Job Posting: Receptionist/Interlibrary Loan Assistant (part-time), The Frick Collection, NYC


The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. It is one of the world’s most perfect museums; its sister research institution the Frick Art Reference Library is of equal distinction.

Position Summary

Greet researchers; register first-time researchers; enter first-time researchers’ information in database; maintain researchers database; check researchers in and out of the Library; assist the Associate Librarian for Public Services with the retrieving, scanning, packing, and mailing of interlibrary loan materials; file researcher registration forms; perform other clerical tasks as needed; reports to the Chief of Public Services.


The Library is open Monday through Friday 10:00 a.m.–5:00 p.m. and Saturdays, September through May, 9:30

a.m.–1:00 p.m. Business hours are 9:00 a.m.–5:00 p.m. Monday through Friday. Candidates must be available to

work at least 21 hours per week distributed evenly throughout the week, some Saturday hours are required.


High School diploma or GED. Experience working in an office setting, preferably as a receptionist or in a customer

service role. Computer literacy in a windows environment. Punctuality, attention to detail, teamwork, and

interpersonal skills are important. Previous library experience and familiarity with FileMaker software are desired,

but they are not essential.

More info and application:

Job Posting: Assistant Visual Resources Curator (part-time), Brandeis University, Waltham MA

The Department of Fine Arts at Brandeis University is looking for an Assistant Visual Resources Curator. This person works on the collection of Contemporary art images in Shared Shelf which includes photography, photoshopping and cataloging.

Examples of Key Responsibilities:

  • Photographs and photoshops images of Contemporary art, from books, in consultation with faculty; includes researching appropriate books.
  • Catalogs images of Contemporary art using the data provided in books.
  • Provides media and technology support to faculty during classes (when needed), and at special events such as lectures and symposia (which may take place in the evenings and occasional weekends and may require attendance). For events, this may include designing publicity and videography/ archiving.
  • Works on updating and improving the Fine Arts departmental website, in consultation with Departmental administrator.


B.A. or B.F.A. (or equivalent)

Knowledge of and passion for Contemporary art

Adept at Photoshop

Familiarity with CMS, or ability to learn it easily

Familiarity with or willingness to master videography and editing

More information and application:

Job Posting: Collections Assistant/Archives Coordinator (Temp/Part-Time), Phillips Exeter Academy, Exeter, NH

The Lamont Gallery has launched a Collections Management Initiative in order to identify works in its collections, conduct a complete inventory of objects, identify and care for these objects, and explore the future goal of creating a sustainable collections program. The Collections Assistant/Archives Coordinator will contribute to research, inventory, and object care activities in support of this initiative. This position will report to the Lamont Gallery Director and Curator and Collections Manager.

Key Accountabilities

  • Assist the Collections Manager in the comprehensive physical inventory of objects in Lamont Gallery storage and throughout campus
  • Under the direction of the Collections Manager, contribute to processing of the Lamont Gallery archives for short-term functionality (including contributing to provenance research) and for long-term sustainability (the future development of a searchable electronic record of the gallery’s history and that of the individual objects in its collections)
  • Assist in compiling a narrative timeline of the Lamont Gallery’s collecting history; contribute to reports on key objects, donors, and related gifts
  • Assist Collections Manager and Gallery Manager in the proper installation of art for gallery display, using the standards/best practices as articulated by AAM and AAMG
  • Provide access to the collection as directed by Collections Manager in support of PEA community members engaged in research and scholarship pertaining to Lamont Gallery collection
  • Identify and organize materials and documents for Lamont Gallery Director and Curator for donor and advancement reports and for collections/archival research for special projects
  • Guided by Director and Curator and/or Collections Manager, conduct archival research in other institutional archives to support Lamont Gallery Collections Initiative
  • Support other special collections-related projects as necessary

Computer and Other Qualifications for Position

  • Computer 90%, Fax machine 5%, copier 5%
  • Proficiency with Microsoft Word, Excel, Access and PowerPoint, Email, the internet

Position Requirements

Skills & Knowledge

  • Strong organizational, communication, and computer skills
  • Fluency with Microsoft Office and Adobe Creative Suite products
  • Familiarity with museum collections management systems a plus
  • Ability to work independently and as part of a team, ability to juggle multiple projects and prioritize
  • Attention to detail and discretion
  • Flexibility and inventiveness in problem-solving collections issues with minimal resources
  • Familiarity with academic art gallery, educational collections, and residential arts programs preferred
  • Excellent communication (written and verbal) skills
  • Ability to work independently and handle multiple priorities and deadlines simultaneously
  • Demonstrated ability to collaborate with teammates by
    building trust and credibility
  • Demonstrated commitment to diversity and inclusivity and to serving the needs of a diverse and inclusive community with diplomacy and tact


  • Minimum of one year of fine art handling or equivalent gallery or collections experience is required
  • Some experience in archives management strongly preferred
  • Experience in conducting art historical and/or archival research


  • Bachelor’s degree in art history, museum studies, library science or related field required

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Ability to sit in a normal seated position for extended periods of time
  • Reaching by extending hand(s) or arm(s) in any direction
  • Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example using a keyboard
  • Communication skills using the spoken and written word
  • Ability to see with normal parameters
  • Ability to use a visual display terminal with continuous wrist movement on a keyboard
  • Ability to hear within normal range
  • Ability to lift and transport up to 25lbs with or without assistance

Additional Requirements

  • Successfully complete a criminal background check (reviewed every 3 years)
  • Clean Driving record (reviewed annually)
  • Ability to successfully complete a pre-employment physical/health screening examination which may include a drug screening (position dependent)

Deadline to apply: July 18, 2016

How to Apply: Submit an application ( AND cover letter and a current resume (PDF or MS Word format) to Please indicate in the subject line: Collections Assistant. The successful candidate for this position will be subject to a comprehensive pre-employment background check.

Full post (PDF):

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Job Posting: Art & Architecture Library Public Services Specialist (Part-Time/Temp), Virginia Tech, Blacksburg, VA

Position Summary:

Under the supervision of the Head of the Art + Architecture Library, provides circulation and reference support, assisting users with checking out and locating library materials. Oversees shelving and provides collection management support as directed by the Art + Architecture Librarian. Manages print architectural drawings collection.

Required Qualifications:

  • Experience working in a public service capacity (in a highly public visible environment)
  • Experience in Windows-based computer environment and data entry
  • Experience in interpreting and explaining library policies to university members and the general public
  • Experience in directing and supervising the work of other staff and/or student employees
  • Experience using library resources (books, periodicals, reserves, print architectural drawing, etc.) and services (circulation, reference and back up for closing of library)
  • Ability to work effectively in a team environment

Preferred Qualifications:

  • Experience working with III Sierra or other integrated library systems
  • Knowledge of research library environment
  • Experience working with architectural drawings
  • Experience supervising student workers

Employment Conditions: Alternate work schedule; M-F between the hours of 1-5 PM, average of 20-25 hours. Occasional nights and weekends may be required.

Interested applicants should complete an online application at, posting #SW0160466.

Employee Category: Hourly Wage Staff; limited to 1,500 hrs/year
Appointment Type: Temp, non-salaried wage
Pay Range: $15.00/hr

Job close date: July 1, 2016

Full post:

Job Posting: Temporary Cataloguer (Part-Time), Poets House, NYC


Poets House, a 60,000-item poetry library and literary center in Lower Manhattan, seeks a Part-Time Temporary Cataloger for its unique Reed Foundation Library. The main focus of the position will be to assist in the cataloging of new acquisitions received for Poets House’s annual Poetry Showcase, an annual exhibition of recently published poetry and poetry-related items. The cataloger works under the supervision of the Director of Library and Outreach Services in support of library cataloging and materials processing functions. Work includes materials receiving and distribution functions as well as appropriate record keeping to monitor cataloging and processing efforts, in addition to other duties as assigned.

Essential Duties & Responsibilities:

  • Utilizes the Koha online library catalog and OCLC to enter bibliographic records for new library resources – including print and electronic resources
  • Captures and imports bibliographic records into the Koha system and updates cataloging records to conform to library standards to include the Anglo American Cataloging Rules, Library of Congress Subject Classification schedules, and local library requirements
  • Reviews authority records and author and title main entries, to insure consistency within the library database
  • Processes materials in accordance with library policies and procedures, including Poets House’s unique classification system
  • Processes materials (books, electronic media, audiovisual media, reports) to include stamping; typing and affixing call numbers; affixing barcodes; pasting date due slips; pasting date due pockets; and affixing book covers
  • Manages cataloging and processing efforts consistently per cataloging department policy and procedures to include accurate and standard record keeping
  • Is responsible as a team member for receiving new cataloging materials and organizing them for cataloging and processing activities and for moving processed items to distribution shelves and for their packing and distribution
  • Works under the guidance and supervision of the Director of Library and Outreach Services on library projects and efforts as and when needed

Education: M.L.S. or equivalent from an ALA-accredited library science program

Work Experience:

  • 1-4 years of library or library related work preferred
  • Familiarity with KOHA, OCLC, and poetry preferred

Job Skills:

  • Demonstrated knowledge of basic technical processing/cataloging functions and services including cataloging standards such as AACR and MARC and use of OCLC
  • Familiarity with copy cataloging
  • Ability to use technology in support of cataloging functions
  • Demonstrated use of an integrated library system
  • Must have computer skills (Word, Excel, PowerPoint, etc.)
  • Ability to work with team members and to follow directions
  • Ability to plan and organize
  • Previous work experience in a library and /or conversant with cataloging/technical services desired

Hours: Variable, beginning at 20 hours/week, $12/hr, set between 11:00 am-7:00 pm Monday-Friday (hours are flexible). Position reports to Director of Library and Outreach Services

Contact Information:

Reginald Harris,
Director of Library and Outreach Services
Poets House
10 River Terrace
New York NY 10282
Phone: (212) 431-8040

Please e-mail your cover letter, resume and list of three references to Director of Library and Outreach Services Reginald Harris at Applications will be accepted until the position is filled.

Full post:

Job Posting: Part-time Visual Resources Curator, Middlebury College, VT

Note: This is a part-time position, 20 hours per week.

Oversees management and development of digital art image teaching collections, including acquisitions, cataloging, technical production, and copyright oversight.

Location or production of course-related professional quality digital images of works of art that are then cataloged for future reference with full metadata and stored in an assets management system such as ARTstor’s Shared Shelf, Embark, or TMS.


Essential Functions

  • Plans and directs the operations of the Art History Visual Resources Collection.
  • Responsible for overall management and development of digital art image collections, including, acquisitions, cataloging, and technical production.
  • Oversees growth and development of institutional digital image collection for teaching and reference using a digital assets management system for discovery, access, and use of high quality digital art images.
  • Works cooperatively with Art and Art History faculty in developing VR Collection resources and policies; analyzes needs and establishes priorities and deadlines.
  • Provides training and support for faculty and students in the use of standard and emerging art-related digital teaching equipment and technologies.
  • Directs and performs professional quality image scanning, post-processing, digital copy photography and on-site photography of art/architecture for VR Collection.
  • Does original cataloging of digital images, conducts research, and uses appropriate standard authorities and metadata systems for storage in digital assets management systems.
  • Evaluates, selects and purchases/licenses digital images from subscription services, commercial sources and museums.
  • Provides research reference information and information about copyright issues; locates art images from vendors, museums, printed sources and on the World Wide Web for special publications and research projects of faculty and student patrons.
  • Acts as liaison to LIS, conducts workshops, and serves as information specialist and advisor to various campus entities regarding visual resources issues.
  • Creates and maintains Visual Resources Collection and other websites.
  • Maintains collection statistics and writes an Annual Report.
  • Prepares and administers VR Collection operating budget.
  • Selects and orders equipment and supplies for digital image production, and for the VR facility.
  • Engages in professional activity, attends professional conferences and workshops.
  • General Responsibilities
  • Performs other related duties as assigned.



  • Master’s degree in Art History or Library Science or equivalent related experience.

Knowledge, Skills and Abilities

  • Art historical expertise.
  • Excellent computer skills.
  • Knowledge of electronic imaging technology.
  • Ability to apply new technology to the development of new instructional methods for art history courses.
  • Knowledge of professional photographic methods and techniques.
  • Excellent interpersonal, communication and writing skills.


  • 3-5 years experience managing and directing a Visual Resources Collection, or the equivalent combination of education and experience.

More information and application:

Job Posting: Part-time/On-call Librarian, Art & Architecture Library, New York Institute of Technology, NY

*Position re-posted*

New York Institute of Technology seeks a part-time/on-call Librarian for its Art & Architecture Library to work at the Old Westbury campus. Reporting to the Director of Branch Services, the Librarian works as a member of a collaborative staff providing information in support of the university’s architecture, design and arts programs;

Responsibilities include:

  • Providing print and digital reference services to students and faculty
  • Participation in collection development projects and other projects as assigned


  • ALA accredited Master of Library Science degree
  • Relevant professional experience at an academic or special library preferred
  • Interest in the arts field desired
  • Strong public service orientation

Flexible hours required

Please submit cover letter and resume with RA# 2323 in subject line to:


More information:

Job Posting: Part-time/Temp Digital Collections Coordinator, High Museum of Art, Atlanta GA

Department:                                  Photography/Collections

Reports To:                                    Keough Family Curator of Photography & Head of Collections

FLSA:                                                Non-Exempt

Employment Status:                  Temporary/Part-time


The Digital Collections Coordinator will manage all photographic and technology requirements for a one year collections digitization initiative funded by the Woodruff Arts Center.


  • Part-time, Monday – Friday with flexible hours as determined by the photography schedule
  • Limited to one year term starting from hire date


Collections Management:

  • Work with the Images & Rights Coordinator to schedule and manage photo shoots to produce high-quality digital images and video of artworks in the High Museum of Art’s permanent collection
  • Create shoot lists and plan a year-long schedule for the project
  • Work with Associate Collections Manager and Preparators to arrange movement of art work for photography, and return art to home locations afterwards
  • Work with Curators to identify priorities for the digitization project
  • Fact-check object data in collections management system and make corrections and/or updates as directed by the curator and/or registrar, according to style guidelines provided.
  • Assist photographers during shoots, including some art handling
  • Organize and archive new digital assets and ensure accuracy of metadata


  • Manage and track spending and project budget under the oversight of the Associate Collections Manager and Image & Rights Coordinator
  • Prepare and submit payments for invoices related to the project
  • Prepare periodic updates on project progress to be presented to project managers in curatorial, interpretation, and registration departments
  • Manage monthly meetings with all necessary Digitization project staff; Arrange meetings as necessary


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

  • Bachelor’s degree
  • Familiarity with digital and analog image formats and technology is critical
  • Familiarity with photography equipment (cameras, lights, backdrops) preferred
  • Working knowledge of museum cataloging systems with a strong preference for experience with The Museum System (TMS)
  • Familiarity with collections management best practices
  • Experience in an art museum or gallery performing tasks that include art handling and collections management
  • Knowledge of art history helpful
  • Highly proficient with MS Word, Excel, PowerPoint, Outlook (email/scheduling) and similar databases and digital imaging technology, including Photoshop. Training on TMS will be provided.
  • Must be well-organized and detail oriented.

Language Skills:

  • Excellent written and oral communication skills.
  • Ability to write professional correspondence.
  • Ability to communicate effectively with museum staff and other professional affiliates

Mathematical Skills:

  • Experience in bookkeeping preferred.
  • Ability to maintain project files, keep budget, and process invoices.

Reasoning Ability:

  • Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and immediate decisions are necessary.

More information and application:

Job Posting: [Temporary/Part-time] Library assistant/Cataloger, Robert Rauschenberg Foundation, NYC


Working under the Director of Archives and Scholarship, the Library Assistant/Cataloger is responsible for copy-cataloging publications in the Rauschenberg Foundation Library.


  • Basic copy cataloging of books and periodicals including searching, editing, assigning call numbers, and importing records into library catalog.
  • General library maintenance including book processing and shelving/reshelving.
  • Identification of publications that need preservation or replacement.
  • Other duties as assigned.


Masters degree in Library and Information Science, or other degree supported by copy cataloging experience, and knowledge of cataloging standards and practices. Knowledge of 20th century art. Recent graduates welcome to apply.

More information and application:

Job Posting: Part time Archives Associate, Felix Gonzalez-Torres Foundation, NYC

The Felix Gonzalez-Torres Foundation is seeking a highly motivated, detail oriented and extremely organized individual, for the position of part-time Archives Associate. The Felix Gonzalez-Torres Foundation’s archives include exhibition and fabrication information, ephemera, manifestation samples, and an extensive library. The Archives Associate will conduct a comprehensive assessment of the status and various locations of the Felix Gonzalez-Torres Foundation’s archival records, and advise on how to best consolidate and preserve its records while optimizing accessibility to both Foundation staff and the public alike. The Archives Associate will be responsible for evaluating archival materials so as to document dynamic connections that exist between the archives and the work of Gonzalez-Torres. The Archives Associate will also be responsible for maintaining current records on the Foundation’s holdings of archival materials and processing and adding new materials to the archives as they are received. The position requires an affinity for language and superior communication skills, as the Archives Associate will regularly liaise with museums, representatives from major public and private collections, scholars, and the general public about information that is maintained in the Felix Gonzalez-Torres Foundation’s archives.


Educational and Technical Requirements:

  • A minimum of a Bachelor’s degree in a relevant field
  • Formal training and/or experience with archival processing and preservation, and theories and procedure in archives
  • Advanced proficiency in Microsoft Office Suite, FileMaker, and Mac operating systems
  • Knowledge of Adobe Creative Suite strongly preferred
  • Knowledge of systems and software needed to manage and process archives and manuscript collections, create electronic finding aids, and digitize and make collections accessible digitally

Other Qualifications:

  • Confidence and ability to work independently
  • Ability to perform with a high level of discretion, professionalism, and integrity
  • Excellent planning and organizational skills

Application Instructions / Public Contact Information

Interested applicants should send a cover letter, cv and contact details for three references to

No phone calls, please.

More information: