Tag Archives: Copyright

SEI 2017 Instructor of the Week: Nancy Sims

It’s officially Spring and that means it’s time for us to highlight the amazing instructors for this year’s Summer Educational Institute (SEI), and we’ll be highlighting one instructor from the 2017 curriculum each week during the months of April and May – we hope you’ll tune in and better yet, come meet them and learn with us!

We’re happy to introduce Nancy Sims, who will be kicking off SEI with Part 1 of our Intellectual Property Module. Nancy Sims is the University of Minnesota Library’s subject specialist on copyright issues. She is both a librarian and a lawyer, has extensive experience working in academic libraries, and is fascinated by the pervasiveness of copyright issues in modern life. Nancy advocates for policies and practices that support sustainable scholarship, democratic information access, and public participation in cultural heritage collections.


Nancy Sims

Did you know?

A veteran of SEI, she first presented at the 2015 SEI and loved it! She blew away the audience with her copyright knowledge and presentation style, and has been coming back ever since! We’re excited to welcome her back for her third year in a row and think it’s pretty cool that SEI brings people like this together, don’t you?

Nancy maintains a blog and a twitter account in which she weighs in on things large and small related to copyright, intellectual property and fair use. We hope to see you at SEI, though, where we’ll get to engage in face to face discussion with the copyright maven herself!

In its 14th year as a joint program between the  Art Libraries Society of North America (ARLIS/NA) and the Visual Resources Association Foundation (VRAF), SEI 2107 will be held at the University of North Carolina, Chapel Hill, from June 6-9, 2017.

SEI provides new and more experienced professionals opportunities to stay current in rapidly changing fields of digitization, project management, fair use and copyright, metadata, and digital preservation, as well as significant networking opportunities — BUT — it’s filling up. Register soon!

Contact the SEI co-chairs Jesse Henderson or Nicole Finzer with any questions and follow us on Facebook!

See you in North Carolina!

Stephanie Beene
Assistant Professor, Fine Arts Librarian for Art & Architecture

Job Post: Scholarly Communications and Copyright Librarian, University of Winnipeg, MB


Main responsibilities:

  • Develops strategic priorities and work plan for the Scholarly Communications and Copyright Office;
  • Keeps up-to-date on copyright law, licenses and fair dealing, and liaises with General Counsel’s Office to provide copyright direction to campus;
  • Develops and communicates copyright policies and procedures to the University community;
  • Designs and delivers instruction workshops to faculty, staff and students regarding copyright and scholarly communications related issues;
  • Designs communications and initiatives for faculty on scholarly communications and publication issues, including Author’s Rights, Author’s Addendums, information on research impact, predatory journals, and ways to meet the Tri-Agency Open Access requirements;
  • Participates in national and international discussions on copyright and scholarly communications to build knowledge, identify best practices and share information;
  • Develops and promotes the Institutional Repository;
  • Liaises with campus departments to develop and promote community research tools;
    Provides campus wide education on Open Access and Open Education resources and strategies, including coordinating local Open Access Week events;
  • In collaboration with the Centre for Teaching, Learning and Technology provides copyright related support for the integration of electronic resources in Nexus, the University’s learning management system;
  • Develops informational materials for distribution on the University’s Copyright Office and Library web sites and ensures that informational and policy materials on other University web sites and print materials such as handbooks align and agree with the materials presented on the Copyright Office web site;
  • Responds to copyright, fair dealing, and publishing enquiries from faculty, staff and students;
  • Supervises Copyright Assistant and others working on relevant special projects;
  • Other librarian duties, including reference, library instruction, and collection management, as assigned, and participation in Library and campus committees.



  • Masters of Library and Information Science or equivalent degree from an ALA-accredited institution
  • Minimum of 1 year of professional library experience
  • General knowledge in Canadian copyright legislation and case law
  • Experience related to copyright or scholarly communication, such as coordinating licensing for Library database subscriptions, or coordinating services for InterLibrary Loan or Course Reserves, or coordinating Open Access or Digitization initiatives


  • Excellent project management skills
  • Excellent oral and written communication skills
  • Good interpersonal skills
  • Experience supervising staff in a unionized environment


This is a 12 month term appointment expected to commence on August 1, 2016 or soon thereafter, subject to final budgetary approval. The Scholarly Communication and Copyright Librarian will be appointed as a Librarian Member of the University of Winnipeg Faculty Association (http://www.uwfa.ca). Salary and benefits will be commensurate with experience.

Application review will begin on Friday, May 6, 2016 and continue until the position has been filled.

Job Post: Archives Specialist, Reference and Reproduction Coordinator, National Museum of the American Indian Archives, Suitland, MD



$53,435.00 to $69,460.00 / Per Year
Friday, January 29, 2016 to Friday, February 12, 2016
Full-Time, Permanent – Federal
This position is located in the Archives, Museum Assets and Operations Division; National Museum of the American Indian (NMAI), Smithsonian Institution. The employee is responsible for coordinating reference service for NMAI archival collections, as well as fulfilling rights, permissions, and reproduction orders.

Job Posting: Rights & Reproduction Coordinator, Milwaukee Art Museum, WI

General purpose:
Support functions in the office of Registrar with primary emphasis on Rights & Reproduction and Collection photography Coordinator

Education/Experience Requirements:  Bachelor’s degree in art history, museum studies with digital photography experience preferred.  Experience working in an art museum is preferred. Strong computer skills, experience with database systems preferred but not required.  Knowledge of copyright law helpful but will train.  Attention to detail and excellent communication skills desired.
Duties and Responsibilities:
Rights and Reproductions Coordinator

  • Responds to external requests to use collection images in publications, commercial and digital projects
  • Prepare correspondence and contracts
  • Determine fees and collect payments
  • Obtain copyright permissions for collections-related products for the museum store and webpage
  • Review all collections-related products for color quality and correct credit lines
  • Work with Communications, Education, and Design to provide proper credit lines for promotional collections image use
  • Maintain Non-Exclusive License Agreements for all applicable acquisitions

Collection Photography Coordinator

  • Duties include managing contract photographer, scheduling photo shoots, serving as a photographer’s assistant, process digital photography and oversee photography budgets
  • Maintain permanent collection photography archives
  • Process digital photography as required
  • Create and upload image files for the permanent collection
  • Prepare Non-Exclusive License Agreements for all  applicable collection objects

Registrar’s Assistant

  • Special projects as necessary
  • Filing as necessary

Application and more information: https://www.milwaukeejobs.com/j/t-rights-and-reproduction-coordinatorregistrars-assistant-e-milwaukee-art-museum-l-milwaukee,-wi-jobs-j15226550.html

Job Posting: Office Specialist, Senior (Image Resources and Copyright Licensing), University of Arizona Centre for Creative Photography, Tucson, AZ


With limited supervision, the Office Specialist, Senior assists the Image Resources and Copyright Management team (IRCM) with client orders and project file management, and coordinates with CCP Imaging on new digitization work in support of client orders. Additionally, this position supports Visitor Services in the areas of student worker recruitment (advertising, applicant screening/hiring, scheduling) and Desk Coverage as needed.

Job Posting: Copyright and Open Access Assistant (YCW Position), Ryerson University Library and Archives, Toronto


Ryerson University Library and Archives is currently seeking a Copyright and Open Access Assistant to aid with the creation of two subject specific LibGuides and well as the updating of Scholarly Communication and Copyright webpages. As well the successful candidate would expected to assist with updating transactional permissions in the University copyright database. The primary objective of this project is to create two new detailed, rich and informative LibGuides, one that focuses on Copyright and one that focuses on Scholarly Communication issues. Both will act as a core resource for information about copyright and scholarly communication at Ryerson University, and be useful for both faculty and students. These are new resources. The Copyright LibGuide will deal with issues of: instructor copyright compliance at the University including E-Reserves, student copyright information, copyright basics, fair dealing and other copyright exceptions, copyright exceptions, and copyright-free and Creative Commons resources that can be used in teaching and by students (open educational resources). The Scholarly Communication LibGuide will include an overview of Open Access, information of the Ryerson Digital Repository, the Open Access Author Fund, self-archiving strategies, predatory open access journals, basics of bibliometrics, author publishing agreements, the Tri-Council Open Access policy, open access journals (green versus gold), and an Open Access Resource reading list. As well the student will also work in the ARES database (the university copyright system for E-Reserves and the Bookstore).
Duties are performed under the direction of the Copyright and Scholarly Engagement Librarian and in consultation with various subject librarians including the Digital Initiatives Librarian.
Duties include:
The successful candidate will work with subject librarians and the copyright technician to create two subject specific, dense, and multifaceted research guides using LibGuides. The successful applicant will use their communication, writing, research, editorial and organizational skills to create these guides. As well the student will assist in updating permission records in the University permission database.


Applicants will be in an upper year student in a professional librarian program or a student in their 2nd year of a Library Technician program.
They should know the Microsoft Office suite and Google applications.
Some familiarities with the creation of research guide, preferably LibGuides would be an asset. Permission management experience would also be desirable in the candidate.


$21.00/hour plus benefits

Additional information :

This is a temporary full time position with the duration of 10 weeks ending on Sept. 4th, 2015.

Job Posts in Canada this week

Copyright Services Librarian, Centennial College, Scarborough, ON


•Develops and communicates College copyright policies, guidelines, and procedures to the College community
•Responds to queries on copyright, fair dealing, licenses, permissions, intellectual property, and related matters from members of the College community
•Prepares library copyright policies and procedures, advising library personnel on copyright matters specific to library collections, services, and projects
•Provides guidance and advice on copyright as it relates to all aspects of academic delivery (classroom, learning management system, and instructional technologies)
•Educates faculty, staff, and all College employees in copyright and related issues, designing and delivering instruction (in close collaboration with the Centre for Organizational Learning and Teaching) through various modes of delivery such as websites, workshops, consultations, and online tutorials
•Negotiates and/or facilitates copyright permissions, clearances, licenses to ensure compliance with legislation
•Leads the planning, operation, delivery, and enhancement of Copyright Services for the College, working in close collaboration with the Senior Library Technician for Copyright & Special Projects to ensure timely logging, processing, and tracking of queries, clearances, and licenses; compilation and analysis of data and statistics
•Promotes best practices and an integrated approach to copyright compliance through close collaboration with College departments and with third parties such as the bookstore and printing services
•Monitors, and remains current on legislative developments in copyright, fair dealing, intellectual property, licensing, open access and related matters

Librarian / Archivist, UBC, Vancouver


Overview of the position:

Working in collaboration with the RBSC Head and the Archivist, this position is responsible for the management of important rare books and archival collections in support of the core collection areas of RBSC. This position provides reference, instruction and outreach of RBSC’s archival and book collections. Additional responsibilities include, but are not limited to: archival appraisal, creation of finding aids, CCPERB applications and preservation of archival materials.


1. Provides reference and research services to students, staff, faculty and members of the public.

2. Organizes and teaches classes in the use of Rare Books and Special Collections resources, including the Library’s catalogue, print resources and e-resources.

3. Provides instruction/presentations to faculty and students (in the library, online and in the faculty departments).

4. Evaluates, acquires, accessions, arranges and describes archival fonds. Prepares, or supervises the preparation of finding aids for current and backlog archival fonds and maintains, upgrades and updates existing finding aids

5. Provides information/reference training for support staff and supervision for UBC iSchool student librarians.

6. May be assigned coordination of reference or instruction services in Rare Books and Special Collections: reference, teaching and instruction, web presence, subject guides and/or information guides, etc.

7. In co-operation with other RBSC staff ensures the physical security, preservation, and conservation of RBSC collections.

8. Prepares handouts, research guides and informational brochures in appropriate formats.

9. May be required to supervise staff in the absence of the supervisor(s).

10. Liaises with librarians and archivists in other areas of the library system

Senior Coordinator, Special Collections, Toronto International Film Festival Library, Toronto


This is a shared position between Library (75% and Exhibitions 25%), reporting to the Manager, Special Collections.
To register all incoming items for FRL and Exhibitions using the Collections Management System (MIMSY)
To ensure all appropriate documentation for intake collection items meets museum standards and the requirements and high standards of TIFF, including but not limited to loan agreements, contracts, and condition reporting the Senior Coordinator will enter the items/collection when it is received and add it to the accession register with any accompanying documentation.  After receipt the collection will be assigned for archival description by the Manager, Special Collections to the appropriate staff.
To ensure that the care and presentation of Special Collections meets museum standards and the requirements and  high standards of TIFF when artifacts are presented in exhibitions by advising on presentation and display and producing condition reports, under the direction of the Special Collections Manager.
Act as an international courier on behalf of TIFF for the tour of Special Collections, in particular the David Cronenberg exhibition, as required. (This responsibility will be shared with the Senior Coordinator, Exhibitions.)

Minimum Requirements:

  • Three years experience in exhibitions registration at a museum, art gallery or cultural institution, preferably including work on travelling exhibitions
  • Proven in-depth knowledge of registration practices, museum standard conservation and international shipping
  • Broad knowledge of a variety of moving-image formats
  • Broad knowledge of the history of cinema and the moving image
  • Proven exceptional written and verbal communication skills
  • Excellent administrative, organizational, time-management and research skills
  • Proven ability in database management
  • Proven ability to work effectively under pressure
  • Proven ability to oversee and direct the work of others
  • Adaptable to a flexible work schedule including some evenings and weekends

Fine Art and Antique Auction Assistants (2), A.H. Wilkens Auctions & Appraisals, Toronto and Oakville


We are looking for an intern (or interns) to assist with day to day operations of the auction house. This includes unpacking inventory, helping customers during auction and post auction, filing paperwork, assisting with research of goods.

Graphic design, social media and good computer skills are an asset.

Job Posts in Canada this week

Art Preparator, City of Regina


  • Installs and de-installs two and three dimensional artwork in various areas.
  • Prepares labels, and signage for display with the respective art object.
  • Maintains all records, inventories and files related to the Civic Art Collection.
  • Picks up and delivers artwork to various civic facilities and other locations in Regina.
  • Researches various installation procedures.
  • Organizes special projects and public art installations as required.
  • Maintains art storage area and supply inventory.
  • Provides conditions reports of art works.
  • Develops and prepares forms required for Collection records.
  • Packs, ships, and receives artwork for loans or out-of-town shipping.
  • Performs other related duties as required.

Senior Reference Assistant and Cataloguing Editor, Duchow Music Library, McGill University, Montreal


Undergraduate and graduate degrees in music are assets. In-depth knowledge of classical music and jazz performance and history. Reading knowledge of German, Italian, Russian, and other foreign languages. Proven knowledge of North American cataloguing standards and experience cataloguing and acquiring music materials including scores, sound, and video recordings. Experience managing the day to day operations of an area and supervising staff. Client focused and service oriented. Ability to work as a member of a team in a networked environment. Strong attention to detail. Ability to work in a PC environment using word processing, spreadsheets, databases, and e-mail and presentation software. English and French spoken and written.

Heritage Specialist, City of Ottawa


The Heritage Specialist is responsible for interpretive and educational program development as well as delivery at the city’s historic sites and museums. The HS I is also responsible for ongoing work on heritage projects such as the Oral History project and historical research for educational use. The HS I assists with ongoing promotional activities; liaises with volunteers, community groups and facility user groups; assists in the supervision and training of summer staff; receives and directs visitors, answers public inquiries (such as genealogy research) and dispenses public information; performs reception and clerical duties as needed.

Digital Media Coordinator, Art Gallery of Alberta


The Digital Media Coordinator plays the primary role in the design, development and maintenance of the Art Gallery of Alberta’s (AGA) online communications and marketing, including the website, e-news and in-gallery digital media. The Digital Media Coordinator collaborates on the planning and execution of the AGA’s social media. Reporting to the Director of Marketing and Communications, this position contributes to marketing planning for exhibitions, events and programs, and is a central support in communicating the AGA’s vision of connecting people with art, ideas and each other.

Director of the Copyright Office, University of Alberta, Edmonton


The University of Alberta seeks a dynamic and innovative Director of the Copyright Office to provide leadership and work collaboratively with Faculties and departments, the Libraries, and other units across the University of Alberta to support effective decisions in copyright, intellectual property rights, fair dealing, and other use rights. Other activities related to these areas of expertise include building awareness and understanding of legislation and developing policies and procedures to support best practices in research and publishing, teaching, and use of resources and services.

Collections Assistant, Dentistry Museum, University of Alberta, Edmonton


This is a three month position with a start date of January 5, 2015 and end date of March 31, 2015.

Museums and Collections Services, University of Alberta, seeks a Collections Assistant in a term position to assist with the assessment, inventory, and review of the Department of Dentistry Museum collection. Reporting to the Collections Management Assistant, Museums and Collections Services, the Collections Assistant will work in a team environment.

Job Post: Imaging Services Specialist, the Menil Collection, Houston, TX

(reposted from the MCN listserv; no link, sorry!)

Title:                           Imaging Services Specialist
Department:               Registration
Reports to:                  Digital Asset Manager

The Menil Collection seeks a qualified individual to support the Registration Department with Rights and Reproductions requests as well as Imaging and Cataloguing duties.

General Responsibilities:
The Imaging Services Specialist processes internal and external requests for images of objects in the collection to be reproduced, seeing requests through from initial contact through to providing deliverables. The Imaging Services Specialist also assists with special projects such as ARTstor image contributions, a large-scale museum-wide digitization initiative, and implementation of digital asset management software.

Specific Rights & Reproduction Duties:
*   Respond to public requests for photographic material to be reproduced.
*   Initiate rights and reproductions contracts and invoices, establish rates for usage.
*   Maintain databases (transparencies, CDs, contacts, etc.), process agreements and invoices, and track receipt of copies of publications.
*   Assist with research and resolve copyright permission issues related to the reproduction and filming of collection objects for print, website, and press use.
*   Update licensing and photography agreements, as needed.
*   Work with various museum departments (including Curatorial, Membership, and Publications) to secure copyright permission for reproductions featured in Menil Collection publications.

Specific Imaging Duties:
*   Scan and/or photograph transparencies, negatives, slides, and documentation.
*   Assess digital image files for quality assurance purposes and identify images that need to be rescanned or photographed from their original formats.
*   Organize, maintain, and properly store all Menil Collection visual resources, including transparencies, photographic prints, and digital images.
*   Assist with new photography of collection objects as well as photography of objects borrowed for temporary exhibitions, as needed.
*   Maintain the Imaging Services studio space, image library, and supplies.

Specific Cataloguing Duties:
*   Research, vet, enter, and update credit lines and photography credits in the collection management database (TMS).
*   Research, vet, enter, and update image metadata into the digital asset management software.
*   Organize, archive, and file images in the image library.

Desired Skills:
*   Thorough knowledge of intellectual property law, including “fair use” and similar copyright issues is required, as well as the ability to interpret and communicate copyright information to the layperson.
*   Ability to professionally and diplomatically correspond with artists, artist foundations and estates, museums, artist rights societies such as ARS and VAGA, and the general public.
*   Thorough understanding of digital still image file creation including image sizing, bit depth, color profiling, image resolution, compression, and creating derivatives.
*   Working knowledge of digital archiving standards and best practices including file naming and embedding and extracting metadata from and into digital image files according to standards and workflows.
*   Basic knowledge of The Museum System (TMS) and digital asset management software.
*   Moderate skill level with Photoshop and Acrobat.
*   Familiarity with Microsoft Office Suite, particularly Excel and Word.
*   Ability to work both on the Mac and PC.
*   Knowledge of digital cameras, scanners, lighting, and light tables.

*   A minimum of three to five years’ experience in a Rights & Reproduction role is highly desired, preferably at a museum, image archive, or other arts-related or non-profit organization.
*   Digital imaging experience in an Imaging studio at a museum, photo archive or agency preferred, but not required.
*   Expertise in cataloguing and archiving, media conservation, and knowledge of developments in the digital field required.
*   A BA in an arts-related field such as Media Studies, Museum Studies, Art History, etc. with knowledge or appreciation of art and architecture including modern and ancient art is preferred.
*   Experience working in a fast-paced, results-driven environment with tight deadlines.
*   Must enjoy working both collaboratively and independently.

Salary and benefits competitive and commensurate with experience.  Please send resume and cover letter with salary expectations to:  Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006.  Application materials may also be emailed to:  smmaloch@menil.org<mailto:smmaloch@menil.org>.