Unpaid Internship Opportunity: The Sketchbook Project, Brooklyn, NY

BROOKLYN ART LIBRARY INTERNSHIP

Organization

The Sketchbook Project

Description

Brooklyn Art Library and The Sketchbook Project are looking for 1-2 spring/summer interns to join our team! PLEASE NOTE: You MUST receive college credit for this program! Prior authorization from your school will be required. We are an independent Brooklyn-based company that organizes global, collaborative art projects. Our flagship endeavor is The Sketchbook Project, a crowd-sourced library that features 35,430 artists’ books contributed by creative people from 135+ countries. Brooklyn Art Library is our storefront exhibition space in the heart of Williamsburg, Brooklyn, NY where The Sketchbook Project collection is on view to the public. JOB DESCRIPTION: We are looking for an enthusiastic spring/summer intern to learn the ropes of working behind the scenes of an art library and an international interactive project. You will be working closely with the Founder/Director of the project in all aspects of project administration, from curating books and planning events to helping to digitize sketchbooks and act as an art librarian. Internship duties include, but are not limited to: -Content creation – strong writing skills a plus! -Event planning and execution -Sponsor outreach -Digitizing of sketchbooks 15-20 hours a week. Plus some weeknights for events


Application Instructions / Public Contact Information

Please send a resume and a short note about yourself. Please make it unique! We are not interested in form letters. We want to know about you. For real. steven@sketchbookproject.com Please no phone calls, or ‘pop-ins’.

More information: https://www.nyfa.org/Jobs/Show/8ffd59b7-a2f8-4e2b-a32c-827745f5c381 

Job Posting: Collections Management Associate, Sotheby’s, NYC

Overview:

Provide assistance to the Director of Collections Management. This division of Art Agency Partners is responsible for maintaining detailed and up-to-date records of our clients’ art collections, making shipping arrangements, coordinating installations, and managing conservation, loans, and framing needs.

Responsibilities:

  • Artwork cataloguing and database maintenance
  • Create and maintain accurate records for works of art
  • Liaise with galleries to collect cataloguing information
  • Archive and manipulate digital images
  • Create inventory reports and collector reports from File Maker (ArtBase)
  • Provide administrative support to Director of Collections Management
  • Scanning, filing, transcribing
  • Monitor and track timelines for shipments, loans, framing, conservation, etc.
  • Assist with scheduling of outside vendors
  • Assist with collection management needs
  • Obtain shipping and crating estimates
  • Collect and review condition reports
  • Create digital mock-ups
  • Assist with special projects

Qualifications:

  • Adept at handling sensitive and confidential information in a discreet and professional fashion
  • Operate with minimal supervision
  • Time management and ability to prioritize
  • Ability to both work independently and follow specific instructions
  • Strong working knowledge of Excel, Photoshop, ArtBase and
  • File Maker preferred
  • Excellent communication skills
  • Experience working with works of art
  • Detail oriented, discreet, diplomatic, dependable, proactive and mature

Full post: https://careers-sothebys.icims.com/jobs/2056/collections-management-associate/job

Job Posting: Research Resources Assistant, Whitney Museum of American Art, NYC

RESEARCH RESOURCES ASSISTANT

This full-time position serves as the central administrative support for the Research Resources department, which provides access to primary resources, published resources, and other research material relating to the Museum’s support of American art and artists through its history, collections, and programming.

Responsibilities:

  • The Assistant provides reference services for Museum staff and external researchers accessing the following units within this department: The Frances Mulhall Achilles Library, the Archives, Special Collections, and the Permanent Collection Documentation Office.
  • Assist with circulation and patron database maintenance in the Voyager integrated library system (ILS)
  • Schedule appointments and maintain the department calendar
  • Process Library acquisitions
  • Handle all departmental invoicing
  • Oversee periodical subscriptions and acquisition
  • Provide research and clerical assistance to department
  • Assist in overseeing the work of interns and volunteers under Archive and Library staff supervision
  • Work on additional projects relevant to the priorities of the Research Resources department

Requirements:

  • 2 years’ experience; MLIS degree (with art history or studio art background preferred)
  • Hands-on library and archival skills
  • Experience or familiarity with Voyager ILS, ArchiveSpace, and The
  • Museum System (TMS)
  • Research experience
  • Knowledge of art history and contemporary American art
  • Familiarity with library and archival preservation
  • Understanding of the function and processes of both libraries and archives, and related experience a plus
  • Good communication skills necessary

To apply for a position, please send your resume, cover letter, and salary requirements to hr@whitney.org or mail to:

Whitney Museum of American Art
Human Resources Department
99 Gansevoort Street
New York, NY 10014

Please be advised that due to the high volume of applications, we are only able to contact those candidates whose skills and background best fit the requirements of the job openings or internships. We will keep your resume on file should appropriate future openings become available. Please do not send catalogues or original materials. The Museum cannot assume responsibility for any original materials which are submitted. No calls, please.

Full post: https://www.nyfa.org/Jobs/Show/2dd0a19a-e4d4-45ed-8914-2790f1e24bb3

Job Posting: Curatorial Assistant, Museum of Modern Art, NYC

Curatorial Assistant (one-year, fixed-term) | Architecture and Design

Assists senior curator and curatorial team with administrative, logistical, and research tasks in preparation for an upcoming modern and contemporary fashion design exhibition (scheduled to open in the fall of 2017) and accompanying publication. Supports the preparation of checklists, loan agreement forms, and related educational materials. Assists in scheduling work to be done within the Museum as a liaison with various internal departments. Researches and writes correspondence with external parties, including institutional and individual lenders to the exhibition, and external design collaborators. Assists in compiling, organizing, formatting, and editing exhibition and catalogue data for completeness and accuracy. Supports catalogue preparation, including obtaining image rights for publication, print, and digital use. Supports the production and preparation of wall texts and labels. Assists with a variety of other editorial, administrative, and organizational tasks for the exhibition. Performs research support functions for the exhibition, including library and archival research on the history of 20th-century fashion design. Reports to Senior Curator, Department of Architecture and Design.

Requirements:

  • Master’s degree or equivalent graduate work in design, art, architectural history, or curatorial studies.
  • Specialization in modern or contemporary fashion design history, specifically in textiles and garments, and a strong knowledge of relevant current and historical scholarship in the field preferred.
  • Strong and comprehensive experience within a museum institution working on exhibition planning and administration, including working with museum collection databases and multi-departmental liaising a plus.
  • Familiarity with researching archives, securing copyright permissions, and clearing image rights highly preferred. Excellent writing, research, and organizational skills.
  • Highly motivated.
  • Strict attention to detail with a rigorous approach to tasks.
  • Strong initiative and ability to work on multiple tasks simultaneously and meet deadlines.

MoMA Jobs application guidelines
If you would like to submit your resume and cover letter for consideration, please choose one of the following options:
By email: jobs@moma.org (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019

Full post: https://www.moma.org/about/jobs

Job Posting: Assistant Archivist, School of Visual Arts Library, NYC

Position Overview: Working closely with the Archivist, the Assistant Archivist helps to accession, arrange, describe, preserve and manage the Archives’ collections. The Assistant Archivist plays a key role in helping to oversee the Archives’ various digital initiatives, including developing the implementation of CollectiveAccess, Archive-It, and other tools to describe, preserve, and present archival holdings in digital form. She/he contributes to department planning and strategic development, provides public services and outreach through consultation, instruction and presentation. Additionally, the Assistant Archivist oversees the Archives when the Archivist is out of the office and helps to manage student assistants.

Duties & Responsibilities:

  • Arrange, describe and otherwise process archival collections using CollectiveAccess, according to local and professional standards.
  • Help to oversee the technical aspects of the CollectiveAccess project, coordinate with developers.
  • Help to manage the Archives implementation of Archive-It.
  • Maintain Archives server and manage digital representations.
  • Maintain Archives web site, blog, and other social media; make updates and plan advancements.
  • Manage digital representations on Archives server.
  • Oversee Archives when Archivist is not in the office, supervising student assistant as needed
  • Provide public services for the department, including reference guidance, class presentations and public outreach.
  • Accession archival materials in both paper and electronic formats; interact with staff to evaluate record submissions.
  • Contribute content regularly for social media, including blog and Instagram posts.
  • Digitally photograph and scan archival materials to create high quality digital images to be used in publications, online presentations, or other purposes by both Archives staff and patrons.
  • Assist in preparing displays of collection materials, both in real and virtual exhibition spaces.
  • Assist Archivist with donation pick-ups.
  • Collaborate on special projects as needed.

Qualifications:

  • MLS or other advanced degree with a concentration in Archives management required
  • At least two years professional Archives experience.
  • Demonstrated understanding of the principles of arrangement and description of archival collections and current archival best practices and standards.
  • Experience with digital preservation, metadata and access tools and methodologies; ease comprehending and adapting to new applications. Experience with the collection and preservation of born-digital materials.
  • Demonstrated web programming experience, knowledge of emerging technologies in archives.
  • In-depth knowledge of digital imaging standards and experience in digital image capture and processing.
  • Superior written and oral communication skills and interpersonal skills, with ability to facilitate collaboration.
  • Excellent organizational skills and attention to detail; must be able to work independently.
  • Candidate must be highly responsible since he or she will be dealing with fragile and valuable materials.
  • Interest in the history, theory and practice of the design professions.
  • Ability, and willingness, to routinely lift containers weighing up to 40 lbs. and climb ladders.

School of Visual Arts (SVA) in New York City is an established leader and innovator in the education of artists. From its inception in 1947, the faculty has been comprised of professionals working in the arts and art-related fields. SVA provides an environment that nurtures creativity, inventiveness and experimentation, enabling students to develop a strong sense of identity and a clear direction of purpose.

To apply for this position, please send a cover letter and resume to working@sva.edu.

Full post: http://www.sva.edu/about/working-at-sva/administrative-staff/assistant-archivist

Job Posting: Associate Archivist and Lead Digital Archivist, The Frick Collection, NYC

Background
The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Summary and Responsibilities
Major job responsibilities include administration of our born-digital institutional records preservation program, development and implementation of policies and procedures for the stewardship of born-digital institutional records, and managing software and storage solutions needed to preserve and provide access to digital records. Participate in the management of the institutional records management program, including meetings with records holders and regular review of records schedules. Accession and process institutional records and manuscript collections, prepare access tools such as finding aids and catalog records, and create and edit metadata. Respond to reference inquiries. Improve visibility of and access to collections through digital initiatives and collaborative platforms. Participate in the rotation of coverage in the Library’s Reading Room, and represent the department at professional and institutional meetings and activities as necessary. This position interacts frequently with the institution’s Technology and Digital Media Department and Digital Lab, and participates in activities of the Social Media Committee.

Qualifications
MLS or MA with concentration in Archives, Records Management or Digital Collections. Experience working with digital assets or electronic records, databases, information architecture and digital archive workflows. Experience with ArchivesSpace and Preservica preferred. Knowledge of best practices and policy development associated with electronic records as demonstrated by achievement of the Digital Archives Specialist certificate from the Society of American Archivists or other training specifically geared towards management of electronic and digital assets. Experience processing archival collections and creating finding aids and MARC records. Excellent oral, written, and interpersonal communication skills. Physical requirements include: Ability to lift forty pounds to the waist.

To apply, please send resume with salary requirements to:

Chief, Archives and Records Management
The Frick Collection
1 East 70th Street
New York, NY 10021
Fax: 212-861-7347
Email to jobs@frick.org

No phone calls please.

If you are interested in any of the positions, please send your résumé, a cover letter indicating the position for which you are applying, and salary requirements to the appropriate person listed in the announcement, or follow the instructions in the job posting.

Full post: http://www.frick.org/careers/associate_archivist_and_lead_digital_archivist

Internship Opportunity: Archival Internship, ARChive of Contemporary Music, NYC

Founded in 1985, the ARChive of Contemporary Music is a not-for-profit archive, music library and research center located in New York City. The ARChive collects, preserves and provides information on the popular music of all cultures and races throughout the world from 1950 to the present. Since the ARChives founding in 1985 our holdings have grown to over 2 million sound recordings, making the ARChive the largest popular music collection in the United States. In addition to sound recordings and publications, the ARChive actively collects all books, magazines, videos, films, photographs, press kits, newspapers clippings, memorabilia and ephemera relating to the history of popular music.

Our current, on-going projects are cataloging and book digitization. Interns may focus on one or both projects and may have the opportunity to work on other projects as they arise.

Cataloging:

Interns will receive training that enables them to catalog CDs, vinyl LPs, or books in our File Maker Pro Database using our in-house cataloging rules.
We depend directly on our interns and allow them a great deal of hands-on experience and responsibility.

Interns may work on related projects (for example, in-filing, processing donations, etc.) as needed, if they are interested.

Qualifications:
Ideal for the position is a student or recent graduate with a background or interest in music, musicology, fine art, or library & information science.
Candidates must:

  • Possess good interpersonal skills.
  • Be responsible, reliable, and detail-oriented.
  • Be able to handle delicate and valuable materials with care.

Undergraduate library experience and/or graduate-level library classes are preferred.

Digitization:

The ARChive of Contemporary Music is the largest collection of popular music in America, with more than two million recordings. Our music book collection is also one of the best in the United States, numbering 20,000+ volumes. To scan this resource the Internet Archive has installed one of their Scribe machines in our Lower Manhattan facility. When completed, all of our materials will be preserved electronically, OCR Readable, and available in-house for reading and research.
Digitization interns will be trained to scan initially, then will be introduced to more complex tasks once they are familiar with the process. Tasks include:

  • Loading, Scanning, and Republishing books while ensuring high quality standards.
  • Training and working as a team.
  • Trouble shooting the scribe machine, mitigating cataloging inconsistencies, and navigating open source software at Internet Archive.
  • Keeping work areas and equipment clean, neat, and organized.

Qualifications:

  • Strong technical (software/hardware) and troubleshooting skills
  • Ability to sit for 6-7.5 hour periods, and comfort with repetitive motion
  • Highly organized
  • Excellent attention to detail
  • Familiarity and enthusiasm for music, books, cultural heritage preservation and the arts!
  • Previous library or archive experience or education is preferred, but not essential.

All internships are unpaid, but we are certainly willing to help you meet any requirements to receive course credit. Time requirements are flexible–we ask that you are available for at least one full day (11:00-6:00) per work week, but the more time you can commit to the more responsibility we can give you.

We are currently looking for interns for Spring 2017 but we can be flexible on specific start & end dates. If you are interested, please submit your resume and a cover letter explaining your general interest in working at the archive and what project(s) you are interested in contributing to.

Full post: http://www.indeed.com/viewjob?jk=c7ad72d05bef5a32

Job Posting: Librarian for Fales Library Archival Collections and Reference Services, NYU Libraries, NYC

The New York University Division of Libraries is seeking a librarian to oversee all aspects of archival collection development, management, reference, use, programs, exhibitions, teaching, and loans. This position will work closely with the Head, Fales Library on collection development, including donor cultivation, contract negotiation, collection assessment, and ongoing donor relations. It will also work with the Preservation Department to ensure safety of collections and collaborate with Archival Collections Management Department on the accessioning and processing of archival collections.

The Fales Library serves as the primary special collections repository at NYU in the arts and humanities. It’s strengths include the history of the English and American novel; the Downtown New York art scenes from the early-1970s to the present, including punk rock, performance art, postmodern dance, experimental theater, etc.; food studies; Riot Grrrl; and other developing areas of collecting. Fales supports research and teaching across the university. Fales also has a very strong user base in the world of art from around the world. The collections today include 365,000 printed books, ca. 10,000 linear feet of archival materials, and over 100,000 media elements. In the 2014-15 academic year, 1105 researchers consulted archival materials in Fales, representing 4333 boxes and 12,770 folders that were paged for researchers.

Responsibilities:

Working in a collaborative environment this three-year position (with possibility of renewal) is responsible for developing the archival and manuscript holdings; cultivating donors; negotiating contracts; assessing potential new collections; maintaining ongoing relations with existing donors; establishing and maintaining policies and guidelines for collection care and use; collaborating with the Preservation Department; the digital archivist to determine appropriate technical methods to ensure the preservation of the collections across all appropriate media; and with the Archival Collections Management department about accessioning, processing, and other archival procedures.

The position oversees access to archival and manuscript collections; consults with and provides reference for users of archival and manuscript collections; oversees requests for collection use for publication, exhibition, and duplication; coordinates collection loans for exhibitions to ensure accuracy of documentation, preparation, transfer, and receipt of physical materials; conducts presentations and bibliographic instruction; collaborates with the Head, Fales Library in the development of relevant programming, exhibition activities, and events in the Fales Library. Working with Fales staff, the position supervises students and full time/part time administrative employees; exercises authority or makes effective recommendations for hiring, promotions, salary adjustments, and any other change of status. Identifies and prioritizes assignments to ensure deadlines are met; reviews work for accuracy. Oversees daily reading room activities; supervises student assistants and interns in the use, care, and handling of materials; oversees collection of use statistics. The position also participates in the planning and implementing of short and long term strategic plans for the archives considering scholarly and technological trends, financial and space resources. Working in concert with Head, Fales Library and Associate Dean for Collections and Research Services determines allocation of grant money and other departmental funding.

Qualifications:

The position requires an ALA master’s degree in library science; a subject master’s degree relevant to the Fales Library collections, such as English or comparative literature, contemporary art, or area studies such as American studies, performance studies, or gender studies. Four to five years experience in collection development, donor relations, archival processing, and administration including at least two years in an academic or research special collection or archives division, or equivalent combination of education and experience. Excellent organizational, writing, and interpersonal skills. Knowledge of archives and manuscripts management and processing, including proficiency with contemporary archival management tools. Knowledge of current trends in digital archives. Candidates should exhibit a strong public service orientation. Preferred: Fluency in Spanish. Proven supervisory skills. Experience with public speaking and/or instruction.

