Tag Archives: Canada

Call for Submissions – Pathfinder Journal

Pathfinder: A Canadian Journal for Library Science Students and Early Career Professionals is excited to announce that it is now welcoming original scholarship in the fields of library science, information studies, and archives from current Canadian LIS or archival students, library tech students, and early career professionals (individuals that have graduated from information science programs within the past 2 years).

Manuscripts of interest include:

  • Original research
  • Other scholarly papers (e.g. critical scholarship, position papers, case studies)
  • Literature Reviews
  • Book Reviews
  • Research Posters
  • Teaching Resources
  • Reflections
  • Conference Reports

Important Dates:

  • Submission Deadline for the 2021/2022 Issue: February 14th, 2022
  • Author Notification: February 21st, 2022

*** Authors are encouraged to submit manuscripts early***

Full information about section policies and submission requirements can be found at www.pathfinderjournal.ca

Questions can be directed to pfjeditor@gmail.com

Internship, Interrupted

By Freyja Catton

From February to April of this year, I was one of two interns sponsored by TD Bank at the National Gallery of Canada Library and Archives (NGC). This was my dream job, as I have a background in Studio Art (BFA, University of Lethbridge, 2012) and am a graduate student of Library and Information Studies (MLIS, University of Alberta, 2021). In February, I took a three-month leave from my day job in Edmonton, Alberta, and flew out to Ottawa, Ontario. February 3 was my first day at the NGC. It was bright, sunny, and chilly outside. I walked over the hill and was greeted by Maman, the giant imposing spider sculpture outside the front entrance of the NGC. I couldn’t wait for this to feel normal- and to see Maman every day!

  My supervisor showed me my desk and where to go for work breaks (I could “just go in the Gallery” if I wanted!). My project the first week was to refer to a spreadsheet with exhibition catalog numbers and label all the exhibition records from 2005-2020. This was good preparation for our main project which would start the following week. It sounds mundane, but I had a blast getting to peek at all the ephemera and recognizing names I knew from school or from my connections in the Alberta art community!

  The other intern arrived on Monday and we were introduced to our main project: creating records for exhibitions from 2005-2020 in the NGC Library Catalogue. The NGC Archives separates their records into types: exhibition records, artist records, posters, ephemera, photos, and correspondence. Our task was to update the catalogue with 15 years’ worth of art exhibitions, so that researchers could look in the library catalogue and see past exhibitions of the NGC, as well as what documentation existed for each exhibition.

  Neither the other intern nor I had worked with cataloguing before, though the concepts were familiar. The cataloguer showed us how to create records according to the NGC Library standards. We learned the basics of the integrated library system Millennium, MARC21 coding, and how to find subject headings and name authorities in English and in French. The exhibition numbers came from the spreadsheet I used my first week, and we found information about the exhibitions from the NGC website and from the exhibition records. We split the work by odd and even numbered exhibitions, and worked at a steady pace to get a skeleton entry into the catalogue for each exhibition with whatever information we could find. Once we had a record for each exhibition, we added descriptions of materials to the record, which are stored separately by medium. The specific tasks  included: going through unprocessed exhibition clippings, invitations, posters, and digital photos, labelling and organizing these, and adding descriptions to the record. We also updated the call numbers for archival exhibition catalogues. 

As we worked on the project, other projects broke up the monotony: checking the Alex Colville drawing fonds to ensure all items were in order and accounted for, going through copies of paper finding aids from other institutions (circa 1980s-1990s), and checking online to see if those aids had been digitized onto the institution’s website. I had two archival description projects at item level. The first description project was describing items in the Art Metropole mail art collection. For the second project, I described artist ephemera from an art historian donor for appraisal. Due to the difficulty of generalizing that collection, I went through the ephemera and described them at the item level and put them into folders for storage. Once they were described in original order, I reorganized the folders alphabetically by artist and created a new file list to reflect the alphabetical order.

  The library assistant showed us how to make housing for items in the library and how to display books with book pillows and mounts. I assisted staff with other housekeeping tasks when they needed a hand, such as moving rare books to create room for new ones, moving files for processing, rehousing slides, checking photograph fonds, clearing paper jams in the photocopier, and adding to clipping folders.

  I was able to ask lots of questions and to observe archive tours in the space and volunteer work. As the work went on, I found I was developing a specialty within a specialty: my experience as a practicing artist meant I was good at contemporary art documentation. I knew how things were made which made it easier to describe them, and I knew who a lot of the practicing artists were (I kept stopping to show off and say “I’ve met them! I’ve seen this show!”). Considering that most of the staff came from the art history field, I felt I was able to fill in a knowledge gap that otherwise existed in the NGC’s Library and Archives.

  We also had the opportunity to visit other sites, which at the time was very hectic but in hindsight I am very grateful for. On February 26, we went on a tour at the Library and Archives of Canada Preservation Centre in Gatineau. We learned about their approach to risk management, building/facility design, and storage. I had taken both records management and archives management courses, and it was SO cool to see my readings in practice and observe what the ideal preservation centre looked like and how it was run.

  On February 28, we went to Montréal for the day. We wandered around the Bibliothèque et Archives nationales du Québec (BAnQ) before our scheduled tours, and then I had a private tour in English to learn about contemporary art documentation at Artexte! Artexte is a documentation centre/archives for contemporary Canadian art. Artexte has open stacks and devised their own classification system. It was fascinating comparing their system to the organization system of the NGC’s Library and Archives. It was a whirlwind trip and it took me a few days to wind down after that!

  COVID-19 hit at the halfway point of the internship. On March 16, the Gallery shut down and asked everyone to work remotely from home. We were unable to describe physical items, but we were able to focus on digital holdings and records. We finished updating exhibition records by adding descriptions of digital photos, and we updated the call numbers of archival copies of exhibition catalogues in the library catalogue. We edited and created Wikipedia articles for the Gallery, assisted in and partook in four Edit-A-Thons (the first one was in person in February, the rest remote). Outside of the internship I was taking a graduate course on Archive Administration, and for my final paper I wrote about my internship and volunteer experiences to recommend possible best practices for preserving art exhibition documentation in artist run centres.

After a couple weeks of working in isolation, the other intern and I got spooked by the impending travel bans. We talked with our supervisor and arranged to leave Ottawa early. Everyone seemed on edge and my flights got rescheduled three times. I arrived home in Edmonton on April 8, two weeks before the end of my internship, with enough time to self-isolate before my leave of absence was up.

 After relocating, we continued to work remotely. We worked to update artist information for the Artists in Canada database, partook in the remaining Edit-A-Thons, and we worked on a new big project: researching digital repositories, methods of storage, and digital repositories for a future digital archive for the NGC Library and Archives. We emailed each other back and forth notes and questions about the software, and then sent summaries and pros/cons of each product to our supervisor. On April 24, my internship concluded. I sent out an email on my second-to last day to thank everyone for giving me such an amazing opportunity to work with people I had so much in common with. 

And that was it! I went in wondering what the heck I was doing, and I came out wondering what the heck happened. Despite the emotional whiplash of dream jobs and pandemics, I masked up and went back to work at my regular job the following Monday. 

  While it was unfortunate that our internship was cut short by the COVID-19 pandemic, I am very grateful for my time spent at the National Gallery of Canada Library and Archives. I loved my work and felt so supported! It was an amazing opportunity for me to network and get to know other professionals in the field who love their job, and to have a formal hands-on experience of how archives and art libraries work. I’m so grateful for the chance to develop my expertise in art archives and contemporary art documentation. I hope I will be able to do similar work someday in the future.

Though, I hope next time we won’t be disrupted by another pandemic!

Freyja Catton is a visual artist, author, emerging art information professional, and MLIS graduate student at the University of Alberta. They live in Treaty 7 territory in Canada with their long-term partner and two cats. More of their work can be found on their website at www.thewordeater.com.

Note: Experiences, thoughts, and feelings shared on the ArLiSNAP blog are solely those of the featured author(s) and interviewees and do not represent the views of any employer.

Job Opportunity: Archivist, National Gallery of Canada, Ottawa

Job Summary

Under the Chief, Library, Archives and Research Fellowships, the archivist will assist in the planning and implementation of the archival program of the Library and Archives. The Archivist will appraise, process, arrange, describe, and preserve the archival records of the National Gallery of Canada, with an emphasis on the Gallery’s institutional records, including electronic and audio-visual records. The Archivist will create and maintain databases, finding aids and other tools to facilitate the discovery of and access to the archival holdings of the Library and Archives, and provide reference service to Gallery staff and the public.

To appraise, arrange, describe, and preserve archival collections, with an emphasis on the Gallery’s institutional records (including electronic records, installation photography, printed documentation, audio-visual and digital records). To provide reference service for the Archives collections, including tours and orientation to the collections in this area. To provides knowledge of and access to the holdings of the Library and Archives by developing and maintaining a digitization program to make these holdings accessible to internal and external researchers through the Gallery’s website. To promotes the collections and services of the Library and Archives through outreach activities.


  • Master’s degree from an accredited program in archival, library or information studies and a degree in art history or fine arts
  • knowledge of Canadian art history
  • minimum of 2-3 years’ experience appraising, processing, arranging and describing archival records
  • knowledge of museum operations and organizational structure is desirable
  • in-depth knowledge of archives and library principles, practices, and techniques including: RAD (Rules for Archival Description), and all relevant access to information, privacy and copyright legislation
  • minimum of 2-3 years’ experience using Library or Archives information management systems (e.g. Millennium from Innovative Interfaces Inc.), database software (e.g. DBTextworks and FileMakepro) and spreadsheets (MS Excel)
  • ability to work in a web based environment and experience using HTML (Hyper Text Markup Language)
  • effective written and verbal communication skills
  • effective organizational and analytical skills, detailed oriented with the ability to organize and prioritize tasks to meet deadlines and manage multiple projects concurrently

Working Conditions

  • Frequent light lifting, bending and/or crouching
  • Exposure to dust
  • Physical stamina required to lift and move boxes and objects up to 20kg
  • Extended periods working at a computer

Condition of Employment

Must meet the bilingual requirement to be invited to the interview process. Reliability Status – this factor is not used at the pre-selection stage.

Additional Information

  • A variety of assessment tools will be used to assess candidates.
  • The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
  • The National Gallery of Canada is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.
  • Candidates are entitled to participate in the selection process in the official language of their choice.

Deadline: June 17, 2016

Full post: http://clients.njoyn.com/CL2/xweb/XWeb.asp?tbtoken=ZVxbQR4XCBN0YgcHRVFcCFU6dRFEcFQoBkgjUV1%2BExYrLEppWzYeAhFxdAkbURRRSXAqWA%3D%3D&chk=dFlbQBJe&clid=51300&Page=JobDetails&Jobid=J0316-0499&BRID=126090&lang=1

Paid Internship Opportunity: TD Internships in Art Librarianship & Archive Practice, National Gallery of Canada, Ottawa

Job Summary

Generously supported by TD, these competitive, paid internships offer study and training opportunities and work experience in the fields of:

  • Art Librarianship
  • Archive Practice

Specific Educational Requirements

Candidates must have an undergraduate degree in art history, studio, or related discipline, and must have completed the first year of a community college diploma in library or archive technology, or the first year of the master’s degree in archives, library, and information management.

Study and Training Opportunities

The Library and Archives welcomes applications from candidates interested in working in either of the two areas:

  • Library: under the supervision of the Cataloguer, the intern will gain experience in cataloguing by participating in the cataloguing of a donation to the Library and Archives, the Jacqueline Fry collection. At the same time, working with the Head of Reader Services, the intern will gain some experience in Reader Services.
  • Archives: working with the Chief, Library, Archives and Fellowship Programs, the intern will gain experience sorting, analyzing, arranging, describing and creating a finding aid for a collection of video, dvd, and audio records from Igloolik Isuma Productions fonds.

Full training will be provided for the specific project work. In addition, interns will receive a general overview of the activities of the Library and Archives, including introductions to programs in collections development, collections management, reader services, and archives management.



  • Candidates must be Canadian citizens or permanent residents legally entitled to work in Canada who are enrolled in, or a graduate within the last two years of, a diploma or degree granting program
  • Please note any specific educational requirements required by the particular Area of Study, as outlined above
  • The TD Internship Program is designed to provide entrance-level professional development opportunities for students contemplating careers in the museum, library, or archives fields

Tenure and Remuneration

  • Internships normally will be for a term of 12 weeks, although the period can vary depending upon the requirements of both the candidate and the museum program involved
  • Residency must be completed during the period 1 June 2016 through 31 March 2017
  • Internships are valued at $ 7,500 for the 12 week term, and will be pro-rated in the case of approved shorter or longer periods of internship. Interns may be eligible for a discretionary $750 relocation allowance


Applications must state clearly which of the areas of study the candidate is interested in, and must include the following:

  • The proposed dates of the internship
  • A full curriculum vitae, including education, employment, awards and honours
  • Two letters of recommendation from previous or current employers and/or educational institutions, to be sent to spaquette@gallery.ca. These letters must address the candidate’s aptitudes and achievements, and assess the relevance of the internship to the candidate’s career development


Applications will be reviewed by internal committees representing the Areas of Study and consideration will be given to the relationship of the internship to the candidate’s professional development, the candidate’s academic standing, and the strength of the letters of recommendation.

A performance/progress evaluation will be provided twice during the internship: an informal exchange at the fourth week to ensure that learning and project objectives are being met and to evaluate the satisfaction of both parties; the second evaluation will be more formal and will be conducted at the end of the internship – a written evaluation of the work done and the intern’s performance will be completed by the supervisor of the internship, the intern will prepare a report to assess the success of the internship for both the National Gallery and TD.


Letters of recommendation must be received no later than June 12, 2016 and sent to spaquette@gallery.ca. Applications will be reviewed during June 2016. Notification of applicants will take place shortly thereafter.

Condition of Employment

Must meet the bilingual requirement to be invited to the interview process. Reliability Status – this factor is not used at the pre-selection stage.

Additional Information

  • A variety of assessment tools will be used to assess candidates
  • The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request
  • Candidates are entitled to participate in the selection process in the official language of their choice


Deadline: June 12, 2016

Full post: http://clients.njoyn.com/CL2/xweb/XWeb.asp?tbtoken=ZVxbQR4XCBN0YgcHRVFcCFU6dRFEcFQoBkgjUV1%2BExYrLEppWzYeAhFxdAkbURRRSXAqWA%3D%3D&chk=dFlbQBJe&clid=51300&Page=JobDetails&Jobid=J0616-0097&BRID=133302&lang=1

Job Posting: Assistant Coordinator/System Development and Administration, Sch of Studies in Art and Culture, Carleton University, Ottawa

Duties and Responsibilities:

The Assistant Coordinator/System Development and Administration reports to the Supervisor; works with facility staff and faculty to develop and coordinate the analogue and digital collections of the SSAC; develops, customizes and administers the Audio-Visual Resource Centre’s databases, digital asset management systems and web-based applications in consultation with the Supervisor; evaluates, installs and configures hardware and software; administers and maintains the database and web servers of the Audio-Visual Resource Centre, the Carleton University Art Gallery and the Institute for Comparative Studies in Literature, Art and Culture, including system backups and trouble-shooting, and working off-hours from time to time; researches and catalogues new material using applicable, appropriate metadata standards; assists in the production and maintenance of the School’s collections in various media; provides user instruction on the various web-based applications used by the Audio-Visual Resource Centre and provides reference assistance and user orientation to the audio-visual collections; assists in the establishment and re-organizing of sections of the collections as deemed necessary and works closely with the Supervisor and the other Assistant Coordinator to insure effective retrieval of materials; assumes responsibility for the day-to-day operation of the Audio-Visual Resource Centre in the absence of the Supervisor and performs miscellaneous related duties as assigned.



The incumbent must possess the following qualifications:

– Broad knowledge of the arts

– A reading knowledge of at least one foreign language is desirable

– Ability to carry out independent research in order to analyze and resolve problems efficiently

– Able to demonstrate the mastery of complex database structures, computer programming languages and cataloguing rules

– Must be able to work with a high degree of accuracy

– Thorough knowledge of database and web application design and administration, including source code modification, documenting changes and thoroughly testing any modified code

– Sufficient relevant experience to be able to identify common problems and be familiar with a variety of hardware configurations and software applications

– Able to keep up-to-date with trends and innovations in information and related computer science, photographic and digital processing techniques and expanding online resources

– Flexibility in learning new skills and adapting to change

– Excellent interpersonal, communication and organizational skills

– Ability to work constructively and efficiently under pressure and in a group situation

– Overall awareness of collection management standards, procedures and policies


Education and Experience:

The above is normally acquired through the completion of an honours B.A. in art history, film studies, music or related discipline, and either a graduate diploma or certificate in library and information technologies or computer science or equivalent.

This is to be accompanied by three years experience, at least two of which have been gained in a slide library, library, photo or media archive. The latter must include experience with database administration and design, web application development, including the modification, documentation and testing of source code, installing, configuring and troubleshooting hardware and software; server administration and maintenance and photographic and digital processing techniques.

For the full posting and application details, please go to:


Job Post: University Librarian, Emily Carr School of Art and Design, Vancouver


While this position sits on the far end of our ArLiSNAP experience cap (five years), I thought I would post it anyways, especially since some of our readers will be interested in seeing what a job post for a top art-library job looks like.

Applications are invited for a University Librarian to provide leadership, strategic direction and vision to the Library, Archives and other learning and research resources in support of the goals, objectives and philosophy of the University. The University Librarian provides leadership for innovation in relationship to collections, services and technology. The University Librarian is also responsible for the overall administration, planning, coordination, supervision and evaluation of the University Library services, including Archives and Copyright. The University Librarian plays a significant role in the integration and representation of the Library within the Emily Carr Community, and the creative and cultural community.

Applicants must hold an ALA/CLA accredited Library degree (minimum Masters Level), including an undergraduate degree in art, design or media. At least five years of progressive library responsibilities and leadership experience in a comparable academic environment with a focus on art and design. Skills and abilities include: experience in a leadership role in a unionized, public sector setting including financial management, strategic and project planning, process improvement initiatives, decision-making, as well as achievement in the area of people and transformational leadership and collaboration; strategic planning, policy development, budget and staff management abilities; strong interpersonal, collaboration and communication skills with the ability to establish effective working relationships with faculty, staff, administrators, students and external contacts; ability to operate effectively in a dynamic and demanding environment; ability to engage with art and design curriculum and student needs; and, ability to effectively plan and implement strategic services and to follow through to completion of plans and activities.

Some Typical Duties:

  1. Directs the day-to-day operation of the Library, develops and implements procedures and systems within the Library, to ensure efficient and effective user-oriented operations.
  2. Provides strategic leadership and management to the Library in the planning, coordination, policy development and evaluation of all Library services and fosters strong collaborations and partnerships across campus.
  3. Effectively leads and manages the hiring, on-going professional development, training, supervision, evaluation, discipline, dismissal and grievance procedures and collective agreement administration for librarians and staff. Ensures successful day-to-day operation of the Library through effective deployment, supervision, engagement and team building of librarians and staff.
  4. Acts as primary University contact for external copyright organizations, including copyright collectives and licensing agencies.
  5. Oversees the development and communication of copyright policies and procedures for the University.
  6. Works with the Library, the Writing Centre, and the Teaching and Learning Centre to deliver coordinated copyright information to staff, faculty and students.
  7. Develops and administers the Library financial plan including the annual budget, resource allocation, expenditures and record keeping.
  8. In consultation with faculty determines, oversees and implements collection development policies and expenditure activities in order to acquire a balanced collection that supports and enriches programme requirements. May participate in selecting and assessing library materials and resources.
  9. With the librarians, develops an active program of library and research skills instruction for students and faculty. May also present lectures on library use and research methods as required.
  10. Ensures that the Library and related resources are effectively integrated with programs and student-centred areas, including the Aboriginal Gathering Place.
  11. Serves on various University committees; ensures representation and advocacy of the library services, resources and personnel within the Emily Carr community.
  12. Participates in related external organizations and establishes external collaborations with other post-secondary institutions to enhance patron service and resources; enhances the University’s profile and community participation through partnerships, association membership and other activities in the external committees.
  13. Cultivates relationships with creative and cultural communities, especially in Vancouver (i.e. Vancouver Art Gallery, other art and design schools, art galleries, museums and archives). Participates through partnerships and association memberships with organizations such as ARLIS/NA, AICAD and CPSLD.
  14. Assumes additional responsibilities and duties as assigned by the Vice President Academic + Provost.

Please send a cover letter and resume (quoting competition #A003-2016) by 4:00pm, Thursday, 16 June 2016.

Student Job Post: Archives Assistant & Researcher, Toronto Dance Theatre


This is a Canada Summer Jobs position, with the requisite eligibility, and the deadline for applications is May 20th.

Toronto Dance Theatre (TDT) is looking for a full-time, summer Archival Assistant and Researcher to provide research support in advance of TDT’s 50th Anniversary season in 2017-18. The majority of the work will take place at 80 Winchester Street in Cabbagetown, with some research required at the company’s archive, held at York University.

The Archival Assistant and Researcher will report to the Managing Director of TDT and will be responsible for:

* Digitizing and cataloguing photos, posters, programs and DVDs from TDT’s archive;
* Connecting with TDT alumnae (i.e. former company dancers) to collect stories that will become part of an online exhibit throughout the 50th anniversary season;
* Documenting all records to be sent to our archive, held at York University.


To be eligible for the position, the candidate must be under 30 years-old and returning to school this September, 2016.

The position is a perfect learning opportunity for a student enrolled in a Library and Information Studies, Arts Management, Museum or Media Studies, or Collection Management post-secondary program.


$15/hour + all statutory deductions

Student Jobs Post: Oral History Archivist, and Social and Digital Media Specialist, University of Toronto


The LGBTQ Oral History Digital Collaboratory is the largest LGBTQ oral history project in North American history, connecting over 200 life stories with new methodologies in digital history, collaborative research, and archival practice. This team-based project is organized as a “collaboratory” –a cooperative laboratory–through which team members will come together to share work, ideas, and new knowledge concerning the creation of LGBTQ oral histories in the digital age.

The collaboratory is seeking two work-study students from any U of T campus to assist with research and programming during the summer 2016 academic term. We are seeking candidates with interests in LGBTQ studies and history, archival studies, and digital history. While some familiarity with these fields is requested, applicants will receive training in archival processing and cataloging as well as digital humanities practices, which may include training on content management systems such as Drupal or Islandora. Work will take place during the week (Monday – Friday) and will occur at the St. George Campus and the Canadian Lesbian and Gay Archives in downtown Toronto.

We are especially seeking someone interested in digitizing audio cassette tapes of existing oral histories. Training, equipment, and supervision will be provided.

We are seeking two positions: 1) Oral History Archivist, who will work with the PI and the Project’s Digital Librarian to edit oral history interviews and ingest digital objects into the CLGA’s collections management system in partnership with U of T Libraries; and 2) Social and Digital Media Specialist, who will blog about the Collaboratory’s activities; produce podcasts from the completed oral histories; and develop Omeka exhibits for the CLGA and Collaboratory websites. Training will be provided for both positions; depending on who is hired, we may rearrange the responsibilities.
Experience preferred but not required.


To be elligible, applicants must be currently registers U of T undergraduate and graduate students (domestic or international) studying a minimum 40% course load
(i.e., registered in at least 1.0 credits) continuously from May – August. For Undergraduate students that means one 0.5 F course between May-June and one 0.5 S course between July-August; OR 1 Y course from May to August. Graduate Students must be registered in at least 40% of a full course load from May to August. If your ROSI registration indicates a “PT” status, you need to ask your department to confirm the percentage.


Rate of pay will be topped-up to $15/hr for 90 hours of work between May 9th and August 5th.

To apply: 1) send cover letter, resume, and unofficial ROSI transcript to Elspeth.brown@utoronto.caand Nicholas.matte@utoronto.ca as soon as possible (no later than 9 May 2016; hiring will take place as soon as a suitable candidate is found).

Student Job Post: Library Technician, Dundas Valley School of Art, Dundas, Ontario


Library Technician (Summer Experience Program, 2016)

The Dundas Valley School of Art requires a Library Studies Student to undertake a review and re-cataloguing of the School’s library and archival holdings. These materials include books, journals, DVDs, photographs, legal and financial documents and other forms of historical records. The position would provide services to work to transfer all holdings to a Dewey-based catalogue system, along with a resource inventory and deaccessioning process.

This nine week position is funded through the Ministry of Tourism, Culture and Sport and the Ministry of Government and Consumer Services.

Specific Duties
The Library Technician will be required to:
-Undertake a full inventory of the School’s library, including a full cross-referencing of the library database
-Identify any missing or lost books, journals, DVDs
-Complete a condition report on all library holdings (physical condition, suitability of materials, whether the materials are out-of-date)
-Revise all library coding/labelling to comply with the standards of the Dewey Decimal System to ensure universal searchability.
-Re-shelve library inventory to comply with the Dewey Decimal System
-Review all donations for books to be accessioned into the DVSA Library collection (new or replacement)
-Accession new additions to the collection
-Revise the database to include all new accessions
-Identify and price all donations that can be sold to students
-Review and recommend online web-based tool for users
-Train staff and library volunteers in all new processes, systems, and software

-Identify all resources that are in storage that are a part of the DVSA Archives
-Determine a Retention policy for materials including procedures for accessioning materials to be retained
-Establish an Access-based database for all materials
-Identify all records that should be deaccessioned/demolished
-Confer with Dundas Museum and Archives re: donation of any de-accessioned materials they may wish to accession and oversee the transfer of such resources
-Contract third party vendor for document shredding
-Oversee destruction of out-of-date or non-essential historic documents
-Train staff and library volunteers in all new processes, systems, and software

Through the range of projects involved in updating the DVSA library and archival holdings, including the development of processes and procedures, the student will shift from theoretical understanding of library services to a fully practical working knowledge.

This will include:
-Project planning and management
-Record and holdings inventory
-Database management and updates
-Condition reporting on a range of materials: books, journals, magazines, photographs, DVDs, etc.
-Compliance requirements of transferring to the Dewey System from a fully non-compliant inventory of approximately 4000 books
-Valuation processes re: library materials
-Transfer of in-house database to an online resource
-De-accessioning processes and procedures including legal, ethical and financial implications of removing materials from the collection
-Best practices in knowledge transfer through the planning, development and delivery of library training to staff and volunteers.


Applicants should be currently registered in an Library/Information Sciences program, returning to continue their education in Fall of 2016.



Interested applicants should submit a resume and cover letter to info@dvsa.ca with Library Technician in the subject field. Applications should be received by 11:59 p.m. on May 8th to be considered.

Job Post: Fine Arts Librarian, Saskatoon Public Library, Saskatchewan


Full-time, Permanent position
Department or Branch:
Fine Arts, Frances Morrison Central Library

Under the supervision of the Fine Arts Coordinator, provides a wide range of information and circulation services. Responsible for system selection of materials, as assigned

  • Utilizes library and community resources to locate and provide information requested by users, performing complex bibliographic searching and research work as required.
  • Instructs and advises library users in the effective use of library resources.
  • Performs a complete range of duties related to the circulation of library materials and the registration of borrowers.
  • Acts as the supervisor of the area, in the absence of the Coordinator.
  • Assists in the training, supervision and scheduling of staff in Fine Arts.
  • May be called upon to be a presenter or trainer for staff training (e.g. assist in training Casuals; to train other staff in the system on Librarianship principles; training on Fine Arts subject matters)
  • Responsible for the selection, development, organization and maintenance of sheet music scores, print books in the subject areas of music, theatre, film, television, crafts and decorative arts at the Central Branch.
  • Responsible for the preparation of bibliographies, discographies, booklists and brochures in print or on the SPL website.
  • Responsible for programming, preparing publicity, and participating in community outreach activities for Fine Arts.
  • Chairs the Library’s Permanent Art Collection Committee and Gallery Curatorial Committee, and coordinates activities related to these committees.
  • Responsible for the preparation of Program Guide content for Fine Arts, the Gallery and programs.
  • Participates in committee work and special projects as assigned.
  • Performs other duties as required.
  • Masters degree in Library Science from an A.L.A. accredited library school, with an undergraduate or graduate degree majoring in fine arts; i.e. music or art.
  • At least six months of library experience or job experience relevant to the position.
  • Broad understanding of library principles and theories. (e.g. classification of library materials, intellectual freedom, access to information).
  • Knowledge of collection development and maintenance.
  • Knowledge of and proven ability to explain and implement library procedures, policies and regulations, according to Saskatoon Public Library values and practice.
  • Awareness of current trends in libraries, especially in the areas of information, music, fine and performing arts, i.e. music, art, film.
  • Good knowledge of the provision of information services and the methods used to locate information from library collections and digital resources.
  • Ability to resolve conflict and problem solve in a diplomatic and confidential manner.
  • Ability to motivate and direct staff in the performance of their duties, in the absence of the Coordinator.
  • Ability to lift and carry up to 9.1 kg. (20 lbs.)
  • Proven ability to provide effective public service.
  • Demonstrated ability in the use of technology including Polaris, Microsoft Office, internet tools, electronic resources and social media.
  • Demonstrated ability to work independently, manage time effectively, set priorities and meet deadlines.
  • Demonstrated ability to exercisesound judgement and initiative.
  • Demonstrated reliability, including punctuality and attendance.
  • Must be well organized in planning daily work and accurately perform detail-oriented work.
  • Must be adaptable to change.
  • Effective written and oral communication skills in the English language.
  • Acceptable current Criminal Records check is required.
  •  Knowledge of languages other than English is desirable.
Hours of Work:
36.25 hours per week.
Pay Band 11: $52,770.48 – $63,105.72 per annum.
All applications must be received on line by 4:30 p.m., April 29, 2016.