Job Posting: Curatorial Assistant for Special Exhibits and Publications, Harvard Art Museums, MA

School/Unit: Harvard Art Museums
Department: Division of European and American Art

Duties & Responsibilities:
The Curatorial Assistant for Special Exhibitions and Publications provides organizational, research, logistical, and clerical support for the development and production of special exhibitions and their connected publications, interpretive materials and programs, and for major collections catalogues in the Division of European and American Art.
The Curatorial Assistant position is an opportunity for individuals to gain or further develop curatorial experience to advance their career in museums.

Please note: This is a two year term position.

Duties & Responsibilities:

  • Provides general curatorial assistance in the planning, organization, and implementation of exhibitions and related publications and programs, including logistical and research support in the preparation of checklists, loan requests, exhibition catalogues, didactic materials, interpretive labels, and other exhibition related materials.
  • Provides organizational support for the preparation and publication of major catalogues of the permanent collections in digital and printed format, including creating checklists, acting as liaison with outside authors, coordinating photography and other imaging, and verifying object and provenance information.
  • Coordinates and supports project specific contributions to major grant driven initiatives connected to assigned exhibitions and publications, assisting with the preparation of grant proposals, fundraising narratives, and project budgets.
  • Contributes to the development of and assists with the production of online content related to assigned exhibitions and publications.
  • Acts as a source of information about assigned exhibitions and publications to internal and external stakeholders including students, faculty, visiting scholars, artists, collectors, dealers, and staff involved in the exhibition and publication production.
  • Works in close collaboration with Editorial, Design, and Collections Management departments and also coordinates regularly with the Division of Academic and Public Programs, Communications, Conservation Center, Archives, Digital Images and Visual Resources, Information Technology, and institutional Advancement departments.
  • Provides clerical and administrative support connected to assigned exhibitions and publications as needed, including correspondence and mailings, organizing and documenting meetings and conference calls, and preparing materials for presentations including PowerPoint presentations.
  • Performs other related duties as required.

Basic Qualifications:
Bachelor’s degree with background in European and/ or American art history and culture, Renaissance to the present.

Additional Qualifications:
Museum experience strongly preferred. Master’s degree or work toward master’s preferred. Solid art-historical research skills and strong written and verbal communications skills. Excellent organizational and interpersonal skills. Strong computer skills, especially word processing and database skills; ability to learn new applications and procedures as required, prior knowledge of TMS an asset. Accuracy with detail and ability to follow through on projects despite interruptions. Knowledge of at least one relevant language preferred. Must be flexible, punctual, and able to function well both independently and as part of a team.

More information and application:

Job Posting: Curator in the Office of Art Properties, Avery @ Columbia

The Avery Architectural and Fine Arts Library seeks a knowledgeable, experienced, and collaborative individual for the position of Curator in the Office of Art Properties. Reporting to the Director, the Curator is responsible for the management, use, preservation, and development of Columbia University’s art holdings: paintings, sculpture, drawings, prints, photographs, decorative arts, and other objects. Specific duties:

  • plans and establishes policies, working in collaboration with the  Director and the Committee on Art Properties
  • oversees the operation of the unit; hiring and supervision of staff, ensuring sound fiscal management and budgetary compliance
  • serves as spokesperson for the unit in relations with university departments, and with the public
  • assesses works of art for possible acquisitions, ensures safe handling and storage, and coordinates conservation
  • oversees the management of collections, evaluating the proper uses of works of art, making decisions about lending art objects and responding to requests for reproducing art objects
  • works to achieve maximum awareness and accessibility of the collection for research,  teaching, and exhibition; will develop and manage a digitization plan for documenting art works and for making them accessible via web-based access and exhibition portals
  • cultivates relations with donors, alumni, arts colleagues at other institutions, and community representatives


  • M.A. (Ph.D. preferred) in art history; MLS or graduate-level degree or certification in cultural object-oriented collections management or equivalent experience.
  • Experience in a leadership position managing an art collection;
  • Excellent verbal and written communication skills, strong organizational and problem-solving capabilities;
  • Demonstrated project management experience;
  • Experience in fund-raising, grant preparation, and donor cultivation.
  • Ability to work as part of a staff team, with a broad range of university colleagues, with students and with donors.
  • Should have knowledge of collection management and museum practices;
  • Interest in fostering fresh and interdisciplinary approaches to presenting and interpreting art and making the collection accessible for study and research.


  • Experience in records and collection management, instructional uses of cultural objects, and exhibit and digital project development.

For immediate consideration, please apply online at:

Columbia University is an Equal Opportunity/Affirmative Action Employer

Call for Papers: Artists’ Records in the Archives symposium

Artists’ Records in the Archives: A One Day Symposium – Call for Participation

The archives of many institutions contain artists’ records—documents created by artists that often bear witness to the creative process, as evinced by sketches, doodles, and other notations. Artists’ records differ from other types of records due to their inherent connection to the art object and the art market. In recent years there has been a plethora of symposia and conferences dedicated to artist archives, art history and “the archive,” as well as to the use of archival materials by contemporary artists.  While crucial, these investigations have been driven almost entirely by art historians and have not included the perspectives of archivists and special collections librarians.  As part of an effort to broaden the discussion surrounding artists’ records, the Archivists Round Table of Metropolitan New York has organized a one day symposium, “Artists’ Records in the Archives,” to be held on October 11, 2011 in conjunction with the New York Public Library.  Focusing on the perspective of the information professional, this symposium will address how contemporary artists use artists’ records in their work, the significance of artists’ records in archives for scholars and curators, and how archivists and special collections librarians manage artists’ records in their repositories.

Possible topics or areas of interest include, but are not limited to, the following:

*Artists’ use of other artists’ records
*How archivists manage artists’ records and how this might differ within a museum, estate, gallery, and university setting
*Collecting artists’ records
*Appraisal of artists’ records
*Underdocumented artists and the archives
*Exhibitions and artists’ records
*Artists’ records and the digital environment
*Born digital artists’ records
*Copyright, moral rights, and the artist
*Conversations between archivists, artists, and art historians regarding archives

Date:  October 11, 2011
Location: New York Public Library

All individual presentations will be 20 minutes long (10 page paper).

Submissions must include a title, name of author and institutional affiliation, abstract (250 words max), and indication of technological requirements.

Individual papers or entire panel proposals accepted.

A small travel stipend is available. If interested please indicate in the submission.

Deadline for Proposals: Proposals should be emailed to by August 15, 2011. 

Job Posting: Art Librarian, Rutgers University

RESPONSIBILITIES: The Rutgers University Libraries seek an innovative art librarian committed to providing excellent services and programs in support of student learning, faculty research, and public engagement on a highly diverse campus. The position provides reference and instructional services, in a variety of modes, for both faculty and students; serves on a team acting as liaison to the Art History, Visual Arts, and Landscape Architecture departments; develops collections in print and digital formats; and creates and maintains web-based research guides, learning tools, and other digital resources. This is a tenure-track position within the New Brunswick Libraries Faculty, and will require development of a research agenda, scholarly publication, and participation and leadership within appropriate professional organizations. Fulfilling the position’s responsibilities will offer excellent opportunities for collaborating with other Rutgers librarians and with teaching faculty, in collection development and management, reference, instruction, technological innovation, and research. The Art Librarian reports to the Associate University Librarian for Research and Instructional Services.

QUALIFICATIONS: Master’s degree from an ALA-accredited library or information science program and an advanced degree in art history; knowledge of one or more European languages, preferably French, German, and/or Italian; professional experience in art reference and collection development. Candidates should possess excellent communication skills, familiarity with emerging technologies, individual initiative and creativity, and the ability to work well in a highly collaborative and diverse environment.

SALARY/STATUS: Salary will be commensurate with qualifications and experience.

BENEFITS: Faculty status, calendar year appointment, retirement plans, life/health insurance, prescription drug, dental and vision plans, tuition remission, one month vacation

LIBRARY PROFILE: The Rutgers University Libraries (RUL), comprising libraries on the University’s Camden, New Brunswick, and Newark campuses, all reporting to the Vice President for Information Services and University Librarian, operate as a unified library system with coordinated public services, technical services, and collection development. The Libraries have a staff of 304, a budget of $28 million, and holdings numbering more than 3.6 million volumes. Rutgers University Libraries are a member of ARL, CRL, Lyrasis, Metro, NERL, and VALE, and use Sirsi Dynix and OCLC as their primary bibliographic utilities. Rutgers University is a member of the Association of American Universities. The New Brunswick campus is the largest of the three regional campuses, supporting over 33,000 graduate and undergraduate students, in approximately 100 undergraduate programs, more than 80 graduate/professional programs, and 60 doctoral programs as a Carnegie classification Research University (very high research activity) campus. The Art Library supports research and instruction in art history as well as interdisciplinary research in the humanities and social sciences, and it is the key resource and service provider for the highly ranked Department of Art History and its doctoral program. In addition to its traditional strengths in Western European art and the art of the Americas, the Department of Art History is developing strengths in African, Asian, and Middle Eastern art, and the history of photography, with support from the Art Library.

TO APPLY: REVIEW OF APPLICATIONS AND INTERVIEWS WILL BEGIN IMMEDIATELY AND CONTINUE UNTIL THE POSITION IS FILLED. SUBMIT RESUME, COVER LETTER, AND NAMES OF THREE REFERENCES TO: Sandra Troy (APP. 195), University Libraries Human Resources Manager, Rutgers University Libraries, 169 College Avenue, New Brunswick, NJ 08901-1163, email:, FAX: 732-932-7637

Rutgers, the State University of New Jersey, is an equal-opportunity, affirmative-action employer. The Libraries are strongly and actively committed to diversity, and seek candidates who will contribute creatively to the University’s multicultural environment.