Job Posting: Access Services Librarian, Beinecke Library, Yale University

Qualified individuals new to the library profession are welcome to apply.

Reporting to the Head of Access Services, the Assistant Head of Access Services for stacks management provides leadership and vision for Beinecke’s collection management activities, including shelving, retrievals, and shifting. Collaborates with technical services staff to shelve new materials and to facilitate access to collections. Identifies appropriate shelving for large format, broadsides, and art objects. Identifies and implements technology to manage Beinecke stacks and locations. Maintains a high level of accuracy in shelving by training, evaluating, motivating, and developing clerical and technical staff. Oversees the creation and maintenance of records such as the stack maps, conducts periodic space surveys.

The incumbent is expected to provide leadership, instill high service standards, and administer the department’s resources to provide excellent customer service throughout the library.  Fosters a creative, collaborative, and team oriented work-environment and facilitates communication and coordination within Beinecke and the University Library. Actively participates in reference activities in collaboration with the reference librarian and other curatorial staff.  The Assistant Head of Access Services must have a strong commitment to public service, a proven ability to interact effectively and productively with diverse individuals and groups, and an understanding of and commitment to the role of technology in special collections. Provides assistance as necessary for other library programs — outreach, instruction, orientations, exhibitions, and tours. Contributes to long range departmental planning.  Represents the department and Library in the academic and professional community by serving on various committees and task forces.  Acts as Department Head in the absence of the Head.  Will be expected to cover some evening hours. Is expected to be active professionally.


  1. May be responsible for staffing and services in the following areas: information desk, circulation, course reserves (electronic and print), resource sharing, stacks maintenance, privileges, security, and/or oversight of and liaison for facilities operations.
  2. Participates in hiring, training, coaching and evaluating the work of access services staff members.
  3. Participates in planning and implementing new services, and supporting and improving existing services.
  4. Responsible for ensuring consistency in service quality, policy interpretation, and following procedures.
  5. Works with vendors or other units that support library operations, such as technical services, collection development, Library IT, facilities maintenance, and security.
  6. Participates in departmental library access services program planning.
  7. Participates in library system-wide planning, committees, and work groups, and engages in campus, regional, and national professional organizations and collaborative activities. Participates in professional activities outside of Yale and monitors developments and best practices elsewhere to help ensure the excellence of Yale’s collections and research support services.
  8. May be required to assist with disaster recovery efforts.
  9. May perform other duties as assigned.


  1. Master’s degree from an ALA-accredited library school. In selected instances, a post-graduate degree in a related discipline may be required or substituted for a master’s degree in library science.
  2. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
  3. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.
  4. Experience working collegially and cooperatively within and across organizations.
  5. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:

Application and more information:

Job Posting: Reference/Technical Associate, Lilly Library, Indiana University, IN

Job Summary: Provides reference and research assistance to Lilly Library (the Rare Books and Manuscripts Library of the Indiana University Library system) patrons in person, by telephone and fax, and by regular and electronic mail; and ensures proper use and security of special collection items by patrons. Conducts tours for visitors; and assists exhibition coordinator with public exhibitions in the Lilly Library display areas and the publicity for those exhibitions. Schedules rooms and events for the Lilly Library; and compiles usage statistics.

FOR CONSIDERATION: Submit a letter of interest and resume that provides evidence of the qualifications outlined and the names, addresses, and phone numbers of at least three references that can comment about your qualifications for the position.

REQUIRED: Two years of college level coursework and one year of reference library experience.

Bibliographic or better knowledge of Latin, French, German, Spanish, or Italian; and knowledge of library procedures and resources. Ability to process complex, detailed work with accuracy; strong organizational skills; demonstrated problem-solving and decision-making abilities; and ability to pay attention to detail and follow established guidelines. Computer experience including email, internet applications, on-line / database searching, and working knowledge of word processing/database/spreadsheet software. Good interpersonal, oral and written communications skills.

Must be able to climb flights of stairs, often while carrying collection materials, lift books and boxes (averaging 25-50 lbs.), bend and stretch to retrieve material, maneuver cumbersome and awkward items (such as posters, maps and architectural plans) up and down stairs, and move furniture for special events. Close concentration is also required to read fine print, card catalogs, and computer screens, which may cause visual strain.

Preferred: Bachelor’s degree; six months of rare books/special collections experience; public speaking and editorial experience.

Apply by November 5, 2015.

More information and application:

Job Posting: Rare Books Processing Assistant, University of Toronto

The Rare Books Processing Assistant works with the Theology and Rare Books Librarian in making items from the rare books collections accessible by students, faculty and other patrons.

• Cataloguing and processing
– Adds collection codes and genre terms to rare book catalogue records
– Prepares call number slips and labels for pamphlet folders

• Digitization
– Creates digital images, and posts these to Flickr albums
– Creates PDFs, and posts these to LibGuides

• Exhibits
– Assists with the creation of exhibits based on library collections
– Maintains records about exhibit supplies and minutes of meetings of the Exhibits Committee

• Other
– Maintains some statistical and other administrative records
– Provides work direction to student assistants


• Bachelor’s degree in a humanities discipline
• At least one year’s experience in an academic library
• Bibliographic knowledge of at least one of the following languages: Latin, French, German, Italian
• Knowledge of Adobe Photoshop and Illustrator, Microsoft Word, Excel, and Publisher
• Some supervisory experience
• Demonstrated ability to perform detailed work
• Demonstrated ability to establish priorities and to complete work assignments independently
• Ability to communicate effectively in English in person and in writing
• Ability to use library materials in a variety of languages
• Ability to lift boxes up to 20 kg
• Ability to push book trucks, shelve books, and move material


$16.50 per hour (plus 4% vacation pay with each pay as outlined in the Employment Standards Act)
24 hours per week, September 2, 2014 to April 30, 2015

Internship Posting: Archivist/Librarian Internship at Dumbarton House

Dumbarton House, a Federal period historic house Museum in Georgetown, seeks an Archivist/Librarian Intern to work with the rare book and manuscript collection during the fall 2011.

Dumbarton House, headquarters of The National Society of The Colonial Dames of America, offers visitors an opportunity to enhance their appreciation of early American history. Dumbarton House strives to inform and educate the public, about life in Washington during the early days of the Republic (circa 1800) and about Federal Period decorative arts and architecture.

Dumbarton House’s collection of decorative and fine art consists primarily, but not exclusively, of objects dating from the Federal period of U.S. history (approximately 1790-1830). The Dumbarton House manuscript and book collection includes an original copy of the Articles of Confederation, as well as papers, journals, account books, ledgers and letters documenting nearly 300 years of Nourse family life. In addition to our permanent exhibition, we also offer a series of temporary exhibits that feature topics relevant to the museum. The Archivist/Library Intern works directly with and reports to the Museum Curator.

The fall 2011 intern will work closely with the rare book and manuscript collection, re-housing, conditioning, numbering, scanning, and assisting with accessioning the over 1000 pieces in the manuscript collection as well as the nearly 150 rare books.  

Working with the Museum Curator and the Collections Assistant, the intern will be responsible for ensuring that the manuscript and book collection is stored, handled, and cared for according to museum standards.  The Archivist/Library Intern will write a policy and procedures document outlining best practices in care, handling, and storage of the collection.  In addition, the intern will prioritize the conservation needs of this specific collection.   Finally, the intern will assist in moving this collection forward to become accessible online along with aiding in the process of making the museum’s research library of roughly 1,000 books accessible online.

The internship program is designed to provide practical, hands-on experience to students pursuing a graduate-level or PhD degree in Library Sciences, American History, Museum Studies, Material Culture Studies, or related field. Applicants with a recent degree, working toward a degree, and/or comparable work experience will be considered. Applicants must be able to work independently with minimal supervision, and be willing to assist with all aspects of working in a small, historic house museum.


  • Available 8-12 hours/week for a total of 150 hours over the course of the semester.


The Archivist/Librarian Intern will:

  • Propose, research, develop, and write procedures for the care of the rare book and manuscript collection
  • Scan and condition report manuscript collection
  • Re-house those pieces that are not currently housed properly
  • Assess conservation needs of collection and create a priority list
  • Catalogue, condition report, and accession Rare Book Collection
  • Create online catalogue of current research library for public access


  • Excellent organizational skills and attention to detail;
  • Excellent research and written and oral communication skills;
  • Familiarity with proper terminology in field and a particular interest in the Federal period a plus;
  • The ability to work both independently and as part of a team;
  • Experience with MS Office applications (Word and Excel), knowledge of databases and office equipment;
  • Experience with Past Perfect 4.0 and 5.0 a plus; and
  • Strength, dexterity, and mobility to perform all duties.

Academic credit may be arranged in cooperation with a sponsoring college or university. A stipend may be available.

To Apply

  • Send position-focused cover letter, resume or CV, and 2 professional/academic references to:Archivist/Librarian Intern c/o Education Director, 2715 Q Street, NW, Washington, DC, 20007-3071;;  FAX: 202-337-0348.
  • Qualified applicants will be contacted to schedule an interview. Please do not contact Dumbarton House to inquire about your application status.

For more information about the Museum and our programs, please visit


Lyon, 1 – 4 September 2008

For the sixth edition of its Book History Workshop, organised in
collaboration with the Rare Book School (University of Virginia),
the Lyon-based Institut d’histoire du livre is offering four
advanced courses in the fields of book and printing history.

Courses on offer this year are:

Sandra Hindman
(new course, in English)

Michael Twyman
(course in French)

James Mosley
(existing course, for the first time in English)

Kristian Jensen
(course in English)

The Book History Workshop is aimed at book and printing
historians and at the many other specialists who encounter
questions related to book and printing history in the course of
their work: researchers, teachers, archivists, librarians, museum
curators, antiquarian booksellers, collectors, designers, etc.

The four-day courses offered by the Institut d’histoire du livre
cover various aspects of the history of the book and graphic
communications. Subjects are dealt with from both theoretical and
practical points of view through illustrated lectures,
discussions and close study of original documents. The courses
make abundant use of the collections of Lyon City Library and
Museum of Printing.

The courses will take place in Lyon from the 1st to the 4th
September 2008. Classes will be held at the Ecole normale
supérieure – lettres et sciences humaines (Lyon) with sessions at
the Lyon City Library and Printing Museum.

Tuition fee: 490 euros (mid-day meals included).

In order to facilitate access to collections of original
documents the number of participants is limited to twelve per

For further information see:

or contact:

Anne-Laure Collomb
Bibliothèque de la Part-Dieu
30 boulevard Vivier-Merle
69003 Lyon

alcollomb at bm-lyon dot fr