Job Posting: Part-time Librarian, Art Institute of Portland, OR

Job Summary:

Under the supervision of the full-time Librarian and in collaboration with the Director of Learning Resources and Centralized Library Services Team, the part-time Librarian ensures school library functions and services are appropriate and properly planned, implemented, and managed.  The part-time Librarian assists the school community in use of the library materials and resources through appropriate and meaningful information literacy and instruction programs as well as reference and research support. The part-time librarian assists the school community with use of academic support services and technology including tutoring, assessments, student portals, learning management systems, and others.

Incumbent must assure that the EDMC philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion – is considered in carrying out the duties and responsibilities of this position.

This position will be primarily evening and weekend hours, not to exceed 27 hours a week.

Key Job Elements:

  • Plan, coordinate, conduct, and assess library and information literacy instruction sessions and programs.
  • Provide reference and research assistance to school community.
  • Assist school community use of academic support and technology platforms and services including tutoring, student portal and others.
  • Author, implement, evaluate and update school library policies and procedures in close collaboration with the school Dean of Academic Affairs, system Director of Learning Resources, and Centralized Library Services Team.
  • Maintain library in an orderly manner; perform regular inventory, weed materials, and engage in minor catalog updates when requested by Centralized Library Services Team.
  • Process and maintain print periodicals, tracking receipt and filing claims for missing issues.
  • Receive, inspect and oversee shelving of materials purchased through Centralized Library Services Team.
  • Inform Centralized Library Services Team of school community suggested library purchases.
  • Collaborate with School Dean of Academic Affairs, Institutional Effectiveness staff, and Centralized Library Services Team in compiling and submitting information and reports for both internal and external (accreditation) purposes.
  • Serve on school committees in order to promote, share, and gather information regarding library and related support services.
  • Collaborate with school IT to oversee library hardware and software, including AV equipment.
  • Aid Dean of Academic Affairs in selecting, training, and supervising Library Assistants and Student Library Assistants when applicable.
  • Administer academic placement and certification tests when applicable.
  • Conduct long range planning related job function.
  • Other duties as assigned.

Reports To:
Student Library Assistants (No. # of Direct Reports varies by school)
Interacts With:
System Director of Learning Resources, System Centralized Library Services Team, faculty, students, administration and staff

Job Requirements:


  • Master’s Degree in Library, Information Science, or related from an ALA accredited school
  • At least one year experience working in a post-secondary institution library
  • Previous experience delivering instruction
  • Knowledge of library and educational technologies


  • Strong interpersonal skills
  • Excellent written and verbal communication skills
  • Strong presentation skills
  • Superior organizational, prioritization, and self-motivation skills
  • Strong computer skills


  • Work effectively a team member to insure that system and school goals are met
  • Ability to effectively teach information literacy skills
  • Comfort level with expanding and contracting sphere of influence as required at times by the role
  • Ability to frequently lift up to 15 pounds

More information and application:

Job Posting: Picture Library Associate (part-time), Granger Historical Picture Archive, Brooklyn NY


Historical picture library in downtown Brooklyn seeks an associate who is highly motivated, detail-oriented and exceptionally organized. This is a flexible position with a variety of duties, including cataloging images into our database, scanning, image editing and conducting picture research on behalf of clients. Visual literacy and a strong knowledge of world history and culture is highly desirable.

Duties include:

  • Daily operations of library, including:
  • Corresponding with partner agencies and customers
  • Maintenance of digital and physical archive
  • Assisting clients with sourcing historic images for educational, editorial and commercial publications/projects
  • Identifying new content and creating original catalog records and metadata for images
  • Pulling and preparing material for scanning
  • Picture research
  • Scanning images as needed



  • Strong computer skills including Windows, Photoshop, CMS and/or DAM software
  • Strong knowledge of world history and culture
  • Experience working in picture library or photo agency
  • Background in photography, art history, library science or similar preferred

More information and application:

Job Posting: Library Fine Arts Specialist (Visual Resource Specialist)(part-time, temporary), San Francisco State University, CA

Position Summary*

Under the general direction of the Division Head for Research & Instructional Services and Special Collections, responsible for handling appropriate storage, preservation and maintenance of the art and artifact collections of the Library¿s Archives/Special Collections, de Bellis Collection, and Labor Archives, hereafter referred to as the J. Paul Leonard Library (JPLL) Fine Arts Collection. This includes unpacking and organizing art works returned from storage or moved from other locations, organizing them in `Art Storage¿ areas of the Library, creating and maintaining a proper inventory and database control of collections, overseeing the de-accessioning and removal of inventory, researching provenance, gift documents for discard/removal restrictions, and providing appropriate approval and documentation of transactions. In coordination with Special Collections staff, supports the development and installation of exhibitions in the JPLL Gallery and Special Collections Reading Room. In coordination with Art Librarian, provides support to install art works in areas of the library outside of Special Collections.

Art collections include framed and unframed works on paper, posters, paintings, ceramics, textiles, 3-dimensional sculptural objects, artifacts, and other mixed media works.

Minimum Qualifications*

Bachelor’s degree and/or equivalent training and work experience involving at least two years of related experience in a fine arts setting requiring the ability and skill in fine arts handling, storage, registration, and installation. Familiarity with the principles and practices of library cataloguing and circulation. Ability to organize a visual resources collection under general supervision. The ability to handle art objects and prepare and install art for exhibitions. Excellent oral and written communication skills. Experience using Microsoft Word, Excel, FileMaker Pro, and standard fine art preparatory tools. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations. Ability to handle multiple work priorities and be accountable for own work results.

Preferred Qualifications

Master’s degree in fine arts, museum studies, or library science with applicable courses in the fine arts or equivalent training and experience. Other formal academic degree or training or work experience in the area of fine arts collections. Knowledge of fine arts standards for handling, storage, and display. Inventory control experience. Database and digital assets management is preferred. Related curatorial, library and/or teaching experience.


More information and application:

Internship Opportunity: David Webb Archives, NYC

This is an unpaid internship with a stipend offered for lunch and travel. If desired, the internship can be used for course credit.

David Webb, an important American jewelry company founded in 1948, is seeking an archives intern possessing an interest in archival collections and decorative arts or jewelry. An attention to detail and good organizational skills are required.

The archive consists of over 40,000 drawings by David Webb, including client renderings, as well as company production records, and ephemera documenting David Webb in the fashion press and news.

This part-time internship is available to students enrolled in undergraduate or graduate archival or information studies programs or a decorative arts program, who wish to learn and gain professional experience in archive management.

Responsibilities Include:

  • Digitization
  • Creation of metadata
  • Assisting in implementing best practices and setting priorities for collection management, processing, and description
  • Maintenance of current magazine editorial and press

Skills required:

  • Organizational skills
  • In depth knowledge of processing visual material and creating finding aids
  • Computer proficiency: Excel, Microsoft Office Suite, scanning, creating databases etc.
  • Archival best practices
  • Strong problem-solving skills
  • Archive, Library or Museum experience is a plus

More information and application:

Job Posting: Part time Library Technician, NewSchool of Architecture + Design, San Diego, CA

The Library Technician works closely with the Librarian, University administrative staff, faculty, and students providing library services that support the University program outcomes. The Library Technician is a part-time position with a flexible schedule that may include evening and weekend hours as needed, in support of our students.


  • Provide a full range of circulation services, including patron registration and transactions
  • Catalog, classify and process new materials
  • Guide library patrons in finding and using library resources, including reference and reserve materials, computers and electronic resources
  • Communicate with vendors and verify invoices
  • Organize and maintain print periodicals and reserve materials
  • Work with bursar’s office to place holds on student accounts
  • Collect, maintain and process library billing information
  • Collect and maintain library statistics
  • Design, customize and maintain the library web site, research guides and catalog
  • Repair damaged books
  • Assist in Information Literacy and library instruction sessions
  • Maintain the library in the Librarian’s absence
  • Assist in organizing and marketing events, writing reports and maintaining files
  • Coordinate, train and supervise student employees

May perform other duties and responsibilities that management may deem necessary from time to time.


  • Undergraduate degree preferred.
  • Minimum one year experience working in a library or equivalent setting (i.e., library vendor or consortium) required; experience working in technical library services preferred.
  • Proficient in Microsoft Word, PowerPoint, Access, and Excel
  • Familiarity with library management and web editing software preferred.
  • Applied knowledge of spelling, grammar, and punctuation, as well as sentence and paragraph structure
  • Ability to communicate effectively with and work well with a diverse staff and user population
  • Ability to follow routine oral and written instructions
  • Ability to provide effective customer service
  • Ability to train and to supervise the activities of peer staff or student workers
  • Ability to think logically
  • Analytical and problem solving skills
  • General knowledge of institutional policies and procedures
  • General knowledge of library services and their availability
  • General knowledge of pertinent functional practices and procedures
  • Basic computer knowledge and skills including accurate keyboarding.

More information and application:

Job Posting: Part time Library Aid, FIT, NYC

Job Description:

The Library Aide is responsible for providing general and specialized circulation assistance and services of a to the FIT/SUNY community in a courteous and efficient manner and in accordance with the Library’s policies and procedures.

Provide public service desk coverage and support the unit’s mission and daily operations:

Customer Service

  • Answer patron queries in person or on the phone, regarding library resources, services and campus information
  • Page materials requested by library patrons and communicate access policies
  • Assist patrons with the use of print and online catalogs
  • Request technology assistants to support patrons upon request
  • Responding to queries regarding photocopiers, scanners, microfilm readers

Collections / Access

  • Maintain organization in reading rooms by shelving materials, shelf reading and inventory
  • Provide assistance to the Interlibrary Loan aides when necessary. Including, but not limited to managing incoming and outgoing interlibrary loan requests, generating requests using the ILLiad Interlibrary Loan system
  • Work alongside with student workers, provide guidance in workflows and instruct them on unit processes
  • General ALEPH (the Library’s integrated library system) maintenance, including, but not limited to linking, editing, or creating items in ALEPH. May also include troubleshooting ALEPH technical questions.
  • Compiles, edits, and manages metadata and scanning for the Library’s Designer Files Collection
  • Adding, creating, weeding images from the Library’s Picture File


  • Perform duties such as filing, answering telephone and email inquiries, photocopying, scanning, and data entry
  • Compiles statistics, maintains records on library integrated online software, processes materials daily and provides support to the Unit and its functions
  • Maintain collection of Library handouts by service desk
  • Responsible for opening or securing the closing of the Library as scheduled
  • Special projects as assigned
  • Schedule may change based on the needs of the department


Associate’s degree and one year of related experience year in an academic library or environment. Work experience must include not less than one year in a fast paced, customer-oriented service work environment.

Fundamental knowledge of the operation of an integrated library management system, with ALEPH experience desirable. Experience using technology applications such as ILLiad and Odyssey, Banner, or similar systems highly preferred. Ability to work quickly and accurately with detailed data. Ability to keyboard at least 25 wpm and proficiency in utilizing word processing and database software, preferably Microsoft Office Suite, including Excel.
Knowledge of computer graphics programs such as Adobe Photoshop and Illustrator a plus. Ability to trouble-shoot basic computer problems.

Must possess the ability to work with a diverse community, while exercising good judgment and common sense. Excellent customer service skills, including professional and courteous telephone communication and electronic mail correspondence. Must possess excellent conflict resolution skills, strong communication skills, tact, resourcefulness and the ability to identify and solve problems. Proven ability to work independently and effectively in a collegial manner in a changing environment.

more information and application:;jsessionid=75F816ED1F4DC4DA6B5AFF0113C4BE47?JOBID=70097

Job Posting: Part time Research Assistant, The Getty, CA

Job Summary:

Supports curator, scholar, or other scholarly staff by facilitating their research and/or assisting with their research projects, public programs, exhibitions or publications.

Major Job Responsibilities:
  • Conducts research in the special collections and contributes to the conceptual development of a project by organizing/creating documentation of found materials, such as bibliographies, searching for and ordering texts, writing literature reviews, etc
  • Requests images for exhibitions and/or publications; researches and obtains art and image permissions
  • Proofreads, edits, and translates as needed
  • Assists with creation of project websites and PowerPoint presentations
  • Edits and prepares video for presentations.
  • Works with AV team and projectionists to ensure successful presentation of film and video
  • Copyedits essays, author biographies, endnotes, etc
  • May assist with organizing art programs for publications by communicating with authors, updating essay drafts, assisting editors in checking page proofs, proofing indexes, etc
  • Assists with development and execution of public programs including communicating with guests and managing guest list.
    • Bachelor’s degree in art history or related field; Master’s degree preferred
    • 0-2 years research experience (education may be considered)
    • Working knowledge in at least one foreign language preferred
Knowledge, Skills and Abilities
  • Strong written and verbal communication skills
  • Knowledge of film, contemporary art and moving image media.
  • Ability to manage multiple projects in a timely manner
  • Ability to build relationships, collaborate and work on teams
  • Ability to set and meet deadlines for oneself
  • Proficiency in Microsoft Office and Adobe software suites preferred

More information and application:

Job Posting: Art Assistant Digital Curator (part-time), Center for Puerto Rican Studies at Hunter College, NYC

Assignments & Supervision: The Art Assistant Digital Curator position will report to the Digital Archivist regarding the enhancement and development of digital assets pertaining to archival art collections.

Art Program Assistant Digital Curator duties and responsibilities:

  1. Curation of the Centro Digital Art Humanities Exhibitions.
  2. Evaluate and update metadata of digital assets from current and past travelling exhibitions.
  3. Selects and prioritizes the Centro art collections to be transferred to a digital format.
  4. Oversees and assists with the digitization of art works in coordination with Centro staff.

Knowledge, Skills and Abilities Required:

  • Art and or art/history background and knowledge, specifically, knowledge of Puerto Rican visual art and artists.
  • Proficiency in the use of applications including experience with content management systems and/or databases, descriptive metadata and editing software including Adobe Photoshop.
  • Ability to understand and follow complex, detailed technical instructions.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to handle multiple work priorities, organize and plan work and projects.
  • Skill in the appropriate handling of museum-quality artwork and/or artifacts.
  • Demonstrated art research skills.

More information and application:

Job Posting: Part-Time Cataloging Assistant, Yale Center for British Art, New Haven CT

The Reference Library and Archives provides library and information services to all departments of the Yale Center for British Art, students and faculty of Yale University, outside researchers, and the general public. The Library collection numbers nearly 40,000 volumes devoted to British art, artists, and culture from the 15th to the 21st centuries. Roughly 1000 titles are added to the collection yearly (books, ,journals, microform, auction and dealer catalogues, and e-resources) and the Senior Catalog assistant catalogs all of these materials into Yale’s online library system.  Working as part of the Library team (including the Chief Librarian, Assistant Librarian, Senior Archivist, Library Assistant – Acquisitions, and Library Assistant – Public Services) the Senior Catalog Assistant performs essential functions of the Library. The successful candidate will be well-organized, a good communicator, a good team member, and with a strong attention to detail–ideally, someone who has a genuine interest in art and culture and who has cataloging experience, both copy and original.

The Senior Catalog Assistant creates MARC 21 records in Voyager, the Yale Library catalog system. S/he uses Yale and Library of Congress cataloging guidelines and conforms to the RDA Resource Description and Access cataloging standard.  The Senior Catalog Assistant will often use copy cataloging to add records to the system, but will also be asked to create original catalog records and needs to have a strong knowledge of a broad range of cataloging tools and an understanding of national and Yale standards. The Senior Catalog Assistant is part of a team that provides pre-order searching for potential acquisitions, S/he also readies books and journals for binding; prepares spine labels for new additions to the collections; maintains a shelf list; oversees and corrects student shelving; and leads an annual inventory of the collection. The Senior Catalog Assistant is responsible for one shift (3-4 hours) at the reference desk each week, assisting patrons of all types with reference and information questions. The Senior Catalog Assistant will work closely with Yale cataloging units across the University and particularly with the Catalog Librarian and the Senior Catalog Assistant in the Rare Books and Manuscripts Department of the YCBA to resolve MARC record discrepancies and to coordinate YCBA cataloging policy. The successful candidate will be the YCBA Reference Library’s source of information on cataloging procedures and policies. The Senior Catalog Assistant will assist with accessions of archival materials, arrange and describe collections, perform minor preservation tasks, and coordinate the logistics of moving collections material between locations. The Senior Catalog Assistant will also provide reference assistance in order to aid staff and researcher access to the Institutional Archives collections.

More information and application:

Job Posting: Part-Time Collections Associate, Putnam History Museum, Cold Spring NY

Hours: Part-time; 12 hours weekly from 10:30am – 5pm, Tuesday and Thursday (hours include ½ hour unpaid lunch break); 50 weeks per year

Salary: Commensurate with experience

Job Responsibilities and Essential Functions:

1) 50% – Collections Inventory: A primary responsibility of the Collections Associate will be to manage the inventory of the museum’s collection. The goal is to improve the organizational structure of both the physical collections and collections data. The Collections Associate will be expected to work in partnership with the Collections Committee as well as to provide professional recommendations regarding the collections policy, handling procedures, digitization, collections data management, etc. Key responsibilities will include: Review, organize, and document inventories and historical accessions records; develop a framework for inputting data into the museum’s PastPerfect database; revise existing PastPerfect data to correspond to new framework; input collections data into the museum’s PastPerfect database; handle, pack, and store all objects and works on paper that are accessed as part of this initiative; oversee the work of volunteers involved with the museum’s collections inventory; if special funding permits, contribute to the creation and implementation of conservation and digitization plans.

2) 25% – Collections Management: The Collections Associate will be responsible for executing basic collections management functions on behalf of the museum. Key responsibilities will include: Liaise with Chair of the Collections Committee (the Chair is a member of the museum’s Board of Trustees); attend Collections Committee meetings; advise on revisions to the museum’s collections management policy; respond to inquiries from prospective donors to the collection; monitor and make recommendations about collections storage, including security, storage, and climate control in building; coordinate and supervise conservation projects; coordinate and supervise outgoing loans; manage image licensing requests.

3) 25% – Exhibitions Support: The Collections Associate will provide support to exhibitions at the museum. Key responsibilities include: organize changing displays of objects from the museum’s permanent collection; write wall text and labels; and supervise painting, carpentry, and art handling; support major exhibitions organized by contracted curators; provide research and edit content labels for objects from the museum’s collection; coordinate and supervise painting, carpentry, and art handling; and manage transportation, handling, and documentation of all incoming loans.

4) Other – Perform other duties as assigned by the Executive Director.


  • Bachelor’s degree or higher.
  • 2-3 years experience working in museum collections department or graduation from a collections management education program preferred.
  • 2-3 years experience coordinating exhibition installations preferred.


  • Knowledgeable about collections management software and Microsoft Office (experience using the Past Perfect database is a plus).
  • Highly organized with great attention to detail.
  • Excellent communication and interpersonal skills. Ability to act as an ambassador of the museum to volunteers, donors, and general public.
  • Must be able to push, pull, lift, and carry at least 20 pounds.
  • Use hands and arms in handling, packing, and moving materials.


  • Attend at least three Collections Committee meetings per year. The committee meets approximately six times per year on weekday evenings for about two hours.
  • Supervision of exhibition painting, carpentry, and installation may include 1-3 weekends per year.
  • Hours worked on evenings or weekends will count towards the weekly 12 hour total, and the work schedule will adjust accordingly.

More information and application: