Internship Opportunity: Shirley Phillipson Pollock Internship in Art Librarianship, Dallas Museum of Art, TX

Reports to: DMA Librarian
Status: PT, hourly (21 hours per week maximum)
Dates: September 2016 – May 2017
Stipend: $17.85 per hour ($14,244.30 total stipend)
Application deadline: July 15 or until filled

DMA Mission:
The Dallas Museum of Art is both a responsible steward of cultural heritage and a trusted advocate for the essential place of art in the lives of people locally and around the globe. The DMA is transparent, ethical, and takes informed risks. It promotes research, dialogue, and public participation, helping to reveal the insights of artists from every continent over the last 5,000 years.
 Scope of Position:
The Mildred R. and Frederick M. Mayer Library is the art research library of the Dallas Museum of Art.  Originally established in 1936, the collection opened to the public in 1944, and has grown over time into an essential resource open for use by DMA staff, docents, and the general public.  The non-circulating collection numbers 100,000 volumes and supports research on all areas of the Museum’s encyclopedic collection.  For more information, visit http://dma.org/research/library.

The Mayer Library at the Dallas Museum of Art is offering a paid, part-time nine-month internship to a graduate student in library or information science with an interest in art librarianship to start in the fall of 2016.  The Pollock Intern will gain practical experience in art museum library work, including cataloging, collection management, and public services. There will be focused projects throughout the internship, but the intern will have an opportunity to explore desired areas of interest.

Essential Responsibilities:
• Enhancing and creating bibliographic records
• Creating institutional bibliographies
• Reference work
• Designing a library display or writing a blog post for Uncrated
• Collection maintenance

Education, Experience, and Qualifications:
• Current enrollment in an ALA-accredited master’s program for library and/or information science
• Coursework in cataloging required.  Experience with original and copy cataloging preferred
• Knowledge of AACR2, RDA, and Library of Congress and Dewey classification systems
• Interest in art librarianship with an educational background in art history
• Strong organizational skills and attention to detail; ability to work independently

More information: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=DMA&cws=1&rid=327

Job Posting: Technical Services Librarian, Chicago History Museum, IL

As Chicago’s oldest cultural institution, the Chicago History Museum is the proud custodian of over 23 million objects ranging from presidential artifacts to 60’s couture. We use our collection to powerfully tell Chicago’s stories. We invite qualified candidates to apply for the full time position of Technical Services Librarian.

 

The Technical Services Librarian provides content and technical expertise for the creation of automated and manual records of CHM’s research collection and collection items, and makes this collection accessible to the broadest group of users possible. The Technical

Services Librarian takes an active role in the evaluation, organization, accessioning, and cataloging of CHM serial, book, cartography, ephemera, and related collections. The Technical Services Librarian also helps maintain the online systems necessary to support these functions and assists researchers in utilizing these resources. The Technical Services Librarian will utilize interns to help meet departmental and institutional collection goals.

 

ESSENTIAL FUNCTIONS:

  • Organize and house CHM serial, book, cartography, ephemera, and related collection materials for processing and research use
  • Serve collection items to researchers in the Research Center, providing appropriate guidance in their use
  • Provide and input descriptive, provenance, authorship, subject and other appropriate information in computerized catalog records for these materials, according to established standards and in-house policies
  • Edit and revise draft catalog records for accuracy, completeness, and form
  • Participate in developing and implementing new methods, procedures, policies, and objectives regarding the accessioning, documentation and cataloging of collection materials
  • Develop an in-depth knowledge of the scope, strengths, and weaknesses of CHM’s Library holdings, including subject matter, overall condition, and usage patterns
  • Work with Research and Access, Collections, and Curatorial Affairs staff as appropriate to articulate collection development goals for CHM’s Library holdings and assess potential additions to CHM’s Library holdings
  • Play lead role in communicating with would-be donors of Library materials, arranging for desired materials to be delivered to CHM, and coordinating the return or disposal of unwanted Library materials in accordance with established procedures, including preparing and routing all documentation necessary to track incoming and outgoing Library materials.
  • Work with other members of the Research and Access staff and the Collections Department to determine relative preservation priorities for holdings; alert Collections staff to preservation and conservation needs of the same
  • Work in collaboration with the Research and Access staff and the Collections Department to determine processing and cataloging priorities, and timetables for cataloging and processing activity
  • Stay conversant with computer-based database management, resources, and cataloging tools (e.g., OCLC, LC subject headings) and train other staff members to use these resources for cataloging purposes
  • Support the Cataloging and Metadata Librarian as backup system administrator for the Horizon database (ARCHIE)
  • Instruct researchers how to use the online catalog, microfilm equipment, and other Research Center self-service equipment
  • Communicate verbally and in writing and deal diplomatically and effectively with members of the public
  • Physically process accessioned Library materials, including marking and re-housing materials and placing them into their permanent storage locations
  • Work Tuesdays through Saturdays from September through May (Mondays through Fridays from June through August)

QUALIFICATIONS:

  • Master’s degree in Library and Information Science, History, or a related field
  • One to three years’ experience in processing and cataloging original source materials in a historical society, museum, research library, or archives setting
  • A sound understanding of digital humanities resources and the ability to make more of CHM’s resources discoverable and accessible electronically
  • A sound knowledge of cataloging principles, standards, procedures, and systems pertaining to archival and research library materials in many formats, including serials
  • General knowledge of the principles and uses of automated systems, and a working familiarity with database management and on-line public access systems for library and/or museum collections
  • General knowledge of American and Chicago History
  • Ability to organize and package the various collections materials efficiently and in accordance with established conservation standards and in-house policies

More information and application: http://www.chicagohistory.org/aboutus/jobsvolunteering/TechnicalServicesLibrarianMay2016.pdf

Job Posting: Library Assistant (part-time, temporary), The Field Museum, Chicago

Duties and Responsibilities

  • Under the guidance of the Photo Archivist, re-labels and re-houses select image collection materials.
  • Under the guidance of the Museum Librarian, handles, cleans and moves Library Collections materials.
  • Consults with Library Staff regarding safe handling and moving practices.
  • Performs other collections-related activities as assigned.

Qualifications

  • Ability to lift up to 40lbs. and ability to push book cart with weight up to 400lbs.
  • Position requires frequent strenuous activity, lifting heavy objects and moving carts.
  • Excellent manual and organizational skills.
  • Impeccable attention to detail.
  • Ability to focus on tasks.
  • Ability to follow directions and procedures.
  • Ability to stand and walk for long periods.
  • ability to bend, reach and climb a step stool.
  • Ability to work alone as well as in a team environment.

Application: http://www.indeed.com/viewjob?jk=293776afa9e61654&q=museum+librarian&tk=1ahrk82lnav24err&from=web

Job Posting: Library Assistant II, The Getty, Los Angeles, CA

Works under regular supervision on assignments of moderate complexity. Provides library support services to staff and Special Collections reading room users by retrieving materials from vaults and assisting with handling.  Retrieves and shelves Special Collections materials; works with colleagues to maintain storage vaults; conducts inventories of Special Collections material; monitors and maintains Special Collections Reading Room and Seminar Rooms. Uses online library system to create, maintain and update holdings and item records; Processes some Special Collections materials by preparing labels, providing housing and entering information into systems. Responds to routine queries from staff and readers; refers more complex queries to reference librarians and curators as appropriate. Participates in special projects as assigned.

Major Job Responsibilities:
  • Daily paging and reshelving a high volume of material
  • Ability to lift boxes and push book trucks up to 40 pounds
  • Assists and resolves moderately complex problems for staff and library users
  • Learns and uses various library software applications to execute moderately complex transactions to track materials, describe collections, manage library collections, and document activities
  • May oversee temporary staff or work-study students
  • Participates in special projects as assigned
  • May assist with scanning material for reference requests
Qualifications:
  • Bachelor’s degree in art history or related discipline
  • 2-3 years experience in library setting
  • Reading knowledge in at least one foreign language preferred
Knowledge, Skills and Abilities:
  • Strong written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to learn library-specific software applications
  • Ability to lift boxes and push book trucks up to 40 pounds
  • Experience with industry-standard software suites as appropriate to assigned duties
  • May require familiarity laws and standards as appropriate to assigned duties
  • Experience with bibliographic databases and library-specific software applications preferred
  • Ability to handle rare and unique materials with care

More information and application: https://jobs-getty.icims.com/jobs/2750/library-assistant-ii/job?mode=job&iis=Indeed&iisn=Indeed.com&mobile=false&width=550&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240

Internship Opportunity: Summer Intern, Guggenheim, NYC

Archives Internship at the Guggenheim Museum Archives

Summer 2016

The Guggenheim Museum Archives seeks a current or recent MLS graduate student for its Summer 2016 internship. This internship is full-time beginning on June 1 and ending on August 12.

Responsibilities may include:

  • Arrange and rehouse collection materials and apply basic preservation methods as necessary under supervision.
  • Prepare descriptive inventory and finding aid information including box and folder lists in ArchivesSpace.
  • Assist with digitization and metadata entry according to established procedures.
  • Work with staff to establish and carry out Records Management workflow and procedures
  • Contribute content for monthly newsletter and Findings blog.
  • Assist with onsite research appointments and other duties as assigned.

Requirements:

  • Current or recent Masters of Library Science student with a specialization in archives
  • Knowledge of basic archival principles of processing, arranging and describing collections
  • Familiarity with ArchivesSpace, EAD, and XML desired
  • Experience or coursework in Records Management preferred
  • Knowledge of modern and contemporary art a plus

Background:

Established in 1973, the Solomon R. Guggenheim Museum Archives exists to collect, preserve, and provide access to all historical documentation of the Solomon R. Guggenheim Foundation (SRGF) and the records related to the history and activities of the Solomon R. Guggenheim Museum (SRGM) for the purpose of administrative support and historical research. The Archives traces the development of Solomon R. Guggenheim’s private collection and SRGF and actively collects materials on the history of SRGM in New York from its inception in 1939 as the Museum of Non-Objective Painting on East 54th Street, to the present as the Solomon R. Guggenheim Museum on 1071 Fifth Avenue.

If interested, please send a resume, cover letter, and two (2) references to:

Tali Han

Assistant Archivist

Solomon R. Guggenheim Museum

libraryandarchives@guggenheim.org

Job Posting: Library Assistant, Museum of Modern Art, NYC

The Museum of Modern Art is currently accepting applications for a Library Assistant who will be responsible for the following tasks:

  • Pages, shelves, and checks out library materials as well as maintains stack areas.
  • Packs and ships materials between libraries (mid-town and Queens).
  • Maintains items, holdings, and patron records in library database.
  • Identifies materials in need of preservation or housing.
  • Works with colleagues to identify and address problems and new situations.

Additionally the incumbent concentrates in one or more of the following functions:

  • Serials– checks in periodical issues, claims missing and late issues, maintains, initiates, and cancels subscriptions, and works with associate librarian to add and maintain bibliographic records;
  • Resource Sharing (Interlibrary Loan)– processes incoming and outgoing requests in OCLC system, coordinates materials between Manhattan and QNS Libraries, handles materials for transport (packing, checkout, mail preparation, unpacking, checking), and coordinates with bibliographer regarding purchase versus loan and with NYARC;
  • Cataloging– copy-catalogs using OCLC system and maintains bibliographic and item records;
  • Housing and Labeling– processes materials with labels, property stamps, barcodes, and housing;
  • Acquisitions– searches for duplicate materials, copy-catalogs using OCLC Connection, creates call numbers and minimal records for small exhibition catalogs (AEC/GEC), processes exchange requests, and acknowledges gifts.

Reports to Librarian, Reader Services.

Qualified candidates will possess a Bachelor’s degree in art history or fine arts with at least one year library-related experience.  Familiarity with automated library systems.  General familiarity with contemporary or modern art.  Reading knowledge of foreign language(s) a plus.  Ability to work independently with high level of accuracy.  Ability to deal effectively and pleasantly with users of the Library, Museum staff, and Library patrons.  Ability to lift 30 pounds and to reach high and low shelves.

More information and application: http://www.moma.org/about/jobs

Job Posting: Head, Museum Library, University of Pennsylvania’s Archaeology & Anthropology Museum Library, Philadelphia, PA

Summary

Penn Libraries seeks an accomplished, energetic, service-oriented and creative librarian to serve the Univ. of Pennsylvania’s Archaeology & Anthropology Museum Library. This position carries a number of responsibilities including serving as the primary library research and collections liaison to the Department of Anthropology; supporting the core curatorial areas within the Penn Museum; and supporting the museum’s departments of Academic Engagement and Learning Programs. This position will provide liaison services to Museum curators, keepers, staff, and related interdisciplinary and area studies constituencies on campus. Also critical to this position is creative engagement with the wide variety of graduate and undergraduate students affiliated with the museum. The Museum Library provides access to and support for new, innovative forms of digital scholarship, scholarly communication, and pedagogy in ancient, archaeological, and anthropological studies and this position will be central to helping coordinate these conversations with a diverse group of librarians, faculty, students, and museum staff.

The museum librarian will:
Build current and retrospective collections in all formats; manage general and restricted endowed acquisitions funds; coordinate preservation, digitization, and other aspects of collection maintenance, including selection for offsite storage; and provide general and specialized research assistance for Penn Museum staff, Penn faculty and students, visiting research fellows and scholars from the US and abroad. The librarian provides public services and bibliographic instruction in the use of print and electronic resources in various library and classroom settings; creates resource guides and web sites to assist students and researchers; consults with staff in the Information Processing Center to facilitate timely acquisitions and processing; and coordinates service and collection policies closely with other subject specialist and area studies librarians. This position also will have some supervisory responsibilities including oversight of general circulation and access services, document delivery services, and library facilities. This librarian represents Penn in the relevant regional, national, and international professional and scholarly organizations.

Under the supervision of the Fisher Fine Arts Head Librarian, this position falls within the Teaching, Research, and Learning Directorate.

Requirements:

  • An ALA-accredited Master’s degree in library science or equivalent combination of education and professional library experience
  • Demonstrated academic strength in a field pertinent to Anthropology, Archaeology, or Museum Studies.
  • 3-5 years professional library work in an academic or research library
  • Excellent interpersonal skills and ability to work successfully and collegially with a diverse group of colleagues and scholars
  • A demonstrated understanding of current developments in information and museum studies
  • Significant experience with research tools available for the use of researchers in the humanities.

Preferred Qualifications:

  • Graduate degree in Anthropology, Archaeology, or Museum Studies
  • Broad familiarity with academic research in the fields represented within the Museum;
  • Reading proficiency in a foreign language
  • Experience conducting instruction in an academic setting or experience with public outreach programs or equivalent experience with instruction, outreach, and assistance for individual researchers
  • Supervisory experience
  • Experience managing budgets
  • A record of demonstrated experience with technology and digital projects
  • Strong familiarity with teaching and research technologies supported by an academic or research library
  • Demonstrated success working collaboratively with all levels of users and staff, across all functions of the library system
  • Ability to work effectively in a rapidly changing environment

Applicants apply at:  http://jobs.hr.upenn.edu/postings/16322

Job Posting: Part-Time Digital Collections Content Coordinator for Decorative Arts and Design, Dallas Art Museum, TX

Scope of the Position:
The Dallas Museum of Art seeks a Digital Collections Content Coordinator for a 20 hour per week, grant-funded position.  This position will be a temporary role with the museum through November 30, 2016, subject to change with prior notification from the museum.  Working as a part of the Digital Collections Content Team under the leadership of the Interpretation Manager, the Digital Collections Content Coordinator is responsible for producing digital collections content focused on our Decorative Arts and Design collection that reflects the highest standards of quality and scholarship while remaining accessible to a broad public audience both online and in the galleries. Using tools created by the DMA’s software and technology teams, the Digital Collections Content Coordinator will create, digitize, and aggregate content to support the interpretation and understanding of art works from the Museum’s permanent collection and long-term loans.

Working closely with the Collections Database Registrar, the Digital Collections Content Coordinator will also review collections metadata records to improve the quality and consistency of collections metadata across the permanent collections in accordance with best practices in the field for collection cataloguing.

DMA Mission:

The Dallas Museum of Art is both a responsible steward of cultural heritage and a trusted advocate for the essential place of art in the lives of people locally and around the globe. The DMA is transparent, ethical, and takes informed risks. It promotes research, dialogue, and public participation, helping to reveal the insights of artists from every continent over the last 5,000 years.

Essential Functions:

  • Digitize, aggregate, and author digital content in support of the DMA’s Decorative Arts and Design collection and in order to ensure quality and consistency of collection content.
  • Review of object metadata in the Museum’s collection management system (TMS) by checking facts, validating consistency, and verifying primary image selection.
  • Collect data and information from verifiable sources related to DMA artworks.
  • Take direction from the Interpretation Manager in order to achieve the critical aspects of an interpretive strategy that fulfills the needs of the DMA’s online collection.
  • Work with DMA’s Collection Database Manager and Imaging Department to ensure that collections data and images are consistent, accurate, and complete whenever possible.
  • Work closely with DMA Curators under the leadership of the Interpretation Manager to ensure that digital collections content reflects the highest standards of quality and scholarship.
  • Participate in ongoing evaluations that integrate visitor research and evaluation into the design and development of digital interpretive content for the permanent collection.
  • Collaborate with Editorial staff and follows house style in all written materials.

Knowledge, Skills, and Abilities:

  • Master’s Degree in Art History or related field required.
  • Knowledge of and/or experience in decorative arts and design or American art required.
  • Experience working in a museum setting in a curatorial, education, or digital media role desired.
  • Excellent writing and strong research skills; strong digital content skills and experience using web tools preferred.
  • Prior experience in meeting strict deadlines under limited supervision preferred.
  • Excellent interpersonal and communication skills required.
  • Proven ability to work productively within a team required.

More information and application: http://chc.tbe.taleo.net/chc01/ats/careers/requisition.jsp?org=DMA&cws=1&rid=318

Job Posting: Digital Assets Librarian, Hillwood Estate, Washington DC

Job Summary: Working within the Collections Division, the Digital Assets Librarian will develop, implement and sustain an institution-wide digital strategy; initiate and carry out the preservation of born-digital and digitized assets (built in a primarily Microsoft environment) of the organization; and provide critical expertise to support the growth of the digital collections and archives. The Digital Assets Librarian will be responsible for the research, planning, execution and management of all digital asset management and preservation activities, including outreach and training initiatives to support and promote internal and external awareness, understanding, and use  of Hillwood digital collections.

Key Job Elements:

  • Establish processes and procedures for the selection, intake, long-term preservation of and access to all of the institutions’ digital content.
  • Lead the ongoing assessment of digital resources; and develop an engaged and collaborative community for building digital collections and archives.
  • Act as Project Manager in the development of a digitization program.
  • Manage departmental budget.
  • Establish institutional standards and guidelines for creating, managing, preserving, describing, and delivering digital collections.
  • Manage and coordinate the development, implementation, maintenance, and preservation of future digital projects, associated databases, and born digital records.
  • Manage the current integrated library system (Koha), digital asset management system (Piction), and digital repository (Preservica).
  • Manage and maintain Hillwood’s digital partnerships with the Google Art Project, Artsy, and Archive-It; identify and pursue additional means of digital outreach on behalf of Hillwood’s digital collections.
  • Establish digitization and metadata workflows for all digital resources in a variety of formats.
  • Work with staff and vendors to develop a digital repository for assets, participate in collections development, assessments, and acquisition.
  • Develop processes for accessioning and preserving digital material including, but not limited to, historic photographs and documents, email, social media, webpages, and other institutional electronic assets, in current and legacy formats.
  • Determine digital project staffing needs. Hire, train, and supervise project interns, volunteers and/or staff.
  • Lead program planning efforts, collaborative grant writing digital program initiatives, and identification of additional funding sources.
  • Process and coordinate external and internal rights and reproductions requests.
  • Perform other duties as required.

Organizational Relationships

  • Reports to Head of Archives & Special Collections
  • Cultivates and interacts with a diverse range of staff including senior managers, curators, horticulturists, the exhibitions department, registrar, photographers, research staff, technologists, librarians, and external partners to ensure long-term access to both born-digital and digital content created in house.

Requirements:

Knowledge 

  • MLS from an ALA-accredited library school or the equivalent combination of education.
  • Significant relevant experience in developing, preserving, and managing digital collections in a library and/or archives environment.
  • Extensive knowledge of digital resource management standards and best practices for digital capture, scanning, metadata creation, description, access, storage and preservation, and software and copyright laws.

Skills and Abilities

  • Knowledge of and ability to access and utilize integrated library systems (Koha preferred), digital asset management systems (Piction preferred), and digital preservation repositories (Preservica preferred)
  • Reading and writing proficiency consistent with noted educational requirement;
  • Excellent technical and interpersonal skills, including the ability to foster a collegial work environment that encourages change and innovation

More information and application: http://www.hillwoodmuseum.org/node/794

Job Posting: Archivist/Librarian, Hillwood Estate, Washington DC

Job Summary: Under the general direction of the Head of Archives & Special Collections, the Archivist/Librarian has primary responsibility for all aspects of the Hillwood archives, records management program, and some library services. Major responsibilities include: the maintaining and updating archives and records management policies (including record retention schedules and procedures), the processing of archival collections, the creation and maintenance of databases, finding aids, and other tools facilitating discovery of, and access to, the holdings of the archives and library, and providing outreach and public and internal reference services to a wide variety of users.

Key Job Elements: 

  • Develop and implement policies and procedures for users of the library, archives and records management program
  • Accession, appraise, process, describe, and preserve archival material, including electronic records, according to SAA and NARA standards and best practices
  • Oversee and maintain the archives (ArchivesSpace) and library (Koha) systems and other tools to create online finding aids and points of access to the archives and library
  • Implement Preservica in coordination with the Digital Assets Librarian
  • Manage Hillwood’s records management program
  • Maintain and update record retention schedules to institutional records that are in compliance with record keeping rules and regulations
  • Oversee the semi-annual transfer and destruction of institutional records
  • Manage day-to-day library activities of its book, periodicals and auction catalogue collections
  • Train and oversee library and archives volunteers and interns
  • Under the supervision of the Head of Archives and Special Collections apply proper preservation and conservation techniques to the collections
  • Provide outreach, reference, and research services to staff and external users, including image requests for publications, exhibitions, programming, publicity, etc.
  • Digitize library, archives, and art collection materials according to best practices
  • Upload and manage digitized images in Hillwood’s digital asset management system, Piction
  • Process and acknowledge library and archives gifts and interlibrary loan requests
  • Coordinate photo shoots to capture object and exhibition photography
  • Carry out other duties as assigned including assistance with special projects as needed
  • Organizational Relationships
  • Reports to Head of Archives and Special Collections
  • Cultivates and interacts with a diverse range of staff and visitors.

Requirements: 

Knowledge 

  • Master’s degree in Library Science from an ALA-accredited program, with a specialization in Archives and/or Records Management preferred.
  • Minimum 2-3 years related experience.
  • In-depth knowledge of archival and records management principles and practices as well as library services procedures.
  • Experience with resources and database searching in the field of art, art history, and bibliography.

Skills and Abilities

  • Process and describe archival collections and material.
  • Understand and apply the principles of records management and library science.
  • Must be able to work collegially and independently of intensive supervision and possess excellent customer service and human interaction skills.
  • Ability to develop, interpret and apply policies and procedures.
  • Access and employ job related computer software (i.e. Microsoft Office) at an effective proficiency level.
  • Reading and writing proficiency consistent with noted educational requirement.
  • Some foreign language skills (French or Russian) are desirable.
  • Experience with ArchivesSpace, Koha, Photoshop, Preservica, or Piction is a plus.

More information and application: http://www.hillwoodmuseum.org/node/793