This position is a Librarian of Practice position. Librarians of Practice are not on the tenure track.

New York University Libraries: Libraries at New York University serve the school’s 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU’s vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our “portal campuses” in Abu Dhabi and Shanghai. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the HathiTrust. The Libraries participates in a variety of consortia and collaborates closely with Columbia University Libraries and the New York Public Library through the Manhattan Research Library Consortium. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf.

Salary/Benefits: Faculty status, attractive benefits package including five weeks annual vacation. Salary commensurate with experience and background.

To Apply: To ensure consideration, send resume and letter of application, including the name, address, and telephone number of three references to: Enrique Yanez, Assistant Dean for Human Resources, New York University Libraries, 70 Washington Square South, New York, NY 10012 or via email to libraries.careers@nyu.edu. Resumes will be considered until the position is filled.

Full post: http://guides.nyu.edu/c.php?g=425839#Fales

Paid Fellowship Opportunity: Conservation of Computer-Based Art Fellowship (2016-2018), Guggenheim Museum, NYC

The Conservation Department at the Solomon R. Guggenheim Museum is pleased to offer a two-year, full-time Fellowship in the Conservation of Computer-based Art (CCBA), starting on October 1, 2016. This postgraduate fellowship will be integral to the Guggenheim’s CCBA initiative and focus on the study, documentation, and preservation of 22 software-based artworks in the Guggenheim collection. Under the supervision of Time-based Media Conservator, Joanna Phillips, the CCBA Fellow will conduct a comprehensive survey of all 22 artworks in the collection, create write-blocked disk images and XML metadata of these works for secure server storage, create artwork documentation and treatment proposals, interface with hired specialists such as computer scientists and programmers, engage in case study research on selected works, coordinate cross-institutional meetings to review the CCBA research, present CCBA research at these meetings, and assist with the dissemination of the project progress and conclusions on the Guggenheim website. The CCBA Fellow will also play a central role in the Guggenheim’s ongoing research collaboration with the Department of Computer Science at New York University.

The successful candidate will have a completed MA degree or Advanced Certificate from a U.S. or international fine arts conservation program, with a focus on and/or practical experience in time-based media conservation. Alternatively, MA degrees from Libraries and Archives, Computer Science, or Information Science programs will be considered, if the candidates display previous professional experience with cultural artifacts preservation. Candidates with basic or intermediate coding abilities will be preferred.
The successful candidate is expected to have excellent team and communication skills, the ability to independently manage time in a multitasking environment, a systematic and methodological approach to research and development, and a deep interest in mapping new territories.

Application deadline: August 31, 2016

Fellowship start date: October 1, 2016, or earliest convenience

Work Schedule: Full-time (40 hours/week), 24-months position

Compensation: $43,000 Annual Salary, includes benefits and vacation

Qualified applicants please send an e-mail with the following materials to Joanna Phillips at jphillips@guggenheim.org and add the subject line “Application: CCBA Conservation Fellowship”:

  • Cover letter and resume
  • Relevant supporting materials/portfolio
  • A 1000-word statement of interest in English language. Please elaborate on your interest in conserving computer-based art and the experience and skill-set you bring to this position

Full post: https://www.guggenheim.org/careers/conservation-of-computer-based-art-fellowship-2016-2018

Job Posting: Project Cataloger (PT, Temp), Whitney Museum of American Art, NYC

The part-time temporary Project Cataloger will work within a collaborative and collegial environment and report to the Library Manager, providing general cataloging support for the Frances Mulhall Achilles Library. This position is a six month assignment working one day per week.

Responsibilities:

Perform complex copy cataloging of various types of materials across all disciplines, including print, media, digital resources, and other non-print formats.

Requirements:

  • MLS (or equivalent) degree from an ALA-accredited institution, completed or in process
  • Professional cataloging experience
  • Familiarity with MARC format and cataloging rules, including RDA, AACR2, LCSH, and LCC
  • Experience with an integrated library system (Voyager preferred)
  • Experience with OCLC and Connexion client
  • Working knowledge of standard bibliographic and other reference tools

Full post: http://whitney.org/About/JobPostings# or https://www.nyfa.org/Jobs/Show/298bf690-6bfc-4978-9ae3-40efb3aaf9a9