Job Posting: Collections Management Librarian, ArtCenter College of Design, CA

DESCRIPTION

This position oversees operations of the newly formed Collections Management Department encompassing acquisitions, cataloging, and serials. As a leader in this section the Collections Management Librarian initiates projects to implement new catalog-related technologies, creates efficient workflows, and trains staff on these initiatives. Responsibilities include working closely with the Library Systems Administrator on ILS management, serving as the primary contact to OCLC, and providing technical support for creating and maintaining access to print, electronic, and multimedia format material. Incumbent has the option to participate in reference services.

ESSENTIAL FUNCTIONS

  • Provide leadership in the areas of acquisitions, cataloging, interlibrary loan, and serials
  • Establish and manage interlibrary loan services
  • Create and maintain records for library materials to facilitate access and discovery
  • Catalog materials in both print and electronic formats in a variety of subject areas focusing on art and design through use of the library database, a national library database (OCLC Connexion Client), standards for classification and subject terminology (DDC, LCSH)
  • Perform both copy and original cataloging
  • Create authorities by individual downloads from OCLC or originally; work to convert legacy non-OCLC/LCSH authorities to these forms; follow national standards (MARC 21, AACRIIr), along with customized departmental standards
  • Develop policies and procedures
  • Supervise two full-time and one part-time staff members
  • Work in partnership with Systems Administrator and other staff to improve access to database
  • Keep abreast of policies and trends in the area of collections management
  • Create and maintain accurate and authoritative records for all library materials in the library database according to national library standards, to allow library patrons to find and access physical and digital library assets
  • Maintain data to include the full life cycle of creation, updating and deletion based on library holdings
  • Develop procedures related to book processing and tracking lost or missing library materials
  • Maintain ILS integrity by managing authority control, oversees inventory projects, as well as updating location and record coding

QUALIFICATIONS

Required:

  • MLS/MLIS from an ALA accredited program
  • Thorough knowledge of electronic and traditional cataloging, classification, and authority control, as well as current standards, trends, and forthcoming changes with FRBR, RDA, MARC, and emerging technologies in collections management
  • Ability to track acquisitions budget using Microsoft Excel
  • Understand copyright as it relates to interlibrary loan
  • Excellent communication and interpersonal skills
  • Minimum 3 years supervisory experience

Preferred:

  • Academic library experience
  • Interlibrary loan
  • Innovative Interfaces Millennium or Sierra
  • Ability to work in a fast-paced library environment
  • Subject knowledge of art and design

More information and application: http://www.artcenter.edu/accd/employment_14249.jsp

Job Opportunity: Archives Technician (Cataloger), Term, Smithsonian Institution, Washington, DC

This position is located in the Freer Gallery of Art and the Arthur M. Sackler Gallery, Smithsonian Institution (FSA). The galleries are devoted to the research, acquisition, exhibition, care, and management of the collections of Asian art in each museum and American art in the Freer Gallery. The two museums are co administered and share the same staff; however, they maintain separate identities. The collections of both museums are complementary, and provide extensive resources for original research, exhibitions, and the preservation of the cultural heritage of Asia.

The incumbent applies expert research techniques to serve as a manuscripts collections cataloger, responsible for creating online records representing overall collections, series, and item descriptions illustrated with digital representations. The records are made available online through the Smithsonian’s Collections Search Center (CSC).

Duties:

  • Cataloging extensive holdings of documents, photographs, drawings and ephemera relating to the history, scholarship and appreciation of Asian and Near Eastern art, archaeological and architecture.
  • Link records to digital surrogates uploaded into the Smithsonian’s Digital Assets Management System (DAMS).
  • Support the identification of portions of collections to be cataloged and made available online and research the accuracy and thoroughness of catalog entries.

https://www.usajobs.gov/GetJob/ViewDetails/404204000

Job Posts in Canada this week: Young Canada Works, part three

Museum Assistant – Research Intern, Langley Centennial Museum, Langely, BChttp://www.civicjobs.ca/101.asp?jobpostingid=26529&description=&provcode=BC&rid=&employer=&location=&pcid=82&searchby=yes&submit=+Go+#.VTEJ2PnF-Ig

As a student employee in the Recreation, Culture, and Parks Division of the Township of Langley, the incumbent will work on a short-term research project at the Langley Centennial Museum.  The project will be an investigation into the work of the Royal Engineers – Columbia Detachment 1858 to 1863 and their role in the settlement, development and security of the newly formed Colony of British Columbia and an investigation into the life and achievements of Sapper Philip Jackman – the last surviving member of the Columbia Detachment, community pioneer and former Reeve/Mayor of the Township of Langley.

