Job Posting: Digital Initiatives Librarian, University of San Diego, CA

Reporting to the Dean of the University Library and working under the direction of the Head of Archives, Special Collections, and Digital Initiatives, the Digital Initiatives Librarian is responsible for assisting librarians and faculty with digital projects and developing and managing the University’s institutional repository. He/She plans services and standards for digital and repository projects and prepares related workflow documentation and procedures.


The Digital Initiatives Librarian serves as the primary advocate for support of sustainable scholarly communication presented and preserved in the institutional repository.  The Digital Initiatives Librarian is expected to support locally created online journals, conference proceedings, electronic theses and dissertations, undergraduate literary journals, scientific datasets, born-digital documents, and other similar content. He/She develops and documents digitization policies, preservation strategies, and scanning practices.  As the Library’s rights management specialist, the Digital Initiatives Librarian works closely with the library faculty and teaching faculty to identify and to advise on issues related to intellectual property, open access, and copyright of scholarly output at the University.  He/She is responsible for devising and implementing outreach activities regarding promoting digital projects, the institutional repository and scholarly communication on campus. In addition, he/she serves as the liaison with bepress for both the university library and the law school library.


The Digital Initiatives Librarian must possess the ability to work independently and as a team member to develop the institutional repository and to solve problems. He/She must be capable of managing projects while effectively balancing competing priorities and deadlines. He she must have the ability to meet reappointment, promotion, and tenure criteria by demonstrating evidence of engaging in scholarly and professional activities.


Major duties include:

  • Develop, manage, promote and assess the University of San Diego digital projects and institutional repository program
  • Provide long-term policies and practices for the University of San Diego digital projects and institutional repository program
  • Support sustainable scholarly communication at the University of San Diego
  • Devise, implement, and lead outreach activities with emphasis on promoting digital projects, the institutional repository and scholarly communication on campus
  • Serve as the liaison with bepress for both the university library and the law school library
  • Collaborates with the liaison librarian for the digital humanities and the College of Arts and Sciences’ Digital Humanities Center
  • Manage and train student assistants and other personne

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.  Serious candidates are encouraged to request official transcripts to help expedite the hiring process.


  • ALA accredited MLS or MLIS degree
  • Experience working with an institutional repository platform/software
  • Experience in developing and implementing technology projects
  • Experience with developing and documenting digitization policies, preservation strategies, and scanning practices
  • Experience with creating and maintaining workflows for transferring and ingesting data into the institutional repository
  • Considerable experience consulting with teaching faculty, administrators and/or students to recruit content for digital projects.
  • Working knowledge of scholarly communication, intellectual property and rights management
  • Create and maintain workflows for transferring and ingesting data into the institutional repository
  • Stay abreast of new digital project techniques and repository trends and best practices
  • Demonstrated ability to work collaboratively and on teams in the library
  • Ability to meet reappointment, promotion, and tenure criteria by demonstrating evidence of engaging in scholarly and professional activities



  • Experience in an academic setting managing digital content in a bepress repository system
  • Three years or more of related experience in an academic library, archives, museum or other relevant experience
  • Proficiency in metadata principles and practices such as those found in Dublin Core and other emerging metadata schemes for digital project.
  • Experience with coding in web contexts, such as HTML5, CSS, JavaScript
  • Supervisory experience
  • Knowledge of new scholarly publishing models

More information and application:

Internship Opportunity: Getty Foundation Multicultural Undergraduate Summer Archives Internship at Art Center College of Design

Reports to: College Archivist

In order to increase diversity in the professions related to museums and the visual arts, the Getty is offering a summer internship in the Art Center College of Design Archives to undergraduate students of culturally diverse backgrounds.

Part of the College Library, the Archives collects, preserves, and makes available materials related to the history of ArtCenter. The collections include photographs documenting the College and students from the 1930s–present, department records, publications, audio, and video. During the course of the ten-week program, the intern will work in the Archives and gain hands-on experience with archival materials.


The internship is a full-time position of 35 hours per week, with a salary of $4,500 for a consecutive ten-week work period between June and August 2016.


The internship will introduce the student to the field of archives and the functions of an archives department. The intern will gain experience with archival processing, digitizing, preservation, access, and outreach through several small projects. The intern will be supervised by and work mainly with the College Archivist, and will also work with the Processing Archivist and Librarians. The internship is designed as an “Archives 101,” therefore an ideal candidate should have an interest in archives and library science.


Students must:

  • Be of a group underrepresented in museums and visual arts organizations, including, but not limited to, individuals of African American, Asian, Latino/Hispanic, Native American, or Pacific Islander descent;
  • Be currently enrolled undergraduates—Students must have completed at least one semester of college by June 2016; students graduating in May or June 2016 are also eligible (however, students who are enrolled in a second BA or BS program are not eligible);
  • Reside or attend college in Los Angeles County; and
  • Be a United States citizen or permanent resident.


Qualified applicants should send a resume and cover letter to with reference to “Getty Internship 2016” in the subject line.


Job Posting: Library Assistant II, The Getty, Los Angeles, CA

Works under regular supervision on assignments of moderate complexity. Provides library support services to staff and Special Collections reading room users by retrieving materials from vaults and assisting with handling.  Retrieves and shelves Special Collections materials; works with colleagues to maintain storage vaults; conducts inventories of Special Collections material; monitors and maintains Special Collections Reading Room and Seminar Rooms. Uses online library system to create, maintain and update holdings and item records; Processes some Special Collections materials by preparing labels, providing housing and entering information into systems. Responds to routine queries from staff and readers; refers more complex queries to reference librarians and curators as appropriate. Participates in special projects as assigned.

Major Job Responsibilities:
  • Daily paging and reshelving a high volume of material
  • Ability to lift boxes and push book trucks up to 40 pounds
  • Assists and resolves moderately complex problems for staff and library users
  • Learns and uses various library software applications to execute moderately complex transactions to track materials, describe collections, manage library collections, and document activities
  • May oversee temporary staff or work-study students
  • Participates in special projects as assigned
  • May assist with scanning material for reference requests
  • Bachelor’s degree in art history or related discipline
  • 2-3 years experience in library setting
  • Reading knowledge in at least one foreign language preferred
Knowledge, Skills and Abilities:
  • Strong written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to learn library-specific software applications
  • Ability to lift boxes and push book trucks up to 40 pounds
  • Experience with industry-standard software suites as appropriate to assigned duties
  • May require familiarity laws and standards as appropriate to assigned duties
  • Experience with bibliographic databases and library-specific software applications preferred
  • Ability to handle rare and unique materials with care

More information and application:

Job Posting: Library Fine Arts Specialist (Visual Resource Specialist)(part-time, temporary), San Francisco State University, CA

Position Summary*

Under the general direction of the Division Head for Research & Instructional Services and Special Collections, responsible for handling appropriate storage, preservation and maintenance of the art and artifact collections of the Library¿s Archives/Special Collections, de Bellis Collection, and Labor Archives, hereafter referred to as the J. Paul Leonard Library (JPLL) Fine Arts Collection. This includes unpacking and organizing art works returned from storage or moved from other locations, organizing them in `Art Storage¿ areas of the Library, creating and maintaining a proper inventory and database control of collections, overseeing the de-accessioning and removal of inventory, researching provenance, gift documents for discard/removal restrictions, and providing appropriate approval and documentation of transactions. In coordination with Special Collections staff, supports the development and installation of exhibitions in the JPLL Gallery and Special Collections Reading Room. In coordination with Art Librarian, provides support to install art works in areas of the library outside of Special Collections.

Art collections include framed and unframed works on paper, posters, paintings, ceramics, textiles, 3-dimensional sculptural objects, artifacts, and other mixed media works.

Minimum Qualifications*

Bachelor’s degree and/or equivalent training and work experience involving at least two years of related experience in a fine arts setting requiring the ability and skill in fine arts handling, storage, registration, and installation. Familiarity with the principles and practices of library cataloguing and circulation. Ability to organize a visual resources collection under general supervision. The ability to handle art objects and prepare and install art for exhibitions. Excellent oral and written communication skills. Experience using Microsoft Word, Excel, FileMaker Pro, and standard fine art preparatory tools. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations. Ability to handle multiple work priorities and be accountable for own work results.

Preferred Qualifications

Master’s degree in fine arts, museum studies, or library science with applicable courses in the fine arts or equivalent training and experience. Other formal academic degree or training or work experience in the area of fine arts collections. Knowledge of fine arts standards for handling, storage, and display. Inventory control experience. Database and digital assets management is preferred. Related curatorial, library and/or teaching experience.


More information and application:

Job Posting: Assistant Librarian, Fashion Institute of Design & Merchandising, San Francisco, CA

The San Francisco campus of the Fashion Institute of Design & Merchandising has a full-time opening for the position of Assistant Librarian. Under the direction of the branch Head Librarian this position is responsible for the following library duties while adhering to the Mission Statements of the Library and FIDM.


  • Assist in all Library services; including, but not limited to: reference services, circulation, cataloging, and serials.
  • Assist in developing and delivering in-person presentations that integrate information literacy into the curriculum.
  • Assist in collection development and maintenance.
  • Answer questions in the library, either in-person, via telephone, or library e-mail.
  • Provide support of cataloging and processing of materials as assigned.
  • Provide support of serials check-in and processing of serials subscriptions as assigned.
  • Prepare and maintain instructional and promotional handouts.
  • Assist in the maintenance and display of the costume study collection.
  • Assist in the maintenance of the materials workroom.
  • Assist students in basic troubleshooting procedures on computers, printers, scanners, photocopiers, and print management software.
  • Assist in the display of library materials.
  • Participate and provide feedback for the Library’s social media networking sites.
  • Assist in annual inventory.
  • Perform shelf reading and shelving duties.
  • Help maintain the appearance and functionality of the Library.
  • Participate in events in support of FIDM or the Library.


  • Bachelor’s Degree and enrollment in program and/or course work toward an accredited MLIS.
  • Strong communication and presentation skills.
  • Computer literate at the intermediate skill level with competency in those tasks determined necessary for the position.


  • Work experience in an academic library.
  • Background or previous work experience related to one of the areas of study at FIDM.

More information and application:

Job Posting: Part time Library Technician, NewSchool of Architecture + Design, San Diego, CA

The Library Technician works closely with the Librarian, University administrative staff, faculty, and students providing library services that support the University program outcomes. The Library Technician is a part-time position with a flexible schedule that may include evening and weekend hours as needed, in support of our students.


  • Provide a full range of circulation services, including patron registration and transactions
  • Catalog, classify and process new materials
  • Guide library patrons in finding and using library resources, including reference and reserve materials, computers and electronic resources
  • Communicate with vendors and verify invoices
  • Organize and maintain print periodicals and reserve materials
  • Work with bursar’s office to place holds on student accounts
  • Collect, maintain and process library billing information
  • Collect and maintain library statistics
  • Design, customize and maintain the library web site, research guides and catalog
  • Repair damaged books
  • Assist in Information Literacy and library instruction sessions
  • Maintain the library in the Librarian’s absence
  • Assist in organizing and marketing events, writing reports and maintaining files
  • Coordinate, train and supervise student employees

May perform other duties and responsibilities that management may deem necessary from time to time.


  • Undergraduate degree preferred.
  • Minimum one year experience working in a library or equivalent setting (i.e., library vendor or consortium) required; experience working in technical library services preferred.
  • Proficient in Microsoft Word, PowerPoint, Access, and Excel
  • Familiarity with library management and web editing software preferred.
  • Applied knowledge of spelling, grammar, and punctuation, as well as sentence and paragraph structure
  • Ability to communicate effectively with and work well with a diverse staff and user population
  • Ability to follow routine oral and written instructions
  • Ability to provide effective customer service
  • Ability to train and to supervise the activities of peer staff or student workers
  • Ability to think logically
  • Analytical and problem solving skills
  • General knowledge of institutional policies and procedures
  • General knowledge of library services and their availability
  • General knowledge of pertinent functional practices and procedures
  • Basic computer knowledge and skills including accurate keyboarding.

More information and application:

Job Posting: Part time Research Assistant, The Getty, CA

Job Summary:

Supports curator, scholar, or other scholarly staff by facilitating their research and/or assisting with their research projects, public programs, exhibitions or publications.

Major Job Responsibilities:
  • Conducts research in the special collections and contributes to the conceptual development of a project by organizing/creating documentation of found materials, such as bibliographies, searching for and ordering texts, writing literature reviews, etc
  • Requests images for exhibitions and/or publications; researches and obtains art and image permissions
  • Proofreads, edits, and translates as needed
  • Assists with creation of project websites and PowerPoint presentations
  • Edits and prepares video for presentations.
  • Works with AV team and projectionists to ensure successful presentation of film and video
  • Copyedits essays, author biographies, endnotes, etc
  • May assist with organizing art programs for publications by communicating with authors, updating essay drafts, assisting editors in checking page proofs, proofing indexes, etc
  • Assists with development and execution of public programs including communicating with guests and managing guest list.
    • Bachelor’s degree in art history or related field; Master’s degree preferred
    • 0-2 years research experience (education may be considered)
    • Working knowledge in at least one foreign language preferred
Knowledge, Skills and Abilities
  • Strong written and verbal communication skills
  • Knowledge of film, contemporary art and moving image media.
  • Ability to manage multiple projects in a timely manner
  • Ability to build relationships, collaborate and work on teams
  • Ability to set and meet deadlines for oneself
  • Proficiency in Microsoft Office and Adobe software suites preferred

More information and application:

Job Posting: Information Literacy Librarian, Academy of Art University, San Francisco, CA

Job Description:
  • Develop and deliver subject and assignment-specific instruction about print and online resources
  • Develop and deliver workshops and materials on using the online subscription databases to obtain articles
  • Develop and deliver workshops and materials on using the library catalog to locate books, magazines, films, and other media
  • Assist Reference Librarian to provide library reference services to students and faculty, by responding to requests for research help in-person, and via email
  • Develop and provide training on electronic and print materials addressing the importance of information literacy, including how to assess information sources, how to cite sources and how to use effective online search techniques
  • Assist Information Literacy Program Director to develop subject-specific library resource guides, in print and digital forms, to aid students and faculty in finding the resources most relevant to their field and to improve awareness of the collection
  • Create web-based tutorials and virtual tours about library resources and services in collaboration with the Director and the Systems Librarian
  • Staff the reference desk and provide roving reference services
  • Research and advise on electronic and print resources for potential acquisition
  • Create and apply tools to track and assess the participation and satisfaction of instructional sessions
  • Employ print and electronic reference tools including the integrated library system (Millennium), the library OPAC, subscription databases, and instructional software (Camtasia, iShowU) to create teaching aids
  • Provide training opportunities about the library collections, tools, and resources for library staff
  • Supervise library assistants as staffing patterns require


  • Collaborates as necessary with Library staff on ad hoc projects, reports, events, and online productions
  • Maintains professional development through participation in professional organizations such as Art Libraries Society of North America, American Library Association, Visual Resources Association, and BayNet
  • Maintains knowledge of current practices in library and information technologies and educational trends, particularly in relation to information literacy and instructional design in libraries
  • Cooperates in a teamwork fashion with all coworkers and provides excellent customer service to all library patrons
  • Demonstrates excellent oral and written communication skills
  • Perform other duties as assigned



ALA-accredited Master’s degree; knowledge of information literacy competencies and standards, experience in a college or university; expertise in instructional design.


  • Master’s degree from an American Library Association accredited institution


  • At least one year of experience with academic, branch campus, joint-use or distance learning librarianship
  • Demonstrated facility with virtual reference, webpage design and online tools
  • Strong technology skills including demonstrated experience with courseware, conferencing, social media, multimedia production and emerging technologies
  • Evidence of active participation in information literacy and instruction programs
  • Experience or coursework in instructional design and assessment, and preparation of instruction materials or tutorials
  • Demonstrated commitment to public service for a variety of constituents
  • Evidence of initiative, flexibility and ability to work both independently and collaboratively
  • Demonstrated involvement in professional research and service activities

More information and application:

Job Posting: Temporary Visual Resources Specialist, Occidental College, Los Angeles CA

Essential Functions

  • Works directly with arts and humanities faculty to realize college and departmental learning goals.
  • Consults with faculty in the arts and humanities to develop and deliver a suite of services that support the integration of information resources and technology in their teaching and research, with special emphasis on visual resources and the digital humanities.
  • Curates relevant digital content.
  • Delivers group instruction and/or consults individually with students regarding research methods and scholarly practices across the arts and humanities, in addition to addressing issues of media and visual fluency.
  • Supervises student workers.
  • May oversee or participate in a range of relevant departmental projects.


  • Master’s degree in Library and Information Science or Arts and Humanities field; Ph.D. welcome.
  • Demonstrated expertise in visual resource curation and a working knowledge of various practices and technologies associated with the digital humanities.
  • Experience with library instruction and/or teaching undergraduates
  • Demonstrated experience with a variety of software tools and technologies used across the arts and humanities.
  • Demonstrated ability to work and communicate effectively and creatively as a team member or independently.

To apply, please submit a resume and cover letter to:

More information: