Job Posting: Temporary Cataloguer (Part-Time), Poets House, NYC


Poets House, a 60,000-item poetry library and literary center in Lower Manhattan, seeks a Part-Time Temporary Cataloger for its unique Reed Foundation Library. The main focus of the position will be to assist in the cataloging of new acquisitions received for Poets House’s annual Poetry Showcase, an annual exhibition of recently published poetry and poetry-related items. The cataloger works under the supervision of the Director of Library and Outreach Services in support of library cataloging and materials processing functions. Work includes materials receiving and distribution functions as well as appropriate record keeping to monitor cataloging and processing efforts, in addition to other duties as assigned.

Essential Duties & Responsibilities:

  • Utilizes the Koha online library catalog and OCLC to enter bibliographic records for new library resources – including print and electronic resources
  • Captures and imports bibliographic records into the Koha system and updates cataloging records to conform to library standards to include the Anglo American Cataloging Rules, Library of Congress Subject Classification schedules, and local library requirements
  • Reviews authority records and author and title main entries, to insure consistency within the library database
  • Processes materials in accordance with library policies and procedures, including Poets House’s unique classification system
  • Processes materials (books, electronic media, audiovisual media, reports) to include stamping; typing and affixing call numbers; affixing barcodes; pasting date due slips; pasting date due pockets; and affixing book covers
  • Manages cataloging and processing efforts consistently per cataloging department policy and procedures to include accurate and standard record keeping
  • Is responsible as a team member for receiving new cataloging materials and organizing them for cataloging and processing activities and for moving processed items to distribution shelves and for their packing and distribution
  • Works under the guidance and supervision of the Director of Library and Outreach Services on library projects and efforts as and when needed

Education: M.L.S. or equivalent from an ALA-accredited library science program

Work Experience:

  • 1-4 years of library or library related work preferred
  • Familiarity with KOHA, OCLC, and poetry preferred

Job Skills:

  • Demonstrated knowledge of basic technical processing/cataloging functions and services including cataloging standards such as AACR and MARC and use of OCLC
  • Familiarity with copy cataloging
  • Ability to use technology in support of cataloging functions
  • Demonstrated use of an integrated library system
  • Must have computer skills (Word, Excel, PowerPoint, etc.)
  • Ability to work with team members and to follow directions
  • Ability to plan and organize
  • Previous work experience in a library and /or conversant with cataloging/technical services desired

Hours: Variable, beginning at 20 hours/week, $12/hr, set between 11:00 am-7:00 pm Monday-Friday (hours are flexible). Position reports to Director of Library and Outreach Services

Contact Information:

Reginald Harris,
Director of Library and Outreach Services
Poets House
10 River Terrace
New York NY 10282
Phone: (212) 431-8040

Please e-mail your cover letter, resume and list of three references to Director of Library and Outreach Services Reginald Harris at Applications will be accepted until the position is filled.

Full post:

Job Posting: Freelance Art History Cataloguer, Private Collection, Boca Raton, FL


An ideal opportunity for a seasoned librarian looking for a unique challenge, recent library school graduate eager to gain some extra experience, or for a library school student as a possible independent project toward a professional degree.

Avid art collectors, Walter and Lucille Rubin, have assembled an impressive 4,000 item art history collection in need of professional organizing, inventorying and possible cataloging in preparation to donate to an art museum. The collection includes monographs, periodicals, art catalogs and related ephemera from the late 19th and early 20th century. The majority of the collection focuses on American art while the remainder covers European art. The materials, housed in a dedicated room within an office building, are currently located in Boca Raton.

The Rubins are true art collectors and have gathered their art and art history collection over many decades. They have exhibited their American art collection at the Boca Raton Museum of Art in the past as well as several other art institutions. The Rubins are also the founders of the Walter and Lucille Rubin Foundation, a charitable organization which funds art and medical-related initiatives.

If this project appeals to you on a professional and/or an art-enthusiast level, please contact Mr. & Mrs. Rubin directly for further details:

(561) 496-6474 (H)
(561) 873-4092 (C)


Link to post (Word Doc):

Job Post Website:

Job Posting: Collections Cataloguer, Country Music Hall of Fame & Museum, Nashville, TN


The Country Music Hall of Fame and Museum seeks a Collections Cataloguer to catalog the audio, moving image, photo, print, and 3-D collections housed at the Country Music Hall of Fame and Museum. The successful candidate will play a vital role in the collection organization at the Country Music Hall of Fame and Museum, with a collection that consists of over 2 million items and includes Hatch Show Print. The goals are to preserve and provide increased access to the collection through cataloging of prioritized analog collections; to create, organize, and migrate metadata about the collection to centralized management systems. Training will be provided for some aspects of the technical work, and metadata capture and workflow will be consistent.

Background checks are required for all archive employees. This is a full-time permanent position with health insurance and benefits. Country Music Foundation is an equal opportunity employer.


  • Catalog metadata of Collection into Country Music Foundation cataloging systems
  • Cataloging of existing collections in a consistent manner
  • Properly handle fragile and rare archival materials
  • Support the preparation of materials for digitization
  • Re-house analog items


  • Master’s Degree in Library and Information Science from an ALA accredited institution
  • Cataloging experience
  • Strong organization skills
  • Familiarity in working with a variety of formats is highly desirable as is a working knowledge of country music
  • Ability to properly handle fragile and rare archival materials
  • Experience with CONTENTdm, Past Perfect, or similar system preferred
  • Someone who enjoys cataloging rare, unique, and fragile collections
  • Ability to communicate clearly and concisely, both orally and in writing
  • Sound judgment to identify and report problems to supervisors and contribute to resolving them
  • Ability to work within a consistent infrastructure

Full post:

Job Posting: Music Cataloguing Librarian, UNC Chapel Hill

The University of North Carolina at Chapel Hill seeks an experienced, flexible, and user-oriented individual for the position of Music Cataloging Librarian. This position directly supervises 1.0 FTE Music Cataloging Assistant and graduate assistants, and reports to the head of the Special Formats & Metadata Section of the Resource Description & Management Department (RDM).

RDM actively supports the teaching and research mission of the UNC-Chapel Hill University Libraries through metadata creation, analysis, and enrichment. The Music Cataloging Librarian manages the music cataloging unit within the Special Formats & Metadata Section, working closely with the Music Library and other technical services departments, providing original and complex copy cataloging of scores and sound recordings in multiple formats, managing other technical service processes for Music Library materials, participating in the NACO Music Project and BIBCO Music Funnel, and participating in special cataloging and catalog management projects as needed. This position’s supervisory responsibilities include hiring, training, and evaluating staff and possibly graduate students. The Music Cataloging Librarian will be expected to remain current with constantly evolving music cataloging rules, interpretations, and practices, and to participate in appropriate professional development, continuing education, and professional service.

REQUIRED Knowledge, Skills, and Abilities:
·    ALA-accredited master’s degree in library or information science or related advanced degree.
·    Undergraduate degree in music or related degree.
·    Music cataloging experience.
·    Supervisory, training, or project management experience.
·    Experience cataloging with RDA, AACR2, LC/PCCPS, Library of Congress Subject Headings, Library of Congress Classification, MARC 21, OCLC, and Music Library Association guidelines.
·    Experience with the principles of authority control, including the creation and use of authority records.
·    Bibliographic knowledge of one or more Western European languages.
·    Ability to work independently and collaboratively with diverse constituencies.
·    Excellent oral and written communication skills.
·    Excellent organizational and interpersonal skills.
·    Strong understanding of technical services and the special needs of music materials and their users.

PREFERRED Knowledge, Skills, and Abilities:
·    Advanced degree in music or related area.
·    Minimum two years of relevant professional experience.
·    Experience with the NACO and BIBCO components of the international Program for Cooperative Cataloging (PCC).
·    Familiarity with an integrated library system.
·    Ability to contribute to a culture of diversity in the Library and University.

Job Posting: Part-Time Cataloging Assistant, Yale Center for British Art, New Haven CT

The Reference Library and Archives provides library and information services to all departments of the Yale Center for British Art, students and faculty of Yale University, outside researchers, and the general public. The Library collection numbers nearly 40,000 volumes devoted to British art, artists, and culture from the 15th to the 21st centuries. Roughly 1000 titles are added to the collection yearly (books, ,journals, microform, auction and dealer catalogues, and e-resources) and the Senior Catalog assistant catalogs all of these materials into Yale’s online library system.  Working as part of the Library team (including the Chief Librarian, Assistant Librarian, Senior Archivist, Library Assistant – Acquisitions, and Library Assistant – Public Services) the Senior Catalog Assistant performs essential functions of the Library. The successful candidate will be well-organized, a good communicator, a good team member, and with a strong attention to detail–ideally, someone who has a genuine interest in art and culture and who has cataloging experience, both copy and original.

The Senior Catalog Assistant creates MARC 21 records in Voyager, the Yale Library catalog system. S/he uses Yale and Library of Congress cataloging guidelines and conforms to the RDA Resource Description and Access cataloging standard.  The Senior Catalog Assistant will often use copy cataloging to add records to the system, but will also be asked to create original catalog records and needs to have a strong knowledge of a broad range of cataloging tools and an understanding of national and Yale standards. The Senior Catalog Assistant is part of a team that provides pre-order searching for potential acquisitions, S/he also readies books and journals for binding; prepares spine labels for new additions to the collections; maintains a shelf list; oversees and corrects student shelving; and leads an annual inventory of the collection. The Senior Catalog Assistant is responsible for one shift (3-4 hours) at the reference desk each week, assisting patrons of all types with reference and information questions. The Senior Catalog Assistant will work closely with Yale cataloging units across the University and particularly with the Catalog Librarian and the Senior Catalog Assistant in the Rare Books and Manuscripts Department of the YCBA to resolve MARC record discrepancies and to coordinate YCBA cataloging policy. The successful candidate will be the YCBA Reference Library’s source of information on cataloging procedures and policies. The Senior Catalog Assistant will assist with accessions of archival materials, arrange and describe collections, perform minor preservation tasks, and coordinate the logistics of moving collections material between locations. The Senior Catalog Assistant will also provide reference assistance in order to aid staff and researcher access to the Institutional Archives collections.

More information and application:

Job Posting: Three positions at the American Swedish Institute, Minneapolis, MN

Temporary Cataloging Assistant


As part of a comprehensive collections management project, the Cataloging Assistant will perform hands-on cataloging of the 7,000 uncatalogued library materials.


  • Undertake ongoing cataloguing and organization of the Library and Archives collection and other collections management activities.
  • Perform accurate and consistent copy cataloging and original cataloging including accurate and consistent documentation of bibliographic information and assignment of Library of Congress classification and subject headings.
  • Other responsibilities as may be assigned by supervisor.


  • Masters in Library Science from an ALA accredited institution or relevant professional experience.
  • Working knowledge of the Library of Congress systems and AACR2r standards.
  • Ability to work with computer database systems. Experience with PastPerfect preferred.
  • Demonstrated understanding of the importance behind accurate and consistent description.
  • Knowledge of Swedish language is preferred

Temporary Objects Cataloger


As part of a comprehensive collections management project, the Objects Cataloger will perform hands-on cataloging and update catalog records for 5,000 museum objects.


  • Develop accurate description of museum collection objects.
  • Create accurate photographic representations of items to incorporate into records.
  • Other responsibilities as may be assigned by supervisor.


  • Demonstrated museum object handling, registration, and cataloging skills
  • Demonstrated ability to work with computer database systems.  PastPerfect preferred.
  • At least 1 year of experience with collections photography and digital image handling.
  • Some background in Swedish language or culture desirable.


Project Librarian/Archivist


As part of a comprehensive collections management project, the Project Librarian/Archivist will provide direction to the Catalogue Team and work with the Collections Registrar to create cataloging processes and policies. The Project Librarian/Archivist will also undertake ongoing cataloguing and organization of the Library and Archives collection and other collections management activities.


The Librarian/Archivist will:

  • Perform accurate and consistent copy cataloging and original cataloging including accurate and consistent documentation of bibliographic information and assignment of Library of Congress classification and subject headings.
  • Work with the Collections Registrar to oversee and train project team and ASI volunteers.
  • Update PastPerfect database catalog and online catalog.
  • In accordance with the Collections Policies, advise on library/archives collections deaccesions.
  • Other responsibilities as may be assigned by supervisor.


  • Masters in Library Science from an ALA accredited institution or equivalent combination of education and experience in library, archives, or collections management strongly preferred.
  • 1-3 years’ experience as a working in a library or cultural heritage institution.
  • Knowledge of or experience with Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), AACR2r, and Library of Congress classification and subject headings preferred.
  • Ability to work with computer database systems. Experience with PastPerfect preferred.
  • Demonstrated ability to be well-organized and self-directed.
  • Knowledge of metadata standards required.
  • Excellent verbal, written, analytical, and problem-solving skills required.
  • Computer literacy, specifically in Windows-based database management, spreadsheets, and word processing required.
  • Proven ability to work collaboratively.
  • Some background in Swedish language desirable. 

More information and application:

Job Posting: Registrar’s Assistant, Studio Museum in Harlem, NY

The Registrar’s Assistant will support the Registrar and Exhibitions Manager in the adoption of a new inventory system. Candidates for the Registrar’s Assistant role will be reviewed through a competitive, open process. The selected Registrar’s Assistant will work under the direction of the Registrar and the Associate Curator, Permanent Collection. The Assistant will be involved with a major digitization project involving the Studio Museum’s 2,000 object permanent collection.

Day to day tasks include:

  • Migrating and creating database records in The Museum System (TMS). Accurately entering and managing all details of the Permanent Collection inventory, including cataloguing details, provenance, exhibition history, and literature references.
  • Scanning and uploading object file documents and images to TMS database.
  • Coordinating extensive photography for artworks, maintaining a schedule of photography shoots, and ensuring all images are executed in an appropriate format and in a timely manner.
  • Labeling and properly storing all digital media assets on the server in clear folders and file structures.
  • Cataloguing and conditioning artworks of various media.
  • Managing conservation schedule (if necessary).
  • Overseeing and possibly working in an off-site storage facility.

The Registrar’s Assistant is a paid, eighteen month-long commitment.

The ideal candidate should have an extensive understanding of Registrar best practices and Archive Management, with 2+ years of experience in a museum or related context. Candidates should have a strong attention to detail, be highly organized and capable of multi-tasking various priorities. Essential to this role are a love of data entry, excellent communication skills, and a positive, professional manner. Being proactive and having the ability to work both independently and as part of a small team are also key. Candidate should be proficient in both FileMaker platforms and TMS and have a working knowledge of Photoshop and Adobe Creative Suite.

More information and application:

Job Posting: Special Collections Project Manager, Lilly Library, Indiana University, Bloomington IN

Job Summary: Organizes, plans, and prioritizes special collection cataloging projects at the Lilly Library. Provides direct supervision of staff to include hiring, training, and supervising. Creates original bibliographic metadata records for local and national databases to describe and provide access to library collections. Contributes original and enhanced complex copy records. Establishes new personal, geographic, and corporate body names; series and uniform titles; and subject headings by creating authority records for contribution to the national online authority files via NACO. Edits existing records in local and national databases as needed. Maintains awareness of current cataloging standards and best practices; monitors upcoming or possible changes as they emerge and develop. Establishes internal policies and workflows to manage projects. Acts as a liaison to other units within the Libraries and other IU departments as it pertains to current and upcoming projects.

Qualifications: Review your qualifications prior to applying to ensure that you meet the minimum qualifications for the position. Resume and cover letter required.

REQUIRED: Bachelor’s degree in Library Science, Information Science, or relevant field and two years of special collections cataloging including experience working with an integrated library systems and OCLC.

Demonstrated working knowledge of cataloging books (original and retrospective conversion) and other special collection materials using national content standards (e.g. Resource Description and Access (RDA), Anglo-American Cataloging Rules, 2nd ed., revised (AACR2), Library of Congress classification and subject headings). Demonstrated working knowledge of rare books and special collections cataloging tools and standards (e.g. Descriptive Cataloging of Rare Materials (Books), Rare Books and Manuscripts Section Thesauri, Description of Archival Collections: A Standard). Knowledge of various metadata standards and schemata (e.g. MARC, EAD, etc.). Knowledge of local and national authority control procedures and processes. Demonstrated reading knowledge of Latin and one or more foreign languages such as German, Spanish and/or French. Excellent oral and written communication skills with demonstrated ability to work collaboratively in an environment of continuous change. Evidence of strong organizational skills and attention to detail. Ability to work independently on progressively more complex tasks. Ability to lift 30 pounds and ability to work on a desktop computer for extensive periods.

Preferred: Master’s degree; knowledge of descriptive bibliography; supervisory experience.

Applications accepted until December 10, 2015, or until position is filled.


Job Posting: Rare Visual Materials Catalog Librarian, Boston Athenæum, MA

The Boston Athenæum seeks a Rare Visual Materials Catalog Librarian reporting to the Head of Technical Services in consultation with the Curator of Prints & Photographs for matters pertaining to work prioritization and curatorial expertise. The Rare Visual Materials Catalog Librarian performs complex original and copy cataloging for visual materials in the collections of the Athenæum’s Prints & Photographs Department.

Role and Responsibilities

  • Provide access to the Athenæum’s rare visual materials in the collections of the Athenæum’s Prints & Photographs Department
  • Perform full descriptive MARC 21 original and complex copy cataloging of bibliographic records in OCLC Connexion following DCRM(G) standards and local practice for visual materials and import them into the Library’s Voyager integrated library system
  • Establish and/or revise authorized access points in the LC Name Authority File by creating or editing authority records according to NACO/RDA standards
  • Assign Library of Congress Subject Headings and form/genre terms for rare materials according to national standards and local practice
  • Maintain integrity of data related to visual materials in the library’s online catalog

Outcomes/Results: By performing the above responsibilities the individual performs a crucial role in supporting the Athenæum’s mission by “serving its members, the broader community, and scholars throughout the world” by providing access to the institution’s visual materials via our online catalog and international resources such as OCLC’s WorldCat. Participation in LC NACO program increases the Athenæum’s visibility and standing in the library community.  Additionally, the authority records produced provide for consistency of access points in the library’s catalog and in OCLC’s WorldCat. (80%)

  • Participate in shaping the policies and procedures of the Cataloging department, especially as they relate to visual materials
  • Work with the Head of Technical Services and the Curator of Prints & Photographs in the development of Cataloging policies related to visual materials, including documentation on the Technical Services Wiki
  • Fosters intradepartmental and interdepartmental communication and establishes workflows that enable the Cataloging department to successfully fulfill its role in providing access to institution’s collections.
  • Perform other activities as needed that fall within the scope of responsibility and requirements of the position
  • Provide access to and supervise in the Special Collections Reading Room the use and handling of special collections
  • Advise Digital Programs regarding metadata for digital surrogates of visual materials
  • Remain current with existing and emerging cataloging policies, practices, standards, schema, and procedures, including, but not limited to, MARC21, DCRM(G), AACR2r, RDA, LC-PCC PS, OCLC Bibliographic Standards, Dublin Core, and BIBFRAME
  • Work evening and weekends

Outcomes/Results: Fosters interdepartmental communication, assures the smooth operation of the Technical Services Department, and corresponds to the broader mission of the institution by providing researchers with direct access to the Athenæum’s Special Collections. (10%)

  1. Qualifications and Education Requirements
  • Master of Library Science from an ALA-accredited school
  • Background in art history and/or American studies desirable
  • Formal training in rare visual materials cataloging required
  • Three to five years recent experience performing original, complex cataloging of visual materials using DCRM(G) and GHIC on OCLC required
  • Experience with integrated library systems required; Voyager preferable
  • Working knowledge of MARC21 coding, LC-PCC PS, OCLC bibliographic standards, Catalogers Desktop, and GMGPC required
  • Knowledge of various printing and photographic techniques, and familiarity with standard visual material reference sources and databases strongly preferred
  • Ability to carry out detailed procedures with accuracy under minimal supervision; to plan and prioritize job responsibilities and tasks
  • Effective communication skills, including the ability to present complex concepts and  ideas clearly in written or oral form required
  • Capacity to work collegially with other staff members and to interact respectfully with patrons required
  • Ability to lift 40 pounds
  • Strong knowledge of American, New England, and Western European history and art desirable
  • Reading or bibliographic knowledge of languages other than English desirable

To apply: Please submit the materials listed below in a single document to

  1. Cover letter
  2. Curriculum Vitae
  3. The names and contact information of three references. References will be contacted only after the applicant has been informed that s/he is a finalist.

Original posting: