Tag Archives: records manager

Job Posting: Associate Records Manager, San Francisco Museum of Modern Art

The Associate Records Manager is part of the Collections Division, a dynamic group of departments dedicated to the stewardship of SFMOMA’s collections and to working collaboratively across all museum departments and facilities. Under the direction of the Archivist and Records Manager, the Associate Records Manager performs a variety of records management duties involving museum records, files, documents and other materials. The Associate Records Manager will develop and maintain records management policies, procedures and best practices; train and assist staff on the museum’s records management programs and policies; assist with records requests; and ensure proper and timely disposition of records. The Associate Records Manager, in collaboration with the Archivist/Records Manager, is also responsible for establishing, managing, and implementing an Electronic Records Management Program.

Essential Responsibilities

  • Monitors and maintains the records management program’s policies, procedures, and the records retention schedules; develops, recommends and implements changes and improvements to the program.
  • Develops long-term plans for electronic records management, including standards and guidelines, based on institutional goals.
  • Develops policies and standards for ensuring that all records generated electronically are coherently uniform in structure and appearance.
  • Assists with processing, tracking, and coordinating with other departments for records requests; ensuring timely responses and dissemination of requested records consistent with established museum policies and guidelines.
  • Administers the records center operation by accessing, storing, and retrieving inactive files, boxes, and other records; conducts records inventories and prepares reports.
  • Provides consultation services for all museum departments regarding records management issues, concerns, policies and procedures (i.e. records and files arrangements, classifications, and storage- both paper and electronic).
  • Conducts records management training.
  • Performs analysis of current program to determine needs or changes.
  • Ensures proper and timely disposition of museum records.
  • Ensures compliance with federal and state records laws relating to the retention of records.
  • Assist the Archivist/Records Manager on other duties as assigned.

Minimum Qualifications

  • MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM certificate desired.
  • Three (3) years of increasingly responsible records management experience.
  • Advanced skills in word processing, spreadsheet and database management software are required.
  • A combination of experience and training that provides the candidate with the knowledge and skills to perform the job will be considered.

Knowledge, Skills and Abilities

Knowledge of principles of records management, organization and administration; knowledge of local, state and federal laws relating to records retention and dissemination; knowledge of modern office methods, records filing systems, equipment and practices. Ability to use judgment and initiative; ability to establish and maintain effective working relationships with museum staff; ability to communicate effectively both orally and in writing; ability to use tact, patience and courtesy; ability to maintain strict confidentiality of records and sensitive documents; ability to prioritize tasks with constant deadlines and meet schedules and deliverables.

Working Conditions / Physical Demands: Ability to lift up to 50 pounds.


Deadline to apply: July 4, 2016

Full post: https://sfmoma.snaphire.com/jobdetails/ajid/3eoo8/Associate-Records-Manager%2c20960.html

Job Posting: Records Manager at Museum of Fine Arts, Houston

The Museum of Fine Arts, Houston is seeking an experienced Records Manager to administer the institutional records management policy and to serve on project team addressing preservation of electronic records. To apply see:



– Serve on project team researching the implementation of an institutional electronic records archive under a grant funded by the National Historical Publications and Records Commission
– Assist in applying existing retention schedules to institutional electronic records
– Appraise and propose retention schedules for currently unscheduled records in electronic and paper form
– Research regulatory, statutory and industry requirements
– Revise existing retention schedules as necessary for standardization
– Oversee semi-annual records destructions, off-site storage arrangements and accessioning of records
– Perform record audits and oversee compliance with existing records management program
– Provide semi-monthly orientation sessions for staff
– Assist the Archives Department with imaging projects and research requests

Skills, Knowledge and Abilities:

– Thorough knowledge of records management and archival management principles and methodologies required
– Knowledge of electronic records archival systems and OAIS reference model required
– Familiarity with e-mail preservation projects preferred
– Awareness of emerging technologies for electronic search and discovery preferred
– Knowledge of MARC21, EAD, DACS, and current metadata standards used in museums, such as VRACore, CDWA, CCO and Getty vocabularies preferred
– Familiarity with MSSharepoint and MS Access preferred
– Excellent communication and organizational skills
– Ability to work independently, climb ladders and lift up to thirty-five pounds
– Knowledge of art history desirable

Education and Experience:

– Masters in Library and Information Science from an ALA-accredited program required
– Coursework in records management and 1-3 years records management experience required
– Bachelors degree in computer science or business preferred
– Background in law librarianship or experience with Westlaw preferred
– Experience with enterprise archive software highly desirable
– CRM highly desirable
– Experience in museum setting desirable