Paid Internship Opportunity: Oral History Management, Archives of American Art, Washington, DC

The Archives of American Arts seeks one graduate student intern for fall 2016 to work within a small team and support efforts to make oral history transcripts and audio available on the Archives’ website.

In this paid Oral History Management internship you will be immersed in what goes into the management of a very robust, longstanding, ongoing oral history program. All of our legacy interviews have been fully digitized for preservation, and subsequently, access purposes. A major initiative is ingesting the audio files into our CIS and DAMS. All of our ongoing oral history interviews are recorded as digital audio files with outside interviewers. Most of our interviews are transcribed (especially current interviews) by a transcription company. There is an extensive review process of these documents before they are presented online–first in-house, by the narrator and interviewer. In addition to our ongoing initiatives, we have a backlog of bottlenecked interviews that are a high priority to be sent for review or to be posted on the Archives’ website.

The Archives’ Oral History Program began in 1958 and includes interviews with American artists, scholars, critics, collectors, dealers, supporters and others involved in American art. Today, our recordings make up the world’s largest collection of oral histories on the subject of American art, allowing scholars to learn about the art world directly from the words of our nation’s most distinguished artists.

OUTCOMES
You will come away with a greater understanding of the planning and management of an oral history program; skills in digital preservation and file management; and insight into an organization’s policies, procedures, and workflow.

REQUIREMENTS AND QUALIFICATIONS

  • Availability 20 hours/week for 16 weeks (negotiable)
  • Coursework towards the completion of a Masters degree in Oral History, Public History, Library Science, or Archival Management
  • Interest in oral histories
  • Interest in presenting digital content/audio online
  • Interest in digital preservation and file management
  • Interest in thinking through systems, processes, and workflows
  • Well organized
  • Detail-oriented
  • Ability to work independently

COMPENSATION
This internship is paid and intended to fulfill course credit requirements for internships and practicums.

HOW TO APPLY
Applicants must submit the following materials through the Smithsonian’s online internship application system (SOLAA) , and choose the name of the specific internship program to which they are applying.

Interested graduate students may contact Jennifer Snyder, Oral History Program Archivist, at snyderj@si.edu for more information.

Full post: https://archivesgig.wordpress.com/2016/08/30/washington-dc-paid-internship-oral-history-management-smithsonians-archives-of-american-art

Job Posting: Museum Archives Program Assistant, National Gallery of Art, Washington, DC

The position is located in the Gallery Archives of the National Gallery of Art. Its purpose is to support archival programs through specialized administrative management and performance of museum archives activities. The Gallery Archives is responsible for long-term care of permanently valuable historical records of the National Gallery of Art in every physical form including textual, media, and electronic.

Duties:

The incumbent is responsible for providing efficient and effective administrative management support for the operations of the Gallery Archives office:

  • Provides support to senior staff with establishing and maintaining digital and analog information management systems.
  • Oversees acquisition of specialized archival supplies and equipment.
  • Manages all office requisitions and recording receipts in Oracle.
  • Determines appropriate application of government and Gallery policies and procedures for office operations.
  • Evaluates office procedures to identify areas for improvement, assesses the need for alternative methods, and recommends and implements changes as approved by the Chief of Gallery Archives.

The incumbent performs operational support duties directly relating to museum archives program activities which includes:

  • Providing support in managing the ingest of archival materials in analog and digital form.
  • Assisting with analyzing, monitoring, and maintaining data on archives projects.
  • Providing public information and general reference services for archival records.
  • Monitoring press releases and other on-line sources and creating digital and analog downloads for archival preservation.
  • Accessioning print items, updating database records and creating up-to-date finding aids.
  • Creating and managing lists and reports and analyzing data for management review.
  • Performing basic preservation activities for archival materials.
  • Supporting archival presence.

Qualifications:

Candidates must meet the following qualification requirements. This requires at least 1 year of specialized experience equivalent to the GS-6 level in the Federal service OR 4 full years of education above the high school level. An equivalent combination of education and experience is fully qualifying and meets the minimum qualification requirements. Specialized experience is experience providing operational and administrative management support, and prioritizing multiple projects primarily within a museum or other cultural institution. Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application.

  • Ability to apply basic archival principles including provenance, original order, the record group concept, and is able to recognize archival series.
  • Skill in data management software, relational databases, digital media, and office software programs.
  • Knowledge of basic art museum functions and organization and is familiar with the operation of digital systems in art museums.
  • Knowledge of archival preservation concepts and understanding of the requirements of archives preservation materials including photographs, documents and architectural drawings.
  • Knowledge of research, administrative, and writing skills needed for art museum archives administration, as evidenced by significant undergraduate coursework.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Deadline to apply: August 19, 2016

Full post: https://www.usajobs.gov/GetJob/ViewDetails/447380200

Job Posting: Community Archivist, StoryCorps, NYC

POSITION OVERVIEW

The StoryCorps’ Community Archivist is a critical member of the Recording & Archive Department, which is responsible for overseeing the technical aspects of StoryCorps’ recording process and assuring the integrity and accessibility of StoryCorps’ archive of over 65,000 born-digital audio interviews.

The Community Archivist takes a lead role in developing, planning, and implementing training sessions for staff and regularly provides individual feedback and support. The Community Archivist is responsible for the transfer and review of interview materials and delivering interview materials to local, regional, and national archive partners.

StoryCorps records, shares, and preserves stories from a diverse range of participants of all background and beliefs, and the Community Archivist will support interdepartmental efforts to ensure StoryCorps’ archive is inclusive of diverse voices. In addition, the Community Archivist will play an essential role as StoryCorps continues to expand public access to the StoryCorps Archive. Candidates with experience developing and sustaining outreach partnerships with diverse/underserved communities are strongly encouraged to apply.

Here’s what you’ll do as a part of our team:

The Community Archivist will:

  • Manage the life cycle of StoryCorps’ digital and physical assets, including born-digital audio and photos, physical paperwork, and electronic databases
  • Create archive and database-specific training curricula and assist in the training of new staff on archival processes
  • Support and evaluate over 25 field staff on archival and recording work through regular written reports that providing essential feedback on data entry and audio and photographic standards
  • Coordinate formation of Community Archives and other content-sharing partnerships with organizations across the country, including assembling and delivering materials, and overseeing the drafting and signing of content-sharing agreements
  • Support the development of the StoryCorps online archive
  • Support StoryCorps’ mission by participating in various organization-wide planning committees and interdepartmental teams
  • Promote the StoryCorps Archive through internal and external events, conference presentations, and more
  • Perform other duties to support the Recording & Archive department, as assigned

Knowledge, Skills, and Qualifications:

Required:

  • Master’s degree in Library and Information Science or related field; or Bachelor’s degree plus equivalent relevant work experience
  • Experience working in Mac OS platform, as well as proficiency in Microsoft Office Suite
  • Ability to be flexible and adaptable in order to contribute to problem-solving activities
  • Demonstrated ability to function exceptionally in a rapidly growing and fast-paced work 
environment and deal effectively with numerous simultaneous requirements
  • Ability to work independently as well as collaboratively
  • Strong organizational skills and an impeccable attention to detail
  • Excellent interpersonal, written, and verbal communication skills
  • Belief and interest in the mission of StoryCorps
  • Cultural competence and the ability to work successfully with diverse groups of people

Preferred:

  • 2 years experience processing digital assets and related materials
  • Fluency in written and spoken Spanish (strongly preferred)
  • Experience working with audiovisual materials (strongly preferred)
  • Familiarity with digital audio recording and photography techniques
  • Experience working closely with underserved communities in an outreach capacity
  • Project management experience
  • Demonstrated training experience

If you want to help us change the world, apply today!

Please send your cover letter and resume to employment@storycorps.org and include your last name and the position title in the subject line: for example, “Jones – Community Archivist.” Include your cover letter and resume as attachments titled “YourNameLetter” and “YourNameResume.” In your cover letter, please tell us how you found out about this opportunity and whether you have applied for a position at StoryCorps in the past.

Application Deadline: August 15, 2016

Full post: http://staging.storycorps.org/jobs/community-archivist

Paid Internship Opportunity: Archives Intern (Fall 2016), Brooklyn Academy of Music, NYC

DESCRIPTION

BAM Fall Internships run from September – December 2016 (timing may vary by department)

Internship Program Itinerary:

  • BAM Orientation and Theater Tour – Get to know BAM in-depth.
  • Trips to local Cultural Institutions – Behind the scene tour of some of the most recognized arts institutions in the city.
  • Learn the fundamentals of working at NYC Cultural Institutions
  • Work and learn with experienced arts administration professionals – Learn the ins and outs from some of the best in the field.
  • Executive Brown Bag lunches – Have lunch with BAM’s Executive Team and glimpse the future of the organization from their perspective.
  • Follow the Production – This program tracks the mounting of a presentation at BAM – from artistic selection and budgeting, to load-in and travel visas.
  • See BAM performances and films – Gain access to see some of the most coveted shows in town!
  • Career counseling and Mentoring

Archives Intern Role and Responsibilities:

  • This work will include sorting and filing historical and administrative papers
  • The work may include cataloging in Collective Access, an open source relational database, used by BAM Hamm Archives
  • The candidate should be able to make a firm 20 hour a week commitment throughout the Fall.

POSITION REQUIREMENTS

  • BAM programming subject knowledge and/or familiarity with Collective Access cataloging a plus.
  • Ideal for Library Science or Archival students
  • Experience with Microsoft Outlook, Word, Excel & Powerpoint
  • Experience with Tessitura or Database applications
  • Excellent verbal, written and organizational skills
  • Excellent communication and interpersonal skills
  • Reliable and self-motivated

FULL-TIME/PART-TIME: Full-Time and/or Part-Time
SALARY: $9.25 per hour for candidates currently pursuing their undergraduate degree or recently graduated high school. $10.25 per hour for candidates with a Bachelor’s Degree or higher.
APPLICATION DEADLINE: Rolling deadlines, apply as soon as possible.
APPLICATION PROCEDURE: Go to http://www.bam.org/about/careers AND CLICK ON “APPLICATIONS, FALL INTERNSHIPS – APPLY HERE”
LOCATION: Brooklyn Academy of Music, Fort Greene

Full post: https://www.appone.com/MainInfoReq.asp?R_ID=1356482

 

 

Internship Opportunity: Archival Internship (Fall 2016), ARChive of Contemporary Music, NYC

Founded in 1985, the ARChive of Contemporary Music is a not-for-profit archive, music library and research center located in New York City. The ARChive collects, preserves and provides information on the popular music of all cultures and races throughout the world from 1950 to the present. Since the ARChives founding in 1985 our holdings have grown to over 2 million sound recordings, making the ARChive the largest popular music collection in the United States. In addition to sound recordings and publications, the ARChive actively collects all books, magazines, videos, films, photographs, press kits, newspapers clippings, memorabilia and ephemera relating to the history of popular music.

Our current, on-going projects are cataloging and book digitization. Interns may focus on one or both projects and may have the opportunity to work on other projects as they arise.

Cataloging:

Interns will receive training that enables them to catalog CDs, vinyl LPs, or books in our File Maker Pro Database using our in-house cataloging rules.
We depend directly on our interns and allow them a great deal of hands-on experience and responsibility.

Interns may work on related projects (for example, in-filing, processing donations, etc.) as needed, if they are interested.

Qualifications:

Ideal for the position is a student or recent graduate with a background or interest in music, musicology, fine art, or library & information science.

Candidates must:

  • Possess good interpersonal skills.
  • Be responsible, reliable, and detail-oriented.
  • Be able to handle delicate and valuable materials with care.

Undergraduate library experience and/or graduate-level library classes are preferred.

Digitization:

The ARChive of Contemporary Music is the largest collection of popular music in America, with more than two million recordings. Our music book collection is also one of the best in the United States, numbering 20,000+ volumes. To scan this resource the Internet Archive has installed one of their Scribe machines in our Lower Manhattan facility. When completed, all of our materials will be preserved electronically, OCR Readable, and available in-house for reading and research.

Digitization interns will be trained to scan initially, then will be introduced to more complex tasks once they are familiar with the process. Tasks include:

  • Loading, Scanning, and Republishing books while ensuring high quality standards.
  • Training and working as a team.
  • Trouble shooting the scribe machine, mitigating cataloging inconsistencies, and navigating open source software at Internet Archive.
  • Keeping work areas and equipment clean, neat, and organized.

Qualifications:

  • Strong technical (software/hardware) and troubleshooting skills
  • Ability to sit for 6-7.5 hour periods, and comfort with repetitive motion
  • Highly organized
  • Excellent attention to detail
  • Familiarity and enthusiasm for music, books, cultural heritage preservation and the arts!
  • Previous library or archive experience or education is preferred, but not essential.

All internships are unpaid, but we are certainly willing to help you meet any requirements to receive course credit. Time requirements are flexible–we ask that you are available for at least one full day (11:00-6:00) per work week, but the more time you can commit to the more responsibility we can give you.

We are currently looking for interns for Fall 2016 but we can be flexible on specific start & end dates. If you are interested, please submit your resume and a cover letter explaining your general interest in working at the archive and what project(s) you are interested in contributing to.

Full post: http://www.indeed.com/viewjob?jk=5607a837cf61e79c&q

Job Posting: Multiple Opportunities at MoMa, NYC

Cataloger (grant-funded, fixed-term) | Archives
Identifies key archives collections and prioritizes select files. Consults original documents and selects most important and historically significant records. Catalogs selected items into the Museum Archives Image Database. Coordinates scanning of items with Imaging and Visual Resources. Pages and reshelves boxes, files, and single items. Ensures quality control of metadata and image scans. Reports to Archives Specialist.

Requirements: Bachelor’s degree in art history, including 12 semester hours of modern art since 1880, or equivalent. Basic knowledge of art historical research sources. Archival experience preferred. Ability to communicate clearly and legibly in both written and spoken form. Attention to detail. Knowledge of archival/art historical/collection management databases. Ability to lift and move heavy boxes.

This is a two-year project initiative expected to commence as soon as a qualified candidate has been identified. Total work hours per week will be 14.

Curatorial Assistant | Architecture and Design
Assists the department’s senior architecture curatorial staff in all areas of their responsibilities, including acquisitions, collections records, bibliographic and biographical records and files, research for architecture exhibitions and publications, loans, and general curatorial inquiries. Performs work in relation to the care of the collection and arranges for custodial, registration, and preparation work as required by the curatorial staff in the maintenance of the collection in gallery, study, and storage areas. Performs research for exhibitions, including research on artists, periods, styles, specific works, locations of works, on photograph sources, etc. Assists in preparing catalogues and checklists. Coordinates and schedules work to be done, within the Museum and without, in such areas as conversation, photography, public information, matting and framing, construction, lighting, etc. Assists with the preparation and installation of wall labels. Conducts daily inspection of works on view in temporary exhibitions and assists with necessary follow-up arrangements. Answers inquiries and conducts some gallery tours as necessary for visitors and the A+D Circle affiliate group. Researches and catalogs the Museum collection and archives under senior staff supervisor and answers related inquiries from public and scholars. Reports to senior curatorial titles.

Requirements: Bachelor’s degree required, master’s degree preferred, ideally in architecture or art history. Some relevant work experience and competence within area of departmental interest. Strong organizational skills and attention to detail. Proficiency with MS Word, Excel, and other standard office procedures and equipment. Reading knowledge of one or more foreign languages.

Curatorial Assistant | Drawings and Prints
Assists the department’s senior curatorial staff in all areas of their responsibilities, including administrative work in the context of curatorial functions such as acquisitions, collections records, bibliographic and biographical records and files, research for exhibitions and publications, departmental committee loans, and general curatorial inquiries. Performs work in relation to care of the collection and expedites arrangements for custodial, registration, and preparation work as required by the curators in the maintenance of the collection in gallery, study, and storage areas. Conducts daily collection gallery inspections and assists with follow-up arrangements in the event of damage, deterioration, etc. Performs duties of exhibitions assistant, including research on subjects such as artists, periods, styles, etc., on specific works, on locations of works, on photograph sources, etc. Assists in arranging loans; catalogue preparation; preparation of checklists including compiling and typing; and coordinating and scheduling work to be done, within the Museum and without, in such areas as conservation, photography, public information, matting and framing, construction, lighting, etc. Assists with the preparation and installation of wall labels. Conducts daily inspection of works on view in temporary exhibitions and assists with necessary follow-up arrangements. Answers inquiries and conducts some gallery tours as necessary for visitors, etc. Researches and catalogs the Museum collection and archives under senior staff supervision and answers related inquiries from the public and scholars. Assists in the operation of departmental study centers. Works with curatorial interns as assigned. Keeps informed of current activity in the area of departmental interests through gallery and museum visits, publications, etc. and conveys observations to the senior staff. Reports to Chief Curator.

Requirements: Master’s degree in art history strongly preferred with a particular expertise/exposure to art from the postwar period through to contemporary. Prior curatorial experience preferred. Superior research and writing skills and fluency in a foreign language preferred. Strong organizational skills and attention to detail. Proficiency with MS Word, Excel, and other standard office procedures and equipment.


If you would like to submit your resume and cover letter for consideration, please choose one of the following options:

  • By email: jobs@moma.org (most preferred option; if submitting by email, please send us your resume and cover letter as one document in a PDF format)
  • By fax: (212) 333-1107
  • By mail: The Museum of Modern Art
    The Department of Human Resources
    11 West 53 Street
    New York, NY 10019

Full postings: http://www.moma.org/about/jobs

Internship Opportunity: Archivist Internship, Greene Naftali Gallery, NYC

Greene Naftali Gallery is looking for a detail-oriented intern with strong organizational skills, a professional manner, and an interest in contemporary art and arts administration.

Intern will have the opportunity to work closely with both the gallery staff and gallery artists on a wide variety of projects. Responsibilities will include assisting the front desk, helping to manage the image and press archives, updating the database, filing, and running errands.

Knowledge of Word, Photoshop, and ArtBase helpful.

Start date, as soon as possible. Schedule is flexible. Lunch stipend will be provided. Please email a cover letter and resume to info@greenenaftaligallery.com.

Application deadline: August 6, 2016

Full post: http://www.nyfa.org/Jobs/Show/4142e3ba-e331-46ac-aa51-d5ee5fa9d926

Job Posting: Image Library Archivist (temp), The BOSS Group, San Ramon CA

Key Responsibilities:

  • Provide support issues related to metadata and corporate taxonomy, information retention, protection and intellectual property concerns
  • Skilled in the areas of library science, Dublin Core Metadata Initiative and research analysis
  • Ingest, catalogue, store and retrieve digital assets; understand protocols for downloading, renaming, backing up, rating, grouping, archiving, optimizing, maintaining and exporting files
  • Manage incoming requests for digital images submitted by business partners
  • Fulfill digital image requests by downloading existing assets, repurposing existing assets or identifying and recommending purchase of new assets
  • Ensure that all downloaded, repurposed or created assets match requirements (color space, size, resolution, format, etc.) from request prior to fulfilling
  • Scan and file signatures
  • Add metadata to digital files and file assets in appropriate server
  • Accurately maintain and update asset servers
  • Accurately maintain and update image database, following set procedures


YOU are: 

  • Someone with excellent communication and interpersonal skills
  • A creative problem solver
  • Detail-oriented and reliable
  • Able to meet deadlines and see projects to completion 
  • A team played and collaborator 
  • Someone that desires to try and adopt new learning mediums, always keeping up with best practices


YOU bring: 

  • Bachelor’s degree in Library/Information Science Management or related field required
  • Masters degree in Library/Information Science Management (preferred)
  • 1+ years experience in corporate or creative Digital Asset Management with multimedia assets
  • Proficient knowledge of photo production process, different types of still and video file formats
  • Experience in tracking and trafficking assets for the multimedia assets, allowing easy and timely access for the internal Digital Asset Management tool. Utilizing in-house programs and information to sort, name, and load images accordingly

More information and application: http://www.thebossgroup.com/detail/image-library-archivist/305688/#.V4Wo_3KXK68.twitter

Job Posting: Head Librarian and Archivist, Conjuring Arts Research Center, NYC

The Conjuring Arts Research Center is a non-profit library and archive located in midtown Manhattan. Conjuring Arts is dedicated to the preservation and interpretation of magic and its allied arts. Our collection comprises over 12,000 books, including a large collection of rare and unique texts, historical and modern periodicals, personal and organizational papers and records, prints and more. In addition to our physical holdings, we have also created our own database, Ask Alexander, which contains over 2.5 million pages and counting of digitized magic material.

Conjuring Arts is looking for a new Head Librarian and Archivist with an anticipated start date of July 11, 2016. This job will encompass a wide variety of duties and responsibilities needed for the running of a special collections library including:

  • cataloging diverse materials
  • preservation work
  • database instruction and maintenance
  • member and customer relations
  • digital asset management
  • staff management
  • other tasks as necessary

Requirements: The ideal candidate will have experience with cataloging and preservation. It is also desired that they will have completed or will soon be completing their MLS, though other applicants with comparable experience and knowledge will be considered. Attention to detail and the ability to problem solve and work independently are a must. Applicants also need to be comfortable with dogs as there are two that come to the office daily.

To Apply: Interested parties should email a resume, cover letter, three professional references and salary requirements in terms of hourly rate to the Head Librarian, Jennifer Spota, at librarian@conjuringarts.org. Any questions regarding the position can be sent to the same. Suitable candidates will be contacted for an initial screening interview to be conducted via Google Hangouts. Those chosen to move onto the next round will be asked to spend 1-2 days at Conjuring Arts demonstrating their ability to learn and put into practice the necessary site-specific aspects of the above mentioned duties.

More information: http://www.idealist.org/view/job/32SFG4hDgTSXd?utm_source=Indeed&utm_medium=organic&utm_campaign=Indeed

Job Posting: Archivist/Digital Asset Manager, VS+Company, NYC

RESPONSIBILITIES

– Archiving all files and physical prints produced for photography, creative services, retouching, and restoration projects

– Organizing project files on the server and following the appropriate protocols for how jobs are archived

– Working with asset creators across different departments to ensure archival workflow is followed and organizational mistakes are

corrected before a job is archived

– Confirming all data is properly and redundantly copied to the archive and archive backups

– Keeping track of content archived across local and offsite storage systems

– Monitoring the health and integrity of archived files across two unique storage systems

– Preforming biweekly and quarterly backups

– Ensuring there is always an appropriate amount of working space on the server

– Conducting all archive related projects and image research

– Updating internal database catalogs, websites, and portfolios with images and image metadata

– Managing migration of the archive catalog to a new DAM solution

– Improving the interdepartmental archiving protocols

 

REQUIREMENTS

– At least 2+ year of previous experience working with digital archives

– Working knowledge of Adobe Photoshop

– Extensive of knowledge of Adobe LightRoom

– Familiarity with content and digital asset management systems

– Comfort with digital image processing (formats, color spaces, file conversion, dissemination)

– Excellent communication skills with the ability to multitask while successfully working within a team environment

– Ability to evaluate large amounts of data and organize it into a clear comprehensive format

– Uncompromising attention to detail

– Effective researcher and problem solver

– Thoughtful and analytical thinker

– Deep understanding of Macintosh computers

– Natural inclination to organization and cleanliness

– Bachelor’s degree (with demonstrated interest in Fine Art or Photography)

– Valid visa / working papers

 

START DATE

August 2016

 

BENEFITS

– Medical benefits

– 4 weeks paid vacation per year

More information and application: https://www.nyfa.org/Jobs/Show/1430e5a5-a8a9-46bd-92e3-995765a0e8b7