Tag Archives: conference proposal

Save the Date + Call for Presenters: ArLiSNAP / VREPS 2021 Fall Virtual Conference

Art Library Students and New ARLIS/NA Professionals (ArLiSNAP) and Visual Resources Association’s Emerging Professionals And Students Group (VREPS) invite you to save the date for our 2021 Fall Virtual Conference.

This conference is open to all, but focuses on the needs of students and new professionals. Attendees interested in art librarianship or visual resource management will have the opportunity to learn from peers and celebrate each other’s work through virtual posters and presentations. Via this conference, we’re seeking to foster a sense of belonging and growth in our community, and we invite all interested students and new professionals to participate.

Our calls for students and new professionals to present in different sessions are outlined below. If you have any questions in the meantime, please send an email to ArLiSNAP: arlisnap.na@gmail.com.

The virtual conference will take place on Saturday, November 13th. The full program and registration information will be released on the ArLiSNAP blog and VREPS blog. To stay up-to-date, subscribe to the ArLiSNAP listserv, follow ArLiSNAP on Twitter / Instagram, and check the VREPS blog.


  • Wednesday, 10/20: Deadline for all calls
    Please submit a form for each session category in which you are interested.
  • Friday, 10/22: All applicants will be informed of the conference team’s decision for each submission
  • Friday, 10/29: Deadline for selected submissions to accept participation in the conference
  • Week of 11/08: Technology Check Session
  • Tuesday, 11/09: Deadline for materials (virtual posters and presentation slides)
  • Saturday, 11/13: Conference date


You are welcome to submit for more than one of the categories below. Please submit a form for each session category in which you are interested.


ArLiSNAP and VREPS welcome proposals from students and new professionals with an interest in art librarianship or visual resources management to share newly completed or in-progress projects, be they research or outcomes from an internship/practicum, at the virtual poster presentation at our 2021 Virtual Conference. This is an opportunity for emerging professionals to share their work in a supportive and engaging space while connecting with other students and early career information professionals. Proposals are open to individual presenters and co-presenters. Virtual posters will be available for asynchronous browsing by attendees, with a live Q&A for all presenters during the conference followed by a social hour. Formatting details will be sent if selected.


Fresh Eyes: Celebrating Our Successes as New Professionals

Are you a student or emerging professional who solved a problem for your school or institution? Did you complete a huge project during an internship, suggest a new workflow that helped speed up digitization or researcher requests, or start an amazing new program for community members? We want to hear from you! 

Students and emerging professionals have the opportunity to bring “fresh eyes” to an institution. These “fresh eyes” can often add valuable perspectives, allowing for opportunities to ask questions, make suggestions, and create new approaches to work that’s been done “the way we’ve always done it.” In the session, speakers will present via lightning talks case studies detailing how they experienced a workflow or problem, and how their suggestions and perspectives as students and emerging professionals helped create a better process or environment. This is a space for us to celebrate the valuable contributions students and emerging professionals can bring to an institution. 

This session will feature virtual lightning talks of five to seven minutes from five to six presenters, followed by live Q&A. 

Building Belonging

ArLiSNAP and VREPS invites you to share current initiatives in the field of art information focusing on fostering a sense of belonging. Proposals can encompass ongoing, completed or in-progress projects that aim to reshape our art information spaces physically or virtually, for you, your colleagues, or patrons. This prompt is purposefully open-ended to encourage a variety of lenses on how we can rethink and reshape our field. Presentations from students and new professionals can be solo or collaborative. 

This session will feature three 15-minute virtual presentations with a live Q&A. Please note we will confer with selected presenters if they wish to be recorded or not. 


We are committed to learning and a community that extends beyond our scheduled sessions and agenda. Do you have something you’re currently working on, passionate about, recently discovered, or a practice you find helpful or restorative? During our breaks between sessions, we are looking for volunteers to share their passions and skills with us. Some ideas include a guided breathing exercise, new pandemic hobby, self-care strategy, or in-progress project. These skill shares are meant to be casual and offer space to learn and share what we’re learning with each other.  

We will have two breaks during which we want to highlight your knowledge, skills, and interests. If you would like to participate in our Skill Share, please tell us a little bit about what you would like to do and approximately how long you think it would take (3-10 minutes).

Call for Conference Session Proposals – ARLIS/NA 50th annual conference, Past Present Future: Aspiring to New Heights – Chicago (deadline 9/7)

The Art Libraries Society of North America (ARLIS/NA) will hold its 50th annual conference, Past Present Future: Aspiring to New Heights in Chicago, IL, April 5th to 9th, 2022. 

As the Art Libraries Society of North America celebrates its golden anniversary, the conference theme underscores the history of art librarianship, focuses on the current emergence of new technologies and modes of interaction, and provides an opportunity to consider how the events of the past two years may impact the future. It also reflects Chicago’s own story, from the resiliency and optimism that allowed Chicago to reinvent itself as a modern city after the Great Fire, to its development as a city of dynamic diversity where issues of equity, inclusion, accessibility and anti-racism are of paramount importance.

The Chicago Conference Program Committee invites fellow librarians and library professionals, archivists, curators, museum professionals, publishers, educators, artists, designers, architects, and scholars to propose papers, sessions, workshops, and speakers that reflect reinvention and the aspiration to reach new heights.