The Incumbent will also work under the supervision of the Museum’s Curator in the areas of collections and exhibitions programs planning, development and execution to the benefit of the greater community and museum visitors.

Programming Assistant / Collections Assistant (Summer Student), Wetaskiwin & District Heritage Museum, Wetaskiwin, AB

http://www.rcip-chin.gc.ca/emplois-jobs/voir-view/detailler-detail-eng.app?id=3076&p_nav_perpage=10&p_nav_from=31

http://www.rcip-chin.gc.ca/emplois-jobs/voir-view/detailler-detail-eng.app?id=3075&p_nav_perpage=10&p_nav_from=31

The Collections Assistant will be an integral member of the Heritage Museum team through their support in the area of collections management. The summer student will work with our Collections Manager to improve collections procedures in the areas of storage, preservation, and expansion of information in the research files and collections database. The Collections Assistant will also have the opportunity to assist in other areas of museum operations including reception and programming.

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The Programming Assistant will be an integral member of the Heritage Museum team through their support with museum programs, events, and exhibits. Further, they will be given the opportunity to assist with the development, research, and presentation of several projects. The emphasis of this work will be their assistance with our “Women of Aspenland” program, which currently houses over 80 profiles of local women, and is the largest collection of its kind in Canada. For more on this project visit our website at www.wetasiwinmuseum.com. The Programming Assistant will also help with special events as well as tours, and have the opportunity to work in other areas of museum operations including reception, administration, and marketing.

Museum Programs Assistant, Philip J Currie Dinosaur Museum, Wembley, AB

http://curriemuseum1.staticmedia.ca/wp-content/uploads/2014/11/SummerEducationStudent.pdf

Job Duties: • Participate in promotion of programs through on-line material, school visits and community events • Create and present age-appropriate programming for both the public and school age children • Conduct Bonebed tours • Assist with developing educational material for museum interpretative programs

Museum Assistant, Miles Canyon Historic Railway Society, Whitehorse, YT

http://www.yuwin.ca/Jobs/Posting?Id=7068

The Miles Canyon Historic Railway Society (MCHRS) runs a local, community museum, called the Copperbelt Railway & Mining Museum. The museum assistant will be responsible for the general operations of the Museum.

Program Assistant, Wallaceburg & District Museum, Wallaceburg, ON

http://www.rcip-chin.gc.ca/emplois-jobs/voir-view/detailler-detail-eng.app?id=3137&

The successful candidate will split the majority of their time between expanding the museum’s Newspaper Index and running our children’s Summer Camp. The student employee will be recording interesting stories and historical details into a computer database for future reference. The Summer Camp will run for three weeks during the course of the contract period. The camp’s programs have already been created; the participant will be responsible for delivering, advertising and further developing these programs. In addition, the student will be expected to design and implement one day’s worth of new programming.

Researcher and Cataloguer / Digitizer, Holocaust Memorial Museum, Montreal 

http://www.mhmc.ca/media_library/files/2015_CSJ_Agent%20de%20Catalogage_JG.pdf

http://www.mhmc.ca/media_library/files/2015_CSJ_Recherchiste%20FR.pdf 

Description des tâches et des responsabilités: – Numérisation des artefacts et des photos selon les normes de conservation; – Documentation des artefacts et des photos selon les lignes directrices établies; – Transfert des fichiers à un catalogue en ligne; – Assister la Coordonnatrice Musée avec les dons d’archives.

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Responsabilités principales : Documenter la thématique générale de l’exposition; Produire un rapport de recherche; Repérer les collections, archives et autres ressources pertinentes pour le développement des contenus de l’exposition; Effectuer des recherches iconographiques.

And a summer job without the YCW stipulations:

Collections Assistant (Museum of Zoology), University of Alberta, Edmonton

http://www.careers.ualberta.ca/Competition/S106626227/

 Museums and Collection Services, University of Alberta invites applications for a self-motivated and energetic Collections Assistant. Reporting to the Collections Management Advisor (Natural Sciences), the successful candidate will work in a team environment to assist with the reorganization and storage upgrade of the University of Alberta Museum of Zoology’s Mammalogy Collection.

Job Posting: Photo Cataloger, Adirondack Museum, Blue Mountain Lake, NY

http://careers.archivists.org/jobs/6856819/photo-cataloguer

The Adirondack Museum (AM) in Blue Mountain Lake, founded in 1957, is one of the premier cultural institutions in upstate New York and is accredited by the American Alliance of Museums. AM’s 65,000 square feet of exhibitions are dedicated to telling the story of one of America’s most unique regions, its residents, and visitors. The year-round staff includes 33 employees with an additional 50 seasonal employees added during the open season May – October. The operating budget is approximately $5M.  AM is embarking on an exciting period of growth and change. Detailed information about AM and its programs is available at www.adkmuseum.org

The AM has received funding from the Council on Library and Information Resources to hire an individual with strong organizational skills, and great attention to detail, to work with the Collections Department. Under the direction of the Chief Curator, this position will perform responsibilities related to documentation and preservation of the historic photograph collection. The Photo Cataloguer will supervise interns for this project and assist with the development of a catalog manual for visual collections. The position is a temporary (approximately 2 years), full-time position and offers a competitive salary and benefits.

Candidates must have a Master’s Degree in Library Science and two years’ experience cataloguing visual materials. Knowledge of museum cataloguing techniques and museum software strongly preferred. The individual must have outstanding research skills and the ability to effectively manage time. Excellent written, verbal, and interpersonal skills as well as strong computer skills (Microsoft Word, Excel, and Outlook) are required. Send cover letter, resume and salary requirements to:

Adirondack Museum

Attn: Colleen Sage, Human Resources Mgr.

PO Box 99, Blue Mt. Lake, NY 12812

HRDept@adkmuseum.org

www.adirondackmuseum.org                 EOE

Job Posting: Cataloger/Reference Librarian (Part-time), George Eastman House International Museum of Photography and Film, Rochester, NY

Job Title: Cataloger/Reference Librarian (Part-time)

Department: Richard and Ronay Menschel Library

Reports To:Virginia Dodier, Associate Librarian

Status: Part-time – 28 hours per week

Start Date: Immediately

Posting Dates: December 9, 2014 through December 23, 2014

Overview:

Responsible for cataloging and maintaining online library collection database. Provide reference and advisory services to researchers, staff, students, volunteers and library visitors.

Responsibilities:

  1. Catalog and classify library collection materials in all formats and languages, using Online Computer Library Center (OCLC) Connexion and following Anglo-American Cataloging Rules (2nd ed.) (AACR2) and Library of Congress Subject Headings (LCSH). Both original cataloging and copy cataloging required.
  2. Manage Voyager Online Public Access Catalog (OPAC) modules and OCLC cataloging and interlibrary loan modules. Perform system implementations, upgrades and integration of new modules, as needed.
  3. Act as liaison to the University of Rochester (UR) for George Eastman House (GEH) library records held in the UR Voyager OPAC system. Serve as first responder for any Voyager issues, troubleshooting and working with the UR support team, as needed.
  4. Serve as contact person for OCLC and Rochester Regional Library Council.
  5. Fulfill library reference requests submitted through GEH website, letter, email, or phone.
  6. Instruct researchers, students, visitors and staff in the use of library catalogs and finding aids, and in the safe handling of library materials. Provide student orientations and tours.
  7. Manage the serials operation responsibilities, including purchasing. Supervise volunteers in serials processing and record keeping.
  8. Direct and supervise student workers and volunteers to ensure that work meets standards.
  9. Assist the Associate Librarian with library policies and procedures, specifically for cataloging and reference services.
  10. Purchase and catalog library acquisitions. Maintain acquisition records.
  11. Submit and process all interlibrary loan (ILL) requests for materials not available at GEH, as requested by staff and students.
  12. Catalog materials for the Conservation Department library.
  13. Other responsibilities/projects as assigned by the Associate Librarian.
  14. Supervise students and volunteers. Ensure that work meets standards.
Minimum Qualifications:

  1. MLS/MLIS from an ALA-accredited institution (MLS/MLIS with archives studies certificate preferred).
  2. 5 years of library reference and cataloging experience (museum or academic library experience preferred).
  3. Demonstrated knowledge of AACR2, LCSH, OCLS Connexion, MARC21, RDA and standard thesauri.
  4. Position requires the ability to lift up to 30 lbs and push/pull up to 40 lbs.

Please submit your cover letter and resume for consideration to Virginia Dodier, Associate Librarian atvdodier@geh.org

Internships at the Corning Museum of Glass

The Rakow Research Library at The Corning Museum of Glass is currently seeking applicant for a Cataloging intern and for a Public Services intern. More information can be found at: http://www.cmog.org/get-involved/internships.

Cataloging Internship

The Rakow Research Library at The Corning Museum of Glass, the world’s foremost library on the art and history of glass and glassmaking, is excited to offer an internship for a library science student interested in the field of cataloging. The successful candidate will have the opportunity to work with our book collection, which covers subject areas from archaeology to zoology and everything glass in between. Projects involve modifying and enhancing existing bibliographic records, copy-cataloging, and authority work, but may be tailored to the strengths and/or interests of the individual intern.

The preferred candidate is a motivated problem solver with an interest in cataloging. Applicants should have some practical experience with copy cataloging and the use of authority files. The intern will have strong organizational skills and attention to detail, and will feel comfortable working semi-independently with library materials in various languages. Ability to work in a Windows environment is required. Hands-on experience with OCLC Connexion and the Voyager library system is a plus. Experience with art-related subject matter is preferred but not necessary.

Public Services Internship

The Rakow Research Library at The Corning Museum of Glass, the world’s foremost library on the art and history of glass and glassmaking, is excited to offer an internship for a library science student interested in the area of public services. The successful candidate will have the unique opportunity to work with our diverse international patron base, ranging from grade school students to studio artists to advanced scholars. Intern will work with the Public Services Team, in-person and virtual reference work, instruction, creating LibGuides, and planning social media campaigns and the internship may be tailored to the strengths and/or interests of the individual intern.

The preferred candidate is energetic, outgoing, and dynamic. Applicants should have some practical experience with reference, instruction or social media. The intern will have strong organizational skills and attention to detail.

Job Posting: Inventory Coordinator, Kentucky Historical Society, Frankfort, KY

http://jobs.aaslh.org/jobs/6599963/inventory-coordinator

KHS is currently undertaking a comprehensive inventory of the museum collection that contains an estimated 100,000-150,000 individual pieces. The project will entail inventorying, describing, and photographing items in the museum collection to help gain physical and intellectual control over the KHS collections. The project will culminate with every object in the KHS museum collections becoming accessible to researchers through the KHS Objects catalog (www.history.ky.gov/objects).

A successful candidate will have a Master’s degree in Museum Studies, Public History, History, Art History or a related field. Other minimum requirements include: 1-2 years of experience handling museum collections, cataloging collections, and working with volunteers. The candidate should have 1 year of experience with the operation and maintenance of collections management software programs, Past Perfect 5.0 is preferred. The project does include moving some heavy items so the successful candidate should be comfortable lifting items that may weigh 30-50 pounds. The candidate should also have familiarity with writing for social media platforms such as blogs and Facebook.

Job Posting: Cataloger of Music and Dance, Brigham Young University, Provo, Utah

http://joblist.ala.org/modules/jobseeker/Cataloger-of-Music-and-Dance/27277.cfm

The mission of this position is to provide accurate and prompt bibliographic records in local and international cataloging databases for the Harold B. Lee Library General and Special Collections materials that relate to music and dance subject areas. This covers all formats including text, digital, audio-visual, and serial, with a growing emphasis on digital manifestations. The mission also includes participating in scholarship, creative works, and other professional development activities associated with faculty status.

SAA Annual Meeting Recap

This year I made my first trip to the Society of American Archivists annual meeting, which was held in Washington DC. It was my first time attending a large conference, so it was a lot to take in, but I think I made the most of my time there without getting too overwhelmed! It was a quick trip, I only was there for one-and-a-half days, so unfortunately I don’t have a comprehensive report to give, but below are some of my impressions and opinions on the happenings at the conference and my experience as a first-timer.

My main reason for attending the conference was to network and augment my job search. I met with someone to look over my resume and discuss strategies for applying, and she was very helpful in giving me suggestions of places to apply to and offering to pass my resume along to colleagues. Other offerings for attendees in the midst of applying to jobs were not as helpful, however. There was a job board with postings, most of which were already on SAA’s website, and a place to post your resume, but I didn’t get the sense that either area was attracting that much attention or that career and job search services were a strong point of the conference as a whole.

As for professional development, the session I found most interesting, beneficial and probably the most useful to ArLiSNAP members, was a roundtable on visual materials cataloguing and access. In it, a panel discussed the new Descriptive Cataloging of Rare Materials (Graphics) guidelines, how they differ from and and relate to existing guidelines and how they can be implemented using MARC (DCRM(G) can also be used in EAD as well). First a “live cataloguing demo” was presented and then we split up into smaller groups to try our hand at using the guidelines to catalogue a photo album. When we reconvened as a larger group, each one had thought of different ways of titling and describing the materials (and some heated arguments ensued). It was a good reminder that there can be multiple “right” ways to catalogue, and that cataloguing is an art with guidelines to follow, but no real hard fast rules. In a room full of seasoned cataloguers all using the same set of guidelines to describe the same materials, differences abounded. Knowing that veteran cataloguers faced some of the same cataloguing quandaries I have as a new professional was reassuring, if not a bit unbalancing as well. I also attended sessions on preventative conservation, deaccessioning and teaching with primary resources. If anyone is particularly interested in preventative conservation, I have a handout from the session listing some great resources for disaster planning and risk management which I would be happy to share.

I also attended the Museum Archives Section meeting. Primarily this was a business meeting for officers, but it was interesting to see which museums were represented and what issues were discussed. Funding and administrative support seemed to be the main hot-button issues, which is not surprising coming from the non-profit sector. For those of us working in museums and other non-profit arts institutions, funding issues and defending the importance of library and archives’ place in the arts are probably things we will all have to deal with at some point in our careers.

I went solo, which might seem scary to some, but between my jam-packed schedule and the general bustle of the conference it didn’t leave much time to be intimidated. Plus, it being a fairly small professional circle, it wasn’t hard to spot former classmates and colleagues. So, even though I went alone, for much of the time I was with people I knew or networking and making new acquaintances. The biggest hindrance to attending was the cost. Being a recent graduate, I got student pricing which helped out immensely, but still there was the cost of the plane ticket, hotel room, food and transportation. I would highly recommend that any current students thinking of attending next year try to involve themselves in some way, whether it be submitting a poster or serving as a member of their SAA student chapter, to get some financial help from their program to attend.

Overall, I felt it was a great experience. There was a lot to offer for those interested in art and visual materials, and good representation from museums and other arts and cultural institutions. My goal was to network and I definitely made some great, and I hope lasting, connections. Besides trying to get help with funding, my biggest piece of advice would be to go in with a specific goal. Having networking and job hunting in my mind helped to keep me focused and not feel like I had to do everything.

Did anyone else go this year? What did you think? If anyone has specific questions about the conference itself, the sessions I attended or attending in general, feel free to email me!

Job Posting: Descriptive Cataloger for Special Project, Fieldstead and Company

Descriptive Cataloger for Special Project, Fieldstead and Company, Irvine, CA

Full-time descriptive cataloger to organize an extensive art print post card collection for a special library in Irvine, CA.  40 hours per week, temp to hire structure.

A masters in Library Science is required.  An undergraduate degree in art history is highly desirable.  Must have completed a graduate library science course in descriptive cataloging, including RDA, and have experience using OCLC, Classification Web and Cataloger’s Desktop.  Basic computer-assisted translating of European languages, including Russian, is occasionally required.

Starting salary dependent on qualifications.