Job Posting: Project Archivist, George Eastman Museum, Rochester, NY

Department:   Richard and Ronay Menschel Library
Reports To: Virginia Dodier, Associate Librarian
Status:   Full-time, two-year grant-funded position
Start Date:   April, 2016
Posting Dates:  January 7 – February 29, 2016


Under the supervision of the Associate Librarian, the Project Archivist will process archives collections and create finding aids using ArchivesSpace. The Project Archivist will supervise two graduate-level archives assistants as well as students who pursue Individual Service Opportunities through the museum’s advanced education program in Photographic Preservation and Collections Management. The Project Archivist will draft essential documents to establish best practices for the Library, including an ArchivesSpace user guide and style guide for all museum finding aids, among others. Click here for more information on the Institute of Museum and Library Services grant that funds this position.


  • Assess space usage in Special Collections Vault and make recommendations regarding reorganization.
  • In collaboration with the Associate Librarian, establish access policies.
  • Prepare folder-level inventories for manuscript and personal collections.
  • Assess the condition of materials and re-housing items or groups of items where needed.
  • Research biographical information about the manuscripts’ creators.
  • Write descriptive finding aids according to current archival standards.
  • Create finding aids using ArchivesSpace software.
  • Present written or verbal reports at museum-wide and department meetings.

Minimum Qualifications:

  • ALA-accredited master’s degree in Library Science (MLS) or Library and Information Studies (MLIS), with a certificate in Archival Studies.
  • Three years’ experience arranging and describing archival materials preferred.
  • Experience working with institutional or organizational records preferred.
  • Experience working with EAD and the Archivists’ Toolkit and/or ArchivesSpace.
  • Familiarity with research and special collections, closed-stacks research libraries.
  • Position will require standing, walking, sitting, lifting/carrying (25+ lbs.), speaking and seeing.

Application Materials:

Please submit your resume with cover letter for consideration to

George Eastman Museum is an Equal Opportunity Employer

More information:

Job Posting: Librarian (Art & Architecture), New York Institute of Technology, Old Westbury, NY

Department: Library

Primary Location: Old Westbury

Responsibilities: New York Institute of Technology seeks a full time Librarian for its Art & Architecture Library. Reporting to the Director of Branch Services, the Librarian works as a member of a collaborative staff providing information and collection content services in support of the university’s architecture, design and arts programs; provides reference, research and instructional services (both traditional and electronic) and participates in faculty outreach. The Librarian will also design, deliver and assess special and ongoing projects related to the collection and web-based resources; develop marketing efforts, oversee serials subscriptions and reserve materials and participate in the collection development and management process. Other duties include assisting with branch functions as needed.

Qualifications: Candidates must possess an ALA accredited Master’s degree in Library Science. In addition, a degree in Art History or related discipline required; special library or academic library with subject experience preferred. The successful candidate must have a demonstrated knowledge of evaluating, selecting and maintaining a research level collection in the arts and an understanding of the research process in architecture, design and the visual arts. Knowledge of best practices and a vision for the use of technologies in the field of art and architecture librarianship desired as well as competencies in a full range of print and digital services in the arts.

The Librarian will work independently on projects, while providing excellent public services in a university academic environment and must have excellent organizational and time management skills.

We offer a competitive benefits package including tuition remission, along with a professional environment designed to enhance your career development. For immediate consideration please submit cover letter and resume to:

Job Posting: PT Librarian, Art & Architecture Library, New York Institute of Technology, NY (reposted)

NYIT’s Old Westbury campus seeks Part-Time Librarian for the Art and Architecture Library.
Evenings and Weekends required.

Responsibilities include:

  • Provide print and digital reference services to students and faculty
  • Collection development projects
  • Library resource instruction
  • Recording of library usage statistics
  • Opening and closing of library
  • Other projects as assigned


  • ALA accredited Master of Library Science degree
  • Educational background and/or subject knowledge in art/architectural history, or related disciplines preferred
  • Relevant professional experience at an academic or special library preferred
  • Demonstrated reference experience with art/architecture resources
  • Strong public service orientation

Please submit cover letter and resume to: with RA # 2142 in subject line.

More information and application:

Job Posting: Mass Digitization Coordinator, New York Public Library, NY


The Digital Imaging Unit of the New York Public Library is hiring a Mass Digitization Coordinator to serve as a primary architect of a range of new digitization streams — e.g. rapid book scanning, high-speed microfilm digitization, and experiments with new approaches — with the goal of dramatically increasing the volume, speed, and range of NYPL’s digitization activities. The Coordinator will also help refine existing workflows and explore new options for large-scale reformatting through vendors and partnerships in order to deliver as much material as possible through the Library’s own online collection portals and other digital library access sites like the HathiTrust Digital Library and the Internet Archive.

The position will report to the Manager of Digitization Services, and will work closely with Curators, the Metadata Services Unit, the Special Collections units and divisions, Permissions and Reproductions, the Rights and Information Policy Group, and many others at the Library. This is an exciting opportunity to play a key role in the migration of library resources to the Internet: furthering the NYPL’s mission while working hands-on with exceptional collections using state-of-the-art equipment in a collegial and productive environment.

About the Department

The Digital Imaging Unit is part of NYPL Labs.  Based dually at the Library’s landmark central branch on 42nd Street, and at its cutting-edge services center in Long Island City, NYPL Labs is an interdisciplinary team working to reformat and reposition the Library’s knowledge for the Internet age. Labs combines core digital library operations (digitization, metadata, permissions/reproductions etc.) with an award-winning tech/design and outreach team focused on deepening engagement with digital collections and library data, and fostering new forms of research and creativity.

Principal Responsibilities:

Reporting to the Manager of the Digitization Services, the Mass Digitization Coordinator:

  • Aids in materials movement logistics in order to keep new and existing digitization flows steady
  • Coordinates logistics of large vendor and partner projects
  • Helps build new book-scanning workflows with an Internet Archive Table-Top Scribe machine and testing of imaging and asset processing workflows to determine optimal configurations
  • Supervises a Library Technology Assistant II position
  • Helps build out high-speed microfilm digitization capacity and workflows
  • Creates thorough documentation of mass digitization specifications, workflows, and outputs
  • Liaises with the Library’s curators, librarians, special collections archives and special formats processing staff, metadata staff, repository development team, copyright analysts, and others on a wide variety of projects
  • Assists with the selection of new equipment and keeps track of trends in digital reformatting
  • Explores new possibilities for creating broad public access to digital collections
  • Assumes additional responsibilities as required
Key Competencies:
  • Strong interpersonal and oral and written communication skills
  • Excellent problem solving and critical thinking skills
  • The ability to establish priorities, follow project timelines, and meet deadlines while working independently and with minimal supervision
  • The ability to identify opportunities for, and implement solutions to achieve, greater efficiency in a production environment
  • Exceptional organizational skills
  • Accuracy and attention to detail
  • Flexibility and reliability
Minimum Qualifications:
  • Bachelor’s degree and a minimum of two years relevant work experience within an arts or cultural heritage environment, or an equivalent combination of education and experience
  • Successfully demonstrated experience with production work, production scheduling and attainable goal setting.
  • Experience with handling art and/or library special collection materials, ideally within a digitization context
  • Successfully demonstrated experience training, supervising and evaluating staff and demonstrated experience in workflow planning and management, production of statistics, and an understanding of bibliographic records.
  • Successfully demonstrated working knowledge of information technologies associated with digitizing books, documents and visual materials including experience with Adobe Photoshop CS.
  • Awareness of leading trends in digitization, and an eagerness to expand the scope of digitization possibilities at NYPL

Application and more information:

Job Posting: Digital Curatorial Assistant, New York Public Library

The New York Public Library seeks an extremely organized, detail-oriented person to serve as the Library’s Digital Curatorial Assistant.   The successful candidate will work with the Jerome Robbins Dance Division to make accessible thousands of videotapes of unique and original dance documentation

Other responsibilities will include:

  • To arrange for the shipment of material to and from the labs
  • Update catalogue records
  • Fill out the metadata spreadsheets
  • Locate and retrieve masters from off-site storage
  • Arrange for long-term storage after digitization
Minimum Qualifications:
  • BA/BS required, (JD, MLS or another Master’s Degree preferred)
  • Extremely organized, detail-oriented, meticulous, analytical individual
  • Willingness to be proactive and to solve problems independently
  • Facility with entering information into databases
  • Ability to work independently on large, complex projects
  • Excellent research and writing skills
  • Excellent communication skills
  • Ability to organize large bodies of information effectively and to distinguish relevant from irrelevant issues
  • Good judgment and problem solving skills
  • Knowledge of copyright law.
  • Commitment to the Library’s programs and mission
  • Knowledge of XML standards used by Digital Humanities/Digital Libraries projects (TEI/EAD) preferred
  • Experience clearing rights for digital projects preferred

More information and application:

Job Posting: Digital Imaging Specialist, Raymour & Flanigan, Liverpool NY

In this position you will be part of a team responsible for managing a large digital photo library. You will create and archive files for use on the web and print. Tasks include, but are not limited to: re-sizing, filing, re-naming, file uploading / downloading using ftp sites, file retrieval, creating and running automation processes, data entry, and maintaining data archives.

This position requires an extensive knowledge of Adobe Photoshop CC as well as a working knowledge of Adobe Bridge. The ideal candidate will demonstrate proficiency in creating actions, cropping, resizing, color correction, adjustment layers, masking, selection tools (especially using the pen tool), Camera RAW processing, adding metadata, using the clone stamp/ patch tool, and demonstrate adept color accuracy.

Qualified candidates will be required to submit examples of Photoshop work and/or complete a sample test file for consideration.

The right candidate will have excellent organizational skills and the ability to multi-task while handling a large number of files in a high-speed work environment. This individual will have good communication skills and be a team player. The Digital Imaging Specialist should be goal driven with strong attention to detail. The right individual will take the initiative, and have excellent time management skills and the ability to prioritize across many different projects.

Perform additional functions that may be assigned at the discretion of management.

Raymour & Flanigan provides a full range of comprehensive benefit programs to help you achieve your wellness and financial goals which include:

  • Health Insurance (Up to 80% of premium paid) and Prescription Drug Coverage
  • Dental and Vision Coverage
  • Company paid Life Insurance
  • Company paid Short-term Disability
  • 401(k) Retirement Plan w/ Company Match & Profit Sharing
  • Voluntary Life and Long-term Disability Insurance
  • Flexible Spending Account
  • Employee Assistance Program

More information and application:

Job Posting: Manager – Photo Archive, National Baseball Hall of Fame, Cooperstown NY


Responsible for the management and administration of all activities related to the Photo Archive, help shape and enforce policies regarding use of the archive, manage preservation and maintenance activities related to the Photo Archive, coordinate with other departments regarding image collections, assist in content creation of museum programs and publications.


• Supervise the processing, arrangement and description, cataloging, research and documentation of the Photo Archive
• Supervise the care and preservation of material in the Photo Archive, including storage, housing and conservation
• Coordinate activities with Director of Digital Strategy related to the digitization of material in the Photo Archive
• Serve as liaison with potential collection donors and sports photographers who have been granted special client status
• Assist Library Director in managing Photo Archive revenue and expense activities
• Supervise rights and reproductions activities
• Promote the Photo Archive through online and print publications
• Coordinates and oversees production of graphics and exhibit furniture (in-house or contracted)
• Coordinate with other departments involved with the creation of photographic or digital images to ensure their appropriate addition to the Photo Archive
• Assist in the curating and interpretation of material from the Photo Archive being used in exhibitions, website activities, and related educational programs


• Assist in the creation of unique content (research, writing and editing) for use at the institution’s web site, publication programs (magazine, yearbook, press releases, etc.), retail projects (books, documentaries, merchandise, etc.), and other similar activities
• Maintain physical appearance and good order of the Photo Archive
• Participate in library and museum public programs
• Participate in the acquisition of new material for the archival, library and museum collections
• Assist in grant writing and fund raising activities
• Assist in institution sponsored events (including HOF Induction and HOF Classic weekends) as needed
• Other related duties as assigned.



M.L.S. or related degree from an accredited institution


4-6 years of relevant library or archival experience


Knowledge of photo archive operations and library technical/digitization systems, knowledge of baseball history and history of photography preferred, strong communication skills, familiarity with library database software, Photoshop, Microsoft Office


Requires excellent eyesight, with or without corrective lens. Must be able to lift 40 lbs. Some bending and lifting.


Computer, scanner, photograph printer, photocopier, fax, microfilm

More information and application:

Job Posting: Public Services Librarian, Alfred University, Alfred, NY

Note: Alfred is part of the SUNY system, and has a strong arts focus.

The Public Services and User Experience Librarian position is a 12 month, administrative (non-tenure) position reporting to the Director of Scholes Library. This key administrative position is responsible for planning and coordinating all public facing operations including circulation, student worker hiring, training, and scheduling, all service desk operations, reference desk scheduling, user experience enhancements, and policy development. This position also serves as assistant to the Director in reporting and providing library statistics. Working in a fast paced, highly collaborative environment, the Public Services and User Experience Librarian serves as a key operational link to all departmental areas within Scholes Library and public face of the library as a whole.

The Public Services and User Experience Librarian is responsible for the management and maintenance of circulation in the library. This includes the systems and technologies that control circulation-such as our circulation policies and LMS (Aleph)-as well as oversight of stack maintenance, shelf-reading, and other procedures that allow circulation of the physical collection. This individual will also collect public services statistics for the Library Director.

The person filling this position has an important supervisory role in the Public Services department. This individual is responsible for the hiring, scheduling, training, and supervision of approximately 35 student assistants and part-time reference assistants. They also have responsibility for developing and updating procedures and manuals related to the student workers.

The Public Services Librarian works closely with the Library Director in several areas of library administration. In an outward facing capacity, the librarian in this role communicates with patrons and other external constituencies for all operational and service matters. Within the library, they gather, report, and analyze data across all units, as well as develop internal procedures and policies as necessary.

In concert with their role collecting statistics for the Library Director, the Public Services Librarian is responsible for facilitating assessment efforts within Scholes Library and mapping this work to relevant university-wide strategic planning as appropriate.

User Experience
The Public Services and User Experience Librarian is dedicating to improving user experience for our patrons, monitoring current public service trends, leading initiatives to develop and expand services, and assisting patrons with special requests as appropriate. They are the public face of the library, coordinating guides, signage, tech support, and other front line patron needs, as well as orientation sessions on request.

Reference/Concierge Services
As part of the outward-facing user experience aspect of this position, the Public Services Librarian is responsible for reference services in the library. They coordinate the scheduling of librarians and part-time assistants at the reference desk, participate in the reference rotation, ensure that the reference desk is staffed at all scheduled hours, and provide “concierge” service to all patrons.

For a complete job description visit:…


An ALA accredited MLS or equivalent degree is required; experience working in Circulation, Public Services and/or Reference Services in an academic library is preferred. Very strong technology skills and experience with administrative functions of an integrated library system are highly desirable. This position requires a strong customer service orientation, excellent oral and written communication and supervisory skills. Subject background or coursework in art or engineering is a plus. This is a 12-month, non-tenure position requiring professional contributions to campus committees as assigned. This position also requires professional development and participation in collaboration within the greater SUNY Library community.

For information and application:

Internship Opportunity: Archival Processing, Department of Photographs, The Metropolitan Museum of Art, NY

The Metropolitan Museum of Art Archives seeks an intern in the spring 2016 semester to gain hands-on processing experience and academic credit working with archival records held by the Museum’s Department of Photographs.

In 2005, The Metropolitan Museum of Art acquired the Gilman Paper Company Collection, widely regarded as the world’s finest collection of photographs in private hands. With exceptional examples of 19th-century French, British, and American photographs, as well as masterpieces from the turn-of-the-century and modernist periods, the Gilman Collection has played a central role in establishing photography’s historical canon and has long set the standard for connoisseurship in the field. The collection contains more than 8,500 photographs, dating primarily from the first century of the medium, 1839-1939.

Working under the supervision of staff in the Museum Archives and Department of Photographs the intern will assist with processing and drafting a preliminary finding aid for administrative papers which correspond to this collection and its curator, Pierre Apraxine. The archive consists of about 20 linear feet of correspondence, research files, financial documents, clippings, object files, artist files, acquisition and sale files dating from the 1970s to the early 2000s. Duties will include surveying the records and assisting with the creation of processing plan; performing basic preservation; rehousing and physically arranging records; entering collection metadata into Archivists Toolkit.  Please note that processing of the entire archive will not be completed during the course of this spring 2016 internship.

The ideal candidate will be enrolled in a graduate program in library/information science or archives management, and have an interest in the history of photography.  Candidates who will receive academic credit for their internship are strongly preferred.

To apply visit:

Job Posting: Warhol Private Sale Cataloguer, New York, NY


The Warhol cataloguer will contribute to the production of all Warhol publications, both online and print, throughout the duration of the project.  Responsibilities include processing the consigned works of art for sale, including research and catalogue entry writing and proofing; coordination of photography, and varying duties as dictated by the size of the Warhol project and the frequency of sales. This role reports directly to the Warhol Project Manager/E-Commerce Business Manager.


ESSENTIAL JOB FUNCTIONS (Duties include but are not limited to the following):

  • Catalogue and inventory property for E-Commerce and private sales using libraries, on-line databases, the internet, and outside experts (such as curators, dealers, publishers, etc.) in complete and proofed Christie’s format.
  • Research property’s bibliography, provenance and exhibition history.
  • Update accurate titling information in the pre-receipting details at the point of manuscripting.
  • Write and prepare catalogue essays.
  • Proof all cataloguing with specialists before submitting final proof to Catalogue Production.
  • Prepare property for hilling sessions (meetings to determine value, condition and marketability of property); and amend catalogue sheets after hilling sessions.
  • Prepare and manage condition reports and notify specialist early on if he/she believes a work may not be sellable due to condition/cost prohibitive conservation.
  • Flag any authenticity concerns and condition issues in timely manner to appropriate specialist.
  • Assist with production of sale related materials where needed.
  • Coordinate photography, restoration, copyright approval.
  • Serve as primary liaison with outside experts.
  • Maintain sale images in media library (monitor progress, liaise with photo studio on missing images, deadline constraints).
  • Participate in Telephone Bidding with clients during the auction.
  • Other duties as assigned by Manager. QUALIFICATION REQUIREMENTS:
  • Bachelor’s degree in the fine or decorative art category preferred.
  • Master’s degree preferred.
  • Minimum 2 years paid experience in the Arts.
  • Knowledge of E-mail, Spreadsheet, Word Processing and Presentation software (Microsoft Office preferred).
  • Ability to learn Christie’s systems including Siebel, Property System, intranet and website.
  • Strong typing skills.
  • Ability to process large volumes of artwork, keep them organized throughout the sale process and be ready to report any issues that may arise regarding the work to the Project Manager.
  • Excellent communication and interpersonal skills, including superior written and spoken communication. Ability to remain calm in stressful situations.
  • Demonstrated ability to multi-task and prioritize.
  • Strong follow-up skills with attention to detail.

– See more at: