Tag Archives: student jobs

Student Job Post: Archives Assistant & Researcher, Toronto Dance Theatre


This is a Canada Summer Jobs position, with the requisite eligibility, and the deadline for applications is May 20th.

Toronto Dance Theatre (TDT) is looking for a full-time, summer Archival Assistant and Researcher to provide research support in advance of TDT’s 50th Anniversary season in 2017-18. The majority of the work will take place at 80 Winchester Street in Cabbagetown, with some research required at the company’s archive, held at York University.

The Archival Assistant and Researcher will report to the Managing Director of TDT and will be responsible for:

* Digitizing and cataloguing photos, posters, programs and DVDs from TDT’s archive;
* Connecting with TDT alumnae (i.e. former company dancers) to collect stories that will become part of an online exhibit throughout the 50th anniversary season;
* Documenting all records to be sent to our archive, held at York University.


To be eligible for the position, the candidate must be under 30 years-old and returning to school this September, 2016.

The position is a perfect learning opportunity for a student enrolled in a Library and Information Studies, Arts Management, Museum or Media Studies, or Collection Management post-secondary program.


$15/hour + all statutory deductions

Student Jobs Post: Oral History Archivist, and Social and Digital Media Specialist, University of Toronto


The LGBTQ Oral History Digital Collaboratory is the largest LGBTQ oral history project in North American history, connecting over 200 life stories with new methodologies in digital history, collaborative research, and archival practice. This team-based project is organized as a “collaboratory” –a cooperative laboratory–through which team members will come together to share work, ideas, and new knowledge concerning the creation of LGBTQ oral histories in the digital age.

The collaboratory is seeking two work-study students from any U of T campus to assist with research and programming during the summer 2016 academic term. We are seeking candidates with interests in LGBTQ studies and history, archival studies, and digital history. While some familiarity with these fields is requested, applicants will receive training in archival processing and cataloging as well as digital humanities practices, which may include training on content management systems such as Drupal or Islandora. Work will take place during the week (Monday – Friday) and will occur at the St. George Campus and the Canadian Lesbian and Gay Archives in downtown Toronto.

We are especially seeking someone interested in digitizing audio cassette tapes of existing oral histories. Training, equipment, and supervision will be provided.

We are seeking two positions: 1) Oral History Archivist, who will work with the PI and the Project’s Digital Librarian to edit oral history interviews and ingest digital objects into the CLGA’s collections management system in partnership with U of T Libraries; and 2) Social and Digital Media Specialist, who will blog about the Collaboratory’s activities; produce podcasts from the completed oral histories; and develop Omeka exhibits for the CLGA and Collaboratory websites. Training will be provided for both positions; depending on who is hired, we may rearrange the responsibilities.
Experience preferred but not required.


To be elligible, applicants must be currently registers U of T undergraduate and graduate students (domestic or international) studying a minimum 40% course load
(i.e., registered in at least 1.0 credits) continuously from May – August. For Undergraduate students that means one 0.5 F course between May-June and one 0.5 S course between July-August; OR 1 Y course from May to August. Graduate Students must be registered in at least 40% of a full course load from May to August. If your ROSI registration indicates a “PT” status, you need to ask your department to confirm the percentage.


Rate of pay will be topped-up to $15/hr for 90 hours of work between May 9th and August 5th.

To apply: 1) send cover letter, resume, and unofficial ROSI transcript to Elspeth.brown@utoronto.caand Nicholas.matte@utoronto.ca as soon as possible (no later than 9 May 2016; hiring will take place as soon as a suitable candidate is found).

Student Job Post: Library Technician, Dundas Valley School of Art, Dundas, Ontario


Library Technician (Summer Experience Program, 2016)

The Dundas Valley School of Art requires a Library Studies Student to undertake a review and re-cataloguing of the School’s library and archival holdings. These materials include books, journals, DVDs, photographs, legal and financial documents and other forms of historical records. The position would provide services to work to transfer all holdings to a Dewey-based catalogue system, along with a resource inventory and deaccessioning process.

This nine week position is funded through the Ministry of Tourism, Culture and Sport and the Ministry of Government and Consumer Services.

Specific Duties
The Library Technician will be required to:
-Undertake a full inventory of the School’s library, including a full cross-referencing of the library database
-Identify any missing or lost books, journals, DVDs
-Complete a condition report on all library holdings (physical condition, suitability of materials, whether the materials are out-of-date)
-Revise all library coding/labelling to comply with the standards of the Dewey Decimal System to ensure universal searchability.
-Re-shelve library inventory to comply with the Dewey Decimal System
-Review all donations for books to be accessioned into the DVSA Library collection (new or replacement)
-Accession new additions to the collection
-Revise the database to include all new accessions
-Identify and price all donations that can be sold to students
-Review and recommend online web-based tool for users
-Train staff and library volunteers in all new processes, systems, and software

-Identify all resources that are in storage that are a part of the DVSA Archives
-Determine a Retention policy for materials including procedures for accessioning materials to be retained
-Establish an Access-based database for all materials
-Identify all records that should be deaccessioned/demolished
-Confer with Dundas Museum and Archives re: donation of any de-accessioned materials they may wish to accession and oversee the transfer of such resources
-Contract third party vendor for document shredding
-Oversee destruction of out-of-date or non-essential historic documents
-Train staff and library volunteers in all new processes, systems, and software

Through the range of projects involved in updating the DVSA library and archival holdings, including the development of processes and procedures, the student will shift from theoretical understanding of library services to a fully practical working knowledge.

This will include:
-Project planning and management
-Record and holdings inventory
-Database management and updates
-Condition reporting on a range of materials: books, journals, magazines, photographs, DVDs, etc.
-Compliance requirements of transferring to the Dewey System from a fully non-compliant inventory of approximately 4000 books
-Valuation processes re: library materials
-Transfer of in-house database to an online resource
-De-accessioning processes and procedures including legal, ethical and financial implications of removing materials from the collection
-Best practices in knowledge transfer through the planning, development and delivery of library training to staff and volunteers.


Applicants should be currently registered in an Library/Information Sciences program, returning to continue their education in Fall of 2016.



Interested applicants should submit a resume and cover letter to info@dvsa.ca with Library Technician in the subject field. Applications should be received by 11:59 p.m. on May 8th to be considered.

Job Posts in Canada: Young Canada Works edition (part 2)

Quick reminder that you can find all the YCW jobs across Canada here:


Public Art Collections Assistant, Burnaby Art Gallery, BC


Reporting to the Assistant Curator, the Public Art Collections Assistant will assist the Burnaby Art Gallery in its ongoing inventory of public art, focusing on the interpretation and maintenance of public art objects. These duties will include: collecting data on objects; conducting research; entering research information into the CSTextWorks database; performing site maintenance visits to local public artworks; and developing strategies for the interpretation of works (such as mapping, apps, booklets, etc). The candidate will perform other gallery duties as necessary including collections research and other exhibition-related tasks.
This is an auxiliary position, with an hourly wage of $22.72, plus 12% in lieu of benefits.
The schedule for this position is 30 hours per week.
The position runs from June 6, 2016 to September 2, 2016, with some flexibility.

Archives Assistant, Vancouver Art Gallery Association


The Vancouver Art Gallery is seeking a post-secondary student currently enrolled in a full-time archival studies program for a temporary summer position in the Gallery Archives. This is a unique opportunity to participate in an important cultural heritage archive project.The Gallery is in the process of arranging and describing its archival collections. Working with the Chief Librarian and learning about curatorial practice and exhibition record keeping, the student will arrange and create descriptions for exhibition records and make this documentation of the Gallery’s history of activity accessible online through the MemoryBC portal.

Curatorial Assistant, 221A Artist-Run Centre, Vancouver


The Curatorial Assistant is a 16-week position responsible for supporting the planning, communications, preparation/installation, monitoring and documentation for two public exhibitions and two performances for the duration of the position.

Collections Care Assistant, Art Gallery of Ontario, Toronto


Our ideal candidate has completed a university undergraduate degree and is enrolled in or has recently completed a graduate program in collections management or conservation and has a strong background in preventive conservation, and a demonstrated aptitude for research. Familiarity with standard office software and general familiarity with databases is required.

Digital Special Collections Assistant, Art Gallery of Ontario, Toronto


Our ideal candidate has completed a university undergraduate degree, has completed at least the first year of a graduate studies program in archival science; and has a demonstrated aptitude for fine-motor work through experience with crafts or similar activities. Familiarity with standard office software and general familiarity with databases and website content management is required.

Curatorial Assistant, Grenfell Campus Art Gallery, Corner Brook, NL


Grenfell Campus Art Gallery is Western Newfoundland’s public art gallery, supporting the Visual Arts Program of Memorial University, local public schools and the community of Corner Brook and the region. The gallery is an interpretive educational gallery dedicated to the research, interpretation and exhibition of contemporary and historical art relevant to regional, national and international interests. We also maintain an active program of collection and conservation of art. The successful candidate will be responsible for updating the collections database; the ongoing digitization and documentation of the collection; exhibition strikes and installations; exhibition development; working with youth; and the daily operation of the gallery. The successful candidate will have training in the visual arts and literacy in database, word-processing and spreadsheet software, an interest in art and gallery operations, strong verbal, written and interpersonal skills, and experience working with youth. Hourly wage: $19.20.

Job Posts in Canada: Young Canada Works edition

As usual, this year’s collection of YCW jobs’ salaries are on the underwhelming side, and the general restrictions apply: you must be a returning full-time student, or, in some cases, a recent graduate of a university degree. But they’re good experience for those without any, and can often be supplemented with other work for the remainder of the summer. There are also a few jobs from the provincial-equivalent programs, such as the Summer Experience Program in Ontario.

Program Assistant, Orillia Museum of Arts and History, Ontario


and Curatorial Assistant, Orillia Museum of Arts and History, Ontario

Length of position: 12 weeks
Hours/Week: 40 hrs/week hourly: $11.25/hr

Exhibition and Digitization Assistant, Niagara Historical Society & Museum, Niagara-on-the-Lake, Ontario


Duration: May 29, 2016 – August 27, 2016 (13 weeks)
Wage: $13.50/hour 35 hours per week
Job Purpose: The Exhibition & Digitization Assistant will develop new exhibits for the Museum’s upper gallery and assist with the digitization of the Museum’s archival collection.

Digitization Technician, Ireland House Museum, Burlington, Ontario


The Museums of Burlington are currently hiring a Digitization Technician to join the Curatorial team. The Digitization Technician’s primary duties will be to inventory, digitize, re-house and input artifact information into the collection management database.

$14.95/hour, 35 hours/week, 12 weeks

Collections Information Digitization Assistant (Summer Experience Program eligibility), Art Gallery of Ontario, Toronto


This is a temporary full-time position (Monday to Friday), working up to 35 hours per week for approximately 6 weeks. $11.25/hour.

To be eligible, candidates must be students currently enrolled in a secondary or post-secondary institution and have reached the age of 15 and not yet reached the age of 25 upon commencement of employment (or up to 29 years for persons with a disability). Please note that the AGO may ask for a proof of Age and/or Student Enrollment upon a conditional offer of employment. Students must also be a resident of Ontario at the time of employment and be eligible to work in Canada.

Jobs: Summer student jobs with the Halton Region Municipality, Milton, ON

I’m assuming these are Young Canada Works jobs, though I don’t see it explicitly stated. Regardless, it’s about that time again for summer jobs in cultural heritage:

Exhibit Technician Summer Student


To work with the Museum team to develop exhibits. This position will work with the Museum on the design and fabrication of exhibit elements. The Exhibit Technician will also assist the Museum team with other curatorial tasks, including collections management, exhibit planning and preventive conservation.

Community and Outreach Programmer Summer Student


To work with the Education and Community Coordinator in the planning and development of community and outreach programs to take to local events and festivals. This position will be responsible for travel throughout the region to deliver programming and will also assist with the delivery of onsite programs such as school groups and the museum’s summer camp program. As part of the programming department this position will work closely with the School and Camp Programmer and Public Programmer.

Collections Technician Summer Student


To work with the Assistant Curator/Collections Coordinator to develop a plan and begin re-housing objects within the museum’s collections storage areas. This position will also work closely with the Digitization Technician Summer Student to ensure that re-housed collections are catalogued and tracked in the collections database. The Collections Technician will assist with other curatorial tasks, including collections management and exhibit development.

Digitization Technician Summer Student


To work with the Assistant Curator/Collections Coordinator to digitize the Museum’s photograph and archival collections. This position will be responsible for maintaining metadata standards for digitized materials and will assist in improving the data within the Museum’s PastPerfect database. This position will also work closely with the Collections Technician Summer Student to ensure that collections are catalogued and tracked in the collections database. The Digitization Technician will also assist with other curatorial tasks, including collections management and exhibit development.

Job Posts in Canada: Young Canada Works edition

Consider this the first part in a yearly multi-part series.

Collections Assistant, Old Log Church Museum, Whitehorse, YK


The collections assistant will serve as an integral part of the Old Log Church Museum team. They will assist the executive director in a number of collections related tasks throughout the summer including environmental monitoring, integrated pest management, photographing museum objects, cataloguing, research, and record management. In addition they will serve as frontline staff responsible for delivering an excellent customer service experience. They will work with the Heritage Interpreter and Museum Attendant to greet visitors, orient them to the museum and conduct tours of the exhibit area.

Curatorial/Managerial Assistant, Sturgis Museum, Sturgis, SK


Assist the Curator/Manager in a number of daily operational tasks and other planned programming activities and events for the 2015 operating season.

Museum Assistant, Bulkley Valley Museum, Smithers, BC


Museum Assistant: artifact cataloguing, artifact conservation, updating database records, research and content development for museum exhibits, development of educational programming materials and activities, provide guided tours and interpretation to visitors, assist with daily administrative operations such as social media, gift shop, etc., assist with special events or fundraisers.

various student jobs, including Collection Assistant, Registration Assistant, and Development Assistant, Art Gallery of Ontario, Toronto


Under the direction of the Manager, Collection Information & Resources and key staff, the Collection Information & Resources Assistant will provide key support for a digital access project. The successful candidate will gain experience digitizing and preserving primary collection documents and will be trained and work directly in TMS, The Museum Systems, the AGO’s collection management system.


The Art Gallery of Ontario seeks a Registration Assistant who will provide support for the Registration function by coordinating the archiving of exhibition, loan, and acquisition files. The position will be involved with the organizing and arranging of file and documenting and liaising with AGO Archivist for transfer to the AGO Archives.


The Art Gallery of Ontario seeks a Development Assistant to support the AGO’s Development Department launch the first phase of a donor and fundraising digital archive initiative. Working with the development team under the supervision of a Manager, the Assistant will play a key role in the initiation of this project and would participate in developing the criteria and guidelines for digitization and archival activity. In addition, the Assistant will also implement the archiving of the first pool of donor records according to the newly formed criteria and guidelines.

various student jobs including Library & Archives; Museum; Education, Interpretation & Public Programming Assistants, Aanischaaukamikw Cree Cultural Institute, Ouje Bougoumou, QC


We are seeking an enthusiastic Library & Archives Assistant to work alongside our Librarian and Archivists for 8 weeks, starting 2 July 2015 and finishing 27 August 2015, to help maintain ACCI’s standards according to our policies and procedures. The Library and Archives Assistant is a full-time, temporary position that reports to the Coordinator of Collections & Exhibitions. Their daily tasks are supervised by the Librarian and the Archivist. This position will assist with basic library and archive projects. The language of work is English. French is an asset. Any Cree language abilities are an asset but not required. Students from one of the 9 Cree communities of the Cree Nation are highly encouraged to apply. ACCI will try to assist with accommodation arrangements if required.


