Job Opportunity: Assistant Librarian, The Ringling Museum of Art, Sarasota, FL

The John & Mable Ringling Museum of Art, in its affiliation with Florida State University, is one of the largest museum/university complexes in the nation. Located on an impressive 66-acre Sarasota bay front estate, it preserves the legacy of John and Mable Ringling, educating and enabling a large and diverse audience to experience and take delight in a world-renowned collection of fine art and special exhibitions; Ca d’Zan, the Ringling historic mansion; the Circus Museums; the Tibbals Learning Center; the Historic Asolo Theater; and historic architecture, courtyard, gardens and grounds overlooking the Sarasota Bay. An Education Building houses our library, conservation facility, classrooms, and staff offices. The Visitors Pavilion serves some 350,000 guests annually.
Responsibilities:
Works under the general supervision of the Head of Library Services and manages, updates, and maintains the library’s electronic catalog, using the procedures and practices of current metadata standards, including MARC Records, AACR2R, and Library of Congress Classification. Catalogs all library materials, including copy and original cataloging. Corrects existing bibliographic records as needed. Manages the technical services of the library.

Manages digital resources and digital projects for the library. Collaborates and coordinates digital efforts with other museum departments, maintaining the standards for the digitization and cataloging of library materials for The Museum System (TMS) and Online Computer Library Center (OCLC) applications. Serves as a library liaison with New College and the future C4 (local college consortium) in matters concerning digitization. Maintains authority records and performs needed authority work in the database.

Maintains and reports statistical information concerning cataloging activities. Acts as liaison to IT and Digital Asset Management committee.

Participates in developing, interpreting, and implementing policies and programs related to the growth and acquisition of library collections and access to information in all formats. Assists with the supervision, training, and direction of volunteers and interns.

Reference: Serves as an information specialist by Assisting staff, students, and other patrons with research needs and library instruction.
Qualifications:
Bachelor’s degree and two years of experience related to the job duties. (Note: higher education may substitute at the equivalent rate.)

Experience maintaining an electronic catalogue and performing original and copy cataloging based on current standards.

Experience managing digital resources and projects.

Experience directing the work of volunteers or employees.
Preferred:
MLS/MLIS degree in Library and Information Science from an ALA-accredited university; a background in art/art history or previous work in a museum library.

Knowledge of foreign languages is an advantage.

Experience working with The Museum System (TMS) or a similar database to maintain bibliographic information at MARC, Library of Congress, and Getty standards.

Experience overseeing digitization projects.
Anticipated Salary Range:
$30,520/year + Florida State benefits available.

https://jobs.omni.fsu.edu/psp/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRS.HRS_APP_SCHJOB.GBL?JobSeekers_ApplyForAJob=38512&Seq=1

Job Opportunity: Preservation Coordinator, Smithsonian Institution, Washington, DC

Pathways Recent Graduate Position!

This position is located in the Smithsonian Institution Archives (SIA). The incumbent is a member of the SIA team of archivists and conservators providing support for the preservation program both within the SIA and for other archival repositories within the Smithsonian Institution. The Preservation Coordinator ensures the preservation of the SIA paper, photographic and audiovisual collections, as appropriate, for current and future use. This is accomplished through environmental control, collections maintenance, preservation reformatting, preservation education, and preservation research and documentation.

https://www.usajobs.gov/GetJob/ViewDetails/400351200

Job Opportunity: Records Manager, SF MoMA, San Francisco, CA (3-5 years exp. req.)

http://careers.archivists.org/jobs/7024005/records-manager

SFMOMA is expanding. Our new museum will re-launch next year. Join SFMOMA at this exciting and historical time. Be a part of the change.

The Records Manager (RM) is part of the Collections Division, a dynamic group of departments dedicated to the stewardship of SFMOMA’s collections and to working collaboratively across all museum departments and facilities.  The RM is responsible for the effective and appropriate management of the records management program. The RM will develop and maintain records management policies, procedures, and best practices; train and assist staff on the museum’s records management programs and policies; ensure proper and timely disposition of records; and provide information and assistance to museum staff in the identification and protection of museum records.  The RM, in collaboration with Archives staff and the Head of the department, is also responsible for establishing, managing, and implementing an Electronic Records Management Program (ERMP).

Job Opportunity: Archivist (p/t), Mattress Factory Museum, Pittsburgh, PA

Organization Overview The Mattress Factory museum of art is an internationally known museum of contemporary art focused on installation works. The museum’s exhibitions are created on-site by artists from across the country and around the world. The museum’s campus is located on Pittsburgh’s historic North Side. Several gallery buildings house a growing and distinctive permanent collection, featuring artists James Turrell, Yayoi Kusama, Winifred Lutz, Greer Lankton and Rolf Julius, as well as innovative exhibitions that change throughout the year. The museum develops and programs rotating exhibitions featuring artists known regionally, nationally and internationally. Temporary exhibitions on view during 2015 include Chiharu Shiota: Trace of Memory, Artists in Residence and Factory Installed. The museum’s education department creates programming for each exhibition; educational activities for children, families and target audiences, and programs in the schools that use installation art to support a variety of educational needs of teachers and students. Each June, the Mattress Factory holds its much anticipated Urban Garden Party fundraising event, whose planning and execution requires the efforts of the entire museum staff.

Position Overview:

The Mattress Factory’s organizational records document the history and development of the museum, its collections, exhibitions, and programs as well as the contributions of individuals and groups associated with the museum. It is the responsibility of the Archivist to systematically collect, organize, preserve, and provide access to these organizational records. The Archivist is responsible for the distribution of this content to the public though a customized collections management system developed for p[art]icipate: an active archive, an online collections portal and delivery system.

Job Responsibilities (will include, but not limited to):

• Development of the institutional archives program by identifying records of enduring value from all areas of the organization and establishment of institution-wide transfer workflow • Collaborate with Exhibition Manager to ensure all requisite artist and photographer permissions, artwork remnants, and artwork documentation is collected and/or transferred to Archives • Archivist will oversee all aspects of archives and special collections preservation including disaster preparedness, collections storage, preventative conservation, and preservation digitization • Oversee all aspects of collections description, ranging from the description of institutional records collections to the description of site-specific installation artworks using the museum’s collections management system • Ensure public access and utilization of collections for research by responding to reference requests, by populating the museum’s online collections portal, p[art]icipate: an active archive, and identifying new collections outreach opportunities Collaborate with vendors developing and maintaining online applications based upon p[art]icipate, including the museum’s web collections portal and forthcoming exhibition floor and mobile apps.

Knowledge and Experience Required:

• Master of Library and Information Science from an ALA-accredited program, with a concentration in archives management, and 2-3 years of practical experience in an institutional or museum archives setting • Demonstrated experience in archival processing methods ranging from “More Product, Less Process” to item-level object description • Demonstrated experience with archival description standards, including DACS, MARC, LCSH, AAT, CCO, VRACore, and EAD • Familiarity with database management systems like ArchivistToolkit, Archon, ArchivesSpace, PastPerfect, or TMS. Familiarity with CollectiveAccess a plus • Experience overseeing collection digitization project and familiarity with digital imaging tools like Photoshop and Adobe Bridge • Physical requirements: Ability to lift 30lbs; be seated/standing for extended periods; climb ladders; and perform tasks that require manual dexterity Attributes • Exemplary organization skills • Excellent management skills and the ability to manage vendors and lead, motivate, and support volunteers and student workers • Must be able to quickly and accurately assess priorities, take initiative, and balance multiple projects in a fast-paced, changing environment • Is a self-starter • Enjoys personal interaction with individuals from a broad range of backgrounds • Is creative, proactive and collaborative • Is flexible and comfortable with ambiguity; has a sense of humor and “glass half-full” approach.

Mattress Factory is an Equal Opportunity Employer. To apply Interested applicants should submit a cover letter and resume to jobs@mattress.org. Please put “Archivist” in the subject line. No calls, please.

http://www.mattress.org/sites/default/files/MF%20Archivist%20Job%20Description.pdf

Job Opportunity – Department Assistant – Library and Archives – MoMA

Department Assistant | Library and Archives
Provides administrative support to the chiefs of MoMA Library and Archives. Works with supervisors on annual budget preparation, processes accounts payable and receivable, and monitors departmental spending. Plans and organizes meetings and events for both departments and constituent groups, including Trustee Committee on Archives, Library, and Research and the Library Council. Tracks dues payment for the Trustee Committee and the Library Council, as well as gifts and grants for specific projects for both departments. Works with Library Council editor on yearly artist’s book project. Tracks and records staff attendance on a weekly basis. Oversees maintenance of physical plant, and relations with outside service vendors. Serves as liaison to Information Technology department. Coordinates outgoing Library exchange program. Provides administrative support for archival research functions, including fact checking, drafting letters, logging, pulling materials, and scheduling appointments. Performs administrative support duties. Reports to Chief of Library and Chief of Archives.

Requirements: Bachelor’s degree, with a major or minimum of 16 credits in art history; knowledge of modern art preferred. Minimum of three years relevant administrative experience. Proficiency in Microsoft Word, Excel, Gmail, and other standard office procedures and equipment. Excellent organizational skills. Proficiency with tracking finance and budgets. Excellent verbal and written communication skills. Ability to take direction and work as part of a team. Experience with PeopleSoft preferred.

MoMA Jobs application guidelines

If you would like to submit your resume and cover letter for consideration, please choose one of the following options:

By e-mail: jobs@moma.org (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019

Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at The Museum of Modern Art.

Job Posting: Library Technician, National Gallery of Art, Washington, DC

*Application due Mar. 20

The incumbent performs the Library information and service to Library users:

  • Explains Reader Services procedures and policies, including those governing circulation and use of library materials in all formats
  • Assists readers with identifying, locating, and handling Library materials
  • Assists readers with using Library photocopiers and printers.

Maintains Circulation Desk files and records in electronic and paper form and compiles reports:

  • Patron records for Gallery staff
  • Outside reader registrations
  • System charges, discharges, renewals, reserves, and recalls
  • Special loans (one-day, periodicals, materials authorized to leave the Library)
  • Special materials (rare, fragile, oversize, vertical files).

Assists with the maintenance of the Library’s collections:

  • Retrieves and reshelves library materials in the stacks and in other special locations
  • Sorts (by classification number) books ready for reshelving
  • Performs shelf-reading to verify correct shelf order
  • Moves and shifts volumes as needed to maintain order and accessibility
  • Conducts stack and Gallery office inventories
  • Conducts detailed and systematic searches for missing materials and prepares related reports.

Checks bibliographic citations in the Library’s online and printed catalogs to determine holdings. Monitors supplies and equipment used for Circulation Desk operations and in the reading rooms and submits requests to acquire as needed.

https://www.usajobs.gov/GetJob/ViewDetails/396620700

Job Posting – Library Assistant (P/T) – Brooklyn Museum

Library Assistant (P/T)—Libraries and Archives

(Part-time, temporary, non-union position)

Requirements: The ideal candidate must have experience working in a museum library setting; excellent and accurate communication and computer skills; the ability to perform detailed work such as creating, entering, and searching bibliographic data; and knowledge of library automated systems, such as OCLC and MARC formats. M.L.S. student preferred.

Responsibilities: The Library Assistant’s main responsibilities include ordering acquisitions and recording them into a shared Library Online Catalog; maintaining financial records and processing invoices; maintaining the stacks, including labeling, shelving, and shifting the collections; packaging and mailing interlibrary loans and other library projects; circulating materials to Museum staff; assisting both the Museum staff and the public onsite and via phone, letter, fax, and email; and photocopying, scanning, and other general office work.

Work schedule: 20 hours a week, Wednesday through Friday, 9 a.m. to 5 p.m., first Saturdays of the month from October to June, and possible late hours on Thursdays

To apply: Please send a résumé and cover letter via email to job.library.assistant@brooklynmuseum.org.

Job link here.

Job Posting – Archives Manager – Whitney Museum of American Art

Description
The full-time Archives Manager manages and processes historical archive collections of the Museum and oversees records management of recent Museum records. The position also oversees all data related to archival collections and assists staff and researchers with archives research.

Other Responsibilities: Processes, describes, and manages Museum archival collections; works with Museum departments to comply with Museum’s Records Retention Policy and Schedules; manages new records accessions following records retention schedule, oversees transfer and retrieval of archive materials’ from offsite and onsite storage spaces; maintains inventories of archival boxes in storage and their physical arrangement in storage; updates the Archives Finding aid to reflect newly processed archives; manages and answers research and references requests for Archives from staff and external researchers; supervision of processing progress of Project Assistant Archivist and interns; front desk reference responsibilities as scheduled

Requirements: 4 years’ experience in archival management, processing, and description; MLIS degree (with art history or studio art experience preferred); fluency in archival standards, such as EAD and DACs; operating knowledge Access databases and of archival management systems, such as ArchiveSpace; knowledge of art history and contemporary American art; preservation awareness; understanding the function and processes of both libraries and archives; good communication skills.

Follow this link for more information.

Job/Internship Posting: 2015 Summer Archives Assistant, Museum of Fine Arts, Houston, TX

2015 Summer Archives Assistant

Museum of Fine Arts, Houston

The MFAH is seeking a Summer Archives Assistant to aid in the daily operation of the museum’s archives. The majority of the assistant’s hours will be devoted to the processing of the digital and analog photography in the Garth Clark Gallery Archive. Work will be conducted in accordance with standard conventions. In conjunction with the processing of these records, the assistant will assist with the creation of an EAD finding aid and MARC catalog record. Remaining responsibilities will include providing reference services and assisting with other duties necessary to the operation of the Archives Department.

Requirements: Current enrollment in accredited Masters in Library Science or Archives Studies program. Completion of basic archives course at graduate level or prior work experience in archival or special collection setting. Knowledge of MARC, EAD, DACS, LCSH and RAD strongly preferred. Experience using OCLC beneficial. Art history background preferred. Word processing and database skills. Ability to lift twenty-five pound boxes and climb ladders.

Application: Please submit a letter of application, current resume, an official college transcript, a sample of writing or work, and a letter of reference to:

Lorraine A. Stuart
Archives
Museum of Fine Arts, Houston
P.O. Box 6826
Houston, TX 77265-6826

Applications can also be submitted via email to archives(at)mfah.org

Work schedule: Ten-week position, June 1 through August 7, 2015. (Some flexibility in starting and ending dates.) Hours are 9am – 5pm, M-F.

Salary: Total salary for ten weeks is $3,500.

Deadline for receipt of application: March 31, 2015

Applications will be reviewed as received.

Interviews with final candidates residing out-of-state will be conducted by phone.