The 2021 conference survey revealed that attendees were most interested in the following topics, listed in ranked order. The program committee encourages submissions that include, but are not limited to: Diversity, Equity, Inclusion, and Accessibility, Local Art and Architecture, Advocacy, Social Justice, Public Policy and Activism, Archives, Rare Books and Special Collections, Collection Development and Management, Critical Librarianship, Digital Humanities and Digital Scholarship, Alternative Publications, Artists’ Books, Graphic Novels, ‘zines etc. Teaching and Pedagogical Practice, Visual Literacy, User Experience

Types of Submissions:
PAPERS: An individual paper presentation, potentially addressing new research, a case study, or an innovative idea with a total time of 15-20 minutes. Presentations provide attendees with new tools, strategies, or inspiration that they can apply in their own practice. The Conference Program Co-Chairs and the Conference Program Committee will group individual presentations into paper panels with a common topic or theme, which will run from 60 to 90 minutes, including a Q&A.

PRE-COORDINATED PANELS: A pre-coordinated session of 2-5 presenters with a moderator addressing a common topic or theme with a total time of 60-90 minutes, including a Q&A. Panels provide attendees with multiple views/strategies on a single topical area, a comparison of tools or methods, or a number of case studies on related topics. It is not necessary to identify all potential presenters before submitting. Naming a moderator, who will advocate for and develop the session, is required.

SPEAKER SUGGESTIONS & PLENARIES: A plenary may be a prepared paper or discussion panel of significant importance to the profession. Plenaries are 60-90 minutes in length. No other meetings, sessions, etc. are scheduled during plenaries. The content of plenaries should be current and of broad interest to attendees. Non-member speakers who will speak on a significant topic of interest to ARLIS/NA members may be suggested here.

WORKSHOPS: An opportunity to teach and explore current and emerging topics in an intimate atmosphere. Workshops encourage a focused, hands-on experience led by experts who combine presentation, active learning, collaboration, and discussions. They may last two, four, or eight hours. Consider ways to benefit from local educational or cultural institutions in Chicago.
Additional Details
WORD LIMIT: All proposal abstracts are limited to 500 words or fewer.

LEARNING OBJECTIVES: You’ll be asked to list 2-3 learning objectives, takeaways, or goals for your proposal.

TOPICS: You’ll be asked to select up to 5 topics relevant to your session.

AUDIENCES: You’ll be asked to pick up to 5 target audiences for your session.

NEW VOICES: You will be asked if you are a student or in your first five years of librarianship as you may be eligible for the New Voices in the Profession session.

DEIA-AR: You will be asked if your presentation addresses issues of diversity, equity, inclusion, accessibility or anti-racism. The committee is particularly interested in seeing papers and sessions that include attention to DEIA-AR.

How to Submit Proposals

You must anonymize your proposal description. All personal or institutional names must be removed from the description and learning objectives (however, these details must remain in other fields of the form), and may be replaced by terms such as “presenter,” “author,” or “speaker”, or in the case of institutions, terms such as “large academic library,” “small museum library,” etc. The review of proposals is a blind peer review process. Non-anonymized proposals may be ineligible.

Submit your presentation, panel, and workshop proposals via the button below: 
Submit your proposal here
The deadline is Tuesday, September 7th, 2021
The call for posters, roundtables, moderators, and other meeting proposals will be announced later this year.

Please direct any questions to the Program Co-chairs:
Cara List, Northwestern University cara.list@northwestern.edu
Jamie Vander Broek, University of Michigan jlausch@umich.edu

Call for Proposals Extended: ARLIS/NA Southeast Chapter Annual Conference (9/7 deadline)

We have extended the deadline for presentation proposals for our fall conference to September 7!

The Southeast Chapter of the Art Libraries Society of North America (ARLIS/SE) is accepting proposals for presentations at the 2021 Annual Conference, which will be held online on October 14th – 15th, 2021. More information about the conference, including online registration, can be found on our chapter’s conference website.

This year we will be hosting both lightning round and poster presentations:

  • Lightning round presentations are to be talks c. 10 minutes in length and may include several presentation slides. 
  • Poster presentations are to be 3-5 minute elevator talks about the project alongside a single slide in poster format. 

Both types of presentations will be followed by a question-and-answer period. Presentations may discuss, but are not limited to, the following topics and themes:

·  Diversity, Equity, and Inclusion: Library initiatives or projects, mentoring, critical librarianship

·  Assessment: Assessment Plans, Performance Funding Metrics, Altmetrics

·  Collections: Archives, Special Collections, Open Educational Resources, Collection Development

·  COVID-19: Agility and innovations in response to online instruction, reference, etc. as they pertain to Arts Librarianship

·  Digital Scholarship: Digital Humanities, Born-Digital Resources, Metadata, Scholarly Communication, Institutional Repositories, Asset Management

·  Instruction: Information Literacy, ACRL Frameworks, Curriculum Development, Embedded Librarianship, Instructional Technology, Professional Development

·  Outreach: Marketing, Promotion, Institutional Partnerships, Subject Liaisons, Programming

·  Spaces: Makerspaces, Renovations, New Construction, Learning Labs

Please submit proposals of no more than 250 words for poster or lightning via this Google Form by September 7, 2021. Accepted proposals will be notified by September 10, 2021. Send any questions to Lindsey or Leah. We look forward to reading your proposals, and to “seeing” you at the conference!


2021 Program Planning Committee

Ann Holderfield, Chair

Karyn Hinkle

Maggie Murphy

Lindsey Reynolds

Leah Sherman