Job Posting: Project Cataloger (PT, Temp), Whitney Museum of American Art, NYC

The part-time temporary Project Cataloger will work within a collaborative and collegial environment and report to the Library Manager, providing general cataloging support for the Frances Mulhall Achilles Library. This position is a six month assignment working one day per week.


Perform complex copy cataloging of various types of materials across all disciplines, including print, media, digital resources, and other non-print formats.


  • MLS (or equivalent) degree from an ALA-accredited institution, completed or in process
  • Professional cataloging experience
  • Familiarity with MARC format and cataloging rules, including RDA, AACR2, LCSH, and LCC
  • Experience with an integrated library system (Voyager preferred)
  • Experience with OCLC and Connexion client
  • Working knowledge of standard bibliographic and other reference tools

Full post: or

Job Posting: Multiple Opportunities at MoMa, NYC

Cataloger (grant-funded, fixed-term) | Archives
Identifies key archives collections and prioritizes select files. Consults original documents and selects most important and historically significant records. Catalogs selected items into the Museum Archives Image Database. Coordinates scanning of items with Imaging and Visual Resources. Pages and reshelves boxes, files, and single items. Ensures quality control of metadata and image scans. Reports to Archives Specialist.

Requirements: Bachelor’s degree in art history, including 12 semester hours of modern art since 1880, or equivalent. Basic knowledge of art historical research sources. Archival experience preferred. Ability to communicate clearly and legibly in both written and spoken form. Attention to detail. Knowledge of archival/art historical/collection management databases. Ability to lift and move heavy boxes.

This is a two-year project initiative expected to commence as soon as a qualified candidate has been identified. Total work hours per week will be 14.

Curatorial Assistant | Architecture and Design
Assists the department’s senior architecture curatorial staff in all areas of their responsibilities, including acquisitions, collections records, bibliographic and biographical records and files, research for architecture exhibitions and publications, loans, and general curatorial inquiries. Performs work in relation to the care of the collection and arranges for custodial, registration, and preparation work as required by the curatorial staff in the maintenance of the collection in gallery, study, and storage areas. Performs research for exhibitions, including research on artists, periods, styles, specific works, locations of works, on photograph sources, etc. Assists in preparing catalogues and checklists. Coordinates and schedules work to be done, within the Museum and without, in such areas as conversation, photography, public information, matting and framing, construction, lighting, etc. Assists with the preparation and installation of wall labels. Conducts daily inspection of works on view in temporary exhibitions and assists with necessary follow-up arrangements. Answers inquiries and conducts some gallery tours as necessary for visitors and the A+D Circle affiliate group. Researches and catalogs the Museum collection and archives under senior staff supervisor and answers related inquiries from public and scholars. Reports to senior curatorial titles.

Requirements: Bachelor’s degree required, master’s degree preferred, ideally in architecture or art history. Some relevant work experience and competence within area of departmental interest. Strong organizational skills and attention to detail. Proficiency with MS Word, Excel, and other standard office procedures and equipment. Reading knowledge of one or more foreign languages.

Curatorial Assistant | Drawings and Prints
Assists the department’s senior curatorial staff in all areas of their responsibilities, including administrative work in the context of curatorial functions such as acquisitions, collections records, bibliographic and biographical records and files, research for exhibitions and publications, departmental committee loans, and general curatorial inquiries. Performs work in relation to care of the collection and expedites arrangements for custodial, registration, and preparation work as required by the curators in the maintenance of the collection in gallery, study, and storage areas. Conducts daily collection gallery inspections and assists with follow-up arrangements in the event of damage, deterioration, etc. Performs duties of exhibitions assistant, including research on subjects such as artists, periods, styles, etc., on specific works, on locations of works, on photograph sources, etc. Assists in arranging loans; catalogue preparation; preparation of checklists including compiling and typing; and coordinating and scheduling work to be done, within the Museum and without, in such areas as conservation, photography, public information, matting and framing, construction, lighting, etc. Assists with the preparation and installation of wall labels. Conducts daily inspection of works on view in temporary exhibitions and assists with necessary follow-up arrangements. Answers inquiries and conducts some gallery tours as necessary for visitors, etc. Researches and catalogs the Museum collection and archives under senior staff supervision and answers related inquiries from the public and scholars. Assists in the operation of departmental study centers. Works with curatorial interns as assigned. Keeps informed of current activity in the area of departmental interests through gallery and museum visits, publications, etc. and conveys observations to the senior staff. Reports to Chief Curator.

Requirements: Master’s degree in art history strongly preferred with a particular expertise/exposure to art from the postwar period through to contemporary. Prior curatorial experience preferred. Superior research and writing skills and fluency in a foreign language preferred. Strong organizational skills and attention to detail. Proficiency with MS Word, Excel, and other standard office procedures and equipment.

If you would like to submit your resume and cover letter for consideration, please choose one of the following options:

  • By email: (most preferred option; if submitting by email, please send us your resume and cover letter as one document in a PDF format)
  • By fax: (212) 333-1107
  • By mail: The Museum of Modern Art
    The Department of Human Resources
    11 West 53 Street
    New York, NY 10019

Full postings:

Internship Opportunity: Archivist Internship, Greene Naftali Gallery, NYC

Greene Naftali Gallery is looking for a detail-oriented intern with strong organizational skills, a professional manner, and an interest in contemporary art and arts administration.

Intern will have the opportunity to work closely with both the gallery staff and gallery artists on a wide variety of projects. Responsibilities will include assisting the front desk, helping to manage the image and press archives, updating the database, filing, and running errands.

Knowledge of Word, Photoshop, and ArtBase helpful.

Start date, as soon as possible. Schedule is flexible. Lunch stipend will be provided. Please email a cover letter and resume to

Application deadline: August 6, 2016

Full post:

Internship Opportunities: New Museum of Contemporary Art, NYC

The Internship Program at the New Museum offers participants hands-on training in the museum profession and a comprehensive overview of Museum operations. Interns also gain insight into the world of contemporary art. Interns participate in the day-to-day activities of these departments, in addition to working on specific projects. When considering whether or not to apply for an internship at the New Museum, please keep in mind that they are unpaid.


The Curatorial Department researches and organizes upcoming exhibitions, including the development of checklists and didactic material; produces exhibition catalogues; manages the travel of selected exhibitions; and corresponds with artists, curators, galleries, and museums. Interns will obtain administrative skills in organizing art exhibitions and be introduced to issues relating to contemporary art.

Digital Archive:

The New Museum’s Digital Archive is an innovative project to publicly document the activities, ideas, and programmatic history of an institution. Gaining valuable experience related to the management of archives in a museum setting, interns will assist with research, digitization, and description of archival material (born-digital as well as analog). Enrollment in an advanced degree program in Archives, Library and Information Science, or related area of study is preferred.

Registrar / Collections Management:

This internship provides an opportunity to conduct an inventory of the New Museum’s Collection of over 600 objects and the Museum’s series of Limited Editions by over forty leading contemporary artists. The intern may also provide Registrarial support during periods of exhibition changeovers and work closely with the staff of the Exhibitions department. Prior coursework or experience with collection management is a plus. All applicants should have basic clerical skills and knowledge of Microsoft Office programs.

Hours: Interns must be able to work a minimum of two full days per week, seven hours per day. The exact schedule will be determined with the department supervisor. Internships are available from September – December 2016. Experience in the visual arts and knowledge about contemporary art is preferred.  Interns must be able to work a full trimester. No interns will be accepted for shorter periods.

Application Procedure: Interns must submit an intern application form, cover letter, resume, and two letters of recommendation from professors and/or previous employers as one PDF file. Letters of recommendation may also be sent separately.

Deadline: August 14, 2016

Full post:

Job Posting: Assistant Cataloguer, The Jewish Museum, NYC

The Jewish Museum is seeking an Assistant Cataloguer for a one-year position for a special collection project. Under the supervision of the Collections Manager and part of the larger project team, the Assistant Cataloguer will work directly with objects in the collection to help assess their location, condition, and status for inclusion in a new exhibition. The collection is comprised of works of fine and decorative arts, ceremonial Judaica, archaeological artifacts, and new media. In a second phase of the project, the Assistant Cataloguer will conduct object research for final exhibition display and update the museum’s Collections Management Database, TMS. The position requires demonstrated ability to catalogue objects and conduct art-historical research, resolute concentration, careful handling of art objects, attention to detail, and accuracy in data entry and proof-reading.


  • Assess works in the permanent collection selected for exhibition to determine location of all components, conservation needs, photography and rights status, and research requirements.
  • Catalogue objects by examining and precisely measuring works; locating parts and accessories; recognizing materials and techniques; writing accurate condition reports; and identifying any signature, inscriptions, markings, and labels.
  • In consultation with Curators and Collections Manager, research museum records and other primary and secondary sources to establish accurate acquisition information, artist/maker’s biography, object date and titles, ex-collections/provenance, published references, and exhibition history.
  • Correspond with artists/makers, donors, dealers, vendors, auction houses, and galleries to ascertain or verify information about the object.
  • Create and update files and documentation for objects including archival object files, conservation reports, and historic records.
  • Updating the museum’s Collections Management Database, TMS, by adding and updating object information, tracking locations, updating exhibition history, labels, etc. Maintaining strict data-entry standards and absolute accuracy in TMS, which directly feeds the museum’s collection website.
  • Identify any problematic object records and help resolve numbering discrepancies.


  • Master’s Degree in Art History, Museum Studies, or equivalent
  • Demonstrated ability to catalogue objects and conduct art-historical research
  • Strong research skills and familiarity with metadata and cataloguing standards
  • Strong computer skills including working knowledge of TMS
  • Art handling experience and preventive conservation knowledge required
  • Knowledge of foreign language(s) helpful

Send Resume with Cover Letter To:

Director of Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128


Full post:

Fellowship Opportunity: Collections Fellow, Institute of Classical Architecture & Art, NYC

The Institute of Classical Architecture and Art (ICAA) is seeking a 9-month Fellow for the 2016/2017 academic year to help oversee and manage its historic collection of plaster casts and architectural elements. The Fellow will be responsible for updating and maintaining the collections’ catalogues, coordinating visits from schools and other third parties who would like to view the collections, providing tours of the gallery and collection, marketing the gallery, and otherwise assisting with the collection as required. The Fellow will have access to the entirety of the ICAA’s special collections and library as needed for their own academic research.

The Fellow is expected to work one-day/8 hours per week for an academic year September through June. The schedule is flexible. The rate of pay is $17 per hour. The Fellow will not be eligible for benefits such as sick pay, paid holidays, or health insurance. The Fellow is invited to attend many of the ICAA’s education courses and lectures tuition-free.

The ideal candidate will possess the following qualities:

  • Currently pursuing or recently completed a Master’s Degree in art history, museum studies, classics, or a related subject
  • A minimum of one year professional experience in curating or managing a fine art collection
  • Ability to work independently
  • Comfortable speaking with groups and sharing the collection with a diverse range of audiences
  • Basic working knowledge of word, email, powerpoint, and excel
  • Photoshop and InDesign are a plus but not required

Application Instructions / Public Contact Information: The candidate should send a cover letter explaining his or her interest in the position, a resume, and an academic writing sample to by July 15th, 2016. No references are necessary at this stage of the application process.

Deadline to apply: July 15, 2016

Full post:

Job Posting: Curatorial Associate, American Federation of Arts, NYC

The American Federation of Arts is seeking a Curatorial Associate to join its exhibition team.

General Duties and Responsibilities:

  • Coordinate curatorial aspects of select exhibitions
  • Review and edit: proposals, checklists, marketing materials and educational didactics in consultation with Curator and Guest Curator
  • Review and edit exhibition catalogue text as needed
  • Draft, negotiate, and execute guest curator and author contracts
  • Update and monitor exhibition budget
  • Work with Curator and Guest Curator on developing list of prospective museums for exhibition tours
  • Work with Registration Department on logistics relating to exhibition tour
  • Liaise with curatorial staff at presenting museums, and respond to issues related to content of exhibition and installation
  • Assist with administrative tasks such as; drafting correspondence, creating and tracking timelines, updating calendars, and responding to queries
  • Input, edit and update various lists and forms in the exhibitions database (checklists, lender lists, etc.)
  • Initiate and complete documentation related to loan negotiation
  • Secure rights and reproduction permissions and other materials for exhibition publications and educational materials
  • Assist in research for exhibitions as requested
  • Assist with content of ArtViews panel series
  • Participate in Exhibitions Department Meetings and other staff meetings as required
  • Other related duties as assigned


  • Master’s Degree in Art History or similar field from accredited educational institution required.
  • Minimum of 3 years’ experience in a museum setting either in the Education or Curatorial areas
  • Strong oral and written communication skills
  • Excellent organizational skills with the ability to prioritize workload and handle many tasks simultaneously
  • Computer proficiency in Word, Excel, Filemaker (or other database management software), PowerPoint
  • Keen attention to detail

Application Deadline: July 15, 2016

Application Instructions / Public Contact Information: To apply, submit cover letter and resume to

Full post:

Job Posting: Photo Archivist (Part-Time), The Pigozzi Collection, NYC

Position Summary:

The Assistant Photo Archivist will provide support to the Head Archivist and Collections Manager in the daily management, preservation and organization of a globally accessible and active archive of prints, digital images and videos.

Principle Responsibilities:

  • Facilitate the cataloging, centralization and organization of photo and video assets
  • Ensure archival data security through facilitating data backups
  • The daily management of an active photo and video archive
  • Facilitate publication requests with media outlets
  • Assist with the planning and implementation of exhibitions
  • Assist with the planning and implementation of book projects
  • The arrangement and description of a historic family archive of videos and prints
  • Spearhead the arrangement and digitization of a color photo archive
  • Edit, color correct and oversee production of prints
  • Assist with art collection inventory, outgoing loans, photography, condition reporting, and other collection related duties as assigned

Qualifications & Skills:

  • Bachelor’s degree
  • A minimum of 2-3 years experience working in archives, museum or library special collections, with pictorial collection experience preferred
  • Self-directed and the demonstrated ability to handle multiple projects at once
  • Knowledge of archives theory and practice
  • High-level computer skills in editing/digital applications preferred
  • Proficiency in Macintosh Applications, expert experience with Aperture, Lightroom, Filemaker, Finalcut and Photoshop preferred
  • Knowledge and experience with process of digitizing photographic and video materials, managing digital files, including proper scanning procedures, and basic image editing and correction strongly preferred
  • Excellent organizational skills with attention to detail and accuracy
  • Ability to make quick decisions and work well under pressure
  • Strong communication skills
  • Art handling and general preservation and collections care knowledge is desirable
  • Must be able to lift/move/maneuver objects up to 40 lbs

Successful candidates should be comfortable working in a nontraditional environment, be self-starters, knowledgeable in digital archive technology and advancements, and enjoy innovating creative solutions.

For consideration, please submit resume and cover letter to Tasha Seren, Archivist and Collections Manager:

Application deadline: July 1, 2016

Salary: $30.00/hour

Full post here.

Job Posting: Temporary Cataloguer (Part-Time), Poets House, NYC


Poets House, a 60,000-item poetry library and literary center in Lower Manhattan, seeks a Part-Time Temporary Cataloger for its unique Reed Foundation Library. The main focus of the position will be to assist in the cataloging of new acquisitions received for Poets House’s annual Poetry Showcase, an annual exhibition of recently published poetry and poetry-related items. The cataloger works under the supervision of the Director of Library and Outreach Services in support of library cataloging and materials processing functions. Work includes materials receiving and distribution functions as well as appropriate record keeping to monitor cataloging and processing efforts, in addition to other duties as assigned.

Essential Duties & Responsibilities:

  • Utilizes the Koha online library catalog and OCLC to enter bibliographic records for new library resources – including print and electronic resources
  • Captures and imports bibliographic records into the Koha system and updates cataloging records to conform to library standards to include the Anglo American Cataloging Rules, Library of Congress Subject Classification schedules, and local library requirements
  • Reviews authority records and author and title main entries, to insure consistency within the library database
  • Processes materials in accordance with library policies and procedures, including Poets House’s unique classification system
  • Processes materials (books, electronic media, audiovisual media, reports) to include stamping; typing and affixing call numbers; affixing barcodes; pasting date due slips; pasting date due pockets; and affixing book covers
  • Manages cataloging and processing efforts consistently per cataloging department policy and procedures to include accurate and standard record keeping
  • Is responsible as a team member for receiving new cataloging materials and organizing them for cataloging and processing activities and for moving processed items to distribution shelves and for their packing and distribution
  • Works under the guidance and supervision of the Director of Library and Outreach Services on library projects and efforts as and when needed

Education: M.L.S. or equivalent from an ALA-accredited library science program

Work Experience:

  • 1-4 years of library or library related work preferred
  • Familiarity with KOHA, OCLC, and poetry preferred

Job Skills:

  • Demonstrated knowledge of basic technical processing/cataloging functions and services including cataloging standards such as AACR and MARC and use of OCLC
  • Familiarity with copy cataloging
  • Ability to use technology in support of cataloging functions
  • Demonstrated use of an integrated library system
  • Must have computer skills (Word, Excel, PowerPoint, etc.)
  • Ability to work with team members and to follow directions
  • Ability to plan and organize
  • Previous work experience in a library and /or conversant with cataloging/technical services desired

Hours: Variable, beginning at 20 hours/week, $12/hr, set between 11:00 am-7:00 pm Monday-Friday (hours are flexible). Position reports to Director of Library and Outreach Services

Contact Information:

Reginald Harris,
Director of Library and Outreach Services
Poets House
10 River Terrace
New York NY 10282
Phone: (212) 431-8040

Please e-mail your cover letter, resume and list of three references to Director of Library and Outreach Services Reginald Harris at Applications will be accepted until the position is filled.

Full post:

Job Post: Archivist, Lincoln Centre of the Performing Arts, NYC

This is a bit on the high end of our experience bracket, requiring 5-7 years of archival work, but I think anyone with a theatre or performing-arts focus could make a compelling argument. Go for it!

Primary Responsibilities

•    Administers and updates retention and disposal schedules
•    Advises the Senior Vice President on archival policies and practices
•    Provides document access services for the entire organization, including digital document delivery and onsite consultations
•    Provides reference services for staff, scholars and for the public, as needed
•    Evaluates records for long-term archival retention
•    Ensures the proper conservation and preservation of paper-based and digital record assets
•    Supervises all staff assigned to the Archive
•    Works with staff throughout the organization to ensure the appropriate implementation of records maintenance and transfer responsibilities
•    Collaborates with Digital Media and Community Engagement staff on public outreach, development, and education


•    5-7 years of experience in a non-profit or commercial archive
•    Demonstrated ability to plan and organize effectively
•    Proven interpersonal skills and ability to work effectively with a range of clients and colleagues
•    Demonstrated ability to work independently as well as part of a team
•    Knowledgeable about current trends in information resources, document management systems, and related digital discovery tools
•    Ability to lift or move 25 pounds on a regular basis
•    A BA/BS and an MLIS or the equivalent in theory and practice