|Job Title||Archivist for Architectural and Design Records|
|Company||Ball State University|
|Required Experience||MLS/MLIS/MIS degree from an ALA accredited program OR MA in architecture, landscape architecture, historic preservation, urban planning or design|
Two or more years of experience in archives, library, or museum; experience with information technology applications in an archives and/or library environment, including imaging technology, electronic databases, and web page design.
|Sample Job Responsibilities||Engage in acquisition, processing, preservation; digitization, promotion, use, and development of the collections, programs, and services of the Andrew Seager Archive of the Built Environment, a Division of Ball State University Libraries, to expand user access and resource discovery of primary source materials that document the history of Indiana’s built environment; support an inclusive, diverse, and collaborative work environment and service culture to advance the strategic direction of the University Libraries.|
Position Overview: Working closely with the Archivist, the Assistant Archivist helps to accession, arrange, describe, preserve and manage the Archives’ collections. The Assistant Archivist plays a key role in helping to oversee the Archives’ various digital initiatives, including developing the implementation of CollectiveAccess, Archive-It, and other tools to describe, preserve, and present archival holdings in digital form. She/he contributes to department planning and strategic development, provides public services and outreach through consultation, instruction and presentation. Additionally, the Assistant Archivist oversees the Archives when the Archivist is out of the office and helps to manage student assistants.
Duties & Responsibilities:
- Arrange, describe and otherwise process archival collections using CollectiveAccess, according to local and professional standards.
- Help to oversee the technical aspects of the CollectiveAccess project, coordinate with developers.
- Help to manage the Archives implementation of Archive-It.
- Maintain Archives server and manage digital representations.
- Maintain Archives web site, blog, and other social media; make updates and plan advancements.
- Manage digital representations on Archives server.
- Oversee Archives when Archivist is not in the office, supervising student assistant as needed
- Provide public services for the department, including reference guidance, class presentations and public outreach.
- Accession archival materials in both paper and electronic formats; interact with staff to evaluate record submissions.
- Contribute content regularly for social media, including blog and Instagram posts.
- Digitally photograph and scan archival materials to create high quality digital images to be used in publications, online presentations, or other purposes by both Archives staff and patrons.
- Assist in preparing displays of collection materials, both in real and virtual exhibition spaces.
- Assist Archivist with donation pick-ups.
- Collaborate on special projects as needed.
- MLS or other advanced degree with a concentration in Archives management required
- At least two years professional Archives experience.
- Demonstrated understanding of the principles of arrangement and description of archival collections and current archival best practices and standards.
- Experience with digital preservation, metadata and access tools and methodologies; ease comprehending and adapting to new applications. Experience with the collection and preservation of born-digital materials.
- Demonstrated web programming experience, knowledge of emerging technologies in archives.
- In-depth knowledge of digital imaging standards and experience in digital image capture and processing.
- Superior written and oral communication skills and interpersonal skills, with ability to facilitate collaboration.
- Excellent organizational skills and attention to detail; must be able to work independently.
- Candidate must be highly responsible since he or she will be dealing with fragile and valuable materials.
- Interest in the history, theory and practice of the design professions.
- Ability, and willingness, to routinely lift containers weighing up to 40 lbs. and climb ladders.
School of Visual Arts (SVA) in New York City is an established leader and innovator in the education of artists. From its inception in 1947, the faculty has been comprised of professionals working in the arts and art-related fields. SVA provides an environment that nurtures creativity, inventiveness and experimentation, enabling students to develop a strong sense of identity and a clear direction of purpose.
To apply for this position, please send a cover letter and resume to email@example.com.
Under the direction of the Manuscripts Cataloger and Metadata Librarian, the Project Archivist, working independently, is responsible for determining the organization and creating intellectual access to the Fitch collection – both analog and digital materials. Will work at Stanford’s Redwood City campus.
- Project Archivist will arrange 70 feet of materials and over 200 gigabytes of data for the Bob Fitch collection
- Participates in the creation of intellectual access to these materials via the online catalogue, finding aids; and, create metadata for digitized and born-digital material
- Manage time in order to complete organization and description of collection
- Re-house oversize, photographic, audio/video, and computer media as needed
- Review and describe born-digital files under the supervision of the Digital Archivist, using current tools, such as AccessData’s FTK software, ePADD, PhotoMechanic, etc.
- Prepare audio and video for reformatting/preservation and coordinate this effort with Stanford’s Media Preservation Lab
- Re-house slides/negatives/photographs and prepare folder-level description for use in any future digitization efforts
- Apply preservation measures during the processing of the collection
Coordinate special re-housing efforts with Preservation/Conservation Department
- Work independently and make judgments and recommendations about content appraisal, especially with consideration for future digitization efforts
- Report to Manuscripts Processing Archivist and Manuscripts Cataloger and Metadata Librarian regularly
- Publish articles on project discoveries and updates on SUL blogs, etc.
- Attend project and division meetings
- Education & Experience: Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience
- Knowledge, Skills and Abilities:
- Knowledge of relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies
- Evidence of strong interpersonal skills and the ability to work with a wide variety of people
- Effective problem solving, analytical and organizational skills
- Demonstrated broad knowledge of library discovery environments, office automation software, and online resources
- Ability to quickly learn and use print and online tools and resources and in area of specialization
- Evidence of strong verbal and written communication skills
- Constantly sit, perform desk-based computer tasks
- Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds
- Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other)
- Rarely use a telephone, operate hand controls
- Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds
- May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
The mission of the Hoffmitz Milken Center for Typography is to set the global standard of excellence in typography and design education; provide a valuable service to the educational an professional communities as well as the public, reinforcing the meaning and value of typography; elevate and advance the teaching and understanding of both letterform design and typographic practice; and honor the past while also anticipating the future of typography in print, digital, and emerging media. HMCT Archivists appraise, process, arrange, describe, and maintain permanent records and historically valuable documents. The Archivists work with the ArtCenter Library and College Archives to develop compatible collections and acquisitions.
- Requires a master’s degree related to the field in which they work or equivalent employment experience — this can be library science or archival science
- Minimum 2 years’ professional experience as an archivist and working with collection donors
- Knowledge of preservation methods for analog and digital materials
- Experience processing and cataloging archival collections
- Experience with digitizing archival materials and knowledge of best practices
- Experience handling, cataloging, and managing rare book collections
- Familiarity of archival and library management systems
- Knowledge of DACS, MARC
- Experience working with III’s Millennium/Sierra
- Thorough knowledge of cataloging, classification, authority control and current and future standards.
- Appraise historical documents and archival materials
- Preserve and maintain documents and objects
- Create and maintain digital collections and databases
- Arrange and describe archival records
- Direct workers who help arrange, exhibit, and maintain collections
- Set and administer policy guidelines concerning public access to materials
- Provide reference services for researchers
- Find and acquire new materials for the archives
- Perform both copy and original cataloging of book collections using OCLC and Library of Congress standards
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 20 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.
The above statements are intended to describe the general nature and level of work performed by the employee assigned to this job; they do not purport to describe all functions. Employees may be assigned other duties, and the essential functions may be changed from time to time as necessary.
Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu with reference to “HMCT Archivist” in the subject line.
The Montana Historical Society is the guardian of Montana’s memory. Established in 1865, the oldest institution of its kind in the West, the MHS’s vast historic collections of artifacts, photographs, and documents are exhibited in six extraordinary galleries. In 1969, we became the official state Archives and the repository for state agency records of permanent value.
The Photograph Archivist is responsible for evaluating, acquiring, arranging, describing, and providing access to a wide variety of photographic images. In doing so, the Photograph Archivist is responsible for the development and care of existing photograph collections, the assessment and acquisition of new collections and dissemination of information from these collections on inquiries related to the history of Montana and the West. In so doing, the Photograph Archivist has the responsibility for cataloging images acquired so that they are accessible to the staff and the public.
Please provide contact information for three professional references.
- Implements collection development policies, practices, and strategies to ensure that negatives, prints, slides, and other historical photographic images are collected, preserved, and made available for current and future patrons.
- Reviews and assesses donated materials to determine condition and historical value. Applies archival management theories and methods in determining how collections or images should be cataloged. This includes the physical preparation of materials for long-term preservation and care by arranging and housing them according to national photograph archives standards that are consistent with conditions and technology available within the agency.
- Produces standardized cataloging in accordance with national library/archives standards for submission to the Montana Historical Society’s online catalogs.
- Develops, enhances, and maintains electronic information database and patron access systems for the photograph archives.
- Conducts complex historical research on and compiles histories of individuals, groups, institutions, or businesses to provide a context for newly processed collections or images. Applies archival theories to write descriptive inventories, indices, and other professionally approved reference materials in accordance with national and agency standards for the use of staff, researchers, and state employees.
- Determines priority of photograph collections or images for processing, based on knowledge of research needs, agency priorities, historical significance, and professional standards.
- Responds to a wide variety of sophisticated reference inquiries from individuals, state agencies, professionals, educational groups, local organizations, film companies, journalists, publishers and institutions by conducting research and providing information on a broad range of topics.
- Provides concise and accurate interpretations and analysis of complex historical events based on reference interviews of a wide range of patrons.
- A thorough knowledge of modern archival theory, standards, and practices and their implementation. This knowledge includes an understanding of appraisal methods, arrangement and description, cataloging, preservation, access and outreach.
- Thorough knowledge of current and historic photographic processes, signs of deterioration and their individual preservation requirements.
- Sound knowledge of Montana and/or American history.
- An understanding of historical research methods in both primary and secondary resources, including photographic research.
- Ability to communicate both simple and complex ideas effectively, both orally and in writing, to people with various degrees of knowledge of archival theories and of historic research ability.
- Thorough knowledge of electronic information systems and specialized technology related to archival cataloging and patron information retrieval systems, including MARC and EAD
Education/Experience: This position requires skills and abilities typically acquired through a Bachelor’s degree in history, American studies, or a related field and the completion of a Master’s degree in Library Science, history or a related field that includes emphasis upon photographic preservation and archival care and management of photograph collections.
Deadline to Apply: September 6, 2016 @ 1:59am
Required Application Materials: Cover Letter, Resume, 3 Professional References
Contact Name: Denise Gjerde | Contact Email: firstname.lastname@example.org | Contact Phone: 406-444-2697
The StoryCorps’ Community Archivist is a critical member of the Recording & Archive Department, which is responsible for overseeing the technical aspects of StoryCorps’ recording process and assuring the integrity and accessibility of StoryCorps’ archive of over 65,000 born-digital audio interviews.
The Community Archivist takes a lead role in developing, planning, and implementing training sessions for staff and regularly provides individual feedback and support. The Community Archivist is responsible for the transfer and review of interview materials and delivering interview materials to local, regional, and national archive partners.
StoryCorps records, shares, and preserves stories from a diverse range of participants of all background and beliefs, and the Community Archivist will support interdepartmental efforts to ensure StoryCorps’ archive is inclusive of diverse voices. In addition, the Community Archivist will play an essential role as StoryCorps continues to expand public access to the StoryCorps Archive. Candidates with experience developing and sustaining outreach partnerships with diverse/underserved communities are strongly encouraged to apply.
Here’s what you’ll do as a part of our team:
The Community Archivist will:
- Manage the life cycle of StoryCorps’ digital and physical assets, including born-digital audio and photos, physical paperwork, and electronic databases
- Create archive and database-specific training curricula and assist in the training of new staff on archival processes
- Support and evaluate over 25 field staff on archival and recording work through regular written reports that providing essential feedback on data entry and audio and photographic standards
- Coordinate formation of Community Archives and other content-sharing partnerships with organizations across the country, including assembling and delivering materials, and overseeing the drafting and signing of content-sharing agreements
- Support the development of the StoryCorps online archive
- Support StoryCorps’ mission by participating in various organization-wide planning committees and interdepartmental teams
- Promote the StoryCorps Archive through internal and external events, conference presentations, and more
- Perform other duties to support the Recording & Archive department, as assigned
Knowledge, Skills, and Qualifications:
- Master’s degree in Library and Information Science or related field; or Bachelor’s degree plus equivalent relevant work experience
- Experience working in Mac OS platform, as well as proficiency in Microsoft Office Suite
- Ability to be flexible and adaptable in order to contribute to problem-solving activities
- Demonstrated ability to function exceptionally in a rapidly growing and fast-paced work environment and deal effectively with numerous simultaneous requirements
- Ability to work independently as well as collaboratively
- Strong organizational skills and an impeccable attention to detail
- Excellent interpersonal, written, and verbal communication skills
- Belief and interest in the mission of StoryCorps
- Cultural competence and the ability to work successfully with diverse groups of people
- 2 years experience processing digital assets and related materials
- Fluency in written and spoken Spanish (strongly preferred)
- Experience working with audiovisual materials (strongly preferred)
- Familiarity with digital audio recording and photography techniques
- Experience working closely with underserved communities in an outreach capacity
- Project management experience
- Demonstrated training experience
If you want to help us change the world, apply today!
Please send your cover letter and resume to email@example.com and include your last name and the position title in the subject line: for example, “Jones – Community Archivist.” Include your cover letter and resume as attachments titled “YourNameLetter” and “YourNameResume.” In your cover letter, please tell us how you found out about this opportunity and whether you have applied for a position at StoryCorps in the past.
Application Deadline: August 15, 2016
- Archive Support: Assists museum staff in identifying internal documents and their sources that have historical, legal, and informational value to the museum, including the determination of lasting value and appropriate formats; works cooperatively with museum staff in planning and implementing projects, including participating in strategic and impact planning with the library staff.
- Collection Management: Plans, implements, and directs all aspects of the collections including evaluating, processing, describing, cataloging, creating and maintaining records and databases, finding aids, and other tools and technology facilitating discovery of, and, access to the holdings of the Museum’s archives according to best practices, current standards, and technology in library and archives management.
- Conservation – Analyzes physical condition of documents for long-term preservation through basic conservation handling techniques and practices, including preservation digitization; creates and maintains the physical environment for maximum longevity in current formats; and works cooperatively with museum staff to ensure preservation and transferability of historical and current assets, including print, a/v media, photographs, scrapbooks, blueprints, ephemera, memorabilia, slides, and born-digital.
- Reference and Research: Provides archival reference and research services for in-house staff and external researchers, including researching and answering reference questions, preparing research reports, preparing user support documentation, and conducting research instruction with the library staff for museum staff, external researchers, and the general public. Creates outreach strategies promoting research in the archival collections.
- Planning and Evaluation: Plans and implements goals and programs in the archives which actively support museum strategic initiatives; reports regularly on archives issues, providing textual and statistical reports; and conducts evaluation of archives programs. Participates in discussions, planning, implementation and evaluation for institutional records management, digitization programs and projects, and other initiatives.
- Professional Knowledge and Standards: Keeps current with issues, best practices and standards of the archival profession; assures compliance with current intellectual property laws and any other laws or acts that may apply to documents in the custody of the Archives; conforms to professional ethical standards for the museum and the archives profession. Attend and participate in professionally relevant meetings and conferences.
- Other: Performs all other duties as assigned in general support of Library Services and the museum as a whole.
- Master’s degree from an ALA-accredited program for library/ information science, or an accredited archives studies program/related field with two (2) or more years of direct experience or an equal combination of education and experience. Preferred: Additional degree in art history, museum studies or related field.
- Certification from Academy of Certified Archivists (ACA) or the programs of the Society of American Archivists (SAA). Preferred: SAA Digital Archives certification.
- Minimum two years of demonstrated successful experience in appraising, accessioning, arranging and describing archival and manuscript collections, and reference services.
- Working knowledge of current metadata and archival descriptive standards, including DACS, EAD, and related MARC 21 and RDA standards. Preferred: VRA core 4 and XML coding skills.
- Knowledge of the conservation and preservation needs of archival collections in a variety of formats including print, a/v media, photographs, scrapbooks, blueprints, ephemera, memorabilia, slides, and born-digital materials; database management, and transfer methods to accessible formats for research and reference.
- Familiarity with archives management systems and/or content management systems and an understanding of emerging technologies for digital collections, document imaging and conversion systems.
- Experience presenting archival and historical information and research methods to diverse audiences through diverse media.
- Knowledge of records management including the creation of record retention schedules, and management of permanent and non-permanent records, including electronic records preservation standards,
- Demonstrated excellent scholarly research skills and reference services skills for different audiences.
- The ability to communicate effectively both verbally and in writing.
- The ability to work collaboratively with a diverse group of constituents.
- Demonstrated strong project management skills.
- Demonstrated excellent time management skills and ability to balance priorities.
- Preferred languages in addition to English: French, Italian, German
- A mission-driven individual with a passion for archives, libraries, history, research, and art; analytical and strategic, yet tactically skilled in translating ideas and principles into practical programming;
- A collaborator – confident and competent, relationship-focused, with strong skills in building consensus among a diverse group of personalities with different work styles;
- A good listener and strategist; comfortable receiving input from many sources, and able to analyze and formulate disparate information into sound, well-organized plans;
- An individual with outstanding human qualities; one who is straightforward, shares information easily, listens as well as gives advice, and respects the abilities of others; high EQ/emotional intelligence; someone who imparts trust, integrity and solidity and guides others in a similar vein;
- A graceful communicator and tactful diplomat who cultivates trust and engages the active support of constituents; someone that is able to represent and advance the Nelson-Atkins’ interests with determination;
- A results-oriented individual, adept at seeing the big-picture, planning, prioritizing, organizing and following through; a hard worker with a high energy level; emotionally mature with a sense of humor and an ability to maintain balance and perspective.
Provides proper care for historic municipal records abiding by the Society of American Archivist’s professional standards. Establishes archives, program administration and management, and gains physical and intellectual control over internal citywide collections. Plans for and prioritizes short and long-term care of materials, and develops and implements plans for enhancing public access to archival materials for research and education. Works both independently and collaboratively to ensure comprehensive collection care.
Works towards gaining physical and intellectual control over dispersed collection and to develop and update essential professional policies. Develops and updates essential policies, plans, procedures, and guides related to collections care, processing, emergency planning, and public access. Works independently and collaboratively with other department staff who manage artifact and art collections to ensure care of city cultural assets. Works diplomatically with staff from other city departments within parameters of the retention schedule and collections policy to process archival materials as well as determine how to integrate and cross-reference multiple city collections and databases. Develops and implements plan for public access to archival records.
Proactively develops and nurtures professional relationships with other local and regional archival collections managers. Develops budget for collection care materials for short and long term and researches and identifies potential funding opportunities. Represents the Arts and History Department at professional archives industry conferences and meetings. (60%)
Processes collections according to professional standards. Oversees the work of collections processing by interns and temporary employees. Orders materials and prioritizes processing to house permanent collections, and identifies needs and priorities for short and long-term care. (30%)
Develops and delivers presentations to city leadership and other city staff related to archives program. Helps to curate exhibits, supports the preservation and exhibit of archives, artifacts and art in all forms. Works with other public outreach teams to identify and participate in community engagement opportunities educating the public about the City’s many exhibits and collections. (10%)
Performs other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.
Required Knowledge, Experience, And Training
Requires education and/or experience to attain the following:
- Bachelor’s degree in history or closely related field with certification or specialization in archives and two years of experience processing collections and understanding of arrangement, preservation, and description according to professional archival standards and or equivalent combination of education and or experience.
- Advanced knowledge of and demonstrated commitment to professional archival standards, including the SAA Code of Ethics is needed. Knowledge of collections management practices for three-dimensional artifacts and art.
- Ability to interpret and explain governing regulations, policies, and procedures; researches areas of responsibility and make procedural recommendations; to operate a PC using word processing, database, and/or spreadsheet software; to consolidate information from various sources into a prescribed format; to manage complex projects from beginning to end; to facilitate group meetings; to communicate well on the phone and in person.
Preferred Knowledge, Experience, And Training
- Master’s degree in archival studies program or in history or closely related field with certification/specialization in archives. At least three years demonstrated experience with processing collections and understanding of arrangement, preservation, and description according to professional archival standards. Some knowledge of collections management for three-dimensional artifacts and/or art or ability to learn to help facilitate working with other department staff in overall program caring for archives, artifacts, and art.
- Ability to interpret and explain governing regulations, policies, and procedures; to research areas of responsibility and make procedural recommendations; to operate a PC using word processing, database, and/or spreadsheet software; to consolidate information from various sources into a prescribed format; to manage complex projects from beginning to end; to facilitate group meetings; to communicate well on the phone and in person.
- The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Licensing And Other Requirements: Valid drivers license
Special Requirements: All applicants must be able to successfully pass City of Boise background check processes which include reference checks and criminal history checks.
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is occasionally lifting/carrying up to 50 lbs. Also the employee is occasionally pushing/pulling up to 50 lbs. The noise level is occasionally moderate. Work includes sensory ability to talk, hear, touch and feel. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach, grasp, climb and balance. Position requires hand/finger dexterity.
The work environment will include inside conditions, with areas of dust, odors, mist, gases or other airborne matter. Employees work in/at heights.
Application Deadline: August 18, 2016
Greene Naftali Gallery is looking for a detail-oriented intern with strong organizational skills, a professional manner, and an interest in contemporary art and arts administration.
Intern will have the opportunity to work closely with both the gallery staff and gallery artists on a wide variety of projects. Responsibilities will include assisting the front desk, helping to manage the image and press archives, updating the database, filing, and running errands.
Knowledge of Word, Photoshop, and ArtBase helpful.
Start date, as soon as possible. Schedule is flexible. Lunch stipend will be provided. Please email a cover letter and resume to firstname.lastname@example.org.
Application deadline: August 6, 2016
The Honolulu Museum of Art (HoMA) is an equal opportunity employer committed to recruiting and retaining a diverse, qualified workforce. The Museum strives to maintain a staff that works together to maintain its mission: To bring together great art and people to create a more harmonious, adaptable and enjoyable society in Hawai‘i.
Our Vision: To be a world-class institution with great collections of art and leading education programs. We will reflect changes that are happening in Hawaii, Asia and the world. Conceived as an institution that would make Hawai‘i an even better place to live, the Honolulu Museum of Art (HoMA) is committed to showcasing the highest quality art from around the world for the benefit of residents and visitors. Art and Education are central to the museum’s mission, with 299,000 people visiting each year and 36,900 students participating in school programs both at the museum and throughout the community. The museum’s art collection has grown into one of the most extensive in the United States, with a special emphasis on works of art that reflect the diverse communities that call Hawai‘i home.
Job Summary: HoMA’s lending collection consists of 6,000 cultural significant objects that are loaned to educators. This position conserves the collection, processes loans, manages a collection data base, and promotes the use of the collection to educators. In the archivist role, this position is responsible for the development and administration of the museum archival collections; plan, develop, implement, and direct economical and effective methods for accessing, handling, storing, retrieving, and disposing of active and inactive institutional records.
- Bachelor’s degree with a minimum of two years related experience or equivalent combination of experience or knowledge in lending collections and archives.
- Supervisory experience, including training and evaluation of volunteers.
- Competent computer skills: experience with Microsoft Word, Excel, web browsers etc.
- Experience in museum collections, records, and education programming.
- Demonstrated understanding of current archival and records management principles and practices.
- Possesses a high degree of judgement and discretion in assessing and arranging materials for processing, preservation, retention and destruction.
- Excellent interpersonal skills; ability to interact cheerfully with diverse constituents. Ability to work effectively with staff, volunteers, children, teachers, and members of the public.
- Highly organized and flexible with the ability to be accurate and complete work within strict timelines.
- Master’s Degree in Museum Studies, Library Science or Education.
Lending Collections 60%
- Manage Lending Collection Objects/Files.
- Promote and expand collection.
- Research and develop loan system.
- Assess, conserve, and repair objects; follow up with missing items.
- Develop and maintain an online photo database and reservation system;
- Create an orientation for borrowers using visual and written media such as manual or video.
- Work with the Education and Outreach team to develop educational programming for the public
- Manage and train volunteers.
- Conducts record surveys to determine records retention and disposition schedules; processes records; plans preservation/conservation; and projects space requirements for both analog and digital records.
- Creates a reference and access system for retrieval.
- Collaborates with key department staff to effectively manage the retention and disposition of museum records and to ensure legal compliance regarding institution records and control them through their life cycle.
- Monitors the records retention system and revises schedules as needed; disposes of records according to approved principles of record disposal.
- Assists and supports staff with record retrieval information.
- Other duties as assigned.
Traits and characteristics: Must be bright, diplomatic, analytical, of the highest integrity, and possess sound judgement and a sense of humor and humility. The successful candidate should demonstrate an ability to initiate and sustain momentum without close supervision. Exhibiting a polished presence, diplomacy, discretion and a deep respect and understanding of the museum and its brand.
Working Conditions and Atmosphere: The Lending Collection and Archives is located in basement of the Art School and the main museum. Must have the ability to move across uneven surfaces, use stairs and elevators, sit for extended periods of time, bend, stoop and kneel. Ability to reach with hands and arms, lift, push, pull and carry up to 40 pounds. Ability to use hands and fingers to feel and manipulate small and large objects. Ability to speak clearly on the telephone. Hearing requirements are the ability to hear normal conservation over the phone and in person. Vision requirements normal. Able to work weekend and some evening hours.