We are seeking an enthusiastic Museum Assistant to work alongside our Registrar, Conservator and Collections Officer for 8 weeks, starting 2 July 2015 and finishing 27 August 2015, to help maintain ACCI’s standards according to our policies and procedures. The Museum Assistant is a full-time, temporary position that reports to the Coordinator of Collections & Exhibitions. Their daily tasks are supervised by the Registrar, Conservator and Collections Officer. This position will assist with basic museum object collection management projects.


Animator/Interpreter assistants will assist with education programming, special events, tours, and any other duties, or tasks required.

And, not YCW, but also a summer job that’s fairly underpaid:

Summer Curator, Hart House Library, University of Toronto


Job Postings: Student Jobs at the University of Toronto

Graduate Student Assistant in Visual Resource Library


Description and duties:

The graduate student will help to digitize teaching, research and archival collections for FADIS and other image resource collections at the University of Toronto. This position will involve skills and knowledge about the visual arts and an interest in in archives or museums. An interest in cataloguing is important.


This position will involve skills and knowledge about the visual arts, archives or museums. An understanding of archival inventories and/or museum collections would be helpful. Knowledge of basic computer programs, as well as, photoshop for editing images is required.

Candidates must be eligible for the work study program.


$18.00 per hour for a maximum of 120 hours; starting October 2014 through to April 2015; flexible work hours can be arranged.

Archives Assistant


Description and duties:

Sexual Representation Collection, Mark S. Bonham Centre for Sexual Diversity Studies

The Sexual Representation Collection at the Mark S. Bonham Centre for Sexual Diversity Studies is looking to hire an archival assistant for a work study position. The student will work on a team to complete a variety of listing and housing projects as well as aid in hosting researcher hours and contributing to other projects through the year as needed. Please forward cover letter, resume and a copy of unofficial transcript to curator nicholas.matte@utoronto.ca


The ideal candidate will be interested in sexuality and general archives management, as well as have some experience working in archives, especially archival listing and housing.


This is a work study contract position for 180 hours between hire date and February 27, 2015. No more than 12hr/week, $11/hour, 4% vacation pay.

Job Posting: Archives Assistant (Young Canada Works), Canadian Centre for Architecture, Montreal

The Canadian Centre for Architecture is looking for one archives assistant under a Young Canada Works contract for 25 weeks. (The job posts are always in French, but they hire Anglophones, depending on the nature of the materials.)


 Identification de l’emploi

Titre de l’emploi :  Assistant aux archives (emploi JCT)

Division :      Collection

Supérieur immédiat : Directeur associé, Collection

Statut :        Temporaire à temps complet (35hrs/semaine; 18$/h)

Durée :         16 à 21 semaines – de septembre à mars 2015 (selon la subvention)

Sommaire de l’emploi

Fondé en 1979, le Centre Canadien d’Architecture (CCA) est un centre de recherche international et un musée créé avec la conviction que l’architecture est d’intérêt public. Il a pour mission de sensibiliser le public au rôle de l’architecture dans la société, de promouvoir la recherche dans ce domaine, et de stimuler l’innovation dans la pratique du design. Le CCA possède l’une des riches collections et comprend des publications, des revues, des fonds d’archives, dessins, plans, maquettes, gravures et photographies. Amorcée il y a 50 ans par Phyllis Lambert, cette collection est une pierre angulaire de l’institution. Aujourd’hui la collection du CCA compte des œuvres datant de la Renaissance à nos jours qui révèlent la richesse de l’histoire et de la culture architecturale dans le monde entier. Des chercheurs du monde entier viennent chaque année poursuivre leur recherche au CCA grâce à la richesse de cette collection.

Le stage consistera à fournir un accès intellectuel aux archives d’Arthur Erickson- un des architectes du Canada le plus important du siècle passé- et plus spécifiquement sur la récente arrivée de documents d’archives dont la description détaillée est manquante. Les travaux seront effectués dans une des bases de données du CCA, The Museum System (TMS), et donneront lieu à la création d’un instrument de recherche qui pourra être diffusé sur le Web. Le projet prévoit également une opération de tri et de conservation préventive, ce qui améliorera l’accès physique au matériel.

Principales responsabilités de l’emploi

  • Rechercher et analyser toutes les informations disponibles sur ce fonds, incluant des inventaires, descriptions, ou toute autre information existante ;
  • Participer à la création du cadre de classement spécifique à ce fonds en fonction de ses versements et enregistrer ce schéma de classification dans la base de données TMS pour permettre l’organisation des enregistrements selon les niveaux appropriés (fonds, séries, dossiers et pièces) ;
  • Participer à la création et/ou l’ajout de descriptions au niveau du fonds, des séries et des dossiers, selon les besoins,
  • Saisir les données selon les normes acceptées et les procédures du système ;
  • Vérifier l’instrument de recherche qui en résultera pour diffusion sur le Web ;
  • Évaluer les besoins en conservation du matériel ;
  • Préparer le matériel classé et décrit en vue de son rangement dans les réserves.

Qualifications requises pour l’emploi

  • Préférence : baccalauréat en histoire, histoire de l’art ou histoire de l’architecture;
  • Requis : étudiant inscrit à un programme de maîtrise en muséologie ou en archivistique et ayant complété un cours de base en catalogage;
  • Précision et souci du détail;
  • Connaissances des systèmes de gestion des collections (tels que TMS) ou ouvert à l’apprentissage;
  • Bonnes connaissances informatiques dans l’environnement Windows et avec les logiciels de la suite MS Office;
  • Habileté et soin dans la manipulation des objets;
  • Bilinguisme, français et anglais;
  • Intérêts : documentation muséale ou de bibliothèque, recherche.

Critères d’admissibilité

  • Avoir entre 16 et 30 ans au moment de commencer l’emploi, être légalement autorisé à travailler au Canada et avoir la citoyenneté canadienne ou la résidence permanente et ne pas occuper d’autre emploi à temps plein (plus de 30 heures par semaine) durant l’emploi avec Jeunesse Canada au Travail;
  • Être inscrit dans la banque de candidats JCT en ligne.

Veuillez soumettre votre candidature par courriel à l’attention du Service des ressources humaines, Centre Canadien d’Architecture, 1920, rue Baile, Montréal (Québec) H3H 2S6, à l’adresse : rh@cca.qc.ca. Seuls les candidats retenus seront contactés. Veuillez ne pas téléphoner.

Le CCA a une politique d’équité en matière d’emploi.

Job Posting: Reference Intern, OCAD University, Toronto



This temporary placement is targeted to students, with an undergraduate degree in the humanities, who are in the process of completing graduate level studies in Library and Information Science and/or Art History. The incumbent will assist with provision of reference services, on a part-time and occasional basis, within the Dorothy H. Hoover Library at OCAD University, and under the supervision of the Head of Instructional Services.


• Work scheduled shifts at the Reference Desk, afternoons, evenings and Saturdays
• Provide backup circulation services using Horizon ILS
• Maintain weekly schedule for Scholar’s Portal Ask a Librarian services
• May participate in other areas of Library services, including library instruction, orientations, research workshops, inter-library loans and document delivery, liaison with faculty and collection development/digital curation, under the direction of the Head of Instructional Services.



• Partial completion of an ALA-accredited Masters of Information/Library Sciences or MA in Art History
• Demonstrated knowledge of contemporary art & design
• Related work experience, preferably in a post-secondary academic library
• Experience with Ask a Librarian LivePerson software an asset
• In-depth knowledge of print and electronic resources in the humanities and social sciences
• Technologically proficient with a strong public-service orientation
• Strength in presentation, interpersonal and communication skills, with demonstrated ability to work collegially with faculty, staff and students
• Demonstrable creative aptitude and capabilities in organization and problem solving
• Teaching experience or knowledge of instructional methods, as well as evidence of active contribution to the library profession, considered assets



• Scheduled shifts, 8 – 10 hours per week for up to 30 weeks (including Reading Week) during the 2014/15 academic year


• $18 per hour (includes 4% vacation pay)

Application deadline:

Aug 18 2014