Job Post: Digitization and Preservation Projects Manager, Columbia University Libraries, NYC

Columbia University Libraries seek a Digitization and Preservation Projects Manager in the Preservation and Digital Conversion Division of the Libraries for a temporary three year appointment.

The Digitization and Preservation Projects Manager manages special projects, primarily larger digitization projects carried by vendors, of published materials, archival collections, and audiovisual materials; also as appropriate, inventory projects and projects to improve the content of CLIO that are related to digitization efforts. The incumbent reports to the Director, Preservation and Digital Conversion Division.

– Under general guidance from the Director, design, document, and manage project workflows, procedures, statistics, and polices. Assist in selection of vendors and developing vendor contracts.
– Supervise and train support staff and student assistants; assign work, coordinate flow of materials; act as liaison to other CUL units involved in projects.
– Act as liaison to vendors, resolve problems, assure schedules are met, and assure services meet quality and technical specifications.
– Assist with annual ingest of Internet Archive e-books into HathiTrust; assist other units with inventory and other projects; assist with other PDCD activities as needed, including disaster response.

Minimum Qualifications:
– MLS or equivalent
– In-depth knowledge of MS Excel and/or similar tools
– Strong organizational and analytical skills
– Excellent interpersonal and communication skills, both verbal and written
– Experience working in a library or archives
– Project management experience
– Commitment to supporting and working in a diverse environment

Preferred Qualifications:
– Ability to work with bibliographic records in a variety of languages
– Knowledge of bibliographic control policies and procedures
– Familiarity with library and archives preservation, including audiovisual
– Familiarity with library and archives digitization
– Familiarity with collection maintenance policies and procedures
– Experience with digitizing library and archives materials
– Collection maintenance experience
– Experience with preservation

Job Post: Assistant Archivist, School of Visual Arts, NYC

Position Overview: Working closely with the Archivist, the Assistant Archivist helps to accession, arrange, describe, preserve and manage the Archives’ collections. The Assistant Archivist plays a key role in helping to oversee the Archives’ various digital initiatives, including developing the implementation of CollectiveAccess, Archive-It, and other tools to describe, preserve, and present archival holdings in digital form. She/he contributes to department planning and strategic development, provides public services and outreach through consultation, instruction and presentation. Additionally, the Assistant Archivist oversees the Archives when the Archivist is out of the office and helps to manage student assistants.

The Glaser Archives is dedicated to preserving and making accessible design works of artistic and historical significance. Materials in the Glaser Archives include sketches and original artwork, posters and print samples, photographs and other unique items that document graphic designers’ careers and creative processes. The SVA Archives document the School’s rich history, from its groundbreaking subway poster campaign to its rich exhibition history to history and development of academic departments and curriculm. Holdings include posters and other publications, photographs, audio and video recordings and departmental records.

Duties & Responsibilities:

  • Arrange, describe and otherwise process archival collections using CollectiveAccess, according to local and professional standards.
  • Help to oversee the technical aspects of the CollectiveAccess project, coordinate with developers.
  • Help to manage the Archives implementation of Archive-It.
  • Maintain Archives server and manage digital representations.
  • Maintain Archives web site, blog, and other social media; make updates and plan advancements.
  • Oversee Archives when Archivist is not in the office, supervising student assistant as needed
  • Provide public services for the department, including reference guidance, class presentations and public outreach.
  • Accession archival materials in both paper and electronic formats; interact with staff to evaluate record submissions.
  • Contribute content regularly for social media, including blog and Instagram posts.
  • Digitally photograph and scan archival materials to create high quality digital images to be used in publications, online presentations, or other purposes by both Archives staff and patrons.
  • Assist in preparing displays of collection materials, both in real and virtual exhibition spaces.
  • Assist Archivist with donation pick-ups.
  • Collaborate on special projects as needed


  • MLS or other advanced degree with a concentration in Archives management.
  • At least two years professional Archives experience.
  • Demonstrated understanding of the principles of arrangement and description of archival collections and current archival best practices and standards.
  • Experience with digital preservation, metadata and access tools and methodologies; ease comprehending and adapting to new applications. Experience with the collection and preservation of born-digital materials.
  • Demonstrated web programming experience, knowledge of emerging technologies in archives.
  • In-depth knowledge of digital imaging standards and experience in digital image capture and processing.
  • Superior written and oral communication skills and interpersonal skills, with ability to facilitate collaboration.
  • Excellent organizational skills and attention to detail; must be able to work independently.
  • Candidate must be highly responsible since he or she will be dealing with fragile and valuable materials.
  • Interest in the history, theory and practice of the design professions.
  • Ability, and willingness, to routinely lift containers weighing up to 40 lbs. and climb ladders.
  • Salary is competitive and commensurate with experience.

Job Posting: Photo Archivist, Disney Corporation, New York City

Job Description The Photo Archivist works as a member of the Photography & Visual Communications team in our New York offices and will be responsible for conducting research for cataloging  the photographic collection and history of all divisions of ABC, which includes multiple format negatives in color and black/white,  prints, slides and transparencies.

Responsibilities Responsibilities include preparation of images for outside scanning service including:
Collection, editing, properly coding photography and provide appropriate metadata (annotate titles, dates, programs and talent)
Set up procedure for tracking of round trip packages and ensuring quality control
Assisting the Librarian and Researcher in maintaining the information library (Snapshot) and Media Asset Retrieval System (MARS), which is a searchable index of visual assets
Registration of digital photography with US Copyright Office
Contributing to the department as a whole and perform other duties as assigned
Management of large amounts of images and data
Basic Qualifications Strong organizational skills
Experience with researching
At least intermediate experience in Adobe Photoshop and other photo editing programs (preferably Photo Mechanic)
MS Office Suite applications.
Strong written and verbal communication skills
Ability to prioritize and meet deadlines
Attention to detail
Ability to handle multiple projects simultaneously
At least 2 years of experience in a research and/or librarian profession
Photo editing experience required.
An occasional flexible schedule is required.
Preferred Qualifications At least 4-5 years of experience in a combination of research, photography, and/or copyright management.
Strong TV history knowledge is preferred.

Unpaid Internship: Media Archive Intern (Summer 2015), Witness, Brooklyn, NY

We require a minimum commitment of 2 months, for at least 16 hours a week. Internships are unpaid. Preference is given to intern applicants receiving credit at their educational institution. All internships are based in our Brooklyn office, convenient to the Atlantic Terminal / Barclays Center (2,3,4,5,B,D,Q,N, & R trains), LIRR, and the C (Lafayette) and G (Fulton) trains.


The WITNESS Media Archive is a repository of over 5000 hours of video, both tape- and file-based, recorded and produced by human rights activists around the world over the past 20 years. The Media Archive is also a leader in the development of training resources aimed at non-professional archivists and activists who are managing their own human rights video collections.
Interns train under the supervision of an Archivist, performing a variety of hands-on tasks including cataloging, tape capture, digital ingest, research / reference, access provision, documentation of archival processes, training resource development support, and other administrative tasks for the archive.
Learning Outcomes:
By the end of the internship, the intern will have learned how to:
Create metadata for unpublished human rights video footage in a cataloging database.
Handle and identify various video formats in the collection.
Use software tools to capture, analyze, view, transfer video files.
Understand the processes and components of a digital archiving workflow within a small organization.
Liaise with content creators and program staff to acquire content for the archive.
We are seeking interns enrolled in a graduate program related to moving image archiving and preservation, archival studies, or library/information science. We also review applications from recent graduates who may be seeking the same type of mentorship and educational focus related to their career choice or educational background.

Job Posting: Assistant Archivist, the Guggenheim Foundation, NYC

There is no application deadline and no salary information provided.

Key Responsibilities:

  • Responsible for accessioning archival materials including both paper and electronic; interact with staff to evaluate record submissions.
  • Process (arrange, describe, re-house) archival materials according to current industry standards including creation of processing plans; appraisal evaluations; and DACS-compliant EAD finding aids and MARC records.
  • Provide reference services for in-house staff and external researchers as directed, including researching and answering reference questions for staff, and providing reference assistance via telephone, e-mail and in person for external researchers.
  • Supervise archives interns and volunteers as needed providing a friendly and challenging work environment.
  • Ensure quality and uniformity of archives records; perform retrospective changes or upgrades to individual records as needed.
  • Collaborate on special projects with curatorial, registrar, legal, and other museum departments as needed.

Qualifications and Requirements:

  • MLIS or equivalent; Bachelor’s in Art or Art history preferred

  • Minimum three years experience working with archival collections

  • Strong communication and organizational skills

  • Must be able to lift up to 40 lb boxes

  • Knowledge of Museum purposes, organization, and procedures preferred.

  • Strong writing, communication, and organizational skills.

  • Ability to work independently in various environments ranging from office setting to warehouse storage facilities.