Job Posting: Inventory Coordinator, Kentucky Historical Society, Frankfort, KY

http://jobs.aaslh.org/jobs/6599963/inventory-coordinator

KHS is currently undertaking a comprehensive inventory of the museum collection that contains an estimated 100,000-150,000 individual pieces. The project will entail inventorying, describing, and photographing items in the museum collection to help gain physical and intellectual control over the KHS collections. The project will culminate with every object in the KHS museum collections becoming accessible to researchers through the KHS Objects catalog (www.history.ky.gov/objects).

A successful candidate will have a Master’s degree in Museum Studies, Public History, History, Art History or a related field. Other minimum requirements include: 1-2 years of experience handling museum collections, cataloging collections, and working with volunteers. The candidate should have 1 year of experience with the operation and maintenance of collections management software programs, Past Perfect 5.0 is preferred. The project does include moving some heavy items so the successful candidate should be comfortable lifting items that may weigh 30-50 pounds. The candidate should also have familiarity with writing for social media platforms such as blogs and Facebook.

Job Postings: Reproductions Coordinator and Reprodutions Technician, Chicago History Museum

The Chicago History Museum has two new job openings in their Rights and Reproductions department. Details are listed below:

LICENSING AND REPRODUCTIONS COORDINATOR

JOB SUMMARY:
The Licensing and Reproductions Coordinator increases the visibility of CHM collections and generates earned revenue by providing for the delivery of reproductions of CHM collection materials for publication, media, research, licensing, and other commercial and non-commercial uses, both internal and external.  The Coordinator also seeks out and supports income-generating licensing and product development opportunities and initiatives in an efficient and cost-effective manner.

ESSENTIAL FUNCTIONS:
*         Receive and prioritize internal and external requests for reproductions and use rights, negotiate usage terms and fees, process contracts and payments, and ensure on-time delivery of reproduction orders
*         Prepare original materials for digitization, including retrieving requested collection materials, checking rights status, scheduling photographic work with the Photo Lab, and generating caption, credit line, and other descriptive and administrative metadata
*         Ensure that original collection materials are handled appropriately according to safe object handling protocols and returned to appropriate storage locations following reproduction
*         Accurately organize and safely maintain files of reproduction negatives, slides, and transparencies
*         Utilizing digital asset management system, enhance, verify, and create descriptive and administrative metadata for digital objects following national and local metadata/cataloging protocols and procedures
*         Accurately maintain databases and other systems for documenting service activities and tracking order status and payments
*         Lift, carry, or otherwise move objects weighing up to 20 lbs.
*         With Department Head and supervisor, participate in the development of policies, procedures, and strategies governing digitization, order fulfillment, and digital assets management
*         Recruit, train, and supervise volunteers, interns, and work study students

*         Create a team spirit and enhance communication within the Collections Department so that staff members work collaboratively and in a supportive manner across departmental and functional area boundaries

*         Contribute to and promote a positive culture at CHM by demonstrating the values of CHM in interactions with colleagues, external partners, and all audiences and through the products developed and services delivered.

OTHER DUTIES:
*         Prepare financial reports and weekly transmittals to the Accounting Department
*         Serve as liaison with external research and licensing agencies and other external contractors
*         Serve on interdepartmental staff committees
*         Other duties as assigned

For information on qualifications required and applications instructions, please go to: https://home.eease.adp.com/recruit/?id=10414991

LICENSING AND REPRODUCTIONS TECHNICIAN (PART-TIME)

JOB SUMMARY:
The Licensing and Reproductions Technician provides clerical, customer service, and research assistance to support the delivery of reproduction and licensing services for internal and external constituents, ensuring that collection materials are handled in a safe and prudent manner, digital assets contain accurate and complete metadata, and that services are delivered efficiently, on time, and in a helpful and professional manner.

ESSENTIAL FUNCTIONS:
*         Respond to internal and external requests for reproductions and use rights, provide customers with information on licensing usage terms and fees,  prepare licensing contracts, and record and route payments received
*         Prepare original materials for digitization, including retrieving requested collection materials, checking rights status, and generating caption, credit line, and other descriptive and administrative metadata
*         Ensure that original collection materials are handled appropriately and returned to appropriate storage locations following reproduction
*         Maintain physical files of reproduction negatives, slides, and transparencies
*         Utilizing digital asset management system, enhance, verify, and create accurate descriptive and administrative metadata for digital objects following national and local metadata/cataloging protocols and procedures
*         Maintain databases and other systems for documenting service activities and tracking order status and payments
*         Lift, carry, and otherwise move boxes or objects weighing up to 25 pounds
*         Create a team spirit and enhance communication within the Collections Department so that staff members will work collaboratively and in a supportive manner across departmental and functional area boundaries
*         Contribute to and promote a positive culture at CHM by demonstrating the values of CHM in their interactions with colleagues, external partners, and all audiences and through the products developed and services delivered

OTHER DUTIES
*         Other duties as assigned

For information on qualifications required and applications instructions, please go to: https://home.eease.adp.com/recruit/?id=10414781

Internship Posting: Archivist/Librarian Internship at Dumbarton House

Dumbarton House, a Federal period historic house Museum in Georgetown, seeks an Archivist/Librarian Intern to work with the rare book and manuscript collection during the fall 2011.

Dumbarton House, headquarters of The National Society of The Colonial Dames of America, offers visitors an opportunity to enhance their appreciation of early American history. Dumbarton House strives to inform and educate the public, about life in Washington during the early days of the Republic (circa 1800) and about Federal Period decorative arts and architecture.

Dumbarton House’s collection of decorative and fine art consists primarily, but not exclusively, of objects dating from the Federal period of U.S. history (approximately 1790-1830). The Dumbarton House manuscript and book collection includes an original copy of the Articles of Confederation, as well as papers, journals, account books, ledgers and letters documenting nearly 300 years of Nourse family life. In addition to our permanent exhibition, we also offer a series of temporary exhibits that feature topics relevant to the museum. The Archivist/Library Intern works directly with and reports to the Museum Curator.

The fall 2011 intern will work closely with the rare book and manuscript collection, re-housing, conditioning, numbering, scanning, and assisting with accessioning the over 1000 pieces in the manuscript collection as well as the nearly 150 rare books.  

Working with the Museum Curator and the Collections Assistant, the intern will be responsible for ensuring that the manuscript and book collection is stored, handled, and cared for according to museum standards.  The Archivist/Library Intern will write a policy and procedures document outlining best practices in care, handling, and storage of the collection.  In addition, the intern will prioritize the conservation needs of this specific collection.   Finally, the intern will assist in moving this collection forward to become accessible online along with aiding in the process of making the museum’s research library of roughly 1,000 books accessible online.

The internship program is designed to provide practical, hands-on experience to students pursuing a graduate-level or PhD degree in Library Sciences, American History, Museum Studies, Material Culture Studies, or related field. Applicants with a recent degree, working toward a degree, and/or comparable work experience will be considered. Applicants must be able to work independently with minimal supervision, and be willing to assist with all aspects of working in a small, historic house museum.

Schedule

  • Available 8-12 hours/week for a total of 150 hours over the course of the semester.

 Responsibilities

The Archivist/Librarian Intern will:

  • Propose, research, develop, and write procedures for the care of the rare book and manuscript collection
  • Scan and condition report manuscript collection
  • Re-house those pieces that are not currently housed properly
  • Assess conservation needs of collection and create a priority list
  • Catalogue, condition report, and accession Rare Book Collection
  • Create online catalogue of current research library for public access

Requirements

  • Excellent organizational skills and attention to detail;
  • Excellent research and written and oral communication skills;
  • Familiarity with proper terminology in field and a particular interest in the Federal period a plus;
  • The ability to work both independently and as part of a team;
  • Experience with MS Office applications (Word and Excel), knowledge of databases and office equipment;
  • Experience with Past Perfect 4.0 and 5.0 a plus; and
  • Strength, dexterity, and mobility to perform all duties.

Academic credit may be arranged in cooperation with a sponsoring college or university. A stipend may be available.

To Apply

  • Send position-focused cover letter, resume or CV, and 2 professional/academic references to:Archivist/Librarian Intern c/o Education Director, 2715 Q Street, NW, Washington, DC, 20007-3071;education@dumbartonhouse.org;  FAX: 202-337-0348.
  • Qualified applicants will be contacted to schedule an interview. Please do not contact Dumbarton House to inquire about your application status.

For more information about the Museum and our programs, please visit www.DumbartonHouse.org