Tag Archives: museum

Job Opportunity: Multimedia Archivist – Musical Instrument Museum

Job TitleMultimedia Archivist
CompanyThe Musical Instrument Museum
LocationPhoenix, AZ
Full-time/Part-timeSalaried Full-Time
Posting Websitehttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=618e6cec-0201-4f4a-8957-17b53a2a008e&ccId=19000101_000001&jobId=416555&source=CC2&lang=en_US
Required Experience• Advanced knowledge of accepted standards and practices for museum registration and collections management, rights and reproduction, as well as legal and ethical issues required
• Must be technically literate including demonstrable experience with digital asset management systems, digital media, cataloging standards, controlled vocabularies, file naming, online research, and spreadsheets
• Enjoy working both collaboratively and independently
• Self-starter demonstrating initiative, flexibility, and resourcefulness with an ability to approach problems creatively
• 2-3 years of related experience working with a multimedia collection 
• M.L.I.S., M.A., or B.A. degree in Art History, Library Sciences, or Museum Studies preferred 
• Background in music, research, or teaching is a plus.
• Familiarity with Piction or other asset management database programs is a plus.
Sample Job Responsibilities • Act as primary point of contact on issues relating to image copyright and licensing, liaising with relevant departments on the use of images within exhibits, programs, and marketing materials
• In collaboration with curators, multimedia producers, exhibit designers and others, obtain images and a/v materials, permissions and copyright from lenders, consultants, and services; track licensing restrictions; negotiate licensing fees, credit line information, and terms
• Manage and maintain policies and procedures for rights, and reproduction of MIM-owned materials
• Work creatively with team to establish policies and procedures for processing a/v materials and archives
• Monitor and maintain usability of digital asset management system (Piction) and its interfaces.
• Collaborate with the Collections department on collection management issues related to a/v materials

Job Opportunity: Cataloging and Metadata Associate Librarian – The Metropolitan Museum OF Art, NY

Job TitleCataloging and Metadata Associate Librarian
CompanyThe Metropolitan Museum OF Art
LocationThe Met Fifth Avenue
Full-time/Part-timeTemporary Part-time 12 month hire
Salary$40/hour 20 hours per week
Posting Websitehttps://libmma.s3.amazonaws.com/Cataloging+and+Metadata+Associate+Librarian+Watson+Library+October+2021.pdf
Required Experience Master’s degree in library/information science (or equivalent) from an ALA-accredited institution.
 Undergraduate or graduate degree (or equivalent) in the history of art or area studies preferred
 Demonstrated knowledge of cataloging standards and practices including RDA, AACR2, MARC21,
LCSH, and LC classification
 At least two years of experience in original and complex copy cataloging, with demonstrated
fluency in cataloging print, digital, and online resources
 Experience with OCLC Connexion and an integrated library system
 Experience creating and updating NACO records and coordinating linked data initiatives that
involve NACO records
Sample Job ResponsibilitiesThe Cataloging and Metadata Associate Librarian plays a crucial role in a National Endowment for the Humanities-funded initiative to assess, expand, facilitate discovery, and improve access to the library’s print and digital holdings by and about Indigenous American, Latinx, Asian American/Pacific Islander, and African American artists. Reporting to the Associate Museum Librarian/Project Director, this position enables timely and efficient access to library materials and online resources by creating and enhancing catalog records in OCLC Connexion and the local library system in alignment with national and international standards, and best practices for inclusive cataloging. This position will actively support wider representation and recognition of artists from these groups through creating and enhancing records in the Library of Congress/NACO Name Authority File and linked data initiatives.
DeadlineHow to Apply: 
Review of applications will begin immediately and continue until the position is filled. Applicants should submit a cover letter indicating how they satisfy the requirements outlined in the position description, a resume, and the names of three references to the following e-mail address: lib.search@metmuseum.org. References will not be contacted without prior permission of the applicant.

Job Opportunity: Paid Cataloging Internship at the Dallas Museum of Art

Cataloging Internship – Fall 2019

Dallas Museum of Art

The Mayer Library is pleased to offer a paid cataloging internship for the fall 2019 semester. The ideal candidate is a current MLS student who is enthusiastic about cataloging and has an interest in art history. This position may also be adapted for course credit or as a practicum. The intern will get experience in cataloging and classification, improve bibliographic search skills, and gain an understanding of museum library practices. I’ll be attending the annual conference in Salt Lake City and will be happy to talk with anyone who’s interested.

Read the full description and apply online here: https://recruiting.paylocity.com/Recruiting/Jobs/Details/100826

Application deadline: April 15


Perform copy cataloging on books in the library’s backlog.

Search for MARC records in OCLC Connexion.

Update records in the library’s bibliographic database.

Perform end processing on select materials.

Assist with other cataloging projects as assigned.

Required Qualifications:

Current enrollment in an ALA-accredited graduate program for library and/or information science.

Completed coursework in descriptive and subject cataloging.

Knowledge of AACR2, RDA, and Library of Congress and Dewey classification systems.

Exacting attention to detail.

Ability to take direction and work independently.

Ability to lift 25 lbs. and push a book truck.

Applicants with an interest in art history and/or museum work preferred.

The Mildred R. and Frederick M. Mayer Library is the art research library of the Dallas Museum of Art. Originally established in 1936, the collection opened to the public in 1944 and has grown over time into an essential resource for DMA staff, docents, and the general public. The non-circulating collection numbers 100,000 volumes and supports research on all areas of the Museum’s encyclopedic collection. For more information, visit DMA.org/research/library.

Job Posting: Collections Manager, Baylor University, Waco, TX


The purpose of this position is to serve the Art’s Department by assisting the Martin Museum of Art Director with the conservation and maintenance of all art collections managed by the Martin Museum of Art, and work with the Office of Internal Audit with the research and management of artwork on campus.

Job Duties

Essential Functions:

  • Maintain McMullen Family Collection.
  • Conservation and management of all artwork managed by the Martin Museum of Art.
  • Update computerized records and research information associated with collection items and artwork managed by the Martin Museum of Art.
  • Assist with multiple aspects of exhibitions including installation, insurance reporting, condition reporting, and shipping.
  • Additional duties as assigned.

Required Education: Master’s
Field of Study: Art, Art History, Museum Studies, or a related field
Other Required Qualifications:

  • Experience in museum collections required (1 year minimum, 3 years preferred).
  • All employees are expected to fully support Baylor’s mission to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.

Full job description: https://www1.baylor.edu/jobdescription/?posn=312405

Full post: http://jobs.baylor.edu/postings/1430

Internship Opportunity: Archives Assistant, George Eastman Museum, Rochester, NY

October 2016–May 2017

The Richard and Ronay Menschel Library of the George Eastman Museum is seeking two MLS/MLIS (or equivalent) graduate students to assist with Making More Available , a project funded by the Institute of Museum and Library Services to preserve and provide access to archives and special collections of significance to the history of photography and motion pictures.


  • Assist the project director and project archivist to process, arrange, and describe to folder level approximately 215 linear feet of unprocessed archives collections.
  • With training and supervision provided by the project archivist, use ArchivesSpace software to create finding aids for the processed collections.
  • Assist with reorganization of the special collections vault.
  • Assist with relocation of museum archives collections to the special collections vault.
  • Other duties as requested.

Laptop computer
ArchivesSpace software
Microsoft Word, Excel

Education Requirements
Bachelor’s degree required.
Current enrollment in an ALA-accredited MLS/MLIS and Archives Studies program (or equivalent).

Experience Requirements

  • Knowledge of standard archives practices including DACS and EAD.
  • Knowledge of controlled vocabularies such as LCSH, ULAN, TGN, and AAT.
  • Previous experience in arranging and describing archives collections and using ArchivesSpace preferred.

Physical Requirements
The duties of this position may require standing, walking, sitting, lifting/carrying (40lbs), pushing/pulling (40lbs), balancing, stooping, kneeling, crouching, crawling, reaching, speaking, hearing, seeing, depth perception, color vision, and repetitive motion.

Work Environment
Work takes place in an office environment with moderate to light noise.

Skills and Competencies Requirements

  • Good written and verbal skills
  • Ability to work independently
  • Highly organized
  • Attention to detail
  • Flexibility
  • Problem solving skills
  • Clerical skills
  • Commitment to high ethical standards and confidentiality

To Apply: Please forward a cover letter, resume, and finding aid sample to Project Archivist Cheri Crist by September 15, 2016. Finalists will be asked to supply letters of reference from their program supervisors.


Deadline to Apply: September 15, 2016

Full post: http://www.indeed.com/viewjob?jk=24f593b5d27b9275

Paid Internship Opportunities: Fall Internships, Massachusetts Museum of Contemporary Art, North Adams, MA

Since opening in 1999, MASS MoCA has become one of the worlds premier centers for making and showing the best art of our time. With annual attendance of 120,000, it ranks among the most visited institutions in the United States dedicated to new art. More than 80 major new works of art and more than 50 performances have been created through fabrication and rehearsal residencies in North Adams, making MASS MoCA perhaps the most fertile site in the country for new art. The museum thrives on making and presenting work that is fresh, surprising, and challenging.

MASS MoCA seeks full-time interns for various departments (see below). Spend any season in the culturally rich, naturally beautiful Berkshires, while gaining invaluable professional experience in the arts. Paid interns are given $125/week stipend and free housing within a block of the complex (cable, internet, and utilities included). Internship dates: September 12 – December 17, 2016.

Archive / Photography (1): The intern documents all of MASS MoCA’s visual and performing arts programs, as well as the programs’ education activities, art fabrication, studio residencies, development events and the overall vibrancy of our bustling 16-acre, 28-building campus. The intern organizes current and archive material within an online digital assets management system. In addition to comfort shooting still images, the intern should have significant experience in recording moving images and editing video with Final Cut Pro-X. The intern will also contribute to the museum’s social media platforms. A driver’s license might be helpful, but is not required.

Visual Arts (Curatorial) (1): Intern assists in the day-to-day operations of a busy curatorial department and helps with the preparations for upcoming programs, as well as the maintenance of current exhibitions. Responsibilities may include administrative duties, research, writing, and any number of unexpected errands or jobs required to help maintain an ambitious exhibition program of contemporary art. Intern also works with the Education department, receiving training to lead tours of exhibitions, interact with museum visitors, and develop focused “spotlight” talks on topics of special interest. This is a crucial part of the internship experience. The successful candidate should be self-sufficient, and have an eye for detail, strong writing and research skills, and a positive attitude about performing many kinds of tasks on a demanding schedule. Must have driver’s license and be willing to do a fair amount of driving.

Visual Arts (Registrarial) (1): Intern assists in the day-to-day operations of a busy curatorial department and helps with the preparations for upcoming programs as well as the maintenance of current exhibitions. This position is primarily focused on registrarial duties, including the maintenance of checklists and databases, preparation of loan requests, and assisting with condition reports. Responsibilities may also include research, correspondence with lenders and artists, assistance in the procuring of exhibition materials, installation of A/V equipment and lighting, and assisting in preparation, fabrication, and installation of artworks as needed. Intern also works with the Education department, receiving training to lead tours of exhibitions, interact with museum visitors, and develop focused “spotlight” talks on topics of special interest. This is a crucial part of the internship experience. The successful candidate should be detail-oriented, have good written and verbal communication skills, and have a positive attitude about performing many kinds of tasks on a demanding schedule. Must have driver’s license and be willing to do a fair amount of driving.

To apply: Send your application (found at http://www.massmoca.org/opportunities.php), cover letter, resume, and two letters of references to MASS MoCA c/o Meghan Robertson, Company Manager, via email at internapplications@massmoca.org or via fax at (413) 664-4519.

Deadline: July 18th, 2016 by 5pm EST

Internship posting page:  http://massmoca.org/about/jobsinternships

Job Posting: Museum Collections Manager, Center for Puppetry Arts, Atlanta, GA

The Center for Puppetry Arts Museum seeks a Collections Manager to assist in all areas of collections management and exhibition registration. Reporting to the Exhibitions Director, the incumbent will manage and maintain the museum’s object, archival, and library collections. Responsibilities will include, but are not limited to, cataloging and condition reporting incoming donations, managing the collections management database system (PastPerfect) and assisting with exhibitions, including the installation and de-installation of special and permanent exhibitions. The Center currently holds over 3000 items in its collection, including a recent donation of over 400 items from the Jim Henson Collection.


  • Manage and maintain object, archival, and library collections.
  • Catalog, condition report, and re-house all incoming donations and any items going on or off exhibit.
  • Process paperwork for accessions, incoming loans, and outgoing loans.
  • Manage the museum’s Past Perfect database.
  • Manage contract conservators working on puppets from the Jim Henson Collection and the Global Collection on an as needed basis.
  • Work with Preparator on finding appropriate mounting solutions for pieces going on exhibit.
  • Is responsible for ongoing inventory of museum collection.
  • Manage artifact checklist for special exhibits and permanent gallery rotations.
  • Work with Exhibitions Director and Preparator in installing and de-installing exhibitions.
  • Prepares monthly report of potential artifact donations to the collection for the Acquisition Committee to review.
  • Monitor Gallery and Collections Storage temperature and humidity rates.
  • Supervise library patrons and handle research requests.
  • Oversee Collections Management interns and Library volunteers.
  • Assist Exhibitions Director in research for new exhibitions.
  • Will occasionally need to assist with museum programming as well as evening and weekend events (advance notice given for all shifts).


  • Possess a B.A. in History, Public History, Museum Studies or related field (M.A. preferred).
  • Have a minimum of 2 years museum experience in registration and/or collections management with demonstrated proficiency in database management (PastPerfect experience is a plus).
  • Successful candidates must be extremely detail oriented and self-motivated. Must be able to work successfully alone and in a team environment.
  • Candidates must have knowledge of standard museum policies and procedures according to AAM standards and knowledge of standard museum cataloguing systems.
  • The ideal candidate will possess patience, persistence, flexibility, and a good sense of humor.


Please mail your resume, along with a letter of interest and salary history and requirements to: Kelsey Fritz, Exhibitions Director, 1404 Spring St. NW, Atlanta, GA 30309-2820 or email to kelseyfritz@puppet.org. No phone calls, please.

Full post: http://aam-us-jobs.careerwebsite.com/jobseeker/job/29165163

Center for Puppetry Arts job postings: http://www.puppet.org/about/work-with-us

Internship Opportunity: Collections Management Internship, Center for Puppetry Arts, Atlanta, GA

* Fall Session: September-December (12-15 weeks)
* Application Deadline: July 15th, 2016

The Center for Puppetry Arts seeks an intern to assist the Collections Manager in the Museum department. This internship grants broad hands-on experience in collections management and preventive conservation with emphasis on object handling, cataloging, rehousing, and condition reporting. Tutorials and workshops will be conducted to expose the intern to various aspects of the collections field. Duties include assisting the Collections Manager with a complete collections inventory, processing acquisitions, building blue-board boxes, maintaining documentation in the Past Perfect database, and condition reporting objects. The intern will work on the permanent global collection, as well as the Jim Henson collection.

A large project of the internship will include assisting the Collections Manager with a complete inventory of the Museum collection. By the end of 2015, the entire Museum collection will be placed in new on-site collections storage. In order to apply for AAM Accreditation and to resolve discrepancies due to multiple storage locations, a complete inventory will be done. In addition to the physical checking of objects and their locations, each object will also be photographed, notes made regarding condition, and if necessary, rehoused. This is a great collections care project for someone interested in pursuing collections management or registrar work.

The intern would work approximately 10-15 hours per week during the quarter/semester for a total of between 150 and 250 hours. Those hours may be worked in any combination at the discretion of the intern and the supervisor. This is an unpaid internship and is considered a volunteer position. Course credit may be given for the internship.

Desired Qualifications:

The ideal intern:

  • Has a background in museums, public history, or a related field
  • Is reliable, organized, and detail-oriented
  • Is able to take direction as well as work independently
  • Has previous experience in collections management and object handling
  • Has previous experience with Past Perfect or a similar collections database (preferred)
  • Is interested in pursuing a career in collections management or registration

The main duties of the intern will be:

  • Assisting with a complete inventory of the Museum collection.
  • Supporting the Collections Manager in all aspects of collections management, re-housing, and preventive conservation, including: object storage, cataloging, photography, condition reporting, and documentation
  • Other duties as assigned


  • Internship Application
  • Cover Letter/ Letter of Interest
  • Resume
  • Transcripts
  • Course Requirements (if applying for school credit)


Center for Puppetry Arts
ATTN: Internship Coordinator
1404 Spring St. NW
Atlanta, GA 30309


Email: internship@puppet.org
In Subject Line: “Name” – “internship applying for”
(Example: John Smith – 2016 Spring Collections Management Internship)


Fax application to 404.873.9907

Please note any attachment over 10 MB may need to be sent in separate emails.

No phone calls please; if you have questions, please email Megan Montague at

Full post: http://www.puppet.org/media/1544/collectionsmanagementinternshipdescription2016.pdf

Center for Puppetry Arts job postings: http://www.puppet.org/about/work-with-us

Job Posting: Collections Database Manager, Isabella Stewart Gardner Museum, Boston, MA


The Gardner Museum is in an exciting digital phase that is focusing on providing comprehensive digital services and data asset management across the Museum including online and onsite digital interpretation experiences, data management and CRM. The Museum is now about to embark on a number of key strategic projects including a new Museum website, a major Access to Collections digitization project funded through a grant from the National Endowment for Humanities (NEH), and the development of new digital interpretation tools to enhance the onsite visitor experience.

In a newly created position, the Gardner Museum is seeking a highly qualified Collections Database Manager, a foundational position that will play a critical role in establishing an authoritative center for digital asset management across the Museum. This position is funded for a period of three years, with the potential for the position to be extended.

The Collections Database Manager will work in close collaboration with key stakeholder departments across the Museum to deliver on the priority NEH Access to the Collections digitization project. This includes performing photography post-process activities as well as digital file management, thus enabling newly formed digital assets to be ingested into the established workflows. The incumbent will organize and manage digital assets for the NEH grant and related core collection data, adhering to digital best practice standards with regard to cultural heritage. The NEH digitization project is part of a cross-departmental project building upon achievements and contributions from a variety of stakeholders including Registration, Curatorial, Archives, Conservation and Digital departments. The successful applicant is a team player with strong communication and collaboration skills, is highly detail-oriented, and offers expertise and support for this complex project.

Database Management

  • Manages Collections Database (EmbARK by Gallery Systems) including administration of user accounts, training, user support, access and authorities, and customizations in consultation with Access to Collection Project team members as applicable
  • Promotes best practice policies, participates in establishing protocols and workflows, institutional standards, authority controls and documentation as needed
  • Oversees data entry, database user manuals, style guides, documentation
  • Maintains data records and data integrity across database systems
  • Implements and maintains database integrations with application programing interfaces (API) between EmbARK, the DAM, and other systems
  • Oversees integration and file mapping of orphaned and/or non-authority databases and records into EmbARK
  • Troubleshoots and supports EmbARK’s Web Kiosk (web publishing software), working closely with project teams as required
  • Interfaces with EmbARK technical support at Gallery Systems

Digital Data Management

Works in close collaboration with Collections Photographer and Photography Project Team on photography post-processing and archiving activities. This includes file editing in Adobe Softwares, keying in metadata, creating and preparing derivative files, creating and running scripts for bulk processing.


  • Minimum three to five years professional employment in Database administration, Information Science, Digital Preservation or related fields
  • A Master’s degree in Information Science, Library Science, Museum Studies or related fields is required. B.A. in Art History or related disciplines preferred

Essential Skills

  • Must have excellent organizational and communication skills, and be detail oriented
  • Ability to work collaboratively towards shared goals and understanding with key stakeholders across museum departments including non-technical staff
  • Ability to work independently prioritizing tasks, setting deadlines, and meeting targets
  • Ability to follow explicit institutional workflows
  • Familiarity with application programing interfaces (API’s) for dissemination of data

Desired Skills

  • Familiarity with HTML
  • Ability to advise on XML scripts, versioning data for advanced website utilization
  • Preferred candidate will have base knowledge of Adobe software suite
  • Preference will be given to candidates with demonstrated skills in visual literacy

To Apply

Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum’s mission. To apply for this position, please use the Museum’s online application system; this is our preferred application method. Both a cover letter and resume are required.

The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply.

We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

Full post: http://isgm.applicantpro.com/jobs/416615.html

Job Posting: Curatorial Assistant, Carnegie Museums of Pittsburgh


The Curatorial Assistant works closely with both the curators of Fine Arts and of Decorative Arts & Design, and with the assistant curator to ensure that the departments function effectively and efficiently. In collaboration with the curators and assistant curator, s/he assists in compiling research and writing for the departments’ collections, exhibitions, and acquisitions. The Curatorial Assistant is responsible for general administrative work for the departments. S/he works with the curators and assistant curator to develop an appropriate distribution of responsibilities for exhibitions, gallery rotations, and special projects.


EDUCATION AND EXPERIENCE: Requires a master’s degree in art history or a related field. Preference will be given to candidates with education and/or experience in the history of decorative arts, design, or material culture. Familiarity with non-western art is also desirable. At least one year prior work experience in a museum or comparable organization is preferred. Experience with art handling in a museum setting is a plus.

KNOWLEDGE, SKILLS, AND ABILITIES: Requires strong research and analytical skills, ability to work collaboratively and collegially with staff and to interface diplomatically with donors and professionals in the field. S/he must be highly organized, and able to work both independently and as a productive member of an interdisciplinary team. Outstanding written and oral communication skills are essential. S/he must be proficient in Microsoft Office programs, including Word, Excel, Access, Outlook, and PowerPoint, as well as with Internet-based research. Expected to gain familiarity with KE Emu, CMOA’s collection management system.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature. Some out-of-town travel and occasional evening and weekend work may be required.

Employees of Carnegie Museums of Pittsburgh receive free admission to all four of our museums; discounts in our cafes and gift shops and on programming and classes; employee assistance program; and more.

Full post: https://www1.apply2jobs.com/CMP/ProfExt/index.cfm?fuseaction=mExternal.showJob&RID=1218

(also at http://aam-us-jobs.careerwebsite.com/jobseeker/job/29056698)