Job Posting: Temporary Cataloguer (Part-Time), Poets House, NYC


Poets House, a 60,000-item poetry library and literary center in Lower Manhattan, seeks a Part-Time Temporary Cataloger for its unique Reed Foundation Library. The main focus of the position will be to assist in the cataloging of new acquisitions received for Poets House’s annual Poetry Showcase, an annual exhibition of recently published poetry and poetry-related items. The cataloger works under the supervision of the Director of Library and Outreach Services in support of library cataloging and materials processing functions. Work includes materials receiving and distribution functions as well as appropriate record keeping to monitor cataloging and processing efforts, in addition to other duties as assigned.

Essential Duties & Responsibilities:

  • Utilizes the Koha online library catalog and OCLC to enter bibliographic records for new library resources – including print and electronic resources
  • Captures and imports bibliographic records into the Koha system and updates cataloging records to conform to library standards to include the Anglo American Cataloging Rules, Library of Congress Subject Classification schedules, and local library requirements
  • Reviews authority records and author and title main entries, to insure consistency within the library database
  • Processes materials in accordance with library policies and procedures, including Poets House’s unique classification system
  • Processes materials (books, electronic media, audiovisual media, reports) to include stamping; typing and affixing call numbers; affixing barcodes; pasting date due slips; pasting date due pockets; and affixing book covers
  • Manages cataloging and processing efforts consistently per cataloging department policy and procedures to include accurate and standard record keeping
  • Is responsible as a team member for receiving new cataloging materials and organizing them for cataloging and processing activities and for moving processed items to distribution shelves and for their packing and distribution
  • Works under the guidance and supervision of the Director of Library and Outreach Services on library projects and efforts as and when needed

Education: M.L.S. or equivalent from an ALA-accredited library science program

Work Experience:

  • 1-4 years of library or library related work preferred
  • Familiarity with KOHA, OCLC, and poetry preferred

Job Skills:

  • Demonstrated knowledge of basic technical processing/cataloging functions and services including cataloging standards such as AACR and MARC and use of OCLC
  • Familiarity with copy cataloging
  • Ability to use technology in support of cataloging functions
  • Demonstrated use of an integrated library system
  • Must have computer skills (Word, Excel, PowerPoint, etc.)
  • Ability to work with team members and to follow directions
  • Ability to plan and organize
  • Previous work experience in a library and /or conversant with cataloging/technical services desired

Hours: Variable, beginning at 20 hours/week, $12/hr, set between 11:00 am-7:00 pm Monday-Friday (hours are flexible). Position reports to Director of Library and Outreach Services

Contact Information:

Reginald Harris,
Director of Library and Outreach Services
Poets House
10 River Terrace
New York NY 10282
Phone: (212) 431-8040

Please e-mail your cover letter, resume and list of three references to Director of Library and Outreach Services Reginald Harris at Applications will be accepted until the position is filled.

Full post:

Job Posting: Freelance Art History Cataloguer, Private Collection, Boca Raton, FL


An ideal opportunity for a seasoned librarian looking for a unique challenge, recent library school graduate eager to gain some extra experience, or for a library school student as a possible independent project toward a professional degree.

Avid art collectors, Walter and Lucille Rubin, have assembled an impressive 4,000 item art history collection in need of professional organizing, inventorying and possible cataloging in preparation to donate to an art museum. The collection includes monographs, periodicals, art catalogs and related ephemera from the late 19th and early 20th century. The majority of the collection focuses on American art while the remainder covers European art. The materials, housed in a dedicated room within an office building, are currently located in Boca Raton.

The Rubins are true art collectors and have gathered their art and art history collection over many decades. They have exhibited their American art collection at the Boca Raton Museum of Art in the past as well as several other art institutions. The Rubins are also the founders of the Walter and Lucille Rubin Foundation, a charitable organization which funds art and medical-related initiatives.

If this project appeals to you on a professional and/or an art-enthusiast level, please contact Mr. & Mrs. Rubin directly for further details:

(561) 496-6474 (H)
(561) 873-4092 (C)


Link to post (Word Doc):

Job Post Website:

Job Posting: [Temporary/Part-time] Library assistant/Cataloger, Robert Rauschenberg Foundation, NYC


Working under the Director of Archives and Scholarship, the Library Assistant/Cataloger is responsible for copy-cataloging publications in the Rauschenberg Foundation Library.


  • Basic copy cataloging of books and periodicals including searching, editing, assigning call numbers, and importing records into library catalog.
  • General library maintenance including book processing and shelving/reshelving.
  • Identification of publications that need preservation or replacement.
  • Other duties as assigned.


Masters degree in Library and Information Science, or other degree supported by copy cataloging experience, and knowledge of cataloging standards and practices. Knowledge of 20th century art. Recent graduates welcome to apply.

More information and application:

Job Posting: Associate Cataloguer – Jewelry, Sotheby’s, NYC

Assist with all aspects of Fine Jewels catalogue production, preparation and promotion in order to gain independent working knowledge of jewelry cataloguing process. The Associate Cataloguer will also support various administrative and exhibition needs of the Fine Jewels team and greater Jewelry Department as required.

  • Work closely with Senior Cataloguer to learn the cataloguing system and processes in order to develop fluency for catalogue descriptions, gemological terminology, jewelry dating, styles, makers, etc.
  • Learn the process of producing printed and online jewelry catalogues including establishing property and photography deadlines to ensure prompt delivery
  • Be responsible for entering catalogue descriptions in CAT system for Fine Jewels sales and other sales when required; assist in ordering the sale and assigning lot numbers in CAT; maintain and enter all salesroom notices; enter in all property designations
  • Coordinate photography for all Fine Jewels catalogues including organizing and labeling jewels so that photography can happen most efficiently
  • Research and write footnotes and/or biographies for use in catalogue and/or website. Also research and obtain the re-print rights of outside imagery when required.
  • Liaise with Catalogue Production and the digital production team to meet catalogue deadlines and alert Jewelry Department when new assets are live
  • Assist with promotional sale needs including Sotheby’s magazine, slideshows, ads, etc.
  • Maintain jewelry archives and footnote archive system.

Other department duties:

  • Learn to evaluate works for auction and appraisal purposes
  • Maintain excellence in client service
  • Assist with preparation of appraisals, proposals and special projects as required.
  • Participate in all department events and pre-sale exhibitions to assist clients with jewelry inquiries, bids and related services.
  • Work closely with administrator and registrar to ensure all agreed property is in the department and available for photography in advance of deadlines
  • Assist with client appointments and help to respond to client estimate requests via phone and in writing
  • 2 years of experience in the jewelry field (auction house experience preferred), with some knowledge of gemology, jewelry history and values
  • Highly organized, detail-oriented
  • Ability to prioritize multiple highly important processes and responsibilities and meet deadlines
  • Excellent inter-personal skills and ability to establish close working relationships with internal support staff including administrators, operations, catalogue production, etc.
  • Excellent client service, including verbal and written skills
  • Excellent team player
  • Proficient in Microsoft applications
  • Requires flexibility in work hours as needed

More information and application:—jewelry/job?mode=job&iis=Indeed&

Job Posting: Associate Cataloger – Watches and Clocks, Sotheby’s, NYC

Working as part of the Watches & Clocks Department, the Cataloguer will work closely with the New York team in cataloguing and coordinating the sales.

  • Assisting with the day to day running of the sale process, with an emphasis on researching and cataloguing (including provenance, literature and exhibition information) Watches to the highest standard.
  • Involvement in catalogue production, including paste-ups and layouts
  • Coordinating the photography of objects and ensuring it is completed in a timely manner, color-proofing of catalogue images and managing the Photographer and his schedule
  • Providing a comprehensive level of service to Sotheby’s clients. This includes responding to day to day client queries and maintaining client contact
  • Assisting in evaluating works for auction and appraisal purposes, helping to respond to phone and written estimate requests
  • Assist in creating valuations on the Valuations system: uploading hand-written notes, photographs, and pricing from client visits; liaising with Valuations department through the process from drafting to final copy
  • Writing condition reports
  • Liaising with Press and Marketing to provide images using Web Native for promotional materials
  • Managing the communication with watch manufacturers and archival departments, as well as external consultants
  • Helping to plan and organize exhibition of pieces for auction – coordination with repairers, etc.
  • Selling works of art on the phone (telephone bidding) or on the exhibition floor.
  • Opportunities to assist with business getting and traveling on client visits, negotiating consignments
  • General department support including answering phones and meeting walk-in clients
  • Assisting the International Team when required.
  • Strong interest in Watches
  • Auction house experience is preferred
  • Strong attention to detail
  • Excellent verbal and written communication skills
  • Ability to maintain composure under pressure and meet deadlines
  • Strong multi-tasker and team player
  • Excellent organizational skills

More information and application:—watches-%26-clocks/job?mode=job&iis=Indeed&