Tag Archives: museum library

Fine Arts Reference and Acquisitions Librarian – Virginia Museum of Fine Arts, Richmond, VA

The Virginia Museum of Fine Arts is seeking a dynamic individual to fill the role of Fine Arts Reference and Acquisitions Librarian in The Margaret R. and Robert M. Freeman Library. The Library and Special Collections Department is part of the Conservation and Collections Division and provides research services and resources to museum staff and to the general public in support of VMFA’s educational mission. This position reports to the Director of Library, Archives and Special Collections and has primary responsibilities for reference services management, collection development, and outreach. The Fine Arts Reference and Acquisitions Librarian provides reference and research services, assists with oversight of hourly staff and volunteers, as well as has responsibility for collection development including selection, acquisition, cataloging, and management of print and electronic resources. This position will also serve as the liaison to internal departments as well as the academic and museum community to actively promote library services and intellectual resources to existing and new audiences.

Minimum Qualifications
The successful candidate must have a Master’s degree in Library Science from an American Library Association accredited institution with graduate or undergraduate coursework in Art History, Museum Studies or a related Humanities discipline. In addition, candidate must have significant experience working as a reference librarian for an arts library in an academic or museum setting. Effective oral and written communication skills as well as experience working with integrated library systems, Digital Asset Management Systems (DAMS) and electronic resources is essential. Must also have a demonstrated history of promoting library resources to diverse audiences.

Preferred Qualifications
Advanced level technology skills and reading level proficiency in one or more foreign languages.

Online applications will be accepted through Thursday, September 14, 2017, at 11:59 p.m. (extended from Sept. 7th):  https://virginiajobs.peopleadmin.com/postings/83153

Please contact the HR office at (804) 340-1485 if you need assistance. EEO/AA, Virginia Values Veterans (V3) Certified Employer

Job Posting: Library and Archives Specialist, Philadelphia Museum of Art, Philadelphia PA

Library and Archives Specialist at Philadelphia Museum of Art Library and Archives
Library and Archives Specialist
Philadelphia Museum of Art
Library and Archives
This is a full-time position with an expected start date of January 2017.
As a key member of the Library and Archives team, the Library and Archives Specialist assists with operations across the department. Working under the direction of the Technical Services Librarian, the Specialist is responsible for performing a wide range of tasks and procedures primarily related to: interlibrary loan; paging and shelving; metadata creation; copy cataloging and serials. The Specialist will also support and perform library, archival and copyright reference research; and help with records management.
Qualified candidates will have a demonstrated ability in maintaining records and data in various information, library, and archival systems, as well as a familiarity with metadata standards such as Dublin Core, MARC, AACR2/RDA, LCSH, LC authorities, and LC classification and shelf listing. A Bachelor’s degree is required. This position requires experience in copy-cataloging procedures or database maintenance guidelines. An ideal candidate will have a strong attention to detail, excellent communication and interpersonal skills, and an aptitude for technology.
Library and Archive Information
The Philadelphia Museum of Art was the first of its kind in the United States to establish a library from the time of its inception, and today, the Library and Archives is considered one of the major and most important art reference libraries in the country. The department’s holdings include over 225,000 books, periodicals, and auction catalogues ranging from the 16th century to today, over 190,000 cataloged digital images, and 3,000 linear feet of archival materials.
For the complete job announcement and how to apply, go to http://philamuseum.org/jobs/#op639

Job Posting: Queens Library at Queens Museum Project Coordinator, Queens Museum, NYC

The Queens Museum and the Queens Library for several years have collaborated on groundbreaking educational programs at both the museum and library branches across Queens. This partnership will culminate in the opening of the Queens Library at Queens Museum (QL@QM), a circulating branch library physically housed in the Queens Museum, the first circulating library housed in an art museum in the nation. Over the next few years as we prepare for the launch of this branch, the Queens Museum seeks to expand its collaborations with the Queens Library across all of our departments including education, public and curatorial programs. The QL@QM Project Coordinator will provide critical support to the growth and deepening of these partnerships. We are looking for a passionate experienced library science professional to help lead these efforts.

The QL@QM Project Coordinator will report directly to the QM Director of Education and work closely with Queens Museum staff in education as well as participate in a cross-departmental library partnership task force.

General Responsibilities

  • Act as a liaison between Queens Library and Queens Museum staff, helping to facilitate complementary connections between QL and QM staff, programs and resources.
  • Provide key support to Queens Museum’s major programmatic departments, the education department, curatorial and public programs departments.
  • Conduct research into Queens Library and Queens Museum collections and keeping abreast of QL programs and resources.
  • Manage the Queens Museum Queens Library membership card Provide general administrative support to the QL@QM partnership including but not limited to scheduling meetings and coordinating initiatives and projects between the two institutions.
  • Support documentation evaluation and grant reporting.
  • Develop and lead professional development workshops/training sessions related for Queens Museum staff on related library topics including but not limited to information and media literacy.
  • Performing other duties as required.


  • MLS or graduate background in education preferred
  • Successful experience working as a reference librarian
  • Excellent verbal and written communication skills and excellent research skills.
  • Collaborative, team player.
  • Detail-oriented and organized.
  • Strong background in digital media and technology, particularly related to information/library science.
  • Experience working in arts/cultural/community organizations a strong plus
  • Teaching/mentoring/facilitation experience not required but a strong plus.
  • Able to thrive in culturally diverse settings, bilingual Spanish, Mandarin or Korean a plus.

This position is 14 hrs per week at $25/hr with the potential to grow. The schedule is flexible but hours will generally fall Mondays to Fridays between 9AM and 5PM with some evening/weekend work. This is a grant-funded, part-time, non-exempt position.

More information: https://www.nyfa.org/Jobs/Show/9c32b229-b60c-4f05-b6ab-b052e26b7a57

Fellowship Opportunity: GSK Library Fellowship, Art Reference Library at the North Carolina Museum of Art, Raleigh, NC

The North Carolina Museum of Art Reference Library invites applications for the GSK Library Fellowship for the 2016­–17 academic year (nine months: September–May).

The GSK Library Fellow will be considered a professional member of the library’s staff and will work closely with the curatorial, education, conservation, and other Museum departments. The fellow will gain experience with all aspects of the operation of a museum library, learn more in-depth use of art reference resources to assist the staff and the general public with their inquiries, and learn to process material received in the library. The fellow will be responsible for projects relating to special exhibitions. The fellow will also be responsible for contributing to collection maintenance. The fellow will also explore venues to promote the library’s resources internally and externally. Other projects may arise if time permits.

The Art Reference Library holds over 40,000 volumes including a substantial collection of artists’ files, auction catalogues, exhibition catalogues, periodicals, and subscriptions to pertinent online databases. The library’s holdings reflect the permanent collection of the Museum: an exceptional collection of art with particular strengths in European and American painting and sculpture and a rapidly growing collection in late modern and contemporary art. The library also supports research related to temporary exhibitions.

A stipend of $25,000 is offered. The GSK Library Fellow will be expected to work in the Art Reference Library for an average of 25 hours per week. As this is a temporary role, we are unable to provide sponsorship or benefits.

Eligibility: Consideration will be given to candidates recently graduated with a master’s degree in information and library science who have an interest in art librarianship. Educational background in art, art history, or a related field preferred.

Application procedure: Applications must include a resume and a cover letter with the names and contact information for three references. Interested candidates should e-mail their application to Natalia Lonchyna, Librarian, at natalia.lonchyna@ncdcr.gov. The candidate chosen for this role must be able to pass a background screen before beginning the fellowship.

Applications must be received by February 15, 2016. A decision will be announced by March 29

About the NCMA. The North Carolina Museum of Art is the State’s art museum, founded in 1947 when the North Carolina General Assembly appropriated $1 million for the purchase of works of art, making North Carolina the first state in the nation to acquire a public art collection. The Museum possesses an exceptional collection of art with particular strengths in European and American painting and sculpture, and rapidly growing holdings in late modern and contemporary art. There are also smaller, but active collections of ancient Egyptian and Classical art, and the arts of Africa and the ancient Americas, as well as a gallery dedicated to Jewish ceremonial art. An active program of exhibitions supplements the collections.
The NCMA first opened in 1956 and moved to its present 164-acre park in 1983. A new permanent gallery pavilion, West Building, opened in April 2010. (See www.ncartmuseum.org for more information.)

Job Posting: Digitization Librarian, United States Holocaust Museum, Washington DC

(Posting on behalf of a colleague at the Museum)

Corestaff Services is seeking a qualified candidate for the position of Digitization Librarian for a one year assignment on a government contract. The position is located at a Museum Library in Washington, DC.
The Library requires the Librarian to manage a project to digitize approximately 600 rare books, thereby providing preservation and access of these materials. The physical digitization is performed by an outside vendor. A successful pilot project with the vendor has been completed, and a Librarian is being sought to move forward with full-scale implementation.

• Working with Library staff to determine publications to be included in the project based on established criteria, and to designate publications to be included in each shipment to the vendor performing the scanning.
• Retrieving and returning rare books from/to their designated storage.
• Assessing each item on the basis of condition; documenting condition issues; referring items for review and treatment by Conservation staff as needed.
• Reviewing condition of materials upon return from the vendor; documenting and reporting condition issues; rehousing.
• Tracking location/status of items throughout the project using the Library’s ILS (Voyager), the Library’s tracking spreadsheet, and/or other tools.
• Editing metadata from ILS to vendor format; transferring metadata to vendor.
• Packing/unpacking materials; exercising best practices in handling rare, fragile library materials.
• Coordinating materials pick up and delivery with vendor.
• Performing quality control on digital files and metadata returned from the vendor.
• Updating MARC records to include links to the digital surrogates.
• Coordinating digital asset management with the Digital Collections staff.
• Providing instructions and feedback to the vendor as needed.
• Training and reviewing other staff as needed.
• Documenting workflow and procedures.
• Reporting progress and issues to the Library Director or designee on a regular basis.
• Performing other digitization-related duties and routine library functions as
• MLIS and at least one year of experience or equivalent knowledge and experience (at least three years)
• Experience inputting data into an ILS
• Experience handling, assessing condition, housing and packing rare and fragile materials
• Experience conducting and/or managing a digitization project
• Knowledge of professionally accepted principles, techniques, and methods of
library science
• Excellent organizational skills; attention to detail
• Reading knowledge of at least one European language and/or Hebrew or Yiddish
• Knowledge of the history of the Holocaust and related subject matter.

This is a full time position for one year with an hourly pay of $26.20 and benefits, including ten paid federal holidays, paid vacation, paid sick leave, ACA (Affordable Care Act) compliant subsidized health insurance and a company sponsored 401(k) plan.

Corestaff Services, www.corestaff.com is a nationwide professional staffing services firm, specializing in administrative/clerical, information technology and engineering, library/records management and human resources placement. Corestaff Services is an Equal Opportunity Employment Employer. People from racial minority groups, veterans and the disabled are strongly encouraged to apply. For consideration email your resume to contracts@corestaff.com.

Job Posting: Reference and Interlibrary Loan Librarian, The Field Museum, Chicago IL

The Field Museum Library seeks a curious, service-oriented librarian for a truly unique opportunity to connect with Museum staff, volunteers, associates and visiting scholars from all over the world. The Librarian is responsible for providing a full range of research and instructional services and participates in departmental liaison efforts.

Additional duties include overseeing the resource sharing program, coordinating outreach activities and library promotion. This service role also requires strong interpersonal, critical thinking, and communication skills, as well as knowledge of basic research methods and skill in using library reference techniques.

Duties and Responsibilities

  • Provide effective and timely reference and research services to patrons in person and via email.
  • Staff the Library’s Reference Desk as scheduled.
  • Develop and provide instructional services to library patrons, actively arrange for reference consultations with staff and others.
  • Create and maintain resources that support research activities and promote library collections and services.
  • Participate in the development of web-based resources, reading room exhibitions or public exhibitions as needed.
  • Participate in collection maintenance activities.
  • Coordinate and oversees all interlibrary loan/document delivery functions for the Library.
  • Actively engage in relevant  professional development and continuing education activities.
  • Supervise volunteers engaged in a variety of Library Collections-related projects


  • Master’s degree from an ALA-accredited program in library and information science. Minimum one year of experience working in a library is required.
  • Expert WorldCat search experience. Experience providing reference services using a variety of print and electronic resources.
  • Demonstrated customer service experience  with a focus on interacting with a diverse group of Museum (or similar organization) professionals, visitors, donors and students with tact and expertise.
  • Excellent oral and written communication skills.
  • Proficient in Microsoft applications including Word, Access, Excel, and PowerPoint.
  • Demonstrated presentation skills with large and small groups.
  • The successful candidate will have the ability to work independently and collaboratively across internal and external settings.
  • Ability to handle multiple tasks and set priorities.
  • Must be able to climb step ladders, reach books on high or low shelves, push carts and lift books/boxes up to 50 lbs. Must be able to walk and stand for long periods.


  • Experience using OCLC WMS ILL, including Article Exchange and IFM.
  • Experience with recruiting, training and managing volunteers.
  • Background/interest in natural history, anthropology, and/or museum studies, its literature, sources and research methods.
  • Familiarity with digitization projects.
  • Knowledge of at least one modern western European language.
  • Knowledge of various social media platforms.

Application: https://www.fieldmuseum.org/about/careers

Job Posting: Assistant Librarian, Ringling Museum of Art, Sarasota FL

This position works under the general supervision of the Head Librarian. Examples of Responsibilities:

  • Responsible for Interlibrary Loan and Circulation. Acquires, processes, distributes, monitors, and returns resources needed for staff not available in the Ringling Art Library, as well as those requested from the Ringling. Manages ILL billing and payments. Works closely with the ILL Department at FSU’s Strozier Library.
  • Oversees the Library’s circulation and is responsible for Aleph training in conjunction with FSU’s Strozier Library.
  • Responsible for compiling statistical reports concerning the Library’s circulation, ILL, program attendance, reference questions, acquisitions, volunteer hours, catalog entries, and daily attendance in the library.
  • Responsible for the monitoring of the library’s budget with the division’s administrative assistant and the accounting department.
  • Assists with the oversight, training, and direction of volunteers, interns, and related tasks.
  • Assists with tours of the library and bibliographic/library use instruction for visitors, docents, staff, and students.
  • Shares weekly reference desk assignments with the cataloging library, assists the other librarians with general reference questions, and answers online reference inquires.
  • Compiles bibliographies and other written library aids, and may provide library skills training and bibliographic instruction to staff, students, docents, and volunteers.
  • Manages the Library’s exhibition catalog exchange program.
  • Manages the serials publications. Oversees a system to monitor use of the periodicals and, together with the Head of Library Services, researches and makes recommendations for the acquisition and weeding of periodicals. Manages the EBSCO automated serials management system and prepares periodicals for the bindery.
  • Together with the Head of Library Services and the Cataloging Librarian, plans and engages in the development of new programs and other library projects.
  • Attends and participates in workshops, seminars, and conferences inside and outside the library as necessary.


– Bachelor’s degree and two years of experience related to the duties of the position? (Note: higher education will substitute for experience at the equivalent rate.) – Excellent interpersonal and written communication skills. – Experience providing library reference services. – Experience and knowledge of the policies and practices of library services


– MLS/MLIS degree in Library and Information Science from an ALA-accredited university; a background in art/art history or previous work in a museum library. – Experience with the Aleph software. – Experience creating and managing library programs. – Experience training and supervising volunteers. – Experience with interlibrary loan and circulation activities.

Anticipated Salary Range

Low $30,000’s/year + Florida state benefits available.

More information and application: https://jobs.omni.fsu.edu/psc/sprdhr_er/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=39603&PostingSeq=1

Job Posting: Library Assistant, National Portrait Gallery, London

The National Portrait Gallery’s Heinz Archive and Library is an important research facility housing a unique collection of reference material relating to British portraiture including 80,000 prints and drawings, 600,000 photographic and other reproductions of portraits, a collection of artists’ papers and research papers, the official records of the Gallery and a library of 40,000 books and 150 periodical titles.

Main duties:

Principal tasks include, in conjunction with the other Library Assistants:

  • Coordinating the indexing of portraits illustrated or recorded in library publications according to established guidelines. This includes selecting images for indexing, creating electronic index records, and supervising volunteers who contribute to this work.
  • Processing and maintaining library stock, performing edits in the library catalogue, participating in preservation activities, assisting with reorganisation of materials, and contributing to other ongoing projects working with books, periodicals and other published materials
  • Supporting the public service of the Archive & Library, including, when required, invigilating the Public Study Room: keeping the appointments diary; answering preliminary enquiries in person, by telephone and in writing; providing general introductions and assistance; ensuring that conditions of access are observed and that fragile materials are handled safely; ensuring that visiting researchers, members of the public and staff can access the information they require.
  • Helping to maintain the Public Study Room facilities in good order (e.g. photocopier, computers, finding aids, reference material, microform equipment).
  • Undertaking ad-hoc projects and any other duties that may be required by the Head of Archive & Library or the Librarian.

The Library Assistant has day-to-day contact with the public and other gallery staff, and is responsible for providing them with an efficient and friendly information service.

The post holder will spend one day on duty in the Public Study Room (one half day on the enquiry desk and the other on call). The other day will be spent on other tasks, with special responsibility for indexing.

More information and application: http://www.npg.org.uk/about/jobs/library-assistant.php

Job Posting: Assistant Librarian, The Menil Collection, Houston TX

Assistant Librarian – The Menil Collection, Houston, TX

General Responsibilities:

The Assistant Librarian manages the cataloging and physical processing of the Menil Library collection, maintains and administers the integrated library system and is responsible for maintenance of the stacks. The position also handles incoming and outgoing inter-library loans and works with the Head Librarian on all aspects of the running of the library, as well as working collaboratively with other museum staff and departments on research and other projects.

Specific Duties:

  1. Catalog all acquisitions and selected archival materials in the library’s integrated library system.
  2. Maintain authority control in the online public access catalog.
  3.  Shelve and file library materials including books and vertical file materials.
  4. Produce a monthly new title list of all library acquisitions and other reports.
  5. Maintain library circulations records.
  6. Perform periodic inventories of the library books and periodical collections.
  7. Process, check in, and catalog serials.
  8. Manage both incoming and outgoing interlibrary loan requests.
  9. Supervise volunteers responsible for shelving and clerical duties.
  10. Provide research and reference services to museum staff and outside researchers.
  11. Aid in development and implementation of digital projects.


  1. ALA accredited Master’s Degree in Library and Information Science.
  2. Knowledge of library cataloging standards (RDA, MaRC, AACR, etc.).
  3. Experience with integrated library systems and database management.
  4. Experience with digitization and non-bibliographic metadata standards.
  5. Ability to lift 30 lbs.
  6. Knowledge of art museum practices.
  7. Knowledge of a modern European language (German or French preferred).
  8. Bachelor’s degree in Art or Art History highly preferred.

To apply, please send resume, cover letter, and salary expectation to: Director of Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006. Application materials may also be emailed to:  smmaloch@menil.org.