Job Posting: Collections Management Associate, Sotheby’s, NYC

Overview:

Provide assistance to the Director of Collections Management. This division of Art Agency Partners is responsible for maintaining detailed and up-to-date records of our clients’ art collections, making shipping arrangements, coordinating installations, and managing conservation, loans, and framing needs.

Responsibilities:

  • Artwork cataloguing and database maintenance
  • Create and maintain accurate records for works of art
  • Liaise with galleries to collect cataloguing information
  • Archive and manipulate digital images
  • Create inventory reports and collector reports from File Maker (ArtBase)
  • Provide administrative support to Director of Collections Management
  • Scanning, filing, transcribing
  • Monitor and track timelines for shipments, loans, framing, conservation, etc.
  • Assist with scheduling of outside vendors
  • Assist with collection management needs
  • Obtain shipping and crating estimates
  • Collect and review condition reports
  • Create digital mock-ups
  • Assist with special projects

Qualifications:

  • Adept at handling sensitive and confidential information in a discreet and professional fashion
  • Operate with minimal supervision
  • Time management and ability to prioritize
  • Ability to both work independently and follow specific instructions
  • Strong working knowledge of Excel, Photoshop, ArtBase and
  • File Maker preferred
  • Excellent communication skills
  • Experience working with works of art
  • Detail oriented, discreet, diplomatic, dependable, proactive and mature

Full post: https://careers-sothebys.icims.com/jobs/2056/collections-management-associate/job

Job Posting: Collections Manager, Akron Art Museum, Akron, OH

The Akron Art Museum, with its mission to enrich lives through modern and contemporary art, seeks a Collection Manager to oversee the proper care and management of the museum’s collection and all art objects in its custody. With collections exceeding 5,000 objects, including paintings, sculptures, photography (an area of special strength) and works on paper dating from 1850 to present, the museum presents 12-15 exhibitions annually featuring work from its collections and loans from artists, collectors and museums throughout the country and abroad. The Collection Manager reports to the Chief Curator and supervises a Library and Archives Manager.

KEY DUTIES include responsibility for

  • records of the collection and exhibition materials.
  • supervision and control of the storage of art, maintaining and updating inventory records.
  • preparation of all legal documents pertaining collection management, loans, and conservation.
  • the care and condition of art work.
  • transportation of art works in the permanent collection and from outside sources and coordinating museum-generated traveling exhibitions.
  • developing and monitoring budgets for activities pertaining to the documentation, safekeeping, and protection of the collection.

EDUCATION AND EXPERIENCE

  • B.A. in Museum Studies, Art History or related field, M.A. preferred; minimum three years relevant museum experience.

Required:

  • Experience as a museum registrar.
  • Excellent organizational and communications skills.
  • Proficiency in MS Office and with EmbARK or other collections management software.
  • Knowledge of insurance, packing, transportation, digital asset management, museum record-keeping and conservation standards and resources.
  • Ability to communicate up-to-date museum standards and professional practices with staff and other museum professionals.
  • Experience developing and implementing policies.
  • Ability to manage multiple, ongoing projects simultaneously.
  • Valid driver’s license.

Preferred:

  • Advanced art handling experience.
  • Supervisory experience.

Download the attached file to view a full job description.

To apply, please send cover letter and resume to:
Human Resources, The Akron Art Museum, One South High Street, Akron, OH 44308 or HR@akronartmuseum.org.

Application review will begin on October 7, 2016.

Full post: https://akronartmuseum.org/display/files/CollectionsManager2016JD3.pdf

Job Posting: Collections Assistant, Hirshhorn Museum and Sculpture Garden, Washington, DC

*** Edit 9/28 – This is a repost to correct “All Grades” questions. Applicants who applied previously MUST reapply to be considered. 

Summary

This position is located in the Collection Management Department of the Hirshhorn Museum and Sculpture Garden, the Smithsonian institution’s museum of international modern and contemporary art. The Collection Management Department is responsible for the care, preservation, and documentation of all works of art at the museum, whether from the Museum’s permanent collection or on loan from other institutions. The incumbent serves as the assistant to the director of collection management, providing technical assistance in the broad areas of collection stewardship.

Duties

  • Assists in maintaining standards, policies, and operating procedures for acquisitions, receipt, deaccessioning, loans, packing, shipping logistics, conservation, physical care, storage, documentation, and inventory.
  • Prepares and maintains the departmental budget worksheets in Excel, monitors
    expenditures for supplies, equipment, and travel.
  • Orders equipment and supplies associated with the functions of the Collection Management Department and tracks the orders during the procurement process.
  • Checks and keeps accounts of conservation lab supplies of adhesives, papers, fabrics, chemicals, solvents and reorders them when necessary.
  • Manages the digital assets for the department, including entering conservation reports, images, and other pertinent information into the Museum’s database (TMS).

Qualifications

Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-5 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as entering financial data into software packages, filing, meeting and greeting people, and working with professionals that care for and preserve artworks.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education Grade 7: One full year of graduate level education related to the position or Superior Academic Achievement may be substituted to meet the specialized experience requirement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying.

Apply by: October 11, 2016

Full post: https://www.usajobs.gov/GetJob/ViewDetails/451769900

Job Posting: Digital Collections Coordinator (PT, Temp), Woodruff Arts Center, Atlanta, GA

High Museum of Art
Digital Collections Coordinator (Temporary/Part-time)
Department: Photography/Collections
Reports To: Keough Family Curator of Photography & Head of Collections
Employment Status: Temporary/Part-time

POSITION SUMMARY:
The Digital Collections Coordinator will manage all photographic and technology requirements for a one year collections digitization initiative funded by the Woodruff Arts Center.

WORK SCHEDULE:

  • Part-time, Monday – Friday with flexible hours as determined by the photography schedule
  • Limited to one year term starting from hire date

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Collections Management:
    • Work with the Images & Rights Coordinator to schedule and manage photo shoots to produce high-quality digital images and video of artworks in the High Museum of Art’s permanent collection
    • Create shoot lists and plan a year-long schedule for the project
    • Work with Associate Collections Manager and Preparators to arrange movement of art work for photography, and return art to home locations afterwards
    • Work with Curators to identify priorities for the digitization project
    • Fact-check object data in collections management system and make corrections and/or updates as directed by the curator and/or registrar, according to style guidelines provided.
    • Assist photographers during shoots, including some art handling
    • Organize and archive new digital assets and ensure accuracy of metadata
  • Administrative:
    • Manage and track spending and project budget under the oversight of the Associate Collections Manager and Image & Rights Coordinator
    • Prepare and submit payments for invoices related to the project
    • Prepare periodic updates on project progress to be presented to project managers in curatorial, interpretation, and registration departments
    • Manage monthly meetings with all necessary Digitization project staff; Arrange meetings as necessary

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and Experience:
    • Bachelor’s degree
    • Familiarity with digital and analog image formats and technology is critical
    • Familiarity with photography equipment (cameras, lights, backdrops) preferred
    • Working knowledge of museum cataloging systems with a strong preference for experience with The Museum System (TMS)
    • Familiarity with collections management best practices
    • Experience in an art museum or gallery performing tasks that include art handling and collections management
    • Knowledge of art history helpful
    • Highly proficient with MS Word, Excel, PowerPoint, Outlook (email/scheduling) and similar databases and digital imaging technology, including Photoshop. Training on TMS will be provided.
    • Must be well-organized and detail oriented.
  • Language Skills:
    • Excellent written and oral communication skills.
    • Ability to write professional correspondence.
    • Ability to communicate effectively with museum staff and other professional affiliates
  • Mathematical Skills:
    • Experience in bookkeeping preferred.
    • Ability to maintain project files, keep budget, and process invoices.
  • Reasoning Ability:
    • Ability to solve practical problems and prioritize needs in a variety of situations where standardization is limited and immediate decisions are necessary.

PHYSICAL DEMANDS/WORK ENVIRONMENT:
The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 10 pounds) is needed; the noise level in the work environment is usually moderate.

Full post: http://www.woodruffcenter.org/HRJobdetails.aspx?jobid=1849

Job Posting: Art & Architecture Collection Services Manager, UC Santa Barbara

Summary of Job Duties

The Art & Architecture Collection Services Manager is responsible for the operation of the Art & Architecture Collection Services Desk, including nights, weekends, and holidays. Assists and instructs Art & Architecture Collection patrons in the use of the collection, Library website, and other online catalogs and databases. Assists in supervising, training, and evaluating 9-12 student assistants in Art & Architecture Collection operations. Works with Art librarian to maintain collections and stack areas, including searching. Processes new materials for the Art & Architecture Collection. Updates Library catalog records with location and circulation information. Performs bibliographic checking of titles in the Library catalog. Enforces and clarifies library policies, solves problems, handles complaints. Works with the other supervisors to review, evaluate, and update procedures on a routine basis. Serves at the Main Library information desk a maximum of 4 hours per week, assisting and instructing patrons in the use of the Library website, online catalogs, and databases. Works on special projects, as needed.

Minimum Requirements:

  • Two to three years of library experience and/or equivalent combination of education and work experience.
  • Ability to utilize independent judgement in recommending library policies and procedures; ability to solve complex problems.
  • Ability to interpret and apply complex description, filing, and data entry procedures.
  • Demonstrated customer service experience and ability to work effectively with patrons, including students, staff, and faculty.
  • High degree of computer literacy and comfort in the digital environment; the ability to independently learn new technologies and their applications in libraries.
  • Excellent organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Must be able to meet multiple deadlines in a fast-paced academic environment.

Key Duties:

  • Assists patrons in the identification, location, and use of Art & Architecture Collection materials.
  • Assists and instructs Art & Architecture Collection patrons in the use of the Library website and other online catalogs and databases.
  • Supervises the Art & Architecture Collection Services Desk including check-in and check-out of Art Cage materials (including Art Cage Reserves).
  • Assists in hiring, training, supervising, and evaluating student assistants.
  • Liaison with Access Services and Reference Services when appropriate.
  • Works with Art librarian to initiate and coordinate special projects to facilitate and improve the Art & Architecture Collection operations.
  • Serves on the Information Desk a maximum of four hours per week.
  • Processes new materials and updates location and circulation statuses.
  • Identifies discrepancies between cataloged books and catalog record and forwards to appropriate agents for resolution.
  • Performs bibliographic checking of Art & Architecture Collection materials.
  • Maintains a variety of statistics.
  • Consults with Conservation on physical processing.

Full post: jobs.ucsb.edu/applicants/Central?quickFind=190639

Job Posting: Collections Manager, Baylor University, Waco, TX

Purpose

The purpose of this position is to serve the Art’s Department by assisting the Martin Museum of Art Director with the conservation and maintenance of all art collections managed by the Martin Museum of Art, and work with the Office of Internal Audit with the research and management of artwork on campus.

Job Duties

Essential Functions:

  • Maintain McMullen Family Collection.
  • Conservation and management of all artwork managed by the Martin Museum of Art.
  • Update computerized records and research information associated with collection items and artwork managed by the Martin Museum of Art.
  • Assist with multiple aspects of exhibitions including installation, insurance reporting, condition reporting, and shipping.
  • Additional duties as assigned.

Required Education: Master’s
Field of Study: Art, Art History, Museum Studies, or a related field
Other Required Qualifications:

  • Experience in museum collections required (1 year minimum, 3 years preferred).
  • All employees are expected to fully support Baylor’s mission to educate men and women for worldwide leadership and service by integrating academic excellence and Christian commitment within a caring community.

Full job description: https://www1.baylor.edu/jobdescription/?posn=312405

Full post: http://jobs.baylor.edu/postings/1430

Job Posting: Collections Assistant, Dallas Museum of Art

DMA Mission:

The Dallas Museum of Art is both a responsible steward of cultural heritage and a trusted advocate for the essential place of art in the lives of people locally and around the globe. The DMA is transparent, ethical, and takes informed risks. It promotes research, dialogue, and public participation, helping to reveal the insights of artists from every continent over the last 5,000 years.

Scope of Position:

The Collections Assistant will report to the Director of Collections Management and will work closely with Curators, Conservators, and other personnel in the Division of Collections and Exhibitions. The position is responsible for assisting the coordination of all aspects of loans, in-house exhibitions, storage, and documentation primarily for the Keir Collection and, as necessary, for other areas of the collection.

The Keir Collection is one of the world’s most highly regarded private holdings of Islamic art. The collection will be on long term loan to the DMA. It consists of nearly 1800 objects, ranging from manuscripts, ceramics, and metalwork to rock crystal, carpets, and textiles. The collection represents a broad survey of the traditional arts, and its contents date from as far back as the 7th to the 20th century from countries spanning from Spain to Central Asia.

The Collections Assistant will also support the increasing volume of researchers’ inquiries on the DMA collection, and help to coordinate and implement the teaching and research activities in the Museum’s Study Gallery. The position is responsible for coordinating all aspects and logistics of the DMA Study Gallery requests. The Collections Assistant will be responsible for entering any necessary information in the DMA database (TMS) and checking for possible existing conflicts regarding the availability of the objects requested.

The Collections Assistant will assist in the organization and coordination of class visits, including compiling course checklist, gathering artwork from storage for classes, explaining study room guidelines, supervising classes taking place in the study room, and returning artwork to storage when finished.

The position will also assist with collection care and storage logistics as needed.

Key Qualifications:

  • Create and maintains accurate records for the collection including electronic inventory records in TMS, objects files, and photographic records
  • Coordinate the incoming loan procedures and shipping arrangements for the Keir Collection
  • Complete Immunity from Seizure and OFAC applications for the Keir Collection and monitors application status and renewal times
  • Conduct provenance research
  • Prepare condition reports
  • Assist the Associate Registrar, Loans with all loan procedures for the Keir objects including but not limited to packing, shipping, loan agreements, insurance, and courier arrangements
  • Assist the Senior Advisor for Islamic Art with checklists, labels, and other assignments, as needed
  • Correspond with lenders, borrowers, and their agents, prepares loan agreements, and makes insurance arrangements as needed
  • Correspond with researches, students, and general public and provides information on the collections
  • Coordinate packing/shipping arrangements adhering to museum standards, special installation requirements, loan agreements, and insurance
  • Coordinate the logistics for the Keir collection in-house exhibition installations
  • Coordinate installation-related logistics with the Exhibitions Registrars, Preparators, Conservators, and Exhibitions staff
  • Document location change after each art move
  • Assist the Associate Registrar, Permanent Collection with storage maintenance and storage needs assessment
  • Coordinate installation-related logistics for the Study Gallery with the Registrars, Preparators, Conservators, Exhibitions staff and Curatorial staff
  • Coordinate access to DMA collection not on view after visit is approved by Curatorial and Collection staff
  • Maintain Viewing Room calendar
  • Assist the Director of Collections Management with special projects as assigned
  • Adhere to museum policies and support management decisions in a positive, professional manner
  • Conform to the code of ethics governing the museum and museum registrar profession set forth by the American Alliance of Museums and the Registrar’s Committee of the AAM
  • Act as courier as needed
  • Perform other duties as assigned

Education, Experience, and Certification:

  • Bachelor’s degree in Art History, Museum Studies, or related field (MA degree preferred)
  • Minimum of two years of experience in registration and art handling at a museum, archive, library, or gallery
  • Knowledge of museum standards and practices of registration, art handling, conservation, and collections storage requirements and procedures
  • Comprehensive knowledge of varied media handling, packing, transport, and storage best practice techniques
  • Excellent written and oral communication skills
  • Excellent computer skills, proficiency in Excel
  • Knowledge of computerized collections management systems (TMS preferred)
  • Knowledge of Islamic art desirable
  • Demonstrable ability to assess priorities and work well under pressure
  • Excellent time management, problem solving and analytical skills
  • Highly organized, self-directed, and with strong attention to detail
  • Ability to work with curators, donors, vendors, other museum professionals, the public and co-workers professionally and tactfully including appearance and demeanor
  • Ability to flexibly embrace changes within this position due to departmental priorities and/or for cross-training purposes
  • Ability to carry/lift 50 lbs
  • Ability to climb ladders
  • Ability to sit or stand for long periods of time, and to lift, push, and/or pull heavy, fragile, and/or odd-shaped objects carefully and safely
  • Ability to safely employ the use of a variety of tools and equipment, and to handle oversized and/or heavy art objects
  • Ability to visually inspect artwork

Full post: http://chp.tbe.taleo.net/chp01/ats/careers/requisition.jsp?org=DMA&cws=1&rid=331

Job Posting: Collections Manager, University of New Mexico, Taos, NM

Position Summary:

Directly manages and oversees the University of New Mexico Harwood Museum of Art’s fine arts collections, their acquistion, documentation, housing, use, preservation, disposition, inventory and maintenance, maintenance reports and updates for new material. The Collections Manager will care for the Harwood collections, the collections database, the collections online, and the archives.

As curator of collections, the Collections Manager will apply interactive digital technologies to the online collection to increase public engagement with the Harwood’s art online, and in the museum’s galleries. Receives, prepares, and catalogs new materials; plans and organizes exhibition-related movement of objects, including packing, shipping, and insurance for collections exhibitions as well as for incoming and outgoing loans to/from the UNM Harwood Museum. Monitors the collections budget. Will supervise the Registrar and designated collections personnel, volunteers and/or students. As a member of the Harwood’s senior staff s/he will play a role in the Museum’s leadership and decision-making.

Minimum Qualifications:

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Directly related Master’s or Terminal degree; at least 3 years of experience that is directly related to the duties and responsibilities specified. OR Bachelor’s degree; at least 5 years of experience that is directly related to the duties and responsibilities specified.

Preferred Qualifications:

  • Previous museum work experience
  • Experience in curatorial
  • Museum management experience
  • Knowledge of art, art history, and specific types of art works
  • Knowledge of and skills in interactive on line digital technologies

Application Deadline: September 2, 2016

Required Applicant Documents: Resume, Cover Letter

Special Instructions to Applicants: Official transcripts will be required for hire. Please see minimum qualifications for specifics.

Full post: unmjobs.unm.edu/applicants/Central?quickFind=88626

Job Posting: Collections Information Specialist, Detroit Institute of Arts

The Collections Information Specialist will be responsible for verifying, refining, and updating information in electronic object records; proofreading and correction of existing records, and the vetting of associated digital imagery for works in the DIA collection.

ESSENTIAL FUNCTIONS

  • Verifies information in and adds appropriate metadata to existing electronic object records
  • Refines information in existing object records, including enhancement of key word functions and the reformatting bibliographical and citation references in TMS, the DIA’s collection information system
  • Reviews paper object files and incorporates appropriate information into the electronic collection record
  • Works with staff in curatorial, registration, and conservation departments to verify, refine, or update object information
  • Keeps the TMS manual up to date

QUALIFICATIONS

  • B.A. degree in library science, art history, museum studies, or other relevant field required; M.A. preferred
  • Museum experience preferred, including experience with The Museum System (TMS) or another collections management system
  • Experience with databases and digital asset management systems a plus
  • Highly detail-oriented
  • Familiarity with at least one foreign language
  • Demonstrated research skills
  • Excellent written and oral communication skills, including proofreading
  • Excellent organizational abilities
  • Ability to multi-task in a fast-paced work environment, and to work effectively with cross-disciplinary teams
  • Knowledge of MS Office suite of programs preferred

Deadline to apply: July 29, 2016

Full post: http://www.dia.org/employment/1899/Collections-Information-Specialist.aspx

Job Posting: Lending Collection Coordinator / Archivist, Honolulu Museum of Art

The Honolulu Museum of Art (HoMA) is an equal opportunity employer committed to recruiting and retaining a diverse, qualified workforce. The Museum strives to maintain a staff that works together to maintain its mission: To bring together great art and people to create a more harmonious, adaptable and enjoyable society in Hawai‘i.

Our Vision: To be a world-class institution with great collections of art and leading education programs. We will reflect changes that are happening in Hawaii, Asia and the world. Conceived as an institution that would make Hawai‘i an even better place to live, the Honolulu Museum of Art (HoMA) is committed to showcasing the highest quality art from around the world for the benefit of residents and visitors. Art and Education are central to the museum’s mission, with 299,000 people visiting each year and 36,900 students participating in school programs both at the museum and throughout the community. The museum’s art collection has grown into one of the most extensive in the United States, with a special emphasis on works of art that reflect the diverse communities that call Hawai‘i home.

Job Summary: HoMA’s lending collection consists of 6,000 cultural significant objects that are loaned to educators. This position conserves the collection, processes loans, manages a collection data base, and promotes the use of the collection to educators. In the archivist role, this position is responsible for the development and administration of the museum archival collections; plan, develop, implement, and direct economical and effective methods for accessing, handling, storing, retrieving, and disposing of active and inactive institutional records.

Minimum Qualifications:

  • Bachelor’s degree with a minimum of two years related experience or equivalent combination of experience or knowledge in lending collections and archives.
  • Supervisory experience, including training and evaluation of volunteers.
  • Competent computer skills: experience with Microsoft Word, Excel, web browsers etc.
  • Experience in museum collections, records, and education programming.
  • Demonstrated understanding of current archival and records management principles and practices.
  • Possesses a high degree of judgement and discretion in assessing and arranging materials for processing, preservation, retention and destruction.
  • Excellent interpersonal skills; ability to interact cheerfully with diverse constituents. Ability to work effectively with staff, volunteers, children, teachers, and members of the public.
  • Highly organized and flexible with the ability to be accurate and complete work within strict timelines.

Desired Qualifications:

  • Master’s Degree in Museum Studies, Library Science or Education.

Essential Duties:

Lending Collections 60%

  • Manage Lending Collection Objects/Files.
  • Promote and expand collection.
  • Research and develop loan system.
  • Assess, conserve, and repair objects; follow up with missing items.
  • Develop and maintain an online photo database and reservation system;
  • Create an orientation for borrowers using visual and written media such as manual or video.
  • Work with the Education and Outreach team to develop educational programming for the public
  • Manage and train volunteers.

Archivist 40%

  • Conducts record surveys to determine records retention and disposition schedules; processes records; plans preservation/conservation; and projects space requirements for both analog and digital records.
  • Creates a reference and access system for retrieval.
  • Collaborates with key department staff to effectively manage the retention and disposition of museum records and to ensure legal compliance regarding institution records and control them through their life cycle.
  • Monitors the records retention system and revises schedules as needed; disposes of records according to approved principles of record disposal.
  • Assists and supports staff with record retrieval information.
  • Other duties as assigned.

Traits and characteristics: Must be bright, diplomatic, analytical, of the highest integrity, and possess sound judgement and a sense of humor and humility. The successful candidate should demonstrate an ability to initiate and sustain momentum without close supervision. Exhibiting a polished presence, diplomacy, discretion and a deep respect and understanding of the museum and its brand.

Working Conditions and Atmosphere: The Lending Collection and Archives is located in basement of the Art School and the main museum. Must have the ability to move across uneven surfaces, use stairs and elevators, sit for extended periods of time, bend, stoop and kneel. Ability to reach with hands and arms, lift, push, pull and carry up to 40 pounds. Ability to use hands and fingers to feel and manipulate small and large objects. Ability to speak clearly on the telephone. Hearing requirements are the ability to hear normal conservation over the phone and in person. Vision requirements normal. Able to work weekend and some evening hours.

Full post (PDF): http://ab976f528c498801423d-2376439231beb5d718e8f49fe25fed31.ssl.cf1.rackcdn.com/uploads/media/media/15660/lending_and_archivist.pdf