hamon Blog posts related to the exhibitions
  • Develop strategies to expand and promote audience engagement among artists, students, faculty, and library staff at SMU and in the Dallas community
  • Develop marketing materials for exhibitions and related events, including press releases and publicity kits, blog posts, and contributions to social media
  • Participate in archiving exhibitions, in coordination with library staff

Education and Experience:

  • Master’s degree in Art History, Curatorial Studies, or Museum Studies (required)
  • Experience mounting exhibitions and handling works of art in a gallery or museum (required)
  • Educational background in Contemporary art is preferred
  • Experience working in a library environment is a plus


Job Posting: Temporary Librarian, The Costume Institute, Metropolitan Museum of Art

POSITION TITLE: Temporary Librarian
DEPARTMENT: The Costume Institute and Watson Library
REPORTS TO: Associate Chief Librarian, Watson Library
EMPLOYEE CLASSIFICATION: Part time, 4 days a week / 28 hours total per week
EFFECTIVE DATES: February 1, 2016-September 15, 2016

The Temporary Librarian will perform a variety of public and technical services functions in the Irene Lewisohn Costume Reference Library for six months while the librarian is on maternity leave. Working in close coordination with Watson staff, this position will provide public service for the Costume Institute Library’s varied clientele including department staff and visiting researchers, mediating access to the collection. Other tasks include selecting new materials, prepare periodicals for binding, assist with the processing backlogs of un-cataloged material and digitization projects.

● Maintains collection, including paging, re-shelving, and shifting material when necessary
● Manages appointments of outside researchers and the retrieval of library material for them
● Respond to reference questions via email
● Assists researchers with locating materials, access to files, scanning, and related services
● Ensures the accurate and efficient circulation of library material
● Assists with ongoing digitization projects (i.e., scanning fashion sketches and ephemera)
● Assists with the ordering new books or exhibition-related materials, and keeping track of periodicals subscriptions
● Receives incoming periodicals
● Prepares bindery shipments
● Sends out publication exchange program catalogs
● Assists with ongoing archive and backlog projects
● Performs database maintenance in Millennium when needed
● Other related duties

Experience and Skills:
● Library experience required
● Excellent, flexible, and responsive customer service experience required
● Excellent and professional interpersonal skills required, in order to maintain collaborative relationships with Costume Institute staff and staff throughout the Museum
● Experience handling multiple complex tasks, managing deadlines, and successfully coordinating or producing time-sensitive materials required
● Ability to do detailed work accurately and to work effectively as part of a team required
● Ability to communicate effectively both orally and in writing required
● Ability to lift 40 pounds and climb tall ladders
● Experience using an integrated library automation system required; Millennium preferred
● Experience working with archival material
● Digitization project experience

Knowledge and Education:
● Master’s degree in Library Science required
● Knowledge of PCs and Windows and ability to work in a networked environment required
● Knowledge of one or more library standards, e.g., MARC21, RDA, Archivist’s Toolkit required
● Strong knowledge in historical and contemporary costume and fashion

Review of applications will begin immediately and continue until the position is filled. Applicants should submit a cover letter indicating how they satisfy the requirements above, a resume, and the names of three references to the following e-mail address: with “Temporary Librarian, The Costume Institute” in the subject line.

More information:

Job Posting: Temporary Visual Resources Specialist, Occidental College, Los Angeles CA

Essential Functions

  • Works directly with arts and humanities faculty to realize college and departmental learning goals.
  • Consults with faculty in the arts and humanities to develop and deliver a suite of services that support the integration of information resources and technology in their teaching and research, with special emphasis on visual resources and the digital humanities.
  • Curates relevant digital content.
  • Delivers group instruction and/or consults individually with students regarding research methods and scholarly practices across the arts and humanities, in addition to addressing issues of media and visual fluency.
  • Supervises student workers.
  • May oversee or participate in a range of relevant departmental projects.


  • Master’s degree in Library and Information Science or Arts and Humanities field; Ph.D. welcome.
  • Demonstrated expertise in visual resource curation and a working knowledge of various practices and technologies associated with the digital humanities.
  • Experience with library instruction and/or teaching undergraduates
  • Demonstrated experience with a variety of software tools and technologies used across the arts and humanities.
  • Demonstrated ability to work and communicate effectively and creatively as a team member or independently.

To apply, please submit a resume and cover letter to:

More information:

Job Posting: Collections Manager/Librarian, The Center for Book Arts, NYC

Part-time Temporary $20 per hour, 15-20 hours a week

The Center for Book Arts seeks a collections specialist or librarian to oversee the ongoing documentation and management of the Center’s permanent collections, including the Reference Library, Fine Arts Collections, and Archives. This is a temporary part-time grant-funded position with possibility for growth to permanent.


  • Document and catalogue works (primarily reference materials and fine art works including artist books, art objects, limited editions) in the Center’s collections
  • Supervise cataloguing interns, collections photography, and rehousing volunteers, including recruiting and training Respond to collections related inquiries from the public and from the Center’s artist community
  • Work with the Executive Director/Curator to organize the Permanent Collections Spotlight exhibitions
  • Help to create and institute internal circulation procedures for the Reference Library Conduct other collections-related research and administration as needed Assist with the arrangement of traveling exhibitions
  • Oversee loans of items from the Permanent Collection to other institutions
  • Conduct, at times, group tours of the Center Qualifications

Required education: MLS or arts/museum collection management degree or certificate

  • Prior experience working in a museum, library, or archives context
  • Experience in cataloguing and/or special collections management strongly preferred
  • Experience in the physical handling or housing of rare books or works on paper
  • Ability to carry, move, and pack heavier artworks if necessary
  • High comfort level with computers and other technology
  • Proficient with Microsoft Excel Experience with Photoshop and scanners
  • Experience with Collective Access or other database system required
  • Comfortable multitasking in an open office and lively studio/gallery environment
  • Proactive and self-motivated Interest in bookbinding, letterpress printing, history of the book, and other book arts a plus

About the Center for Book Arts

The Center for Book Arts promotes active explorations of both contemporary and traditional artistic practices related to the book as an art object. Founded in 1974, the Center for Book Arts is unique among art organizations in New York as the only venue at which visitors can view exhibitions of contemporary book arts in the context of an active studio. The Center has produced over 300 exhibitions, involving more than 10,000 artists. The Center offers an extensive selection of 150 classes & workshops annually, along with lectures, readings, and other public programs.

Application Instructions / Public Contact Information

Applications are due PREFERABLY by January 19, 2016 To Apply: Send cover letter, and resume via email: with the subject matter “Collections Manager”

More information and application:

Job Posting: Research Manager/Archivist, Artspace, New Haven, CT

Artspace, Inc, New Haven’s leading contemporary arts organization, seeks a temporary, part time 2.5 year Research Manager/Archivist to assist in the organizing of its 30 years of archives, as part of its 30th year anniversary campaign.

For thirty years, Artspace has been at the forefront of New Haven’s contemporary art scene, taking risks on behalf of local artists to advance their careers while also quickening the pulse of our community. Touchstone programs like our Summer Apprenticeship for New Haven Public School students, our City-Wide Open Studios festival, and our Flatfile Collection which brings needed attention to exceptional works on paper, together provide artists with unparalleled access to audiences, space, resources, and to one another.

Job Description:
In 2016/2017, Artspace will celebrate its 30th anniversary with an 18-month series of exhibitions, programs, and a fundraising campaign to achieve sustainable excellence entitled “Three Decades of Change”. Reporting to the Curator, the Project Research Manager/Archivist will work collaboratively with other staff to coordinate assessment, description, and organization of all paper and digital assets, as well as migration of digital assets, in keeping with best practices for libraries and archives. The Manager/Archivist will work with a range of content currently in Artspace’s on-site archive, including paper records, printed materials, images, VHS and digital videotapes, audio recordings, and electronic files relating to the Artspace’s history, exhibitions, programs, and administration. The Manager/Archivist will be expected to organize this information for ease of research use and oversee digitization as needed for user-friendly online presence. Work on Artspace’s online presence will require the assignment of associated search tags and metadata.

During the 30th Anniversary, Artspace anticipates receiving some additions to the in-house archive from artists, audience members, and supporters who have materials they wish to donate or share via digitization. The Manager/Archivist [may be called on to arrange transport or receipt of these materials and] will prepare the materials to be integrated into the existing archive.

The overall goal of this position is to organize the entirety of Artspace’s records and archive to provide ease of direct access for Artspace staff, scholars, artists, and a wider public. Because some records may need to be classified as “active records”, some knowledge of records management practice will be helpful.

Some of the materials will need to be scanned for an online and/or print publication. The Manager/Archivist may also have the opportunity to organize small exhibitions of ephemera drawn from the archive.

Demonstrated experience in archival management, processing, and description; MLIS degree (with art history or studio art experience preferred); fluency in archival standards; knowledge of art history and contemporary American art; preservation awareness; understanding the function and processes of both libraries and archives; good communication skills; familiarity with records management practices, e.g., descriptive standards such as EAD, MARC, and DACS, and collection management tools such as ArchivesSpace preferred. Mac and Photoshop Proficient. Ability to lift boxes weighing up to 50 pounds, on a regular basis.

This position requires attention to detail, strong organizational, communication, writing, and interpersonal skills. Applicant must be able to show personal initiative as well as be able to work collaboratively as a member of a team and must enjoy working in an informal, creative and fast-paced environment. The position must support the mission of Artspace and its commitment to diversity of its constituency in all areas—experience and training, culture, profession, age, socioeconomic background, race, gender, etc.

Artspace is an equal opportunity employer. Artspace is committed to working to address inequities in the representation of artists. In line with this lens, it is our policy to actively seek a diverse pool of candidates, from a variety of backgrounds, who are committed to the mission and vision of Artspace.

Project Salary commensurate with experience. Location is at Artspace New Haven

To Apply: Send cover letter including specific experience, resume, copies or links to 2-3 short writing samples, names and phone numbers of three client or institutional references in a Zip file to: and write Archivist Search in the subject line. No phone calls please.

Opening date: October 26, 2015
Deadline to submit application: November 30, 2015
Decision announced: December 30, 2015
Projected start date: February 1, 2016
Project end date: April 2018.

Job Posting: Temporary, Part-time Research & Instruction Librarian, Lewis & Clark, Portland OR

This is a temporary, 30 hours per week assignment, anticipated to last from January 4, 2016 to May 6, 2016.

The Research and Instruction Librarian assists students and faculty with research, including providing reference service, research consultations, and related services. He or she teaches course-integrated classes on using library resources for a variety of departments, courses, and programs. Participates in collection development for academic departments and programs, participates in library committee work and special projects, evaluates and maintains sections of the library web site as assigned.

Lewis & Clark College is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex or age. Questions regarding Title IX may be referred to the Title IX Coordinator or OCR.


  • Master’s degree in Library and Information Science
  • At least one year of public services experience in an academic library or similar organization.


  • At least two years of library instruction experience in an academic setting
  • At least two years of reference experience in an academic library
  • Educational background or interest in the Fine and Performing Arts (Art, Art History, Music, Theatre)

More information and application: