Job Posting: Photographer (Stills/Moving Image), Imperial War Museum, London

Department – Collections Management
Hours – 36hrs net per week
Job Type – Permanent
Location – IWM London
Salary – £25,000 + 20.9% employer pension contribution

Main Responsibilities
Visual Resources the IWM’s imaging service comprising of photography, moving image and scanning services are currently looking to employ a photographer whose main duties will revolve around moving image capture and post production though there will also be some stills photography required.

Skills and Experience required
As a part of the Visual Resources team, the photographer provides a high quality professional imaging service to internal and external markets. The scope of the work will range from high end capture of objects in the studio, to providing new conceptual work to keep the Museum stock images bright, fresh and up to date Events and press calls make up the photographic side of the job. For moving image production it is a requirement that the post holder can deal with the whole range of duties from storyboarding through capture to processing for a variety of outputs.

The role also encompasses working on flatbed scanners to produce images for internal use and external sale from the Museum’s extensive photographic collection.

The photographer is responsible for all post processing of their imagery using the Adobe imaging products or similar software on Apple Mac machines and proactively manages the data they keep for storage on the Museums server structures.

The post holder has a flexible attitude to working patterns as some travelling and out of hours work (including weekends) is required.

More information and application:

Job Posting: The Nancy and Tim Hanley Assistant Curator, Dallas Museum of Art, Dallas, TX

Scope of Position:

The Nancy and Tim Hanley Assistant Curator will possess a keen understanding of the international artist’s community as well as the conditions of artists locally and nationally. She/he will be perceptive and inquisitive, a critical thinker and an effective collaborator. He/she will research, plan and deliver temporary collection displays and special exhibitions in partnership with the Senior Curator and the Lupe Murchison Curator to contribute to a balanced and dynamic exhibition and public program schedule.

Primary Responsibilities:

  • An emphasis on art from 1990 to the present
  • Conceive and implement collections rotations and a series of smaller and medium scaled exhibitions focused on emerging artists, predicting and setting trends, issues and debate that strengthen the DMA’s position as a leader in presenting contemporary art
  • Monitor the Texas art scene through meaningful connection with the local artistic community and colleagues at other arts and learning institutions to advance the DMA’s goals to be a laboratory for ideas and collaboration
  • Present stimulating public lectures and presentations.
  • Develop and maintain advantageous local, national and international relationships with the community of artists, critics, dealers, museum colleagues, professional organizations, collectors, trustees, and friends of the Museum to enhance the DMA’s position and relevance locally, nationally, and internationally.
  • Assist with fundraising and public relations efforts to support and promote departmental and museum activities
  • Collaborate with the Education division to develop and present materials and programs relating to the interpretation of the collections and special exhibitions for the public such as gallery texts, publications, lectures, electronic media, and docent training
  • Supervise shared curatorial administrative assistants and interns, in conjunction with other curators in department
  • Perform scholarly research on objects in the collection to deepen the Museum’s knowledge of its contemporary collection and for catalogues of the collection, exhibitions, and related materials to increase interest in the museum’s collections and programs
  • Research and recommend potential acquisitions and present recommendations to the Committee on Collections
  • Consider, solicit, and submit possible gifts for consideration to the Senior Curator
  • Remain well-informed of new art and artists and emerging movements through preparation of scholarly articles and essays, presentation of talks and lectures at the DMA and other institutions, and participation in professional art organizations.
  • Be available for national and international travel, serving as an important representative of the department and the museum
  • Work across all departments to promote and support the contemporary department internally and externally
  • Conform to the AAMD codes of ethics governing the museum profession
  • Adhere to museum policies and supports management decisions in a positive, professional manner

Key Qualifications:

  • Desire to think differently and demonstrate creative problem-solving
  • Aptitude for public speaking
  • Ability to effectively manage projects with a high degree of organization and productivity
  • Excellent time management, problem solving and analytical skills
  • Ability to assess priorities and work well under pressure
  • Excellent written and verbal communication skills
  • Aptitude for public speaking
  • Keen interpersonal skills
  • Aptitude for working collaboratively on projects with internal and external teams and with other curatorial staff, and members of the Education, Exhibitions, and Collections, and Public Programs divisions
  • Capacity and initiative to recommend solutions and solve problems
  • Willing to work flexible schedule including evenings and weekends when needed

Education, Experience, and Certification:

  • Master’s degree in art history or related field, with a specialization in contemporary art, theory, or practice
  • Three to five years curatorial experience working in a museum or equivalent institution with impressive record of achievement
  • Computer literacy to work on the museum’s content management systems, the museums Microsoft Office system and the electronic archival systems

Full post:

Paid Internship Opportunity: Civic Art Collection Intern, San Francisco Arts Commission, San Francisco, CA


The Civic Art Collection Intern, under direction of various SFAC Civic Art Collection staff, performs a wide variety of professional registration, conservation and administrative duties in support of the Arts Commission’s public art and collections management program.

SFAC is charged with the goal to preserve the many artworks accessioned by the city of San Francisco. The City’s collection of monuments and contemporary artworks is valued in excess of $90 million dollars with over 3,000 works in the collection, from historic monuments to contemporary works. The CAC Internship will provide an opportunity to assist with projects related to the cataloguing, display, maintenance, and conservation of the Civic Art Collection. Recently, the city completed a multi-year inventory project that has been an integral planning tool for the team. The city uses a collections management database (EmBARK) to organize details of artworks in addition to maintaining an extensive physical archive. SFAC is responsible for managing various types of projects to care for the collection including typical maintenance, conservation treatment (stabilization/restoration), and assessment projects. The collections team is underway with projecting long-term management and conservation needs for this diverse collection. This internship position will assist with completion of phase II of this project, and tasks will include: researching materials and treatment histories of individual monuments, correlating data to identify trends to anticipate conservation needs, geo-locating monuments for future mapping, and updating information in the collections management database. The internship will expose students to multiple facets of public art collections care and planning long-term preservation goals. In addition to the project listed above the intern will assist with other ongoing projects as needed including a public mural investigation and various conservation stabilization and restoration projects. During the internship, the student will be mentored by the collections team and learn software skills (Embark database), best practices for collection care, write condition reports, how to plan and manage conservation projects, and project budgeting.

Internship Period

Summer only internship. Internships will commence on June 6, 2016 and ends approximately August 26, 2016. Selected intern must be able to commit to the twelve-week session. Upon completing the internship, there is no implied offer of extension.


  • The intern must have computer literacy in Microsoft Office (Word, Excel, PowerPoint) and the Adobe Design Suite (Acrobat and Photoshop are most relevant). Experience with collections management systems preferred, and any experience with database systems or large inventories is desired. The ideal candidate will be self-motivated, organized, and collaborative with good communication skills. Academic credit will be arranged. Internship will be structured around a 40 hour work week, Monday through Friday, with some flexibility in reporting times.
  • Ability to: implement modern business procedures and operate standard business machines; maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects; use a computer to input and maintain records and to produce reports and correspondence; prepare clear, accurate and understandable documents such as reports, memos, correspondence and statistical information; evaluate information, prioritize and organize multiple assignments and projects; speak in a clear, well-organized and concise manner in order to provide work-related information appropriate to the understanding of the listener; listen, ask relevant questions and effectively elicit information; deal tactfully and courteously with a variety of individuals and groups and establish and maintain effective working relationships with staff, the general public, and representatives of other departments and organizations.
  • Requires completion of three years (equivalent to 90 semester units or 120 quarter units) of education from an accredited college or university leading to a Bachelor’s Degree in art or architectural conservation, art, art history, museum studies, arts administration or a closely related field; or completion of one year (equivalent to 30 semester units or 40 quarter units) of graduate level education from an accredited college or university leading to a Master’s Degree in art or architectural conservation, art, art history, museum studies, arts administration or a closely related field.

Deadline: May 28, 2016 by 5:00 pm

Application instructions/full post

Fellowship Opportunity: Museum Archives Dedalus Fellowship, Museum of Modern Art, NYC

Description: The Dedalus Fellowship is a unique opportunity for an emerging art historian to be trained in archival work. The fellow will be responsible for the department’s work on audio and video recordings, by processing all new acquisitions and managing an ongoing project to conserve and reformat rare and fragile recordings. This includes working with an outside audio preservation laboratory. In addition, the fellow will assist with select unprocessed collections of archival documents, preparing inventories and performing routine preservation measures. The fellow will also provide crucial support for the physical retrieval and rehousing of archival collections. Finally, the fellow will assist the Archives staff with general reference and research functions and the daily activities of this extremely active department. The Archives includes over 6,000 linear feet of important primary source material and responds to over 4,000 research requests annually.

Requirements: The ideal candidate must have a BA in art history and familiarity with modern art, strong organizational skills, research and writing skills, computer proficiency, and an interest in learning about the Museum and acquiring professional archival skills. Attention to detail is crucial.


END OF SELECTION: August 8, 2016


APPLICATION INSTRUCTIONS: Fill out this form to apply for a 12-Month Internship at The Museum of Modern Art, and send it to with the required material. The subject line of the e-mail must contain the internship for which you are applying, and your name. An example of an appropriate subject line is: Department of Film Internship 2016, Jane Smith.

Full Post


Dedalus Foundation Archives & Conservation Fellowship Program

Job Posting: Web Producer/Data Coordinator, The Dali Museum, Saint Petersburg FL

The Web Producer/Data Coordinator is responsible for content production on The Dali’s digital properties including the website, email and social media platforms. He/she also supports the Membership department with the processing of applications & renewals.

This position works on multiple projects and enjoys collaborating with others within the organization, including working closely with IT staff and/or the outsourced development firm to execute changes. The Web Producer/Data Coordinator reports dually to the Curator of Rhetoric (for web-related duties) and the Membership & Group Sales Manager (for membership processing duties) within the marketing department



  • Works within the Museum’s Content Management System (WordPress) to update content – for example: selecting templates, formatting content, creating links, selecting cross-promotional articles, and adding images/video; then publishes and QA’s.
  • Ensures date/time-sensitive updates are made by managing a calendar/alert system.
  • Coordinates with IT/development firm to identify any broken links and create solutions.
  • Builds, tests and deploys promotional email blasts (includes pulling/uploading lists). Coordinates with IT and/or mail service partner to execute enhancements or fixes as needed.
  • Deploys Social Media content such as loading copy & images/videos and creating hashtags and links.
  • Assists with responses to inquiries/comments across social and review sites including coordinating with internal parties to generate answers.
  • Assists with content creation and site/email enhancements.


  • Processes communications associated with membership acquisition, fulfillment, and renewals. Reviews, merges and mails renewal and renewal upgrade letters.
  • Requisitions and mails products associated with membership benefits
  • Runs reports to reconcile store membership discount.
  • Maintains member data records to ensure information is complete and up-to-date.
  • Tracks and reports on membership inquiries and response rate.
  • Assists with membership mailings, phone solicitation and internet sales.
  • Assists with training staff and volunteers who interface with visitors & members.
  • Provides administrative support including filing, purchase orders, mailings, etc.
  • Assists with the preparation of, and during, Membership events.

– See more at:

Job Posting: Three positions at the American Swedish Institute, Minneapolis, MN

Temporary Cataloging Assistant


As part of a comprehensive collections management project, the Cataloging Assistant will perform hands-on cataloging of the 7,000 uncatalogued library materials.


  • Undertake ongoing cataloguing and organization of the Library and Archives collection and other collections management activities.
  • Perform accurate and consistent copy cataloging and original cataloging including accurate and consistent documentation of bibliographic information and assignment of Library of Congress classification and subject headings.
  • Other responsibilities as may be assigned by supervisor.


  • Masters in Library Science from an ALA accredited institution or relevant professional experience.
  • Working knowledge of the Library of Congress systems and AACR2r standards.
  • Ability to work with computer database systems. Experience with PastPerfect preferred.
  • Demonstrated understanding of the importance behind accurate and consistent description.
  • Knowledge of Swedish language is preferred

Temporary Objects Cataloger


As part of a comprehensive collections management project, the Objects Cataloger will perform hands-on cataloging and update catalog records for 5,000 museum objects.


  • Develop accurate description of museum collection objects.
  • Create accurate photographic representations of items to incorporate into records.
  • Other responsibilities as may be assigned by supervisor.


  • Demonstrated museum object handling, registration, and cataloging skills
  • Demonstrated ability to work with computer database systems.  PastPerfect preferred.
  • At least 1 year of experience with collections photography and digital image handling.
  • Some background in Swedish language or culture desirable.


Project Librarian/Archivist


As part of a comprehensive collections management project, the Project Librarian/Archivist will provide direction to the Catalogue Team and work with the Collections Registrar to create cataloging processes and policies. The Project Librarian/Archivist will also undertake ongoing cataloguing and organization of the Library and Archives collection and other collections management activities.


The Librarian/Archivist will:

  • Perform accurate and consistent copy cataloging and original cataloging including accurate and consistent documentation of bibliographic information and assignment of Library of Congress classification and subject headings.
  • Work with the Collections Registrar to oversee and train project team and ASI volunteers.
  • Update PastPerfect database catalog and online catalog.
  • In accordance with the Collections Policies, advise on library/archives collections deaccesions.
  • Other responsibilities as may be assigned by supervisor.


  • Masters in Library Science from an ALA accredited institution or equivalent combination of education and experience in library, archives, or collections management strongly preferred.
  • 1-3 years’ experience as a working in a library or cultural heritage institution.
  • Knowledge of or experience with Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), AACR2r, and Library of Congress classification and subject headings preferred.
  • Ability to work with computer database systems. Experience with PastPerfect preferred.
  • Demonstrated ability to be well-organized and self-directed.
  • Knowledge of metadata standards required.
  • Excellent verbal, written, analytical, and problem-solving skills required.
  • Computer literacy, specifically in Windows-based database management, spreadsheets, and word processing required.
  • Proven ability to work collaboratively.
  • Some background in Swedish language desirable. 

More information and application:

Temporary Librarian – The Costume Institute, New York, NY

The Thomas J. Watson Library in The Metropolitan Museum of Art is seeking a candidate for a part-time position of a Temporary Librarian for the Irene Lewisohn Costume Reference Library located in the Costume Institute department. This is a four-day, 28 hours per week, position.

The Temporary Librarian will perform a variety of public and technical services functions in the Irene Lewisohn Costume Reference Library for six months while the librarian is on maternity leave. Working in close coordination with Watson staff, this position will provide public service for the Costume Institute Library’s varied clientele including department staff and visiting researchers, mediating access to the collection.  Other tasks include selecting new materials, prepare periodicals for binding, assist with the processing backlogs of un-cataloged material and digitization projects.

See for a complete description of the position and of the Museum libraries.

Review of applications will begin immediately and continue until the position is filled. Applicants should submit a cover letter indicating how they satisfy the requirements above, a resume, and the names of three references to the following e-mail address: with “Temporary Librarian, The Costume Institute” in the subject line.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without unlawful discrimination as to race, creed, color, national origin, sex, age, disability, marital status, sexual orientation or citizenship status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Job Posting: Image and Media Acquisition Coordinator, Brooklyn Museum, NYC

Requirements: The ideal candidate must have a degree in art history, museum studies, or other relevant field; a demonstrated commitment to a career in museum work; relevant experience and/or knowledge of publishing, copyright, and digital image management; and excellent written and spoken communication skills. He or she must be highly computer literate, with experience managing and assessing digital images and working with databases, and excellent Microsoft Access, Microsoft Excel, and Adobe Photoshop skills. The candidate must be accurate, detailed oriented, highly organized, and have excellent follow-through. She or he must be able to manage multiple complex projects, set priorities, meet firm deadlines, and work well independently but also enjoy collaborating with a wide variety of staff.

Responsibilities: The Image and Media Acquisition Coordinator is responsible for acquiring and licensing digital images, audio, and video from outside sources for Museum publications, exhibitions, installations, and publicity (“licensing in”). The position works across departments to support projects, collaborating with staff from Imaging, Curatorial (Collections and Exhibitions), Editorial, Design, Public Information, and Technology. The position may also work with the Rights and Reproductions Manager on licensing images of the Museum’s objects (“licensing out”). Under the direction of the Head of Digital Collections and Services and in close coordination with the Museum Photographer/Manager of Publication Imaging and with project staff in multiple departments, the Image and Media Acquisition Coordinator undertakes the following:

Project management: The position must create and manage lists of required images and media for projects; contribute acquisition and use costs to project budgets; negotiate fees; process and track payments; maintain contacts list; develop and maintain the existing Microsoft Access database to document project activities; create delivery package to transmit to publishers, including master and derivative files, photo log, and rights documentation; and assist with publication proofing of images and related text.

Image and media acquisition and management: The Coordinator must research, source, and acquire images and other media; work with contract photographers when new photography is needed; manage incoming file transfers; manage master images and media on network; assess quality of image files and troubleshoot as needed; create derivative files and coordinate delivery; perform scanning and post-production editing when necessary; and load images and metadata into Museum DAMS when appropriate;

Licensing: She or he must evaluate object, image, and personality rights status; act as point person to approve images and image use for requested purposes; conduct Fair Use determinations and review with Museum Counsel; generate and acquire licenses; acquire data and work with Curatorial to draft captions and credit lines; work with Editorial to ensure complete and accurate captions, copyright notices, and source credits; track restrictions and requirements; and maintain project records.

Other: The position is required to assist the Manager of Rights and Reproductions with projects as needed; participate in Digital Collections and Services initiatives; conduct departmental administration; supervise and mentor interns; and participate in Museum-wide projects such as task forces and activation teams.

Reports to: Head of Digital Collections and Services

Starting date: Immediate

Work schedule: Monday through Friday, 9 a.m. to 5 p.m., 35 hours a week

Salary: Commensurate with experience

To apply: Please send us your résumé and cover letter to

More information:

Job Posting: Registrar’s Assistant, Studio Museum in Harlem, NY

The Registrar’s Assistant will support the Registrar and Exhibitions Manager in the adoption of a new inventory system. Candidates for the Registrar’s Assistant role will be reviewed through a competitive, open process. The selected Registrar’s Assistant will work under the direction of the Registrar and the Associate Curator, Permanent Collection. The Assistant will be involved with a major digitization project involving the Studio Museum’s 2,000 object permanent collection.

Day to day tasks include:

  • Migrating and creating database records in The Museum System (TMS). Accurately entering and managing all details of the Permanent Collection inventory, including cataloguing details, provenance, exhibition history, and literature references.
  • Scanning and uploading object file documents and images to TMS database.
  • Coordinating extensive photography for artworks, maintaining a schedule of photography shoots, and ensuring all images are executed in an appropriate format and in a timely manner.
  • Labeling and properly storing all digital media assets on the server in clear folders and file structures.
  • Cataloguing and conditioning artworks of various media.
  • Managing conservation schedule (if necessary).
  • Overseeing and possibly working in an off-site storage facility.

The Registrar’s Assistant is a paid, eighteen month-long commitment.

The ideal candidate should have an extensive understanding of Registrar best practices and Archive Management, with 2+ years of experience in a museum or related context. Candidates should have a strong attention to detail, be highly organized and capable of multi-tasking various priorities. Essential to this role are a love of data entry, excellent communication skills, and a positive, professional manner. Being proactive and having the ability to work both independently and as part of a small team are also key. Candidate should be proficient in both FileMaker platforms and TMS and have a working knowledge of Photoshop and Adobe Creative Suite.

More information and application:

Job Posting: Collections Information Specialist, Montgomery Museum of Fine Arts, AL

Manage the Museum’s digital archives and media resources, to include developing procedures, standards, and instructions for creating, storing, integrating, and maintaining vital resources related to Montgomery Museum of Fine Arts collections. In collaboration with the collections, curatorial, public relations and information technology staff, the Collection Information Specialist will improve research, exhibits, education, collections management, and public access to Museum assets through the use of current information technology. The essential functions are: manages technologies and data, relating to the Museum’s collections of art, archives, record photos (prints, slides, digital images), and digital images of objects and exhibitions; manages requests for rights and reproductions for collections objects from the public and other institutions; manages curatorial content on the Museum’s website and social networking sites (i.e., Facebook, etc.); performs or assists with curatorial and collections management functions. The employee will report to the senior Museum Curator III (Art).

Essential Functions

  • Manages technologies and data relating to the Museum’s collection of art, archives, library, record photos (prints, slides, digital images), and digital images of objects and exhibitions using computerized information systems following departmental and professional guidelines in order to assure the accuracy of all records and adherence to data standards.
  • Manages requests for rights and reproductions for collections objects from the public and other institutions following Museum’s policies and procedures as they relate to the use of works from the Museum’s permanent collection for reproduction in printed and digital media.
  • Manages curatorial content on the Museum’s website and social networking sites, i.e., Facebook, etc., utilizing descriptive curatorial and public relations materials and photography following professional and departmental guidelines in order to improve public access to Museum collections.
  • Performs or assists with curatorial and collections management functions following department and professional guidelines, in order to provide support to the Curators.

For full posting and application instructions, see: