Internship Opportunity: Archivist Internship, Greene Naftali Gallery, NYC

Greene Naftali Gallery is looking for a detail-oriented intern with strong organizational skills, a professional manner, and an interest in contemporary art and arts administration.

Intern will have the opportunity to work closely with both the gallery staff and gallery artists on a wide variety of projects. Responsibilities will include assisting the front desk, helping to manage the image and press archives, updating the database, filing, and running errands.

Knowledge of Word, Photoshop, and ArtBase helpful.

Start date, as soon as possible. Schedule is flexible. Lunch stipend will be provided. Please email a cover letter and resume to

Application deadline: August 6, 2016

Full post:

Job Posting: Image Library Archivist (temp), The BOSS Group, San Ramon CA

Key Responsibilities:

  • Provide support issues related to metadata and corporate taxonomy, information retention, protection and intellectual property concerns
  • Skilled in the areas of library science, Dublin Core Metadata Initiative and research analysis
  • Ingest, catalogue, store and retrieve digital assets; understand protocols for downloading, renaming, backing up, rating, grouping, archiving, optimizing, maintaining and exporting files
  • Manage incoming requests for digital images submitted by business partners
  • Fulfill digital image requests by downloading existing assets, repurposing existing assets or identifying and recommending purchase of new assets
  • Ensure that all downloaded, repurposed or created assets match requirements (color space, size, resolution, format, etc.) from request prior to fulfilling
  • Scan and file signatures
  • Add metadata to digital files and file assets in appropriate server
  • Accurately maintain and update asset servers
  • Accurately maintain and update image database, following set procedures

YOU are: 

  • Someone with excellent communication and interpersonal skills
  • A creative problem solver
  • Detail-oriented and reliable
  • Able to meet deadlines and see projects to completion 
  • A team played and collaborator 
  • Someone that desires to try and adopt new learning mediums, always keeping up with best practices

YOU bring: 

  • Bachelor’s degree in Library/Information Science Management or related field required
  • Masters degree in Library/Information Science Management (preferred)
  • 1+ years experience in corporate or creative Digital Asset Management with multimedia assets
  • Proficient knowledge of photo production process, different types of still and video file formats
  • Experience in tracking and trafficking assets for the multimedia assets, allowing easy and timely access for the internal Digital Asset Management tool. Utilizing in-house programs and information to sort, name, and load images accordingly

More information and application:

Job Posting: Head Librarian and Archivist, Conjuring Arts Research Center, NYC

The Conjuring Arts Research Center is a non-profit library and archive located in midtown Manhattan. Conjuring Arts is dedicated to the preservation and interpretation of magic and its allied arts. Our collection comprises over 12,000 books, including a large collection of rare and unique texts, historical and modern periodicals, personal and organizational papers and records, prints and more. In addition to our physical holdings, we have also created our own database, Ask Alexander, which contains over 2.5 million pages and counting of digitized magic material.

Conjuring Arts is looking for a new Head Librarian and Archivist with an anticipated start date of July 11, 2016. This job will encompass a wide variety of duties and responsibilities needed for the running of a special collections library including:

  • cataloging diverse materials
  • preservation work
  • database instruction and maintenance
  • member and customer relations
  • digital asset management
  • staff management
  • other tasks as necessary

Requirements: The ideal candidate will have experience with cataloging and preservation. It is also desired that they will have completed or will soon be completing their MLS, though other applicants with comparable experience and knowledge will be considered. Attention to detail and the ability to problem solve and work independently are a must. Applicants also need to be comfortable with dogs as there are two that come to the office daily.

To Apply: Interested parties should email a resume, cover letter, three professional references and salary requirements in terms of hourly rate to the Head Librarian, Jennifer Spota, at Any questions regarding the position can be sent to the same. Suitable candidates will be contacted for an initial screening interview to be conducted via Google Hangouts. Those chosen to move onto the next round will be asked to spend 1-2 days at Conjuring Arts demonstrating their ability to learn and put into practice the necessary site-specific aspects of the above mentioned duties.

More information:

Job Posting: Archivist/Digital Asset Manager, VS+Company, NYC


– Archiving all files and physical prints produced for photography, creative services, retouching, and restoration projects

– Organizing project files on the server and following the appropriate protocols for how jobs are archived

– Working with asset creators across different departments to ensure archival workflow is followed and organizational mistakes are

corrected before a job is archived

– Confirming all data is properly and redundantly copied to the archive and archive backups

– Keeping track of content archived across local and offsite storage systems

– Monitoring the health and integrity of archived files across two unique storage systems

– Preforming biweekly and quarterly backups

– Ensuring there is always an appropriate amount of working space on the server

– Conducting all archive related projects and image research

– Updating internal database catalogs, websites, and portfolios with images and image metadata

– Managing migration of the archive catalog to a new DAM solution

– Improving the interdepartmental archiving protocols



– At least 2+ year of previous experience working with digital archives

– Working knowledge of Adobe Photoshop

– Extensive of knowledge of Adobe LightRoom

– Familiarity with content and digital asset management systems

– Comfort with digital image processing (formats, color spaces, file conversion, dissemination)

– Excellent communication skills with the ability to multitask while successfully working within a team environment

– Ability to evaluate large amounts of data and organize it into a clear comprehensive format

– Uncompromising attention to detail

– Effective researcher and problem solver

– Thoughtful and analytical thinker

– Deep understanding of Macintosh computers

– Natural inclination to organization and cleanliness

– Bachelor’s degree (with demonstrated interest in Fine Art or Photography)

– Valid visa / working papers



August 2016



– Medical benefits

– 4 weeks paid vacation per year

More information and application:

Job Posting: Assistant Archivist, Museum of Fine Arts Houston


  • Applies professional standards to the processing, description and arrangement, and preservation of records
  • Supervises volunteer projects and coordinates volunteer schedules
  • Oversees accessioning of records and updating of shelf maps
  • Coordinates twice yearly destruction according to set retention schedule and with approval of Chief of Archives
  • Responds to research requests from museum staff and public
  • Orders archival supplies for the department

Skills, Knowledge and Abilities:

  • Excellent organizational skills with attention to detail and accuracy
  • Knowledge and experience with MARC, MS Access, Adobe Photoshop, EAD and DACS
  • Knowledge of art history and/or museum operations
  • Must be able to lift archives storage boxes up to 35 lbs and climb ladders

Education and Experience:

  • ALA accredited Masters in Library Science with archival experience or Masters in Archival Studies required
  • 1-2 years’ additional experience processing experience strongly preferred
  • Museum experience preferred

How to Apply: Send resume and cover letter to Human Resources, Job 16-134ARC, P.O. Box 6826, Houston TX 77265-6826; Fax 713-639-7508 or email:

Full post:

Job Posting: Digital Archivist, Museum of Fine Arts Houston


  • Serves as main software administrator for Preservica, ingesting digital materials, importing metadata, and running migration workflows
  • Responsible for the MFAH Archives digitization program of textual, photographic, architectural, and audio-visual materials
  • Oversees digitization of archival materials, creates and color-corrects sub-masters, and creates access copies
  • Primarily responsible for the acquisition and maintenance of legacy equipment
  • Responsible for description of a/v and photo collections
  • Responsible for the exportation of data from collection management system
  • Will assist with migration of EAD finding aids
  • Monitors digitization and ingestion workflows
  • Keeps abreast of best practices and standards
  • Provides training to staff and volunteer
  • Provides reference service to professional staff and scholarly public
  • Assists with processing of analog records and manuscript collections.

Skills, Knowledge, and Abilities:

  • Knowledge of image technical metadata required
  • Knowledge of a/v wrappers and codecs required
  • Strong command of archival theory and best practices required
  • Demonstrated knowledge of principles of content description
  • Demonstrated familiarity with MARC, EAD and DACS required
  • Demonstrated familiarity with OAIS Reference model and TRAC principles required
  • Significant knowledge of ingestion and preservation tools for born-digital records, specifically disk imaging tools, write blockers, file format authenticators, metadata extractors, and checksum generators
  • Demonstrated ability to work with databases, data mapping and migration of data
  • Ability to work independently and collaboratively
  • Ability to think creatively required
  • Familiarity with PREMIS
  • Knowledge of emerging standards such as linked data and semantic web development, specifically FAST, highly desirable
  • Familiarity with RDA, EAC-CPF and METS preferred

Education and Experience:

  • Masters in Archival Studies, Library and Info Science, History or equivalent degree required
  • Two or more years of professional archival experience with similar duties required
  • Experience overseeing digitization and volunteer projects strongly preferred
  • Experience writing documentation and conducting presentations and training strongly preferred
  • Experience validating EAD finding aids strongly preferred
  • Experience with born-digital records archiving and trustworthy digital repository strongly preferred
  • Experience with developing, utilizing and documenting workflows strongly preferred
  • Experience acquiring and maintaining legacy equipment for accessing obsolete a/v and digital formats strongly preferred
  • Art history background strongly preferred. Experience in museum setting highly desirable.
  • DAS coursework highly desirable
  • Experience providing reference service and processing records preferred
  • ACA certification preferred

How to Apply:
Send resume to Human Resources, Job 16-144ARC, P.O. Box 6826, Houston TX 77265-6826; Fax 713-639-7597 or email: or apply at

Full Post:

Job Posting: Archival Collection Specialist, Ringling Museum of Art, Sarasota, FL


The Ringling is a center for art and history, situated on 66 magnificent acres on the shores of Sarasota Bay. It is built on the remarkable legacy of circus entrepreneur, collector of art and financier John Ringling and his wife, Mable. The Ringling inspires visitors with an acclaimed collection of Old Master paintings, explores with them the diverse cultures and art of Asia, delights them with the story of the American circus as told through the first American circus museum as well as the world*s largest circus model, and transports them to the Roaring Twenties during a tour of the magnificent Ca’ d’Zan mansion.

The Ringling is also committed to exhibiting the work of an emerging community of living artists whose work moves beyond traditional practice and features dynamic and engaging contemporary visual and performing arts, including a diverse roster of theater, music, dance and film. The Ringling is the State Art Museum of Florida. Affiliated with Florida State University, it is one of the largest university art centers in the nation. For more information please visit


  • This position is responsible for the scholarly research, processing, and creating finding aids for The Ringling’s archival collection, as well as the digitization of ephemera and works on paper, and adding collection and related information into The Museum System (TMS). This position may present research findings and/or work with the Curatorial department to create exhibitions.
  • Researches, interprets and documents collections. Performs scholarly research of The Ringling’s archival collection. May present research findings in exhibition talks/lectures/articles as requested.
  • Processes and digitizes the collection and adds data into The Museum System (TMS).
  • Directs the work of volunteers and interns in cataloging The Ringling’s archival collection that will potentiality be used in exhibitions and education programs.
  • Works with curators to conceive possible focus exhibitions from the Tibbals European Collections that will potentially be installed over the next few years.
  • Assists with grant proposal preparation.
  • Special projects and other duties as assigned.


  • A Bachelor’s degree and two years of experience related to the duties of this position; or a high school diploma or equivalency and six years of experience related to the duties of this position. (Note: a combination of post high school education and experience equal to six years.)
  • Knowledge of and the ability to apply the processes, procedures and methods used in museum and/or archival operations in compliance with applicable governing entities such as the American Association of Museums or Society of American Archivists.
  • Knowledge of the concepts, principles and practices of collections management to include proper handling, installation, preservation and/or maintenance.
  • Experience communicating effectively and clearly both verbally and in writing.
  • Experience developing and implementing policies and procedures.
  • Experience establishing and maintaining effective working relationships.
  • Experience gathering, interpreting, reporting and/or editing information.
  • Experience prioritizing, organizing and performing multiple work assignments simultaneously.


  • Master’s Degree preferred in information or library science.
  • Experience conducting independent scholarly research.
  • Experience with digitization of collection items to include works on paper.
  • Working knowledge of The Museum System (TMS).

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext.2605 or

How To Apply: If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Full Post:

Job Posting: Photography Archivist, Ronald Feldman Fine Arts, NYC

Contemporary art gallery seeks candidate with a photography degree and archive experience for the position of Photography Archivist. Must be familiar with PCs, proficient in Photoshop, detail oriented, self-motivated and able to work independently.

Job responsibilities include organizing and maintaining a vast historic image archive, photographing artwork in reproduction quality, managing printing on Epson printers, troubleshooting technical issues related to printers, computers, scanners and photography equipment, accessing rights and reproduction requests, acting as a liaison with gallery artists for exhibition materials and press, and maintaining gallery accounts on Artsy and Artnet.

Only candidates with photography experience should apply. Competitive salary with full benefits. Work schedule is Tuesday to Saturday from 10am to 5:30pm.

Ronald Feldman Fine Arts was founded in November 1971 at 33 East 74th Street by Ronald and Frayda Feldman. In 1982, after one season with both uptown and downtown exhibition spaces, the gallery consolidated at 31 Mercer Street in SoHo. Since its founding, gallery artists have participated in more than 2,000 national and international exhibitions. The gallery exhibits contemporary painting, sculpture, installations, and drawings, prints, and hosts performances.

More information and application:

Paid Internship Opportunity: Research & Program Support Intern, AHL Foundation, NYC


The AHL Foundation is looking to hire a Research & Program Support Intern to start working in June. Ideal candidates will be enthusiastic, mature, highly organized and posses excellent communication skills. Candidates must be able to commit to 16 hours a week for a minimum of 3 months. Monthly stipend will be available for the summer. An opportunity to continue as a paid intern in the fall may be available for the right candidate. This is an excellent position for a mature college student or recent graduate interested in gaining experience in a small non-profit organization.

Research & Program Support Intern will work closely with the Archivist and Archive Research Fellow to collect, organize and develop the Archive of Korean Artists in America (AKAA). Duties may include assist the Archive Research Fellow in researching and identifying artists for inclusion in AKAA, updating and managing the database, organizing and digitizing the collection, contacting artists and conducting interviews, and transcribing interviews. Additional duties may including assisting the Director of Programs with exhibitions and community outreach programs as needed.


  • Excellent written and verbal communication skills
  • Highly organized and detail oriented
  • Prior administrative experience including proficiency in Microsoft Office required; Photoshop experience a plus
  • Prior knowledge or high interest in contemporary visual art and Asian art
  • English fluency and working knowledge or fluency in Korean required

About AHL Foundation:
AHL (Art, Humanity, Love) Foundation is a 501(c)3 visual arts organization with a mission to support Korean artists living in the United States and is committed to promoting and providing greater exposure of their work. Founded in 2003, the AHL Foundation is committed to seeking and promoting talented Korean and Korean-American artists while building a wider public awareness of the important cultural contributions made by these artists. AHL programs include special exhibitions, art history classes, public lectures, museum and gallery tours along with professional development opportunities for artists through its Visual Art Awards, and Project Grants including the Jason J Kim Grant which is the largest visual art grants of it’s kind in the United States.

Application Instructions:

Please send cover letter and resume to

Full post:

Internship Opportunity: Archival Internship, Boo-Hooray, NYC


Do you like the smell of old books and rare print material? Yeah? Boo-Hooray is a company focused on the archiving, processing, and placement of post-war sub-cultural ephemera related to art, music, and theatre. We occasionally curate exhibitions and produce publications related to archives that we’ve worked on.

We’re currently accepting applications for summer internships. The ideal candidate is someone who’s interested in deeply researching materials and is very organized. The candidate must have good communication skills and be able to work independently as well as with a team. It’s not necessary but helpful to have an interest in punk music, esoteric weirdness, and exotica. Light art handling skills aren’t required but also helpful. The position would require availability of 2 to 3 days a week, M-F.

Application Instructions:

Please send a resume and cover letter to

Deadline: June 12, 2016

Full post: