Summer Archival Internships at Museum of the City of New York

Archival Internships
Museum of the City of New York
Summer 2011

Internship Description:

The Museum of the City of New York is currently seeking two library school students interested in a summer archives internship. Interns will work with the Museum’s Theater Collection or Manuscripts and Ephemera Collection and will have the opportunity to gain experience in cataloging, handling fragile objects, evaluating the condition of the object for conservation and preservation, collection processing, and/or writing finding aids.  Interns may assist with reference inquiries and the Museum’s ongoing digitization project, as needed. Projects will vary according to an individual’s skill set and interests.

About the Collections:

Theater Collection

The Museum’s Theater Collection documents theatrical activity in New York City from the late 18th century to the present day. Tracing the relationship between New York City and the theater, collection holdings include: over 5,000 costumes and props, costume renderings, theatrical posters and window cards, drawings and photographs of theatrical personalities, a Yiddish theater collection, and 17,000 folders documenting local productions since the 1800s.

Manuscripts and Ephemera Collection

These objects document the day-to-day life of New Yorkers over the last 300 years with the bulk of the materials dating to late 19th and early 20th centuries. The ephemera comprise a variety of formats, including print material such as menus, invitations, pamphlets, and handbills; textiles such as pennants, sashes, ties, and scarves; and three-dimensional artifacts such as badges, buttons, children’s identification tags, and promotional items. The manuscript collection includes papers of influential New Yorkers and their families.  The subject of the material encompasses a wide scope of events and subjects pertaining to development of New York City.


Each internship requires a minimum commitment of  one full day a week (7 hours), scheduled during the Monday – Friday workweek. Internships are unpaid. Preference will be given to students completing the internship for course credit.  Candidates must be currently enrolled in a Masters program for Library Science. Interns must be able to lift boxes weighing up to 40 pounds.  Students with a focus in Archival Studies are encouraged to apply

To be considered for this opportunity, please send a cover letter and resume to Morgen Stevens-Garmon, Theater Collections Archivist at

NEA Newsletter Call for News!

Attention archivists, students, and repositories in the New England area:

The NEA newsletter is currently seeking articles about your activities and accomplishments for the July 2011 issue of the NEA newsletter. The newsletter relies entirely on entries from members, so please share your news with the archives community!

Past entries have included announcements about newly processed collections, new acquisitions, renovations and expansions, grants received, project updates, exhibit openings, student activities, photographs from collections, and internship opportunities. However, anything of interest to the archives community is welcome!

You can also add an item to our calendar of upcoming events (events, workshops, meetings, conferences, symposia, etc). Please limit your news item to around 150 words, or your calendar entry to around 25 words, and be sure to include your repository name, location, and a phone number or email address at the end of the piece.

The NEA will appreciate the time and thought you put into your writing!!

Send submissions by 05/16/2011 to:

Michael Dello Iacono
Records Manager
Suffolk University
Moakley Archive and Institute
120 Tremont Street
Boston, MA 02108

Job Posting: Part time Archivist Position Open, for non-profit arts organization in Manhattan

Part time Archivist Position Open, for non-profit arts organization in Manhattan

Asian American Arts Centre (AAAC) seeks an enthusiastic Archivist to develop, maintain, and provide access to the physical and digital archives for Asian American contemporary artists.

About the Organization and Archives:

Asian American Arts Centre brings cultural events in the visual and traditional arts to the general public since its establishment in 1974. Its aim is to address the distinctive concerns of Asian Americans in the United States, and their linkages to other cultural communities. Founded as a not-for-profit community arts organization, AAAC specializes in contemporary art exhibitions and archives that engage viewers in the historical and cultural presence of Asian American artists and those Americans influenced by Asia.

AAAC Artist Archive, a research archive of over 1,500 entries dating back to 1945, has been developed from the original slide archive that started in 1982. Artist vertical files have been accumulated documenting the history of Asian Pacific American artists in the United States. The first portion of it will be available as the first-of-its-kind digital archive on in the summer of 2009.

Minimum Qualifications:

– Master’s Degree in Archival Management, or Library or Information Science from an ALA-accredited institution with a focus in archival and special collections studies. Equivalent degree or experience with a practicum or internship can be considered.

– Demonstrate understanding of the principles of arrangement and description of archival collections; understanding of current archival best practices and standards

– Some experience with digital preservation and metadata creation using professional standards such as AAT

– Commitment to professional growth; intellectual curiosity and engagement with archival issues

– Excellent organizational, time and project management skills

– Good written and oral communication and interpersonal skills in English. Other Asian languages a plus.

– Ability to work independently; to take initiative and to exercise sound judgment

– Strong work ethic; commitment to diversity; ability to handle complex procedures is key

Preferred Qualifications:

– Experience working with artwork on paper, slides and photographs, or other visual materials

– 1-2 years successful experience for a digitization project

– Academic background in Asian / Asian American visual art, or art history

– Experience with digital assets management systems and imaging equipment

– Experience creating a successful grant application

Employment Period & Rate of Pay:

Starting Jan 2010; 14-16 hours per week; a wage of $12.50/hour or more depending on qualifications.

How to apply: Please submit resume, cover letter stating why you are interested in this position (description of education/work experience highlighting those most influential), and a writing sample (this is for us to see your ability to think and write logically).

Email materials ASAP to

Robert Lee at

Asian American Arts Centre

111 Norfolk St

New York, NY 10002

212 233 2154


from UT School of Information JobWeb:

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Location: United States, California, Los Angeles
Job Types: Professional
Categories: Management/ Supervisory
Archives/ Records Management
University of Southern California

Requisition ID 27051
Division School of Cinematic Arts
Department School of Cinematic Arts
Location University Park Campus
Employment Full Time
Hiring Range $41,000 – $43,199

Job Announcement: The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university what it is.

USC’s School of Cinematic Arts is seeking a Hugh M. Hefner Archivist to join its team.

The Hugh M. Hefner Archivist supervises the daily operations of the Hugh M. Hefner Moving Image Archive, USC’s repository of approximately 70,000 motion picture negatives, sound elements, video, digital media, and photographs.

Job Accountabilities:
• Supervises day-to-day operations of a large library facility, center, department or unit that provides specialized and varied library services. Advises senior management on operational, administrative, personnel and budgetary matters.
• Provides assistance to library patrons using electronic databases, electronic journals, and electronic reference materials within a tiered service environment. Assists patrons in identifying and locating appropriate discipline-specific and interdisciplinary resources, demonstrates search techniques, interprets results, and refers questions as appropriate.
• Monitors and assesses the use of library facilities, reports maintenance needs, and makes recommendations regarding utilization of library space. Contributes to long term planning for expansions and/or relocations.
• Schedules, assigns tasks, and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines. Ensures timely completion of unit’s work. Assigns and monitors progress on work assignments and special projects. Identifies and reports staffing needs to library administrative head.
• Engage in long range planning activities such as developing a mission statement, collection development policy, access services, and operational procedures.
• Oversee best quality duplication of content while assuring protection of originals.
• Communicate effectively with USC departments, labs, and the public.
• Supervises at least two full-time staff or the equivalent engaged in specialized library functions for a large library facility, center, department or unit. Recruits, screens, hires and trains staff. Evaluates employee and/or student workers and provides guidance and feedback to assigned staff and/or student workers. Counsels, disciplines and/or terminates employees as required.
• Oversees system-wide procedures governing the creation, updating and deletion of data in library databases. Enforces quality control measures for the library system’s patron database and/or other library systems in adherence to national and institutional standards. Provides assistance in accessing and interpreting records and transactions, resolving discrepancies, and communicating the results.
• Revises processes to improve efficiency or adapt to new requirements, software, or other operational systems changes. Analyzes and maps workflows. Develops forms, manuals, flow charts, process maps, web content and other documentation. Communicates and documents revised processes and procedures.
• Coordinates the integration of new services, techniques, and technologies into library operations or programs. Plans, organizes and schedules activities to meet objectives.

Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.

Minimum Qualifications
=Bachelor’s Degree and three years experience to obtain extensive knowledge of library operations and technical systems.
=Supervisory experience.
=Office management combined with experience in budget administration.
=Combined experience/education may substitute for minimum education

Preferred Qualifications
=Master’s Degree with 5 Years of experience to obtain comprehensive knowledge of library operations and technical systems in a large or specialized academic library.
=Office management and budget administration experience combined with specialized knowledge of University policies and procedures.
=Three years of supervisory experience in a media library or archive.
=Knowledge of film elements, video, and digital formats.

The University of Southern California values diversity and is committed to equal opportunity in employment.


Librarian, Digital Library Services, Gainesville, FL

from UT School of Information JobWeb:

Location: United States, Florida, Gainesville
Job Types: Professional
Categories: Entry Level
Academic Librarianship
Special Librarianship
The Florida Center for Library Automation
The University of Flordia

RANK Assistant-in-Libraries

REPORTS TO Assistant Director for Digital Library Services

ENVIRONMENT The Florida Center for Library Automation (FCLA) provides computer services to the libraries of the eleven public universities of Florida. FCLA is located in Gainesville and administered by the University of Florida. Its main program areas are running a central implementation of a Library Management System and providing services to help libraries create, manage and preserve digital content. The staff at FCLA consists of librarians and programmers working together to provide high quality, cost-effective services to the university system.

JOB SUMMARY The Librarian will work with other librarians and programmers in the Digital Library Services Group to provide applications and services designed to help the libraries of the public university system of Florida create, manage and preserve digital information resources. Some of the current initiatives of the Group include the PALMM (Publication of Archival, Library and Museum Materials) program of software and services to support collections of locally digitized materials; the Florida Digital Archive which provides long-term digital preservation and reformatting services; an ETD program for electronic theses and dissertations; support for Encoded Archival Description (EAD) finding aids to archival collections; and hosting disciplinary and institutional repository applications.

1. Perform needs analysis, design processes and workflows, and draft functional specifications related to new applications or changes to existing applications. Applications may be locally-designed, open source, or third-party vendor products.
2. Work with advisory committees of library staff in the public university system on long or short-term planning and development issues related to digital content.
3. Provide project management and oversight of technical projects that may involve coordinating the work of several contributors, for example, implementing a new digital content management system or migrating content from a legacy system.
4. Train library staff in use of FCLA applications. Communicate with external users (library staff and members of the university communities) about functions, procedures, services, and/or systems.
5. Run one or more production systems to meet service level expectations; maintain usage and performance statistics, perform quality control procedures, communicate with users, and/or supervise FCLA staff who do these functions.
6. Contribute to the general design and operation of applications and services to enhance the digital capabilities of the public university libraries.
7. Related duties as assigned.

=Masters degree in library and/or information science from an ALA-accredited program, or masters degree in related area and additional instruction or experience in library science;
=Familiarity with MARC and non-MARC metadata formats;
=Excellent oral and written communications skills in English;
=Good interpersonal skills;
=Demonstrated aptitude for computer technology
=Demonstrated analytic ability and problem solving skills;
=Strong interest in learning new technologies and emerging standards in the digital library field.

=Two or more years of experience in an academic library or university archive;
=Direct experience with digital initiatives (e.g. digitization projects or Web-based delivery of digital objects);
=Knowledge of XML and XSL, Unix, relational database systems;
=Knowledge of Dublin Core, METS, and OAI; familiarity with archival processing and the EAD;
=Experience training others in use of technology;
=Experience developing or managing library systems software.

RANK & SALARY Assistant-in-Libraries; non-tenured; salary commensurate with experience, minimum $42,000.

BENEFITS Twelve month appointment on an annual contract. Twenty-two days vacation, thirteen days sick-leave and nine paid holidays per year. Retirement plan options, group health plan, and life insurance available. No local or state income tax.

DEADLINE Open until filled

Send letter of application with reference number 0800024, a resume, and the name, phone number and email address of three professional references to:

Astrid Terman
Chair, Search Committee
Florida Center for Library Automation
5830 NW 39th Avenue
Gainesville, FL 32606

The selection process will be conducted under the provisions of Florida’s “Government in the Sunshine” and Public Records Laws. If an accommodation is required to apply, please call (352) 392-9020 or TDD (352)392-7734. EOE


Archivist, Henry Moore Institute, Leeds, UK

Housed at the Henry Moore Institute, Leeds’ important and extensive designated sculpture collections are supported by a major archive of sculptors’ papers covering the 18th century to the present day which form an important research facility. The Henry Moore Institute is a partnership between Leeds Museums & Galleries and The Henry Moore Foundation.

You will be responsible for the care of the sculpture archive, developing its accessibility by means of facilitating research, publications and exhibitions. You will respond to visitor enquiries, searchroom needs and provide archival advice.

The post would suit a qualified archivist with experience of cataloguing with CALM, international archival standards and preservation knowledge. You will contribute to the joint collections care and development of Leeds Museums & Galleries support the programme of the Institute. You will have a clear understanding of both physical and intellectual audience access issues, an interest in sculpture or late 19th/early 20th century history and the have the ability to prioritise and manage your own workload.

We promote diversity and want a workforce that reflects the population of Leeds

Job information can be downloaded at or alternatively, please contact the council’s recruitment service on 0113 224 3357

Closing date 5:00pm, 8th May 2008

Photo Archivist, Maryknoll, NY

Location:    United States, New York, Maryknoll
Job Types:    Professional
Categories:    Entry Level
Archives/ Records Management

Maryknoll Mission Archives

The Maryknoll Mission Archives seeks a Photo Archivist who will be responsible for accessioning, appraising, preserving, arranging and describing historic images of the Congregation and Society. Using knowledge of the collections, prepares exhibits, web content, performs data entry, digital imaging and answers reference requests through the provisioning of images. Develops a schema and standards for cataloging images.

ALA-accredited MLS or MA in history with archives concentration and 3-5 years previous experience. Knowledge of archival theory and practice, with processing experience. Strong organizational, analytical, written and interpersonal skills; ability to handle multiple tasks; can work independently and as a team member; detail oriented; working knowledge of Microsoft applications, Photoshop, digital imaging. Experience with databases, cataloging a plus. Knowledge of Catholic Church history and global issues.

TO APPLY, contact:

Human Resources
Maryknoll Fathers & Brothers
P.O. Box 302
Price Building
Maryknoll, NY 10545

fax 914-944-3617