Tag Archives: job postings

Music and Performing Arts Librarian, University of Wisconsin-Milwaukee

The University of Wisconsin-Milwaukee Libraries seeks a highly-motivated, service-oriented, and creative librarian to join our team in a new role as Music & Performing Arts Librarian. As a member of the Teaching & Learning Team in the User Services Division, the Music & Performing Arts Librarian will be responsible for all library instruction, research consultations and outreach in the areas of Music, Theater and Dance and will work collaboratively across divisions to ensure the music collection and associated service point meet user needs. This position will contribute to instruction and research help as part of the User Services information literacy program and have the opportunity to advocate and shape adoption of learning technologies in support of our growing program.  This is an exciting opportunity to grow professionally and contribute to the success of a Research 1 university, supporting UWM’s mission of student success, research excellence, and community engagement.
For full details and application process see https://jobs.uwm.edu/postings/29078
Contact: Kimberly Wesley (ksriedl@uwm.edu)
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Assistant Librarian, The Frick Collection

The Frick Collection is an art museum consisting of more than 1,400 works of art from the ninth to the nineteenth centuries, displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. The residence is one of New York City’s few remaining Gilded Age mansions. The Collection with its furnishings and works of art has been open to the public since 1935, and has continued to acquire works of art since Mr. Frick’s death. Adjacent to the museum is The Frick Art Reference Library, an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920 by Helen Clay Frick as a memorial to her father, the Library today holds more than one million study photographs, 360,000 books and periodicals, and 100,000 auction catalogs. Today it is one of the leading institutions for research in the fields of art history and collecting and is open to interested individuals from all over the world.

Along with special exhibitions and an acclaimed concert series, the Frick offers a wide range of lectures, symposia, and education programs that foster a deeper appreciation of its permanent collection.

Summary and Responsibilities

Reporting to the Chief of Public Services the Assistant Librarian will provide on-site and remote research services to the public and staff; assists with creating, coordinating, and implementing programs; assists with the evaluation of resources; assists with department scheduling; assists with Public Services activities and special projects. The Library offers weekend hours to visitors and occasionally participates in events that are held on evenings and weekends, the Assistant Librarian may be required to work extended hours to provide support to visitors and at these events.


MLIS, MIS, MLS or equivalent from an ALA-accredited program; academic background in the history of Western art; excellent oral and written communication skills; strong public service orientation; ability to initiate, plan, and implement projects, independently and as a member of a team; familiarity with the digital humanities and reading knowledge of one or more Western European language desirable.

Benefits in Employment with the Frick Collection

Full-time employees are eligible to participate in group life, health, and dental insurance plans. Employees contribute to the cost of their health insurance based on income level and type of coverage selected. Other benefits include: life, short, and long term disability insurance, employee contributed tax deferred annuity, health savings account with employer seed, flexible spending plans for health, dependent care and commuting costs, generous defined benefit pension plan with participation after one year of service/vesting after five years of service, 13 paid holidays, accrual of 12 vacation days the first year of employment, 25 vacation days second year of employment. All employees may access free or discounted admission to most of New York’s finest museums. The Frick provides employees with a discount on Museum Shop purchases and an on-site employee dining service. The Frick offers a beautiful and pleasant work setting and excellent opportunity to appreciate some of the world’s finest works of art.

Application Process

To apply submit résumé, cover letter including salary requirement to:

Chief of Public Services
jobs@frick.org (Include “Assistant Librarian for Public Services” in subject line of email.)
The Frick Collection
1 East 70th Street
NY, NY 10021

Inquiries without salary requirements will not be considered.

No phone calls please.

Electronic Resources Librarian, Boston Conservatory at Berklee

Description & Details
Under the general supervision of the Director of Collections Strategy and the Albert Alphin Library, the Electronic Resources Librarian supports the learning and teaching goals of the Berklee community through the life cycle management of electronic resources. Responsibilities include: subscription renewals and maintenance; procurement of access to e-resources, including troubleshooting; licensing support; collecting and analyzing usage statistics and assisting with report preparation; maintaining vendor relations; contributing to ongoing review and documentation of workflows for efficiency and effectiveness with collections management team; staying current with emerging trends and best practices related to e-resources.

Essential Duties And Responsibilities:

  • Establish and manage excellent publisher/vendor relationships
  • Ensure consistent access to the library’s electronic resources by overseeing the library’s electronic resource management systems and associated metadata.
  • Coordinate acquisition and renewal activities with publishers/vendors and staff
  • Initiate trials of new products
  • Manage print and electronic serials subscriptions
  • Establish and maintain effective workflows with acquisitions, library support systems, and cataloging staff for all electronic resources
  • Work closely with the instruction staff to understand curriculum needs
  • Create and maintain electronic resource usage guides
  • Participate in the ongoing assessment and enhancement of the library’s online resources
  • Collect and analyze usage data from local and vendor/publisher sources and create reports to support purchase and renewal decisionsCollaborate with Associate Director of Library Systems and Web Development staff in providing technical assistance for ensuring proper functioning of resources
  • Maintain the applicable electronic resource focused knowledge base systems and keep data current
  • Assist in ongoing testing of electronic resources
  • Participate in consortial workshops and organizational meetings
  • Contribute to the shared oversight of circulation desk activities at the Alphin Library on an as needed basis

Required Skills:

  • Strong organizational skills & attention to detail
  • Demonstrated ability to effectively plan, manage, and complete complex projects
  • Excellent interpersonal and team collaboration skills
  • Willingness to take risks and adopt successful experimental approaches
  • A commitment to a culture of diversity, equity and inclusion with respect for people of diverse cultures and backgrounds
  • Flexibility and a high comfort level with change is a requirement for thriving in Berklee’s agile, highly entrepreneurial culture

Required Experience:

  • Masters degree in Library Information Science from an ALA accredited graduate program and/or an equivalent strong professional experience in related area
  • Two or more years of experience working in an academic or music library
  • Experience supporting the management and/or acquisition of electronic resources in an academic or research library
  • Strong understanding of information technology and/or library systems
  • Proficiency with technologies and standards used in acquisitions, assessment and e-resource management
  • Familiarity with supporting off campus-access to licensed resources and the role of access and identity management technologies such as proxy servers and LDAP.
  • Demonstrated ability to analyze, implement and adapt to evolving technologies.
  • Demonstrated ability to anticipate user needs and seek ways of providing satisfactory solutions

Preferred Qualifications:

  • Broad understanding of technical services operations in an academic library
  • Familiarity with and working experience with reporting languages, such as SQL
  • Experience working in a consortial environment
  • Active commitment to and engagement with creative practice and the performing arts. Background in music a strong plus.
How to Apply / Contact
Apply online: https://berklee.wd1.myworkdayjobs.com/en-US/BerkleeCareers/job/Boston-Conservatory-at-Berklee/Electronic-Resources-Librarian_R0001654


Job Opportunity: Project Archivist, Part Time (Temporary), Pennsylvania Academy of the Fine Arts

Position Summary:
This position reports to the Director of Archives and is a part-time, 12 month position funded by an NEH Humanities Collections and Reference Resources grant. The Project Archivist will be responsible for completing the goals of the project ‘Rediscovering John W. Rhoden: Processing, Cataloging, Rehousing, and Digitizing the John W. Rhoden papers.’ In order to meet NEH grant deadlines and outcomes, this work must be completed within the time-frames outlined in the grant project work plan.


  • Coordinate the arrangement and description of multi-format manuscript collection
  • Manage and create descriptive and structural metadata following archival metadata standards
  • Work closely with the Director of Archives and Rhoden Curator to evaluate digitization scope
  • Catalog and digitize up to 5,000 items
  • Contribute to social media outreach initiative to promote grant project
  • Train and supervise Assistant Archivist and intern(s)


  • MLIS from an accredited Library and Information Science program with course worth in archival studies is required.
  • Candidate should have at least 1 year of professional archival experience processing collections.
  • Successful candidate must be a self starter, and possess the experience, confidence, and initiative to develop and carry out a processing plan.
  • The position requires someone with good communication skills, cataloging and digitization experience, and time management skills.
  • Ability to lift heavy boxes (40lb).
  • Supervisory experience.

Additional Information:

This is a grant-funded, 12-month (temporary), part-time position (1,300 hours). The hours are Monday through Friday, 9:00 AM-5:00 PM.

For over 200 years, the Pennsylvania Academy of the Fine Arts (PAFA)-the oldest art museum and school in the nation-has supported a close-knit community of faculty, critics, scholars, curators, museum-professionals, and alumni and created a home for contemporary artists to reinvent tradition and make their own mark on the future. PAFA is a national leader in fine arts education that brings together artists and the public through exceptional teaching programs, a world-class collection of American art, major exhibitions, and widely accessible public programs.

This specialized and unique art school attracts some of the most committed and promising art students from across the country and around the globe to study painting, drawing, printmaking, illustration, and sculpture with a distinguished faculty of working artists. The school holds a position of national prestige, with cutting-edge studio and classroom facilities, private studios for students, a historic cast collection, and the opportunity for students to exhibit in a world-class museum.

PAFA’s museum is internationally known for its collections of American paintings, sculptures, and works on paper and for its exhibitions that are helping to broaden the story of American art to be more inclusive of women and artists of color. Its archives house important materials for the study of American art history, museums, and art training.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
To Apply: https://www.appone.com/maininforeq.asp?Ad=447542&R_ID=2527370

Job Opportunity: Humanities and Instruction Librarian, 1-Yr Term Replacement, Grinnell College

Position Title:  Humanities and Instruction Librarian, 1-Yr Term Replacement

Institution:  Grinnell College (Grinnell, Iowa)

Position Type:  Library

Faculty Level:  Assistant Professor

Starting Date:  Fall 2019

Application Deadline:  July 22, 2019

Grinnell College Libraries seek a librarian to fill a temporary appointment with rank as Assistant Professor. The appointee will engage students and faculty in a variety of collaborative roles, including providing one-on-one consultations, teaching research literacy classes, supporting undergraduate research, and providing outreach to academic departments and concentrations. The appointee will be an integral part of a collegial team of library faculty and will have the opportunity to define additional responsibilities depending on library needs and the appointee’s interests and skills. The position offers monetary support for relocation and ongoing professional development, structured mentoring as part of a new faculty cohort, and exceptional opportunity for creativity in the practice of librarianship, pedagogy, and scholarship.

Requires: a graduate degree from an ALA-accredited program completed by beginning of appointment, excellent oral and written communication skills, flexibility, comfort using library technologies and teaching undergraduate research strategies, previous experience working in an academic library (pre-MLIS experience acceptable), self-motivation, ability to be effective and inclusive in working with a diverse campus community that makes heavy demands on library services, a preference for working in a collaborative environment, and experience with and/or interest in one or more of the following: scholarly communication, digital humanities tools/methods, data services, special collections, and digitization/digital preservation. Recent graduates are encouraged to apply. Salary range of $55,000 or higher, depending on qualifications.

Grinnell College is a highly selective undergraduate liberal arts college with a strong tradition of social responsibility. In letters of application, candidates should discuss their interest in developing as a librarian in a highly selective undergraduate liberal arts college that emphasizes close student-faculty interaction. They should also discuss their potential to contribute to a college community that maintains a diversity of people and perspectives as one of its core values. Review of applications will begin July 8, 2019, and continue until the position is filled. Please visit our application website at https://jobs.grinnell.edu/ to find more details about the job and submit applications online. Candidates will need to upload a letter of application, curriculum vitae, and provide email addresses for three professional references.

Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The college does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed, or any other protected class.

Job Opportunity: Music Librarian, United States Marine Band

Description & Details
About the Marine Band

“The President’s Own” United States Marine Band is America’s oldest musical organization, whose mission is to provide music for the President of the United States and Commandant of the Marine Corps. Members of “The President’s Own” perform frequently at the White House in small ensembles, chamber orchestra, concert band, and as soloists. They perform for a wide variety of commitments, to include public concerts, recording sessions, tours, chamber music recitals, military ceremonies, and state functions. Today’s Marine Band is composed of about 130 of the nation’s finest musicians and a full time professional support staff of 22 Marines consisting of communication strategists, recording engineers, stage managers, music arrangers, and librarians. Those selected for “The President’s Own” are exempt from recruit training, are appointed to the rank of Staff Sergeant/pay grade E-6 under a contract “for duty with the U.S. Marine Band only,” and are permanently stationed at Marine Barracks Washington.

The U.S. Marine Band Library is one of the country’s oldest and largest performing music libraries. The current music collection contains more than 100,000 listings for band, orchestra, instrumental ensembles, dance band, piano music, scores, and reference books. In addition to the music collection, the Library maintains extensive files on the history of the Marine Band and coordinates with the National Museum of the Marine Corps in Triangle, Va., to house Marine Band related artifacts. The Library is staffed by six full-time music librarians whose mission is to provide music for the organization, however the team also fields requests from outside scholars and researchers. Typical working hours are 0730-1600, Monday through Friday, and some night and weekend work is required for concert and White House duty.


  • Bachelor’s degree in Music or related field preferred; or equivalent experience
  • A background in music and knowledge of instrumental music repertoire
  • An interest in and commitment to providing positive and helpful service to all library users
  • Proficiency with MS Office to include Word, Excel, and Outlook; and the ability to learn how to use the library database (MIMSY XG)
  • Excellent organizational, verbal communication, and written communication skills
  • The ability to work both quickly and accurately in a fast-paced environment with attention to detail
  • Superb interpersonal skills
  • Willingness to work as part of a team
  • Ability to prioritize and to be flexible when reprioritization is necessary

Primary duties:

  • Assist in all aspects of music preparation for the band, chamber orchestra, and chamber ensembles. Preparing scores, parts, and audition materials may require:
    • ensuring music is legible and in good repair
    • photocopying and binding
    • fixing page turns
    • marking with available errata
    • adding bar numbers and/or rehearsal letters/numbers
    • marking cuts and excerpts
    • facilitating the bowing process
    • any other work necessary to correct problems that could disrupt rehearsals and performances
  • Distribute and collect music at rehearsals and performances
  • Provide correct program listing, instrumentation, and other information as needed
  • Research sources and availability of music to be obtained through purchase, rental, borrowing, etc.
  • Manage, maintain, and catalogue one of the world’s largest collections of performance materials
  • Perform record keeping, to include maintaining accurate records of performances and loans
  • Understand and help ensure compliance with copyright laws
  • Answer and research reference inquiries

Other duties can include but are not limited to:

  • Acquiring music, other library materials, and supplies
  • Music licensing
  • Database maintenance and administration
  • Formatting, writing, editing, and proofreading programs, program notes, and marketing materials
  • Preservation of music and archival collections
  • Lifting and moving of heavy items

Enlistment Qualifications

United States citizenship and successful completion of an extensive background investigation are mandatory in order to obtain a Secret Security Clearance with Category III White House Access. Applicants holding a dual citizenship will be required to renounce their foreign citizenship as a prerequisite to obtaining clearance. This clearance is a requirement for the assignment of the Military Occupational Specialty (MOS) 5511 – Member, U.S. Marine Band. Due to the length and scope of the security clearance process, it is initiated following the member’s enlistment onto active duty. Failure to obtain and maintain this security clearance may result in administrative separation from the U.S. Marine Corps. Current regulations authorize enlistment between ages 17 and 28. Age waivers may be granted in some cases; however the maximum age for which waivers may be granted to those with no prior military service is 34. Applicants must also pass the Armed Services Vocational Aptitude Battery (ASVAB) and a complete physical examination, which includes complying with established height/weight standards both at the time of enlistment and throughout one’s Marine Corps career. To learn more, please visit https://www.marineband.marines.mil/Career-Information/

How to Apply / Contact
Interested applicants should submit the following items no later than August 31, 2019:

  • Applicant fact sheet including three professional references
  • Cover letter and résumé

All materials must be sent electronically to marinebandlibrary@gmail.com

Applicants will be contacted after the requested material has been received and reviewed by the Marine Band. The first round of interviews of qualified candidates will be conducted by phone in September 2019. Those who advance to the final round will be notified by October 11, 2019, and invited to an interview that will take place in November 2019 at the Marine Barracks Annex in Washington, D.C.

Finalists are responsible for all of their own travel expenses. For further information or questions, please contact:

Gunnery Sergeant Kira Wharton

Chief Librarian

United States Marine Band

8th and I Sts SE, Washington, DC 20390-5000

Telephone: (202) 433-4298 / Fax: (202) 433-2221



Job Opportunity: Collection Services Librarian, Maryland Institute College of Art

Welcome to the official site for employment opportunities at MICA.  At MICA, we value diversity and empower our employees to use their talent in a variety of ways. We are pleased that you are interested in career opportunities offered at MICA.

General purpose:
The Collection Services Librarian supports the acquisition, description, and access of library materials to meet the teaching and learning needs of the Maryland Institute College of Art. The Collection Services Librarian actively participates in library liaison work including reference, collection development, instruction, and departmental outreach.

Summary of Essential Functions:
• Participates in library liaison work including reference, collection development, instruction, and departmental outreach.
• Manages the Resource Description Manager and Acquisitions and Serials Manager.
• Supports and troubleshoots acquisitions, resource description, and access functions when appropriate.

Essential Duties & Responsibilities:
• Keeps abreast of new developments in resource description, acquisitions, and access services.
• Creates, maintains, and enriches complex catalog and metadata records according to professional standards when needed.
• Performs catalog and database maintenance as needed.
• Performs systems administration to OPAC, catalog client, and other relevant systems.
• Informs and instructs library staff and users of system changes.
• Supports and troubleshoots catalog and metadata records of all material types.
• Supports and troubleshoots acquisitions functions including budget oversight, ongoing commitments for serials and databases including communicating with vendors, negotiating pricing, reviewing license agreements, and verifying access.
• Supports and troubleshoots access services functions, serving as weekday library opening backup.
• Participates in library outreach activities on and off campus.
• Partners with departments as a subject liaison including providing outreach and collection development for those assigned areas.
• Performs instruction for liaison areas as well as a percentage of first-year instruction in accordance with the number of enrolled students in their liaison areas.
• Develops activities, outreach tools, or programs that promote social justice, equity, and diversity.
• Provides reference and research consultation services through a variety of access points including email and in person.
• Contributes to the profession, whether through professional organizations or through other efforts. Activities may include work on a committee, task force, or other group; work on projects sponsored by professional organizations; or other professional efforts.
• Engages in professional development through professional library conferences, seminars, and network committees, reading professional literature, and attending and participating in staff workshops and meetings.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:
• Understanding of professional standards in resource description.
o Standards such as: AACR2; RDA; LCSH, LCGFT, NAF, TGM, AAT, ULAN, and Dublin Core.
o Classification rules and best practices.
o MARC and emerging frameworks.
• Familiarity with MarcEdit, OCLC Connexion, Alma/Primo, and Worldcat.
• Research skills in a dynamic electronic environment such as effective database searching techniques, strategies, and use of a variety of programs and digital research platforms.
• Work flexibly, independently, and collaboratively with colleagues, staff, faculty, and students fostering a collegial work environment that encourages growth, inclusivity, innovation, curiosity, and rigor.

Minimum qualifications:
• ALA-accredited Master’s Degree in Library and Information Science or equivalent advanced degree is required.
• Minimum of 2 years original resource description experience.
• Management experience.
• Subject knowledge in art, art history, or design.
• Familiarity with MarcEdit, OCLC Connexion, Alma/Primo, and Worldcat.
• Knowledge of the (ACRL) Framework for Information Literacy in Higher Education.
• Exceptional communication, interpersonal, presentation, and teaching skills.
• Exceptional organizational skills, problem-solving skills, attention to detail and accuracy, and the ability to set and keep deadlines.
• Demonstrated experience with promoting social justice, equity, and diversity.

Preferred Qualifications:
• Demonstrated ability to effectively teach information literacy skills in a classroom setting.
• Demonstrated liaison librarian experience.

Reporting to this position:
Resource Description Manager, Acquisitions and Serials Manager
• Supervises
• Trains
• Supports professional development
• Reviews work
• Project overviews
• Time-card management
• Performance evaluations

Conditions of Employment:
• Conditions: Background Check
• Unusual Circumstances related to position: None

Physical demands and work environment: 
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:
While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment:
While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal.

Required training:
Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment.

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.

To Apply: https://mica.wd5.myworkdayjobs.com/en-US/Staff/job/MICA—35/Collection-Services-Librarian_R6

Job Opportunity: Assistant Registrar, The Smart Museum of Art at the University of Chicago

About the Unit

The Smart Museum of Art at the University of Chicago (smartmuseum.uchicago.edu), located in one of the nation’s greatest cities for art and on the campus of one of the world’s leading research universities, opens the world through art and ideas. The Smart Museum is widely known for its ambitious exhibitions and programs; its collaborations with scholars and students have animated its collection both historically and conceptually. The Museum plays a central role in the University’s arts initiative, which has brought extraordinary new focus and energy to the arts on campus. At the same time, the Museum collaborates closely with other units on campus as well as institutions and scholars in the city and across the country. Its exhibition projects often arise from partnerships with other institutions and travel nationally and internationally. The Smart Museum is also deeply dedicated to engaging its surrounding communities through programming that offers visitors of all ages a transformative experience involving significant and often unexpected examples of artistic expression.

Job Family

Museum & ArtsResponsible for performance art and theater, as well as the care, management, and operations of University museums. Researches subjects related to museums and develops museum exhibitions. Organizes and performs music for University events. Provides artistic direction and scenery design and construction for the theatre, from auditions to stage production.

Career Track and Job Level

Museum RegistrarManages safe movement and storage of collections and archives related records and oversees the maintenance of storage areas. Participates in the development of related policies. Manages loans and/or accessioning/ deaccessioning.P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor


The job coordinates the safe movement and maintains the storage of collections and archives. Maintains storage areas with moderate guidance. Supports the development and implementation of policies related to loans, accessioning, and deaccessioning.1) With moderate guidance from others, implements procedures to ensure compliance with museum policies., 2) Analyzes and interprets loans, including preparing and reviewing loan budgets and contracts, shipping, and insurance., 3) Performs maintenance of storage areas, collection records and databases with a moderate level of guidance and direction., 4) Performs other related work as needed.

Unit-specific Responsibilities

1) The Smart Museum is seeking an organized and collaborative Assistant Registrar to support the department with database and collection documentation.

2) Reporting to the Head Registrar, the Assistant Registrar performs registration functions related to the care and maintenance of the museum’s permanent collection and its records, in addition to assisting the Head and Associate Registrars with overall departmental duties.

3) As a part of the Smart Museum’s Collection Review this position will work closely with the collections and curatorial team to review and improve the systems that the museum uses to organize, manage, and provide access to information about our collections and exhibitions program.


1) Manages the text and image components of the museum’s collections management database (The Museum System and Emuseum). This includes creating new object records, linking digital assets, and entering object information.

2) Provides in-house technical support related to the database. Provides training and troubleshooting for staff users and maintains training materials. Assigns and monitors database user access rights.

3) Acts as database liaison to Gallery Systems and, as appropriate, to technical consultants and vendors. With Gallery Systems, oversees database upgrades, schedules system testing, and preforms database cleanup. Assists with the development of budgets for system contracts, upgrades, and database projects.

4) Works with all departments to establish cataloging and lexicon standards as developed during the Collections Review process. Maintains/updates TMS standards guidelines to share with staff.

5) Helps to manage related digital collections documents across collections, loans, and exhibitions.

Photography, Rights and Reproductions

1) Oversee the museum’s photographic and digital materials, including overseeing digital asset standards and management.

2) Participates cross-departmentally in the development, implementation, and use of the DAMS (Digital Asset Management System).

3) Schedules and oversees in-house photography of collections and exhibitions. Maintains image files and integrates images into the museums database and DAMS systems.

4) Processes and manages image reproduction requests, including creating agreements and invoices. Manages the library of resulting publications.

5) Monitors copyright status of objects in the museum collection and coordinates use paperwork, including securing Non-Exclusive Use Licenses.


1) In tandem with the registration team, cross-trains and assists with other registration tasks as needed to ensure that overall registration functions of the museum operate well.

2) Assists the Associate Registrar with the annual Art to Live With student loan program, including selection and return events.

3) Acts as an art courier on an as needed basis.

4) Stays current in the field.

Unit-preferred Competencies

1) Willingness and ability to travel to campus and/or non-campus locations for University business

2) Willingness and ability to work evenings and weekends

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


1) Bachelor’s Degree in Museum Studies, Library Science, Information Science, Art History, or a related field and 2 years of related experience.


1) Strong computer skills and familiarity with relational databases required, previous work experience with The Museum System (TMS).

2) Knowledge of museum standards regarding the care and handling of art and knowledge of legal and ethical issues surrounding a museum art collection.

3) Ability to travel and work outside regular business hours.

4) Meticulous work habits and attention to detail; consistency in procedures and quality of effort in all areas of work.

5) Excellent organizational, interpersonal, and communication skills.

6) Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment.

7) Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.

8) Previous work experience in museum registration or collections management preferred.

Required Documents

1. Resume

2. Cover letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

To Apply: https://uchicago.wd5.myworkdayjobs.com/en-US/External/job/Hyde-Park-Campus/Assistant-Registrar_JR05366

Job Opportunity: Archivist/Librarian, LIM College

Where Business Meets Fashion
Founded in 1939, LIM College educates students for success in the global business of fashion and its many related industries. As a pioneer in experiential education, LIM fosters a unique connection between real-world experience and academic study in business principles, offering master’s, bachelor’s and associate degree programs in a variety of fashion-focused majors. Located in the heart of New York City — the nation’s fashion and business capital — LIM provides students with innumerable opportunities for firsthand experience and professional development.

The Archivist/Librarian is responsible for maintaining the College’s archive and library related duties as determined by the Director of Library Services. This position includes working evenings and weekends.


  • Developing policies and procedures regarding the archives
  • Processing and describing LIM College’s archives
  • Identifying materials relevant to the college’s history
  • Placing materials in appropriate archival housing
  • Writing and updating finding aids
  • Identifying items in need of conservation
  • Performing or overseeing the conservation processes
  • Assisting patrons with research that relates to the archives
  • Planning and implementing digitization of archive materials
  • Collaborating with other departments, particularly Institutional Advancement, by using archival materials to create LIM College-themed presentations
  • Staying abreast of archive and library trends through participation in local and national associations
  • Supervising work of library student workers
  • Analyzing patron requests to determine needed information and assisting in locating that information
  • Teaching patrons to search for information using research databases and other information sources
  • Teaching library information classes
  • Keeping statistics related to teaching information literacy classes
  • Checking books in and out of the library using the SIRSI library system
  • Explaining the use of library facilities, equipment and services
  • Offering and relating information about library policies
  • Assembling and arranging materials for displays
  • Keeping records of all library transactions
  • Assisting students with copy machines and printers
  • Weeding books, magazines and newspapers as needed
  • Responding to patron complaints and taking action as necessary
  • Compiling lists of new materials, such as books, periodicals and DVDs as needed
  • Assisting in Open House programs as needed


  • A master’s degree in Library Science with a concentration in archive studies is required.
  • Candidates must have knowledge of all archive requirements and standards.
  • At least two (2) years archive and general library experience.
  • Basic computer and spread sheet application skills.
  • Basic ability to perform conservation repairs on materials as needed.
  • Good communication and marketing skills.
  • Familiarity with best practices in digitization of archival materials.

Apply Here: http://www.Click2Apply.net/y7t264n9r3tr6cpg

Job Opportunity: Digital Audio Visual Archivist, Swarthmore College

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community.

The Digital Audio Visual Archivist is responsible for digitizing approximately 650 audio visual recordings on women and peace in the Swarthmore College Peace Collection; The incumbent will determine best methods for digitization, develop appropriate metadata and ensure preservation of, and access to, these digitized files. This project is funded by a grant from the National Endowment for the Humanities, and incumbent will be responsible for maintaining records of work processes to be included in reports to NEH.  Works with other SCPC staff, Swarthmore College ITS staff, Internet Archive staff, and professional lab staff during the grant process. This position is Pay Grade Exempt 08.

Essential Responsibilities:


  • Digitizes recordings or works with professional lab to provide digitization, depending on format
  • Oversees digitization processes performed by Technical Services Specialist and/or student assistants


  • Works with SCPC Curator and other staff to follow all needed aspects of NEH grant reporting requirements
  • Provides regular reports to Curator concerning work performed and work planned for subsequent portions of the grant period


  • Creates and maintains descriptive, technical, preservation, and rights metadata and oversees metadata creation by other staff members
  • Uploads metadata to Internet Archive, following procedures; works with Technical Services Specialist to oversee metadata created by that staff member


  • Establish and regularly update standards and policies for digital AV resources
  • Coordinates with SCPC/FHL Digital Archivist to create and maintain systems standards, especially in the area of AV recordings


  • Coordinates with SCPC/FHL Digital Archivist for the following, especially concerning AV resources
  • Develop preservation strategies and standards


  • Works with other SCPC staff to coordinate further access to AV recordings (beyond the Internet Archive)

Additional Responsibilities:

  • Gains knowledge of intellectual content of AV recordings, especially concerning the U.S. peace movement and women in the twentieth century
  • Works with other SCPC staff to coordinate preservation, maintenance, and access policies for continued implementation beyond grant period
  • May work with SCPC on site patrons to access digital AV recordings
  • Other related duties as assigned

Supervisory Responsibilities:

  • Oversees some work of the Peace Collection Technical Services Specialist
  • Supervise some student workers

Required Qualifications:

  • Required: Master’s Degree in Archives Administration, or Library or Information Science, with specialization in managing digital resources
  • Required-previous work in an archival setting as a professional staff member, with previous experience in: digitization of audio visual resources; preserving and providing access to those digital AV resources; creation of metadata audio visual resources; project management skills.
  • 2-4 years previous experience

Preferred Qualifications:

  • Preferred-additional Master’s Degree in U.S. History or related field; Required-some college courses in U.S. History
  • Preferred-previous experience in providing access to digital resources, via such systems as Islandora

For more information and to apply, please visit: http://careers.swarthmore.edu/cw/en-us/job/

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

Advertised: Eastern Daylight Time
Applications close: Open until filled

To Apply: http://careers.swarthmore.edu/cw/en-us/job/494036/digital-audio-visual-archivist