Job Posting – Archives Manager – Whitney Museum of American Art

The full-time Archives Manager manages and processes historical archive collections of the Museum and oversees records management of recent Museum records. The position also oversees all data related to archival collections and assists staff and researchers with archives research.

Other Responsibilities: Processes, describes, and manages Museum archival collections; works with Museum departments to comply with Museum’s Records Retention Policy and Schedules; manages new records accessions following records retention schedule, oversees transfer and retrieval of archive materials’ from offsite and onsite storage spaces; maintains inventories of archival boxes in storage and their physical arrangement in storage; updates the Archives Finding aid to reflect newly processed archives; manages and answers research and references requests for Archives from staff and external researchers; supervision of processing progress of Project Assistant Archivist and interns; front desk reference responsibilities as scheduled

Requirements: 4 years’ experience in archival management, processing, and description; MLIS degree (with art history or studio art experience preferred); fluency in archival standards, such as EAD and DACs; operating knowledge Access databases and of archival management systems, such as ArchiveSpace; knowledge of art history and contemporary American art; preservation awareness; understanding the function and processes of both libraries and archives; good communication skills.

Follow this link for more information.

Job/Internship Posting: 2015 Summer Archives Assistant, Museum of Fine Arts, Houston, TX

2015 Summer Archives Assistant

Museum of Fine Arts, Houston

The MFAH is seeking a Summer Archives Assistant to aid in the daily operation of the museum’s archives. The majority of the assistant’s hours will be devoted to the processing of the digital and analog photography in the Garth Clark Gallery Archive. Work will be conducted in accordance with standard conventions. In conjunction with the processing of these records, the assistant will assist with the creation of an EAD finding aid and MARC catalog record. Remaining responsibilities will include providing reference services and assisting with other duties necessary to the operation of the Archives Department.

Requirements: Current enrollment in accredited Masters in Library Science or Archives Studies program. Completion of basic archives course at graduate level or prior work experience in archival or special collection setting. Knowledge of MARC, EAD, DACS, LCSH and RAD strongly preferred. Experience using OCLC beneficial. Art history background preferred. Word processing and database skills. Ability to lift twenty-five pound boxes and climb ladders.

Application: Please submit a letter of application, current resume, an official college transcript, a sample of writing or work, and a letter of reference to:

Lorraine A. Stuart
Museum of Fine Arts, Houston
P.O. Box 6826
Houston, TX 77265-6826

Applications can also be submitted via email to archives(at)

Work schedule: Ten-week position, June 1 through August 7, 2015. (Some flexibility in starting and ending dates.) Hours are 9am – 5pm, M-F.

Salary: Total salary for ten weeks is $3,500.

Deadline for receipt of application: March 31, 2015

Applications will be reviewed as received.

Interviews with final candidates residing out-of-state will be conducted by phone.

Job Posting: Assistant Archivist, Charles M. Schulz Museum, Santa Rosa, CA

The Charles M. Schulz Museum seeks a collaborative, organized, and enthusiastic Assistant Archivist to join our collections team. The Museum is home to an active Research Center that provides care and access to correspondence, periodicals, books, news clippings, and business records pertaining to the life and art of Charles M. Schulz.

The Assistant Archivist reports directly to the Archivist, who is responsible for the overall administration of the Research Center of the Charles M. Schulz Museum. This position is focused on processing archival records related to the life and legacy of Charles M. Schulz, creator of Peanuts, as well as institutional archives. The Assistant Archivist works to implement archival management of records in electronic formats, assists with the public service functions of the Research Center, and engages in active outreach. This position also has responsibility for encoding finding aids using Encoded Archival Description (EAD). In addition, the Assistant Archivist will work with processing assistants, including paraprofessional archival processors and interns. The successful candidate may also participate in digitization projects, acquisition of manuscript and archival collections, and donor relations.



