Job Posting: Librarian (Reference), National Gallery of Art, Washington, DC

Job Overview
Summary

This announcement has an APPLICATION LIMIT of 200 applications. Therefore applicants should apply as soon as possible. If the 200 application limit is not met previously, the Job Announcement will close at 11:59 pm EST on Friday, December 23, 2016. Applicants NEED to ensure they provide ALL supporting documentation at the time they apply to the vacancy announcement.

This position is within the staff of the Deputy Director (DD) in the Library Reader Services Department (DLR) of the National Gallery of Art (NGA). The purpose of this position is to provide a wide variety of highly specialized reference and reader services to NGA curatorial and administrative staff, CASVA staff and fellows, and organizations and individuals outside the Gallery.

This position is also being advertised under job announcement NGA-17-23A to all U.S. citizens and nationals under competitive examining procedures. Persons wishing to be considered under both announcements must apply separately to each.

Duties
The incumbent:

  • Assists Gallery staff, CASVA fellows, and outside readers in the use of the Library’s full range of resources and services available on-site which includes the Library ‘s online public access catalog, the Gallery’s collection management system, and others within and outside the Gallery’s internal network.
  • Answers reference questions received in person, by telephone, regular mail, electronic mail, and other online communications channels.
  • Discusses research needs with potential outside readers, explains and interprets policies governing library use, and refers readers to other libraries when appropriate.
  • Registers outside readers and informs them of library procedures and facilities.
  • Determines qualifications for library passes and issues them to accepted applicants.
  • Performs literature searches in the Library’s collections and specialized online resources.
  • Performs bibliographic checking in printed and online library catalogs as directed.
  • Assists in the preparation of instructional materials (such as orientation folders, finding aids, guides, and bibliographies) and in the development of a variety of bibliographic instruction programs on use of library resources.
  • Maintains and improves knowledge of printed and online resources in the arts and humanities fields.
  • Participates in the development of the reference collection by identifying, evaluating, and recommending print and online resources for purchase or subscription.
  • In conjunction with library and Gallery IT staff, develops, coordinates, and implements outreach programs for the general public on aspects of the library ‘s collections and resources.

Key Requirements

  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.

Qualifications

SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

Candidates must meet the Qualification Standards Handbook requirements for the GS-1410-9. This requires at least one year of specialized experience equivalent to the GS-7 level in the Federal service OR two full years of progressively higher level graduate education or Master’s degree in library science which has been supplemented by coursework in both art history and Western European languages such as Italian, French, Dutch, German, and/or Spanish. Specialized experience is defined as responsibility for providing reference services within a research environment which required knowledge of art history and Western European languages such as Italian, French, Dutch, German, and/or Spanish to perform work assignments. Equivalent combinations of education and experience are qualifying for this grade level.

Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience. If their résumés do not include such specialized experience, they will be ineligible for this position.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Candidates should ensure their résumé and submitted materials clearly demonstrate possession of these factors to receive maximum employment consideration.

  • Knowledge of bibliographic searching methods, including obscure materials and foreign language publications, often from incomplete or inaccurate citations.
  • Knowledge of the literature of art history and humanities, particularly sources of information, bibliographic tools, reference works, and specialized subject collections.
  • Knowledge of the content and search methodology of highly specialized online bibliographic, periodical, image, and full-text databases.
  • Reading knowledge of at least two Western European languages, (preferably Italian and French) and familiarity with art historical and bibliographic terminology in the remaining major European languages.
  • Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures.

CTAP/ICTAP candidates: To be considered “well qualified” you must meet all of the requirements as described in this section.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

EDUCATION: Are you using education to qualify?

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Application deadline: Friday, December 23, 2016 (or at 200 applications)

Full post: https://www.usajobs.gov/GetJob/ViewDetails/458951300

Job Posting: Librarian, National Gallery of Art, Washington DC

Summary

This position is within the staff of the Deputy Director (DD) in the Library Reader Services Department (DLR) of the National Gallery of Art (NGA). The purpose of this position is to oversee and provide a variety of interlibrary loan (ILL) services as well as reference and reader services to NGA curatorial and administrative staff, CASVA staff and fellows, and organizations and indivuduals outside the Gallery.

Duties
The incumbent:

  • Processes ILL requests received from other libraries
  • Verifies NGA Library holdings, checks current ILL policy for circulation status and physical condition of requested material, and acknowledges the requests via international databases such as OCLC, and following established ALA procedures
  • Prepares materials for shipment and ensures their timely return; follows up on all outstanding loans by communicating with borrowers by telephone, fax, and regular or electronic mail
  • Processes ILL requests to libraries other than the Library of Congress
  • Verifies bibliographic citations in European foreign languages found in printed or online sources, locates appropriate lending libraries, and places requests using procedures established by bibliographic utilities, or ALA
  • Explains ILL services to patrons and instructs them in the methodology of verifying requests
  • Maintains effective working relationships with libraries throughout the United States in order to ensure responsive ILL service to Gallery staff
  • Assists in the establishment of procedures for handling ILL loan transactions, including the maintenance of records and compiles ILL statistics and prepares monthly and special reports
  • Assists NGA staff and CASVA fellows in searching print and online resources for potential interlibrary loans; performs complex and difficult searches for rare, obscure, or other hard-to-find volumes and
  • Assists staff in identifying and interpreting bibliographic records found in print and online indexes.
  • Reader Services and Reference tasks include:
  • Discusses research needs of outside potential readers through application of professionally accepted reference interview techniques; explains and interprets policy on library use and refers readers to other libraries when appropriate
  • Admits and registers outside readers according to established Library guidelines, and provides orientation to public areas
  • Assists Gallery staff, CASVA fellows, and outside readers in the use of the Library’s online resources, including the Library’s online catalog
  • Answers reference questions received by telephone, letter, or in person from simple questions answerable from ready reference tools to complex questions requiring extended research in the Library’s collections and outside sources
  • Performs literature searches in response to staff requests using the Library’s print, microform, non-print, and vertical file collections
  • Assists with the preparation of updates to the Reader Services department’s orientation materials
  • Participates in the development of the Library’s reference and general collections by referring ILL requests to the Reader Services Librarian for possible acquisition
  • Organizes and maintains Reference Office files; reviews exhibition announcements and maintains the collection of current bulletins and announcements from other institutions throughout the nation and selected European institutions and
  • Compiles monthly reference statistics and prepares special statistical reports as requested.

Qualifications
SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

Candidates must meet the Qualification Standards Handbook requirements for the GS-1410-9. This requires at least one year of specialized experience equivalent to the GS-7 level in the Federal service OR two full years of progressively higher level graduate education or Master’s degree in library science which has been supplemented by coursework in both art history and Western European languages such as Italian, French, Dutch, German, and/or Spanish. Specialized experience is defined as professional librarianship experience that has involved performing interlibrary loan and reference services within a research environment which required knowledge of art history and Western European languages such as Italian, French, Dutch, German, and/or Spanish to perform work assignments. Equivalent combinations of education and experience are qualifying for this grade level.

Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience. If their résumés do not include such specialized experience, they will be ineligible for this position.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Candidates should ensure their résumé and submitted materials clearly demonstrate possession of these factors to receive maximum employment consideration.

  • Knowledge of bibliographic searching methods, including obscure materials and foreign language publications, often from incomplete or inaccurate citations.
  • Knowledge of the literature of art history and humanities, particularly sources of information, bibliographic tools, reference works, and specialized subject collections.
  • Knowledge of the content and search methodology of highly specialized online bibliographic, periodical, image, and full-text databases.
  • Reading knowledge of at least two Western European languages, (preferably Italian and French) and familiarity with art historical and bibliographic terminology in the remaining major European languages.
  • Knowledge of procedures for ILL operations. At least one year of experience using Illiad, Adobe Acrobat, and automated bibliographic systems such as OCLC and Voyager.

 

Deadline to apply: December 2, 2016

Full post: https://www.usajobs.gov/GetJob/ViewDetails/456838800/

Job Posting: Museum Specialist (Art), National Gallery of Art, Washington DC

DUTIES:

If selected, you will perform:

  • Administrative operations and clerical support of the department: manages office and telephone reception and mail; maintains records and files; maintains office supplies, requisitions, and equipment; drafts, edits, proofreads, and/or produces departmental correspondence; makes travel arrangements; creates travel budgets, arrangements, and expense reports. Schedules appointments and meetings for members of the department; reserves meeting spaces and equipment as needed. Responsible for relaying information pertaining to changes in administrative procedures, travel policies, correspondence format, equipment, software, and related matters to the Head and other members of the Department.
  • Assists with coordination of the permanent collection, art acquisitions, and loans. Coordinates with registrar, collectors, dealers, donors, photo lab, & conservation lab; initiates new photography & prepares object labels; coordinates movement of art within the Gallery and, on occasion, couriers loans to & from other museums. Prepares materials for curatorial and trustee board meetings; prepares art advice forms & related paperwork for works of art considered for acquisition.
  • Public service and collegiality: responds to inquiries and requests regarding collections and exhibitions; represents the department in contacts with both the general public and professionals; facilitates good communication and good working relationships within and outside the Gallery; observes confidentiality; acts as primary initial contact for visitors.
  • Electronic Information Management: uses Microsoft Office programs; The Museum System; digital cameras and image scanners; maintains electronic files and databases; assists curatorial staff with computers and other equipment.

More information and application: https://www.usajobs.gov/GetJob/ViewDetails/424027100

Internship Opportunities: National Gallery of Art Graduate Summer Internships 2016

Eligibility

Eligibility varies according to internship. A few are geared to undergraduates completing their degrees in May and June 2016, but most are for currently enrolled graduate students of all levels and those graduating in May or June 2016 with a relevant degree (such as MA, MBA, MFA, M Arch, M Ed, JD, or MLS). Please check prerequisites carefully. Applicants from all backgrounds are encouraged to apply. This is an international program.

Terms

Summer interns will be in residence at the Gallery from June 6 to August 5, 2016. Interns receive a stipend of approximately $4,500 that is subject to all applicable taxes. Interns, using an authorized public transportation method, will receive an employer-provided fare subsidy to apply toward their monthly transit costs.

DEPARTMENTS

Archives
The intern will be assigned an archival arrangement and description project working with historical files, architectural drawings, media, or digital documents relating to the history of the National Gallery of Art and its landmark buildings. He or she should have knowledge of archival principles and procedures, familiarity with art or architectural history, and an interest in an archival career. Current art history, collections management, or archival studies graduate students and 2016 program graduates are invited to apply.

Library: Rare Photographs Project
The intern will assist with cataloging, inventorying, and digitizing the library’s collection of rare photographs of works of art and architecture. The photographs, both individual and mounted in albums, date from the mid-19th to the early 20th century and represent all areas of Western art. Current graduate students in European or American art history (15th to 20th century) are eligible to apply. Advanced knowledge of at least one European language is highly desirable. Candidates should also have understanding of photographic processes and familiarity with museum registration or archives procedures and methods.

Library: Reproductive Prints Project
The intern will assist with cataloging, inventorying, and digitizing the Library’s collection of reproductive prints of works of art. The prints represent a variety of print techniques and depict works by Old Master artists. Current graduate students in European art history (15th to 20th century) are eligible to apply. Advanced knowledge of French or another European language is desirable. Candidates should also have understanding of printmaking techniques and materials as well as familiarity with museum registration or archival procedures and methods.

More information and application: http://www.nga.gov/content/ngaweb/opportunities/interns-and-fellows/graduate/summer.html.html