Job Posting: Project Assistant Archivist at Museum of Modern Art

The Museum of Modern Art is currently seeking a Project Assistant Archivist to survey, process, and preserve the recently acquired Seth Siegelaub and Herman and Nicole Daled Archives.  This project is a top priority for the Museum’s Archives due to the collection’s great research potential and the desire of the curatorial staff to access the materials quickly to enhance the understanding of the Museum’s new acquisitions.  Processing these archives entails appraising and organizing the collections, which includes correspondence, unique items created by artists, financial records, and photographs, among other materials.  Descriptive information will then be assembled to create an electronic finding aid.   This is a grant funded position that is expected to last for 12 months.

Specific responsibilities, following professional archival standards, are as follows:

·         Surveys the collection.  Conducts preliminary research on the materials.  Drafts a processing plan, in conjunction with Museum Archives staff.

·         Determines and acquires necessary archival supplies.  Performs simple preservation tasks.  Implements necessary conservation measures.

·         Compiles and revises existing descriptions of the material.

·         Re-files and re-boxes the collection in acid-free housing.

·         Writes and codes detailed finding aid including information on context and related collections as well as description of the material.

·         Assists with reference activities of the Department.

·         Item-level cataloguing of photographic images, and coordinating their digitization and the creation of analogue print copies.

We require an archivist with solid experience, who can work independently.  The archivist must possess a Bachelor’s degree in Art History or 12 semester hours of modern art since 1880, a Master’s degree in Art History with a Certificate in Archival Studies or National Archives Modern Archives Institute Certification strongly preferred.  1-3 years’ experience processing archival collections according to standard archival procedures and research in art history is also required.  Reading knowledge of French required.  Strong verbal and writing skills. Computer literacy and knowledge of Encoded Archival Description (EAD).  Demonstrated knowledge of twentieth-century art, art historical reference sources and other related research materials is also required.

Please submit resume and cover letter, which must include salary requirements, to  Please reference the position title in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Job Posting: Curator in the Office of Art Properties, Avery @ Columbia

The Avery Architectural and Fine Arts Library seeks a knowledgeable, experienced, and collaborative individual for the position of Curator in the Office of Art Properties. Reporting to the Director, the Curator is responsible for the management, use, preservation, and development of Columbia University’s art holdings: paintings, sculpture, drawings, prints, photographs, decorative arts, and other objects. Specific duties:

  • plans and establishes policies, working in collaboration with the  Director and the Committee on Art Properties
  • oversees the operation of the unit; hiring and supervision of staff, ensuring sound fiscal management and budgetary compliance
  • serves as spokesperson for the unit in relations with university departments, and with the public
  • assesses works of art for possible acquisitions, ensures safe handling and storage, and coordinates conservation
  • oversees the management of collections, evaluating the proper uses of works of art, making decisions about lending art objects and responding to requests for reproducing art objects
  • works to achieve maximum awareness and accessibility of the collection for research,  teaching, and exhibition; will develop and manage a digitization plan for documenting art works and for making them accessible via web-based access and exhibition portals
  • cultivates relations with donors, alumni, arts colleagues at other institutions, and community representatives


  • M.A. (Ph.D. preferred) in art history; MLS or graduate-level degree or certification in cultural object-oriented collections management or equivalent experience.
  • Experience in a leadership position managing an art collection;
  • Excellent verbal and written communication skills, strong organizational and problem-solving capabilities;
  • Demonstrated project management experience;
  • Experience in fund-raising, grant preparation, and donor cultivation.
  • Ability to work as part of a staff team, with a broad range of university colleagues, with students and with donors.
  • Should have knowledge of collection management and museum practices;
  • Interest in fostering fresh and interdisciplinary approaches to presenting and interpreting art and making the collection accessible for study and research.


  • Experience in records and collection management, instructional uses of cultural objects, and exhibit and digital project development.

For immediate consideration, please apply online at:

Columbia University is an Equal Opportunity/Affirmative Action Employer

Call for Papers: Artists’ Records in the Archives symposium

Artists’ Records in the Archives: A One Day Symposium – Call for Participation

The archives of many institutions contain artists’ records—documents created by artists that often bear witness to the creative process, as evinced by sketches, doodles, and other notations. Artists’ records differ from other types of records due to their inherent connection to the art object and the art market. In recent years there has been a plethora of symposia and conferences dedicated to artist archives, art history and “the archive,” as well as to the use of archival materials by contemporary artists.  While crucial, these investigations have been driven almost entirely by art historians and have not included the perspectives of archivists and special collections librarians.  As part of an effort to broaden the discussion surrounding artists’ records, the Archivists Round Table of Metropolitan New York has organized a one day symposium, “Artists’ Records in the Archives,” to be held on October 11, 2011 in conjunction with the New York Public Library.  Focusing on the perspective of the information professional, this symposium will address how contemporary artists use artists’ records in their work, the significance of artists’ records in archives for scholars and curators, and how archivists and special collections librarians manage artists’ records in their repositories.

Possible topics or areas of interest include, but are not limited to, the following:

*Artists’ use of other artists’ records
*How archivists manage artists’ records and how this might differ within a museum, estate, gallery, and university setting
*Collecting artists’ records
*Appraisal of artists’ records
*Underdocumented artists and the archives
*Exhibitions and artists’ records
*Artists’ records and the digital environment
*Born digital artists’ records
*Copyright, moral rights, and the artist
*Conversations between archivists, artists, and art historians regarding archives

Date:  October 11, 2011
Location: New York Public Library

All individual presentations will be 20 minutes long (10 page paper).

Submissions must include a title, name of author and institutional affiliation, abstract (250 words max), and indication of technological requirements.

Individual papers or entire panel proposals accepted.

A small travel stipend is available. If interested please indicate in the submission.

Deadline for Proposals: Proposals should be emailed to by August 15, 2011. 

Job Posting: Senior Image Cataloger and Support Specialist, Princeton

Senior Image Cataloger and Support Specialist

Visual Resources Collection, Department of Art and Archaeology, Princeton University

The Visual Resources Collection in the Department of Art and Archaeology Department seeks an energetic and detail-oriented individual.  This position is responsible for cataloging, collection development, public service, and maintenance of the image collection under the general supervision of the Director of Visual Resources, Department of Art and Archaeology.  The senior cataloger works closely with the faculty to determine and fulfill their image needs for teaching and research. This involves researching and acquiring new images, cataloging images, enhancing the cataloging system and the revision, correction, and reorganization of existing image metadata.  The senior cataloger works on all aspects of making images available including uploading digital images and data and supporting users of images in multiple software applications (Almagest, PowerPoint, ARTstor).  The position takes primary responsibility in offering support for scanning instruction and technical aspects of image use.


  • BA in Art History or equivalent with significant Art History background
  • Experience in a Visual Resources Collection or Library or related facility.
  • Reading ability of at least one European language, knowledge of the history of art, and familiarity with literature in the field
  • Knowledge of image cataloging standards and practices
  • Research skills using print and electronic resources
  • Experience with technologies for digital imaging and presentation
  • Knowledge of photographic processes and ability to evaluate analog and digital image quality
  • Excellent communication, organization, interpersonal, and customer service skills
  • Attention to detail and accuracy
  • Ability to work in environment with frequent interuptions
  • Ability to take initiative, solve problems and prioritize work effectively
  • Demonstrated ability to work flexibly, independently and collaboratively with colleagues, faculty and students in a rapidly changing service-oriented environment


  • Masters degree in Art History or library and information science preferred
  • Familiarity with databases, preferably image databases
  • Demonstrated skill with Microsoft Office applications
  • Knowledge of digital image technology

For further details or to apply for the position, please visit “Jobs at Princeton”

(Requisition number 0110341)

Internship: Jasper Johns Catalogue Raisonné of Drawings

The Jasper Johns Catalogue Raisonné of Drawings seeks an art history major or grad student who is interested in obtaining hands-on experience in preparing a catalogue raisonné of this important twentieth-century artist.

Candidates must be motivated, highly organized, possess advanced research skills, and pay meticulous attention to detail. You will work closely with the Project Director and Project Coordinator conducting exhibition/literature research in NYC museums, libraries, and archives. A position is also available for data entry/organization of object records.

Interested candidates should email a cover letter, CV/resumé, and the names and contact information of two professional references to: This is an unpaid internship for an average of 16hrs/week.

Summer Job Opportunity in Calgary

Resource Centre Assistant ($10/hr x 14 weeks x 30 hours a week)

Application Deadline: Wednesday, April 01, 2009

Start Date: May 5, 2009 

End Date: August 4, 2009

The New Gallery’s Resource Centre is seeking applications for a temporary Resource Centre Assistant. Candidates should be undergraduate students returning to studies in the fall, although people with plans to enroll in future studies or recent graduates are also welcome to apply.  Candidates should be enrolled in fine art, art history, museum and heritage studies, information management, library science, communications, or another related field.  Candidates should have an interest in the arts, artist-run culture and information management.  Good research skills, attention to detail, and the ability to maintain focus while undertaking repetitive tasks are essential. Candidates will be working under the direction of the Resource Centre Coordinator. Some training will be provided.

The role of the Resource Centre Assistant is to help the Resource Centre Coodinator in the organization and digitization of archival and Resource Centre material. 

Basic responsibilities  include:

  • Creating electronic records for digital images
  • Creating electronic records for Resource Centre periodicals, catalogues and books 
  • Scanning slides and photographs to create digital images 
  • Digital image editing 
  • Copyright research 
  • Biographical research for artists 
  • Sorting and organizing artist files
  • Adding keywords to existing records 
  • Creating a distribution list for current publications
  • Responding to public inquiries about the Resource Centre and its contents

About the Resource Centre and Virtual Archive:

Since its inception, The New Gallery has subscribed to current arts periodicals and collected catalogues through exchange programs with other artist-run centres and galleries. Our long history has allowed us to develop a unique collection of material with a focus on emerging Canadian artists and artist-run culture.

In addition to published materials, TNG keeps files on artists and groups who have shown in the gallery in the past 10 years. These files include artist statements and CVs, descriptions of exhibitions, and published reviews.

TNG’s collection of publications and artist files provides the content of our Resource Centre. Although smaller than other institutional libraries, we have over 3000 books and periodicals to inspire and educate researchers, students and the general public.

TNG also maintains a virtual archive containing digital representations of historical material related to TNG. The archive includes images from exhibitions, as well as press releases, posters and other items related to the gallery’s history. 

TNG uses open source software called CollectiveAccess to keep track of items in the Resource Centre and virtual archive. 

About the New Gallery:

Established in 1975, The New Gallery is an active artist-run centre for the presentation and promotion of contemporary art in Calgary. Through exhibitions, performances, discussions and educational resources, The New Gallery stimulates critical discourse, recognizes diversity, develops collaborative networks and promotes a public appreciation of current art practices. 

Review of applications will begin on April 13, 2009.

The letter of application should address the responsibilities, qualifications, and experiences listed for the position. Your letter, CV, and the names, e-mail addresses and telephone numbers of three professional references may be sent

(1) via email to (preferred method of receipt)

or (2) faxed to Jessica McCarrel, 403- 290-2399 ,

or (3) mailed to
Jessica McCarrel
The New Gallery
PO Box 22451

Bankers Hall RPO

Calgary, AB T2P 5G7

An Equal Opportunity Employer, TNG’s Resource Centre is interested in receiving applications from a broad spectrum of qualified people who are representative of the province’s diversity.

For more information about the Resource Centre, see , and about the The New Gallery, 

Position subject to funding

Project Librarian – The New Gallery, Calgary, AB, CANADA

Deadline: April 27, 2008
Start Date: May 15, 2008
End Date: September 4, 2008
30 Hours a week
Position generously funding by STEP

TNG MANDATE: The New Gallery, an artist-run-centre, is a non-profit charitable society established in 1975. It is committed to providing a forum for a wide spectrum of critical discourse and multi-disciplinary practices within the contemporary visual arts. The New Gallery fosters the growth of the arts community, and the community at large, through the creation of local, national and international networks of understanding, collaboration and cooperation.

A priority of TNG has been the presentation and accessibility of the Gallery’s 30 plus year history through its extensive archive as a Resource Centre. Space constraints in the gallery’s new location have prevented TNG from housing the archives on-site. In order to continue to foster critical discourse and appreciation of contemporary art practices, TNG plans to reopen its Resource Centre in early 2009 to make this unique resource available to researchers. We are seeking a motivated, organized and creative individual to fill the summer contract position of a Project Librarian to assist in board discussions surrounding potential locations, in addition to planning, organizing and digitizing our archives.

Job Summary: The Project Librarian is responsible for the continued development and management of the collections of visual materials for The New Gallery’s Resource Room. He/She is to oversee a program to barcode the collection and for the full implementation of a digital image databases.

Essential Functions:
1. Develop policies and long-range planning for the collections, facilities, and services.
2. Organize, maintain, and expand our growing collection of digital images.
3. Catalog new images – both still and moving – into the collection.
4. Involves selecting and purchasing necessary software/hardware and project management.
5. Perform other duties as assigned.

Job Qualifications:
• Familiarity with digital resource management software, and cataloguing digital imagery.
• Expertise with archives management, art/metadata standards and practices.
• Experience in creating, capturing, and processing images in a variety of digital formats.
• Strong technological skills in both Window and Macintosh environments, and working with design software.
• Strong written and oral communication skills, with the ability to orient board and staff in the use of the archives and computer applications.
• Ability to manage multiple projects, problem-solve.

To apply, please forward your resume and a cover letter in confidence to:
Jessica McCarrel, Administrative Director
The New Gallery
P.O. Box 22451 Bankers Hall RPO
Calgary, AB – T2P 5G7 – CANADA

Or by e-mail to: ATT: Jessica McCarrel, Administrative Director The New Gallery Inquiries: p: 403.233.2399