  • A graduate degree in library science from an ALA-accredited institution, a graduate degree in archival studies, or an equivalent combination of education and experience.
  • Formal coursework or training in archival management and theory.
  • Ability to work effectively as part of a team in a dynamically changing environment.
  • Experience processing archival collections and preparing finding aids.
  • Familiarity with concepts related to archival management of electronic records.
  • Knowledge of basic records management principles and current trends.
  • Ability to learn new technologies quickly and effectively.
  • Fluency with digitization concepts and best practices.
  • Strong written, verbal, and interpersonal communication skills.


  • Proficiency with PastPerfect Museum Software.
  • Reference service experience in a research or academic library.
  • Expertise working with archival collections in non-textual formats, such as photographs, audio recordings, and video recordings.
  • Experience working with electronic records.
  • A comprehensive understanding of Adobe Creative Suites.
  • Experience working with oral history programs.

About the Museum
The mission of the Charles M. Schulz Museum and Research Center is to preserve, display, and interpret the art of Charles M. Schulz. The Museum carries out this mission through exhibitions and programming that:

  • Illustrate the scope of Charles M. Schulz’s multi-faceted career,
  • Communicate the stories, inspirations, and influences of Charles M. Schulz,
  • Celebrate the life of Charles M. Schulz and the Peanuts characters, and
  • Build an understanding of cartoonists and cartoon art.

Benefits and Compensation
This is a part-time hourly position with pro-rated benefits requiring 32 hours per week.

To apply, please send a letter of interest and resume to Cesar Gallegos, Archivist, at

Job Opportunity: Museum Technician (Digital Asset Management), Smithsonian American Art Museum, Washington, DC

This position is located in the Research and Scholars Center of the Smithsonian American Art Museum (SAAM). The position serves as the museum’s digital imaging database coordinator responsible for the museum’s implementation of the Digital Asset Management System (DAMS/Artesia) of the Smithsonian Institution.

Internship Opportunity (Paid): MuSe Internship Program for College and Graduate Students, The Metropolitan Museum of Art, NY, NY

The MuSe paid internship is a fast-paced, intensive training program in current museum practice. All interns receive an immersive work experience through placements in departments under the mentorship of Museum staff, engage critically with the issues facing twenty-first century art museums, and learn about the myriad careers available in museums and the arts through seminars led by museum professionals from the Met and other cultural institutions.

This program awards forty-one individuals interested in pursuing careers in the arts and museum fields a ten-week, six-month, nine-month, or twelve-month internship in one of the world’s largest museums. Each accepted intern works closely with a supervisor on special and/or ongoing projects. Training is integral to the interns’ experience; in addition to developing practical work skills through their departmental placements, interns participate in the MuSe (Museum Seminars) Series and interact directly with the Museum’s diverse audience by leading Highlights Tours and Gallery Conversations and assisting at the Information Desk. All accepted college interns are also assigned a Museum staff mentor to support their experience throughout the internship.

Click here for more info.

Job Posting: Collection Information Specialist, LACMA, Los Angeles

Collection Information Specialist (Regular Full-time)

Reporting to the Collection Information Coordinator, the Collection
Information Specialist will contribute to the improvement of the data in
the Collections Management System. They will have the opportunity to work
closely with staff throughout the Museum, including curatorial,
exhibitions, registrar, rights & reproductions, conservation, risk
management, web & digital media, and others to assist with a variety of
collection information projects.

Some duties include: assists Head of Collection Information and Collection
Information Coordinator with assessments of data standards and evaluation
of procedures; develops an understanding of LACMA’s use of the TMS database
system in order to provide informed feedback for the best use of the data
and fields; assists with creation of documentation of procedures and
standards; performs data entry/cleanup as assigned; develops techniques and
processes to accomplish quick and accurate data entry/cleanup; runs Crystal
reports, tracks and documents progress on projects; provides support to
staff as needed.

The qualified candidate will have a degree in Library Science, Art History,
Museum Studies, or related field, previous experience with a TMS database
and prior experience working in a museum environment. The successful
candidate will have knowledge of data standards for collection management,
familiarity with museum practices, experience with user support, training
and familiarity with Crystal Reports.
Please submit resume and cover letter to to apply

Job Posting: Digital Asset Manager / Archivist, The Hammer Museum at UCLA, Los Angeles


DESCRIPTION: Reporting to the Deputy Director, Curatorial Affairs, the Digital Asset Manager will work collaboratively with other staff to develop the Museum’s digital asset infrastructure; codify and enforce institution-wide standards, workflows, and policies; and spearhead ingestion, description, organization, and migration of all digital assets, in keeping with the Hammer Museum’s digital strategy planning. The Digital Asset Manager will oversee all content (comprising images, video and audio recordings, and text files relating to the museum’s collections, exhibitions, programs, and administration) and associated metadata in the Museum’s digital asset management system using NetXposure DAM software. The incumbent will play a central role in the building of a museum collection search infrastructure, helping streamline processes of metadata cleanup, object imaging, and search function optimization. This position will be tasked with ensuring the long-term storage of the Museum’s archive of digital assets, while simultaneously collaborating on projects to provide digital access to these materials.

REQUIREMENTS: Master’s Degree in library and information science, archive management, museum studies, or a related field, or equivalent combination of education and experience; two or more years of practical experience in a museum, archives, library, or other institution, demonstrating expertise in database management, media cataloging, digital preservation, digital rights management, and data migration; experience managing large-scale projects and organizing extensive collections of information; thorough knowledge of digital archiving theory and practice, as well as field-wide metadata standards; strong understanding of digital asset lifecycle (capture, formats and codecs, color profiling, file conversion, dissemination, etc.); proven expertise with digital asset management systems (NetXposure a plus) and The Museum System (TMS) or comparable collection management systems.

APPLICATION: please email resume, cover letter, and salary history to and include “Digital Asset Manager/Archivist” in the subject line. Selected applicants will be contacted. Due to the volume of resumes that we receive, we are regretfully unable to respond to phone calls and emails regarding the status of applications and the recruiting process. This is a renewable contract position.

Internship Opportunity: 2015 Native American Fellowships at the Peabody Essex Museum, Salem, MA

One of the fellowships involves working with manuscripts and another involves writing and editing Wikipedia articles for Native American artists. Very cool!

The Peabody Essex Museum (PEM) in Salem, Massachusetts, offers summer fellowship
opportunities for graduate students and cultural professionals of Native American,
Native Hawaiian or Alaska Native background. These paid, full-time, 10-week
fellowships prepare participants for leadership positions in the museum field and/or
the nonprofit cultural sector. The program presents a comprehensive perspective on
the theory and practice of museum management, in the context of a meaningful,
in-depth project within a department of the museum. Weekly intensive workshops,
field trips, lodging, travel expenses and a stipend are included. School credit is
available upon official request.

Click here for more information (pdf).

Internship: Electronic Media Conservation, The Denver Art Museum, Denver, CO

The Denver Art Museum conservation department is offering a paid graduate-level internship in the conservation/preservation of electronic media graphic art objects. The intern will work with electronic media from the American Institute of Graphic Arts Design Archives (AIGA) in the collection of the Denver Art Museum. The archives contain winning entries from AIGA’s annual competitions dating from 1980 to the present. The intern will survey approximately 700 electronic media objects, carry out basic cataloguing, and provide preservation recommendations for the collection. Electronic media in the archives includes video, a range of digital image files, and website design. The 8 to 10 week internship will take place in summer 2015.

Qualifications for the internship include:

* Enrollment in a graduate program in moving image preservation, digital archiving, or art conservation.

* Ability to identify common video, digital image file, and website design formats.

* Knowledge of standards and best practices for preservation of video and born digital materials.

* Familiarity with museum and/or library cataloguing systems.

To apply, please send a cover letter, resume, summary of relevant coursework, and contact information for two references to Kate Moomaw at kmoomaw(at) by 5 pm, January 9, 2015.