Job Posting: [Temporary/Part-time] Library assistant/Cataloger, Robert Rauschenberg Foundation, NYC


Working under the Director of Archives and Scholarship, the Library Assistant/Cataloger is responsible for copy-cataloging publications in the Rauschenberg Foundation Library.


  • Basic copy cataloging of books and periodicals including searching, editing, assigning call numbers, and importing records into library catalog.
  • General library maintenance including book processing and shelving/reshelving.
  • Identification of publications that need preservation or replacement.
  • Other duties as assigned.


Masters degree in Library and Information Science, or other degree supported by copy cataloging experience, and knowledge of cataloging standards and practices. Knowledge of 20th century art. Recent graduates welcome to apply.

More information and application:

Job Posting: Video Archivist, Sony Music Entertainment, NYC

Sony Music Entertainment is a global recorded music company with a roster of current artists that includes a broad array of both local artists and international superstars, as well as a vast catalog that comprises some of the most important recordings in history. Sony Music Entertainment is a wholly owned subsidiary of Sony Corporation of America.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

The audiovisual collection of Sony Music is a vital aspect of our business’s history and a crucial gateway to its future.  The Video Archivist must apply video preservation and digital archiving skills, with an eye toward long-term visibility and viability.  Working closely with Archives staff, Legacy A&R, Legacy Content, and other video-associated teams throughout the company, the Video Archivist will pursue “higher definition” in both image and understanding.

  • Review and preserve audiovisual content from Sony’s film and video collection, to identify highest quality sources.
  • Create, store and share digitized raw video files to be put to use later by Legacy A&R and Content teams.
  • Study asset database to gather ideas for further scrutiny, and update data to reflect newly discovered information.
  • Meet regularly with Legacy planning teams to coordinate advance preparation of video for cross-platform use.
  • Prioritize a range of projects, often several at once, to assist in marketing, new release, and documentary projects.
  • To an unusual degree, this position demands someone highly capable of working alone AND able to interact and communicate closely with others, often juggling tasks under time pressure.
  • Strong consideration will be given to applicants with at least two years’ experience of: digital video capture and organization; hands-on use of older playback machines such as D2 and 1”; video editing; digital archiving.
  • The Video Archivist will maintain a careful eye on our older-format video playback machines, to ensure good operational condition.
  • The position will work closely with our Digital Archives and IT groups to apply and uphold metadata standards for long term digital storage.

More information and application:

Internship Opportunity: Archives Intern, Kaish Family Art Project, NYC

The Kaish Family Art Project seeks an intern enrolled in an undergraduate or graduate program who wishes to gain professional experience in archival science, information management, or art history.

Internship Focus:
The intern will assist with archiving the papers of Luise Clayborn Kaish, including articles and exhibition materials. The intern will take an active role in preserving, researching, scanning, reformatting, arranging and describing Kaish’s papers. The intern will also be encouraged to research standards and best practices, prepare documentation, and–given time and interest–s/he might assist in the creation of an online platform for accessing highlights from the archive. Students with experience in digitization are welcome.

This internship will provide career-relevant, hands-on experience with archival materials and processes.


  • Current or recent undergraduate or graduate student in a Library Science, Information Management, or Art History program
  • Experience or coursework in archiving
  • Attention to detail and strong organizational skills
  • Excellent communication and time management skills
  • Willingness to ask questions
  • Ability to work on a Mac
  • Ability to commit to 15-20 hours/week for 6-8 weeks

This internship, though unpaid, will provide you with valuable work experience in a unique setting. We are happy to work with your university to arrange for course credit when possible, and we can offer flexibility regarding start date and hours.

About Luise Clayborn Kaish (1925-2013): Kaish was an NYC based sculptor of soaring ambition and achievement and a painter of gem-like abstractions. She was among the first women to receive the American Academy in Rome Prize. Her work is included in the collections of The Metropolitan Museum of Art, Whitney Museum of American Art, and Smithsonian Institution. She is one of a handful of women sculptors of her generation who pioneered working in metal at a monumental scale. To learn more, please visit

Application Deadline: June 6, 2016

Application Instructions: Please send a cover letter and resume in PDF format to Sarah McCollum at

Full post:

Fellowship Opportunity: Museum Archives Dedalus Fellowship, Museum of Modern Art, NYC

Description: The Dedalus Fellowship is a unique opportunity for an emerging art historian to be trained in archival work. The fellow will be responsible for the department’s work on audio and video recordings, by processing all new acquisitions and managing an ongoing project to conserve and reformat rare and fragile recordings. This includes working with an outside audio preservation laboratory. In addition, the fellow will assist with select unprocessed collections of archival documents, preparing inventories and performing routine preservation measures. The fellow will also provide crucial support for the physical retrieval and rehousing of archival collections. Finally, the fellow will assist the Archives staff with general reference and research functions and the daily activities of this extremely active department. The Archives includes over 6,000 linear feet of important primary source material and responds to over 4,000 research requests annually.

Requirements: The ideal candidate must have a BA in art history and familiarity with modern art, strong organizational skills, research and writing skills, computer proficiency, and an interest in learning about the Museum and acquiring professional archival skills. Attention to detail is crucial.


END OF SELECTION: August 8, 2016


APPLICATION INSTRUCTIONS: Fill out this form to apply for a 12-Month Internship at The Museum of Modern Art, and send it to with the required material. The subject line of the e-mail must contain the internship for which you are applying, and your name. An example of an appropriate subject line is: Department of Film Internship 2016, Jane Smith.

Full Post


Dedalus Foundation Archives & Conservation Fellowship Program

Paid Internship Opportunity: Research & Exhibitions Internship, David Zwirner Gallery, NYC

David Zwirner’s secondary market gallery, located at 537 West 20th Street, is seeking an intern to work in the gallery’s Research & Exhibitions department.

The gallery’s secondary market division focuses primarily on work from the 1960s and 1970s by American and European artists and represents a number of artist’s estates including Estate of Dan Flavin; Judd Foundation; Estate of Ad Reinhardt; Estate of Fred Sandback; Estate of Sigmar Polke; and the Estate of Al Taylor. The qualified candidate will work on special research projects pertaining to the gallery’s estate artists, secondary market inventory, and research for upcoming historical exhibitions.

Tasks include assisting with library and archival research, provenance documentation, proofreading, and other exhibition-related research projects. Preferred candidates for this paid position will be working toward a graduate degree in art history and will have strong archival research, writing, and editing skills, as well as curatorial interests. A knowledge of art from the 1960s and 1970s is a plus.

Interested applicants should send a brief cover letter, three professional and/or personal references and resume to: Kara Carmack, Research & Exhibitions Associate,

To ensure that our interns have a well-rounded and educational experience, we ask for a commitment of 2-4 full days per week, 10am – 6pm, to begin in May. No phone calls or walk-ins, please.

Full post here:

Job Posting: Temporary Archivist/Project Manager, New York Foundation for the Arts, NYC

NYFA seeks an accomplished and experienced professional for a temporary Archivist appointment. The selected candidate will work as the lead archivist on a project to appraise, process, preserve, and coordinate selective digitization of NYFA’s records. These records date back to NYFA’s founding in 1971 and contain administrative papers, work samples, correspondences, news clippings, and more. As project manager the archivist will oversee up to two support staff and create and execute a plan for organizing NYFA’s archive in accordance with accepted archival standards. Once processed the collection will be transferred to Fales Library at NYU. This position requires the ability to process the collection, stabilize its content, outsource and coordinate digitization of a variety of media formats, and coordinate all assessment activities according to the archival standards and practices of Fales Library.

The ideal candidate will have some experience in the arts, be able to operate independently and with a small team and have previous experience with an administrative archive or something comparable. We have approximately 1,000 boxes of materials and will send the collection to Fales Library once it is processed, preserved, and digitized. This position is ideal for a self-starter who has previously managed an archive of diverse historical significance. This is project-based position with a flexible schedule.

More information and application:

Job Posting: Archives Specialist, Conservation Center for Art & Historic Artifacts (CCAHA)

The Conservation Center for Art & Historic Artifacts (CCAHA) is hiring an Archives Specialist, a full-time, five-year contract position to provide archival and preservation services in New York State, to help facilitate New York’s Documentary Heritage and Preservation Services (DHPS) initiative.

The responsibilities of this position include conducting on-site archival needs assessments and preservation needs assessments with written reports; developing, presenting, and organizing educational programs and workshops; presenting lectures and preparing programs for professional and lay audiences to promote awareness of archival and preservation concerns and practices; and providing technical information via telephone, e-mail, and in print on archival and preservation topics. The DHPS Archives Specialist also maintains familiarity with archival and preservation literature, and may also be called upon to write articles for publication.

Qualifications include training in and a thorough understanding of archival theory, practice, and standards; practical knowledge of archival policies and procedures; experience with archival processing; knowledge of preservation principles, practice, and issues; experience in conducting and writing archival and preservation assessments for cultural institutions; talent in teaching and public speaking; excellent written, verbal and interpersonal communication skills; ability to work independently; MLS (or equivalent) with a concentration in archival management, and a minimum of two years experience working in an archival setting. Frequent travel in New York is required.

Send letter of application, resume, writing sample (preservation assessment if relevant), and three references via email with the subject line “DHPS Archives Specialist Application” to Anastasia Matijkiw, DHPS Program Coordinator, Applications received by May 31, 2016 will receive priority review.

Additional information

Job Posting: Part time Archives Associate, Felix Gonzalez-Torres Foundation, NYC

The Felix Gonzalez-Torres Foundation is seeking a highly motivated, detail oriented and extremely organized individual, for the position of part-time Archives Associate. The Felix Gonzalez-Torres Foundation’s archives include exhibition and fabrication information, ephemera, manifestation samples, and an extensive library. The Archives Associate will conduct a comprehensive assessment of the status and various locations of the Felix Gonzalez-Torres Foundation’s archival records, and advise on how to best consolidate and preserve its records while optimizing accessibility to both Foundation staff and the public alike. The Archives Associate will be responsible for evaluating archival materials so as to document dynamic connections that exist between the archives and the work of Gonzalez-Torres. The Archives Associate will also be responsible for maintaining current records on the Foundation’s holdings of archival materials and processing and adding new materials to the archives as they are received. The position requires an affinity for language and superior communication skills, as the Archives Associate will regularly liaise with museums, representatives from major public and private collections, scholars, and the general public about information that is maintained in the Felix Gonzalez-Torres Foundation’s archives.


Educational and Technical Requirements:

  • A minimum of a Bachelor’s degree in a relevant field
  • Formal training and/or experience with archival processing and preservation, and theories and procedure in archives
  • Advanced proficiency in Microsoft Office Suite, FileMaker, and Mac operating systems
  • Knowledge of Adobe Creative Suite strongly preferred
  • Knowledge of systems and software needed to manage and process archives and manuscript collections, create electronic finding aids, and digitize and make collections accessible digitally

Other Qualifications:

  • Confidence and ability to work independently
  • Ability to perform with a high level of discretion, professionalism, and integrity
  • Excellent planning and organizational skills

Application Instructions / Public Contact Information

Interested applicants should send a cover letter, cv and contact details for three references to

No phone calls, please.

More information:

Job Posting: Archivist, Dia Art Foundation, NYC

Dia Art Foundation, based in New York City, is committed to advancing, realizing, and preserving the vision of extraordinary artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half-century, presents long-term, site-specific projects in the western United States, in New York City, and on Long Island, executes new commissions and artist web projects, and produces scholarly publications related to its exhibitions and collection.

In 2016, Dia will launch a major new archival initiative focused on organizing the institution’s 40-year history of institutional records, artwork and project documentation, and artists’ materials. To undertake this new initiative, Dia seeks an experienced Archivist with a demonstrated commitment to preserving historical records and serving users’ complex and evolving information needs. This newly created position will report to the Senior Registrar and will be responsible for organizing, processing, and administering all aspects of Dia’s archives. This position will also liaise with senior staff across departments and maintain long-range planning and oversight of the Dia archives, related collections, and digital initiatives. Particular emphasis will be placed on collaboratively supporting the goals of the newly implemented Andrew W. Mellon Postdoctoral Scholar position, created to shape interpretive strategies, publications, and other programs increasing public access to archival materials.

The full-time position will be based at Dia:Beacon in Beacon, New York, but frequent travel to Dia’s sites in New York City as well as planned trips to Dia sites and affiliates across the United States will be required.

Responsibilities include:

  • Ensuring that Dia’s archives adhere to professional ethics and best practices, including archival principles of provenance and original order, standards for preservation and description of archival collections, and appropriate access and use parameters
  • Processing archival materials and targeting specific collections for in-depth preservation or research
  • Coordinating the physical consolidation of archives in storage facilities located at Dia:Beacon and working with operations staff to address current and future facilities’ needs
  • Logging materials into database systems in keeping with DACS content standards
  • Creating information systems to support the ongoing digitization of records and other program materials, as well as strategizing potential collection growth
  • Working collaboratively with staff to create records and management policies
  • Providing supervised access to visiting researchers and scholars
  • Secondary duties include oversight of the reference library at Dia:Chelsea


  • Advanced degree in Library and Information Science, or equivalent degree, with a specialization in archival studies or special collections
  • Prior professional experience related to performing above listed essential functions
  • Knowledge and understanding of professional principles and best practices, e.g., context, provenance, original order, evidence
  • Experience processing archival or manuscript collections in both print and electronic formats
  • Working knowledge of museum, archives, and library collections management systems, digital asset management systems, and web content management systems
  • Specialized knowledge of contemporary art and museum practices
  • Must have excellent research and analytical skills
  • Strong organizational skills with a keen eye for details
  • Ability to manage multiple projects simultaneously and identify priorities
  • Excellent oral, written, and interpersonal communication skills with ability to facilitate collaboration

Dia provides a competitive salary and a generous benefits package including health, life, and disability insurance plans, a 401(k) plan with company match, and paid time off.

Qualified applicants may apply for this position by e-mailing a cover letter and resume to with “Archivist” as the e-mail subject heading. Letters of reference are welcomed. Please include your salary expectations.