Job Posting: Assistant Archivist, Museum of Fine Arts Houston


  • Applies professional standards to the processing, description and arrangement, and preservation of records
  • Supervises volunteer projects and coordinates volunteer schedules
  • Oversees accessioning of records and updating of shelf maps
  • Coordinates twice yearly destruction according to set retention schedule and with approval of Chief of Archives
  • Responds to research requests from museum staff and public
  • Orders archival supplies for the department

Skills, Knowledge and Abilities:

  • Excellent organizational skills with attention to detail and accuracy
  • Knowledge and experience with MARC, MS Access, Adobe Photoshop, EAD and DACS
  • Knowledge of art history and/or museum operations
  • Must be able to lift archives storage boxes up to 35 lbs and climb ladders

Education and Experience:

  • ALA accredited Masters in Library Science with archival experience or Masters in Archival Studies required
  • 1-2 years’ additional experience processing experience strongly preferred
  • Museum experience preferred

How to Apply: Send resume and cover letter to Human Resources, Job 16-134ARC, P.O. Box 6826, Houston TX 77265-6826; Fax 713-639-7508 or email:

Full post:

Job Posting: Digital Archivist, Museum of Fine Arts Houston


  • Serves as main software administrator for Preservica, ingesting digital materials, importing metadata, and running migration workflows
  • Responsible for the MFAH Archives digitization program of textual, photographic, architectural, and audio-visual materials
  • Oversees digitization of archival materials, creates and color-corrects sub-masters, and creates access copies
  • Primarily responsible for the acquisition and maintenance of legacy equipment
  • Responsible for description of a/v and photo collections
  • Responsible for the exportation of data from collection management system
  • Will assist with migration of EAD finding aids
  • Monitors digitization and ingestion workflows
  • Keeps abreast of best practices and standards
  • Provides training to staff and volunteer
  • Provides reference service to professional staff and scholarly public
  • Assists with processing of analog records and manuscript collections.

Skills, Knowledge, and Abilities:

  • Knowledge of image technical metadata required
  • Knowledge of a/v wrappers and codecs required
  • Strong command of archival theory and best practices required
  • Demonstrated knowledge of principles of content description
  • Demonstrated familiarity with MARC, EAD and DACS required
  • Demonstrated familiarity with OAIS Reference model and TRAC principles required
  • Significant knowledge of ingestion and preservation tools for born-digital records, specifically disk imaging tools, write blockers, file format authenticators, metadata extractors, and checksum generators
  • Demonstrated ability to work with databases, data mapping and migration of data
  • Ability to work independently and collaboratively
  • Ability to think creatively required
  • Familiarity with PREMIS
  • Knowledge of emerging standards such as linked data and semantic web development, specifically FAST, highly desirable
  • Familiarity with RDA, EAC-CPF and METS preferred

Education and Experience:

  • Masters in Archival Studies, Library and Info Science, History or equivalent degree required
  • Two or more years of professional archival experience with similar duties required
  • Experience overseeing digitization and volunteer projects strongly preferred
  • Experience writing documentation and conducting presentations and training strongly preferred
  • Experience validating EAD finding aids strongly preferred
  • Experience with born-digital records archiving and trustworthy digital repository strongly preferred
  • Experience with developing, utilizing and documenting workflows strongly preferred
  • Experience acquiring and maintaining legacy equipment for accessing obsolete a/v and digital formats strongly preferred
  • Art history background strongly preferred. Experience in museum setting highly desirable.
  • DAS coursework highly desirable
  • Experience providing reference service and processing records preferred
  • ACA certification preferred

How to Apply:
Send resume to Human Resources, Job 16-144ARC, P.O. Box 6826, Houston TX 77265-6826; Fax 713-639-7597 or email: or apply at

Full Post:

Internship Opportunity: Public Service Intern, Rakow Research Library, Corning Museum of Glass, Corning NY

The Rakow Research Library, the world’s foremost library on the art and history of glass and glassmaking, is excited to offer an internship for a library science student interested in the area of public services. The successful candidate will have the unique opportunity to work with our diverse international patron base, ranging from grade school students to studio artists to advanced scholars. Intern will work with the Public Services Team, and the internship may be tailored to the strengths and/or interests of the individual intern.

The preferred candidate is energetic, outgoing, and dynamic. Applicants should have some practical experience with reference, instruction or interlibrary loan. The intern will have strong organizational skills and attention to detail. Ability to work in a Windows environment is required.
Learning opportunities
·         Gain experience in the area of public services.
·         Gain experience in reference and instruction.
·         Gain experience processing Interlibrary Loan requests.
·         Gain an understanding of the organization and inner workings of a specialized museum library

Potential activities (other duties may be assigned)
·         Respond to basic reference queries, in person and virtually.
·         Assist in staffing the reference desk.
·         Project work with LibAnswers
·         Project work creating LibGuides
·         Conduct instruction sessions
·         Participate in Outreach activities
·         Participate in Interlibrary Loan processing

Work & Educational Requirements
• Currently enrolled in a library or information science program
• Coursework, experience, or familiarity with reference, instruction, outreach, or interlibrary loan.
• Strong organizational skills and attention to details
• Excellent communication and time management skills
• Ability to work independently; ability to take direction; willingness to ask questions
• Ability to work in a Windows environment; proficiency with Microsoft Office applications
• Ability to lift 25 pounds and push a book cart

Additional Benefits
• 15% Discount in The Corning Museum of Glass Shops
• 15% Discount in The Corning Museum of Glass Café
• Free admission to the museum for you and your guests

Theability to commit to at least 10-15 hours/week is preferred, but we can offer some flexibility regarding terms and hours. This internship is unpaid, but we will provide you with valuable work experience in a unique library setting. We are happy to work with your institution to arrange for course credit when possible.

More information and application:

Job Posting: Registrar Intern, Queens Museum, NYC

The Registrar Intern will be expected to assist the Registrar/Archives Manager with all aspects of coordinating reception and preparation of objects for the museum’s upcoming exhibition cycle, as well as other tasks as required.  The major winter season exhibition is Mierle Laderman Ukeles: Maintenance Art.


About the Museum:

The Queens Museum is dedicated to presenting the highest quality visual arts and educational programming for people in the New York metropolitan area, and particularly for the residents of Queens, a uniquely diverse ethnic, cultural and international community. In November 2013, the Queens Museum completed an expansion that doubled its size to 105,000 square feet. The expansion provides an additional 50,000 square feet of space, including a suite of new galleries, artist studios, flexible public and special event spaces, education classrooms, a café, back-of-house facilities and visitor amenities. This light-filled new space, designed by Grimshaw Architects, exemplifies the Museum’s commitment to openness, inclusion, community partnership and the diverse communities of New York City.


Commitment is from July 2016 – May 2017, 2 days per week, with flexibility for additional hours during pre-installation periods. Shorter time commitments are also welcomed though not preferred.


Responsibilities include:

  • Condition reporting
  • Cataloging and photography of documents, books and objects
  • Processing and tracking incoming and outgoing loans to other museums and institutions
  • Processing incoming and outgoing receipts
  • Coordinating shipments
  • Surveying the condition of objects throughout the run of the exhibitions


  • Excellent written and oral communication skills.
  • Strong organizational and archival skills.
  • Attention to detail and ability to be flexible.
  • Proficiency with Windows and Microsoft office software.
  • Knowledge of archival principles and practices or experience handling museum objects that are delicate, fragile and irreplaceable.
  • Experience working in an archive, library, historical society, gallery, or museum
  • Experience assisting in artifact care and maintenance or manuscript collection care in a museum, gallery, archives or library setting.
  • Ability to work in a fast-paced environment.
  • A current student in Museum Studies or Library Science is preferred.

More information and application:

Job Posting: Curatorial and Programming Coordinator, Ruth and Elmer Wellin Museum of Art, Clinton NY

Position Summary

The Curatorial and Programming Coordinator works closely with the Director and other staff to coordinate  projects related to the museum, including exhibitions, collections, and programs. The position participates in all phases of the planning and implementation of exhibitions, works directly with curators and/or guest curators to organize materials, schedules and provide a broad range of administrative support to the Director and museum staff.

Responsibilities (Essential Functions)

60 % Curatorial responsibilities

Coordinates all exhibition and collection efforts as directed. Duties include, but are not limited to, preparing checklists of objects for exhibitions, generating work plans, and organizing materials for exhibitions. Works with curators and guest curators throughout the planning and implementation of an exhibition, including administrative support for editorial efforts, exhibition labels, publication texts, public relations materials and other texts for brochures and the museum website. Organizing and overseeing installation images, and providing images to press and others in accordance with the usage allowance. Assists with the maintenance and documentation of the museum’s collection under the direction of the Collections and Exhibitions Specialist; assists in the classification, description, and interpretation of artifacts; conducts research for identifying and interpreting the objects as directed; supports the use of seminar rooms and use of museum collection. Helps coordinate object movement within the museum from storage and display. Assists with condition checking works, fields and responds to informational inquiries from the general public, scholars, and students.


20 % Programming responsibilities

Works with senior museum staff to develop events and programming. Coordinates programming schedules in tandem with exhibition and collection schedules. Compiles information for programming materials.  Arranges travel and accommodations for visiting artists in conjunction with the exhibitions and programs. Conduct museum tours, as needed. Work with student monitors and maintain a schedule in concert with programs and requests to access objects in the collection. Ability to travel, work evenings and/or weekends as necessary in the performance of assigned responsibilities.


20 % Administrative responsibilities

Maintains museum calendar for exhibitions, installations, and programs. Oversees photography and scanning of collections; maintains organized library of digital images. Oversees organization of the museum library and maintains records for staff access. Coordinates materials for board and committee meetings, including preparation of reports, recording minutes and dispersing to relevant parties. Assists with the completion and generation of grant applications. Performs administrative tasks as directed.

Education and Previous Experience Requirements

B.A. in a field in the humanities, M.A. in art history, museum or curatorial studies.

3 years in the museum setting with both research and writing responsibilities, 3 – 5 years preferred.

Knowledge, Skills, and Abilities

Job-related qualifications representing the knowledge, skills, and attributes an individual needs to possess in order to perform the job in a satisfactory manner.

Excellent written and oral communication skills

Strong organizational, planning and research skills

Detail-oriented, meticulous, and conscientious in following through on assigned tasks

Knowledge of collection cataloging methods and procedures

Proficiency with museum database. The Museum System (TMS) preferred.

Proficiency with computers in standardized word processing, spreadsheet programs, and basic knowledge of graphic and web design programs

Proficiency with technical equipment, such as A/V systems

Ability to work independently, exercise initiative and good judgment to successfully organize and complete assignments

Ability to establish and maintain effective working relationships with faculty, staff, visitors, and community members

Application Instructions / Public Contact Information

Interested applicants should send a resume, letter of interest and contact information for three professional references to Consideration of candidates will begin immediately and continue until the position is filled.


More information and application:


Job Posting: Collections Cataloguer, Country Music Hall of Fame & Museum, Nashville, TN


The Country Music Hall of Fame and Museum seeks a Collections Cataloguer to catalog the audio, moving image, photo, print, and 3-D collections housed at the Country Music Hall of Fame and Museum. The successful candidate will play a vital role in the collection organization at the Country Music Hall of Fame and Museum, with a collection that consists of over 2 million items and includes Hatch Show Print. The goals are to preserve and provide increased access to the collection through cataloging of prioritized analog collections; to create, organize, and migrate metadata about the collection to centralized management systems. Training will be provided for some aspects of the technical work, and metadata capture and workflow will be consistent.

Background checks are required for all archive employees. This is a full-time permanent position with health insurance and benefits. Country Music Foundation is an equal opportunity employer.


  • Catalog metadata of Collection into Country Music Foundation cataloging systems
  • Cataloging of existing collections in a consistent manner
  • Properly handle fragile and rare archival materials
  • Support the preparation of materials for digitization
  • Re-house analog items


  • Master’s Degree in Library and Information Science from an ALA accredited institution
  • Cataloging experience
  • Strong organization skills
  • Familiarity in working with a variety of formats is highly desirable as is a working knowledge of country music
  • Ability to properly handle fragile and rare archival materials
  • Experience with CONTENTdm, Past Perfect, or similar system preferred
  • Someone who enjoys cataloging rare, unique, and fragile collections
  • Ability to communicate clearly and concisely, both orally and in writing
  • Sound judgment to identify and report problems to supervisors and contribute to resolving them
  • Ability to work within a consistent infrastructure

Full post:

Job Posting: Collections Registrar, Country Music Hall of Fame & Museum, Nashville, TN


The Country Music Hall of Fame and Museum seeks a Collections Registrar to work with physical organization and cataloging of donations to the collection. The successful candidate must have the ability to focus on detail-oriented work, have strong organizational skills and enjoy cataloging and data entry. The Collections Registrar must have excellent communication skills, ease in navigating various software platforms, including Past Perfect and CONTENTdm.

Background checks are required for all archive employees. This is a full-time permanent position with health insurance and benefits. Country Music Foundation is an equal opportunity employer.


  • Maintains organization, cataloging, and back of house processing of donations to collection
  • Photograph and edit 3D objects at preservation quality and create access derivatives for digital archives and web
  • Answers (external and internal—programs, exhibits, education) reference requests for 3D object collection via phone, email, and in person
  • Properly handle fragile and rare archival materials
  • Support the preparation of materials for digitization
  • Catalog in Past Perfect 3D objects not selected for digitization
  • Catalog in CONTENTdm objects selected for digitization
  • Re-house analog items


  • Strong organization skills
  • Master’s Degree in Library and Information Science from an ALA accredited institution or equivalent required
  • Cataloging experience
  • Knowledge of digitization best practices and techniques
  • A working knowledge of country music is highly desirable
  • Ability to properly handle fragile and rare archival materials
  • Ability to use Adobe Photoshop
  • Experience with CONTENTdm or similar digital asset management system and Past Perfect preferred
  • Ability to communicate clearly and concisely, both orally and in writing
  • Sound judgment to identify and report problems to supervisors and contribute to resolving them
  • Ability to work within a consistent infrastructure

Full post:

Job Posting: Part-time/Temp Digital Collections Coordinator, High Museum of Art, Atlanta GA

Department:                                  Photography/Collections

Reports To:                                    Keough Family Curator of Photography & Head of Collections

FLSA:                                                Non-Exempt

Employment Status:                  Temporary/Part-time


The Digital Collections Coordinator will manage all photographic and technology requirements for a one year collections digitization initiative funded by the Woodruff Arts Center.


  • Part-time, Monday – Friday with flexible hours as determined by the photography schedule
  • Limited to one year term starting from hire date


Collections Management:

  • Work with the Images & Rights Coordinator to schedule and manage photo shoots to produce high-quality digital images and video of artworks in the High Museum of Art’s permanent collection
  • Create shoot lists and plan a year-long schedule for the project
  • Work with Associate Collections Manager and Preparators to arrange movement of art work for photography, and return art to home locations afterwards
  • Work with Curators to identify priorities for the digitization project
  • Fact-check object data in collections management system and make corrections and/or updates as directed by the curator and/or registrar, according to style guidelines provided.
  • Assist photographers during shoots, including some art handling
  • Organize and archive new digital assets and ensure accuracy of metadata


  • Manage and track spending and project budget under the oversight of the Associate Collections Manager and Image & Rights Coordinator
  • Prepare and submit payments for invoices related to the project
  • Prepare periodic updates on project progress to be presented to project managers in curatorial, interpretation, and registration departments
  • Manage monthly meetings with all necessary Digitization project staff; Arrange meetings as necessary


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

  • Bachelor’s degree
  • Familiarity with digital and analog image formats and technology is critical
  • Familiarity with photography equipment (cameras, lights, backdrops) preferred
  • Working knowledge of museum cataloging systems with a strong preference for experience with The Museum System (TMS)
  • Familiarity with collections management best practices
  • Experience in an art museum or gallery performing tasks that include art handling and collections management
  • Knowledge of art history helpful
  • Highly proficient with MS Word, Excel, PowerPoint, Outlook (email/scheduling) and similar databases and digital imaging technology, including Photoshop. Training on TMS will be provided.
  • Must be well-organized and detail oriented.

Language Skills:

  • Excellent written and oral communication skills.
  • Ability to write professional correspondence.
  • Ability to communicate effectively with museum staff and other professional affiliates

Mathematical Skills:

  • Experience in bookkeeping preferred.
  • Ability to maintain project files, keep budget, and process invoices.

Reasoning Ability:

  • Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and immediate decisions are necessary.

More information and application:

Paid Internship Opportunity: Records Management Intern, Artis-Naples, Naples, FL


The Museum team is requesting a records management intern for the upcoming summer season. The majority of the work would be in records management involving consolidation, organization, and digitization of physical files. This includes:

  • Integrating conservation, donor, artist, accession and deaccession files into object files for works in the Museum’s permanent collection
  • Digitize, edit, organize and expand permanent collection and traveling exhibition documents
  • Other responsibilities would include management of environmental monitoring systems in gallery spaces and other administrative support, as needed


The internship would take place on or about June 1 for approximately 12 weeks. The rate of pay would be $10 per hour. We anticipate a flexible schedule with 15-20 hours per week.

This internship is appropriate for current undergraduate students, or post graduate students from the following majors: art history, art, museum studies, history, or other relevant majors. Current seniors in high school with interests in those majors may also apply.

Full post:

Job Posting: Photographer, Victoria and Albert Museum, London

Division: Collections
Department/Section: Conservation & Collections Management/ Photographic Studio
Reporting to: Object Photography Team Leader
As the world’s greatest museum of art and design, the V&A enriches people’s lives by promoting the practice of design and increasing knowledge, understanding and enjoyment of the designed world.

The Photographic studio has two teams, Object Photography and Digital Management. These teams supply photography of the museum’s collections to support the museum’s objectives. The V&A is seeking to employ a photographer to work within the Object Photography Team. They will be based primarily in the museum’s South Kensington and Blythe House studios but will also be required to travel occasionally to other locations.

Purpose of job
The collection of the V&A is both varied and large and the post holder will be expected to be both versatile and to be able to respond quickly and efficiently to cope with a wide variety of cultural objects. The post will contribute to the photography of the collection for V&A print and digital publications, exhibition and gallery support and collection documentation. Candidates will have a recognised photographic qualification, a portfolio of professional work and be able to demonstrate a full knowledge of imaging software. They will be expected to become part of a large team and to be able to work both under supervision and under their own initiative.

The post holder will also be expected to undertake training to become proficient at scientific imaging techniques for x-ray imaging, infra-red and ultra-violet photography.

Main tasks

1. Photograph all types of cultural objects in the collection and on loan to the museum, as assigned by the Object Photography Team Leader, to deadlines agreed with internal clients.
2. Apply creative style sympathetic to museum collection and design requirements for print and digital publications.
3. Record image metadata to departmental standards.
4. Manage workflow for own image output from photography to ingestion into the museum’s Digital Asset Management System.
5. Maintain and calibrate equipment in accordance with departmental standards and provide support to Object Photography team leader in planning for equipment continuity.
6. Act as one of three HPA accredited Radiological Protection Officers within the museum, with shared responsibility for x-ray, infrared and ultraviolet photography, operation of equipment and Health and Safety issues.
7. Be committed to health and safety and ensure familiarity with all of the Museum’s health and safety policies and procedures.
8. Be security conscious, ensure familiarity and co-operation with all museum security procedures and ensure you wear a security pass at all times when on museum premises.
9. Promote equality and diversity in all aspects of your work by developing and maintaining positive working relationships, ensuring that colleagues are treated fairly and with respect/dignity and actively contributing to developments that support the museum’s strategy for widening access, inclusion and diversity.
10. Carry out ad hoc duties as requested by appropriate managers within your department.

Essential requirements
1. Degree level or equivalent qualification in a photographic discipline.
2. Demonstrable professional experience in a studio based environment.
3. Proficient in use of digital photography workflows and image processing software.
4. Ability to work efficiently and with minimal supervision to manage demands on own time to meet tight deadlines.
5. Demonstrable ability to interpret a photographic brief.
Desirable requirements
1. Experience of working in a studio environment in the cultural heritage sector preferably a major national museum.
2. Understanding of processes related to x-ray, infra-red and ultra-violet photography.
3. Proficiency in the use of digital photography equipment by a range of manufacturers including Hasselblad and Sinar.
4. Demonstrable understanding of the requirements for the care and handling of cultural objects during the photographic process.
5. Have experience of using Adobe Photoshop CS4 or later.

Application process:

Please apply online via the V&A’s website at

If you have any queries regarding the recruitment process, you can email us – or telephone us on 020 7942 2937.

Closing date for receipt of applications is Wednesday 25th May 2016

Interviews to be held in the week of 6th June 2016

Interview expenses will not be paid unless there is a prior agreement.