Call for Proposals: Architectural Records Section at SAA 2017

The Architectual Records Section Steering Committee is seeking presentation proposals for our meeting at SAA 2017 in Portland, Oregon. We are setting aside time for a PechaKucha variety hour. If you would like to submit a proposal (e.g. a topic, initiative, problem, question, or program that you are working on or thinking about), please fill out this brief Google form by Wednesday, May 31, 2017. We will be following up with proposal author shortly after the deadline.
The PechaKucha presentation format was developed by associates of Klein Dytham architecture. According to the PechaKucha website, “PechaKucha 20×20 is a simple presentation format where you show 20 images, each for 20 seconds. The images advance automatically and you talk along to the images.” (http://www.pechakucha.org/faq)
Link to the form:

https://goo.gl/forms/kbWMrebivOO0XJY03

SEI 2017 Instructor of the Week: Lisa Gregory

We’re thrilled to introduce the amazing instructors for this year’s Summer Educational Institute, many of whom are joining us for the first time! We’ll be highlighting one instructor from the 2017 curriculum each week, so be sure to stay tuned.

We’re happy to introduce Lisa Gregory, Program Coordinator for the North Carolina Digital Heritage Center. Lisa will be leading our Digitization Basics Workshop. Plan for your next digitization project in this workshop! We’ll cover scanning specs, budgeting, staffing and equipment considerations, grant writing and contract negotiations. We’ll discuss a variety of hardware and software option for a range of materials and project needs. Come with questions, leave with answers!

lisagregory_photo.jpg
Lisa Gregory

Did you know?

The North Carolina Digital Heritage Center (DHC) is a statewide digitization and digital publishing program through the North Carolina Collection at the University of North Carolina at Chapel Hill. The DHC provides libraries, archives, museums, historical societies, and other cultural heritage institutions with the opportunity to promote and increase access to their collections through digitization, and is supported by the State Library of North Carolina, the Institute of Museum and Library Services, and the UNC-Chapel Hill University Library. The DHC also serves as the North Carolina service hub for the DPLA!!

Lisa was a 2012 recipient of the Library of Congress National Digital Stewardship Alliance Innovation Award, which honors those who exemplify creativity, diversity and collaboration essential to supporting the digital community as it works to preserve and make available digital materials. Check out this interview with her. And Register for SEI to benefit from her knowledge directly!

6 weeks from today SEI will be happening! If you’d like to bunk in the dorms at $53 per might, those arrangements will need to be made by next Friday, May 5. If you’d like to book a room at the Franklin in, the block group rate of $165 per night can be secured until May 12th. There are a limited number of rooms at that price. An email will be sent to all registered attendees with the booking code.
In its 14th year as a joint program between the  Art Libraries Society of North America (ARLIS/NA) and the Visual Resources Association Foundation (VRAF), SEI 2107 will be held at the University of North Carolina, Chapel Hill, from June 6-9, 2017.Read all about SEI at http://seiworkshop.org where you can find our Statement of Inclusivity, info about registering, accommodations, curriculum and much more.

SEI provides both new and more experienced professionals the opportunity to stay current in the rapidly changing fields of digitization, project management, fair use and copyright, metadata, and digital asset management, as well as significant networking opportunities. As a 2015 SEI graduate noted, “The curriculum was excellent in scope, striking a balance between detailed, practical exploration of relevant skills & tools, and putting these in the context of broader issues in visual resources/arts librarianship.”

SEI 2017 is filling up. Register soon!

Contact the SEI co-chairs Jesse Henderson or Nicole Finzer with any questions and follow us on Facebook

See you in North Carolina!

Paid Internship Opportunity: Records and Archives Aide, Architect of the Capitol, Washington DC

Apply by 4/3

Summary

About the Agency

The AOC is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 553 acres of land throughout Capitol Hill. The AOC provides a welcoming and educational environment for millions of visitors through the U.S. Capitol Visitor Center and the US Botanic Garden. The AOC also provides professional expertise on the preservation of architectural and artistic elements entrusted to its care. Learn more atwww.aoc.gov.

CORE VALUES:
The AOC prides itself on its Core Values of Teamwork, Integrity, Pride and Professionalism. The PROFESSIONALISM and INTEGRITY of each AOC employee demonstrates our dedication to providing quality services and our commitments to holding ourselves to the highest standards. We recognize that we do our best work through TEAMWORK, each of us lending our individual strengths and talents to the greater goal of the entire team. We respect each other and rely on each other in our efforts to make the AOC a center of excellence. We take PRIDE in what we do and in the honor of serving Congress, the Supreme Court, and the American people each and every day.

Duties

This is for a Summer Internship (Records and Archives Aide) position located in the Curator Division. The intern will work with the Records Management and Archives Branch staff to perform duties such as the following:

-Assists with metadata entry and cleanup of archival databases.

-Assist with archival processing, indexing and description of archival series.

-Assists with digitation of archival drawings and textual records.

-Assists with conducting basic research in the archival collection.

 More information and application: https://www.usajobs.gov/GetJob/ViewDetails/465506900/ 

Internship Opportunity: Digitization Intern, Pennsylvania Academy of the Fine Arts, Philadelphia, PA

Digitization Intern

The Pennsylvania Academy of the Fine Arts’ Dorothy and Kenneth Woodcock Archives is seeking a Digitization Intern for a temporary grant funded project. Reporting directly to the Director of the Dorothy and Kenneth Woodcock Archives, this position will entail the creation of new digital archives that will be accessible to the public. This position will also include writing and publishing blog posts related to the collection.

Hours: up to 21 hours per week, Monday-Friday between the hours of 9:00 AM-5:00 PM

Responsibilities:

The Digitization Intern will be responsible for all stages of digitizing and processing photographs.

  • Preparing and scanning film negatives, transparencies, and photographic prints in adherence with institutional and archival standards
  • Calibrating all components of the digital capture system, including software preferences, scanner and lighting settings
  • Minimally process scanned images using Photoshop
  • Creating archival masters as well as derivatives for storage and delivery
  • Perform quality assurance (QA) of scans
  • Rehousing all materials

Qualifications:

The ideal candidate is pursuing a graduate degree in Library and Information Science, Museum Studies, or Archival Studies and has the following skills:

  • Experience working in libraries and archives
  • Familiarity with archival and digitization standards
  • Experience with digital retouching a plus
  • Ability to work independently and perform repetitive tasks
  • Ability to work in cool environments for extended periods of time

Compensation: A stipend will be provided for the duration of the internship–$3,000 (300 hours). Benefits include free admission to museum.

To Apply: Those with an interest in art history, background in digitization projects, and work experience or formal training in library science/archival management should email a cover letter and resume to internships@pafa.org with a subject line of Digitization Internship [last name]. Students from underrepresented groups are strongly encouraged to apply.
Anticipated started date is January 2, 2017.

Full post: https://www.pafa.org/careers-and-internships/internships

Internship Opportunity: Image Cataloging Intern, Pennsylvania Academy of the Fine Arts, Philadelphia, PA

Image Cataloging Intern

The Pennsylvania Academy of the Fine Arts’ Dorothy and Kenneth Woodcock Archives is seeking an Image Cataloging Intern for a temporary grant funded project. Reporting directly to the Director of the Dorothy and Kenneth Woodcock Archives, this position will entail the creation of item-level catalog records using a combination of Mimsy XG (the museum’s content management system) and Microsoft Excel. This position will also include writing and publishing blog posts related to the collection.

Hours: up to 21 hours per week, Monday-Friday between the hours of 9:00 AM-5:00 PM

Responsibilities:

The Image Cataloging Intern will be responsible for all stages of creating cataloging records.

  • Create item-level catalog records using Mimsy XG
  • Conduct provenance research
  • Promote the collection through blog posts

Qualifications:

The ideal candidate is pursuing a graduate degree in Library and Information Science, Museum Studies, or Archival Studies and has the following skills:

  • Coursework towards completion of a Masters in Library and Information Science
  • Experience handling rare and delicate archival materials preferred
  • Familiarity with content management systems
  • Experience with cataloging standards
  • Ability to work independently and perform repetitive tasks
  • Ability to work in cool environments for extended periods of time

Compensation: A stipend will be provided for the duration of the internship–$3,000 (300 hours). Benefits include free admission to museum.

To Apply: Those with an interest in art history, background in cataloging, and work experience or formal training in library science/archival management should email a cover letter and resume to internships@pafa.org with a subject line of Image Cataloging Internship [last name]. Students from underrepresented groups are strongly encouraged to apply.
Anticipated started date is January 17, 2017.

Full post: https://www.pafa.org/careers-and-internships/internships

Job Posting: Photograph Archivist, Montana Historical Society, Helena, MT

Description:

The Photograph Archivist is responsible for evaluating, acquiring, arranging, describing, and providing access to a wide variety of photographic images. In doing so, the Photograph Archivist is responsible for the development and care of existing photograph collections, the assessment and acquisition of new collections and dissemination of information from these collections on inquiries related to the history of Montana and the West. In so doing, the Photograph Archivist has the responsibility for cataloging images acquired so that they are accessible to the staff and the public.

Please provide contact information for three professional references. In your cover letter please discuss your interest in and experience with photographs. Please note your software experience in your cover letter.

Qualifications:

Duties:

  • Implements collection development policies, practices, and strategies to ensure that negatives, prints, slides, and other historical photographic images are collected, preserved, and made available for current and future patrons.
  • Reviews and assesses donated materials to determine condition and historical value. Applies archival management theories and methods in determining how collections or images should be cataloged. This includes the physical preparation of materials for long-term preservation and care by arranging and housing them according to national photograph archives standards that are consistent with conditions and technology available within the agency.
  • Produces standardized cataloging in accordance with national library/archives standards for submission to the Montana Historical Society’s online catalogs.
  • Develops, enhances, and maintains electronic information database and patron access systems for the photograph archives.
  • Conducts complex historical research on and compiles histories of individuals, groups, institutions, or businesses to provide a context for newly processed collections or images. Applies archival theories to write descriptive inventories, indices, and other professionally approved reference materials in accordance with national and agency standards for the use of staff, researchers, and state employees.
  • Determines priority of photograph collections or images for processing, based on knowledge of research needs, agency priorities, historical significance, and professional standards.
  • Responds to a wide variety of sophisticated reference inquiries from individuals, state agencies, professionals, educational groups, local organizations, film companies, journalists, publishers and institutions by conducting research and providing information on a broad range of topics.
  • Provides concise and accurate interpretations and analysis of complex historical events based on reference interviews of a wide range of patrons.

Competencies:

  • A thorough knowledge of modern archival theory, standards, and practices and their implementation. This knowledge includes an understanding of appraisal methods, arrangement and description, cataloging, preservation, access and outreach.
  • Thorough knowledge of current and historic photographic processes, signs of deterioration and their individual preservation requirements.
  • Sound knowledge of Montana and/or American history.
  • An understanding of historical research methods in both primary and secondary resources, including photographic research.
  • Ability to communicate both simple and complex ideas effectively, both orally and in writing, to people with various degrees of knowledge of archival theories and of historic research ability.
  • Thorough knowledge of electronic information systems and specialized technology related to archival cataloging and patron information retrieval systems, including MARC and EAD.
  • Experience with ArchivesSpace and Archivists’ Toolkit.

Education/Experience:
This position requires skills and abilities typically acquired through a Bachelor’s degree in history, American studies, or a related field and the completion of a Master’s degree in Library Science, history or a related field that includes emphasis upon photographic preservation and archival care and management of photograph collections.

Salary: $ 15.05 – 18.82 Hourly

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Schedule: Full-Time

Shift: Day Job

Travel: Yes, 5 % of the Time

Required Application Materials: Cover Letter, Resume, References

Contact: Denise Gjerde | dgjerde@mt.gov | 406-444-2697

Application Deadline: December 19, 2016

Full post: https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=16143003

Job Posting: Associate Archivist and Lead Digital Archivist, The Frick Collection, NYC

Background
The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Summary and Responsibilities
Major job responsibilities include administration of our born-digital institutional records preservation program, development and implementation of policies and procedures for the stewardship of born-digital institutional records, and managing software and storage solutions needed to preserve and provide access to digital records. Participate in the management of the institutional records management program, including meetings with records holders and regular review of records schedules. Accession and process institutional records and manuscript collections, prepare access tools such as finding aids and catalog records, and create and edit metadata. Respond to reference inquiries. Improve visibility of and access to collections through digital initiatives and collaborative platforms. Participate in the rotation of coverage in the Library’s Reading Room, and represent the department at professional and institutional meetings and activities as necessary. This position interacts frequently with the institution’s Technology and Digital Media Department and Digital Lab, and participates in activities of the Social Media Committee.

Qualifications
MLS or MA with concentration in Archives, Records Management or Digital Collections. Experience working with digital assets or electronic records, databases, information architecture and digital archive workflows. Experience with ArchivesSpace and Preservica preferred. Knowledge of best practices and policy development associated with electronic records as demonstrated by achievement of the Digital Archives Specialist certificate from the Society of American Archivists or other training specifically geared towards management of electronic and digital assets. Experience processing archival collections and creating finding aids and MARC records. Excellent oral, written, and interpersonal communication skills. Physical requirements include: Ability to lift forty pounds to the waist.

To apply, please send resume with salary requirements to:

Chief, Archives and Records Management
The Frick Collection
1 East 70th Street
New York, NY 10021
Fax: 212-861-7347
Email to jobs@frick.org

No phone calls please.

If you are interested in any of the positions, please send your résumé, a cover letter indicating the position for which you are applying, and salary requirements to the appropriate person listed in the announcement, or follow the instructions in the job posting.

Full post: http://www.frick.org/careers/associate_archivist_and_lead_digital_archivist

Job Posting: Lead Archivist (PT), Center on Contemporary Art, Seattle, WA

Seeking part-time, project-based Lead Archivist for Center on Contemporary Art (CoCA). Founded in 1980, CoCA has a rich regional history and is one of the country’s oldest artist-run, non-profit organizations. CoCA has presented the work of thousands of emerging and career artists during the past four decades and in the process has amassed a significant collection of related materials.

We are seeking to engage a current advanced degree candidate, recent graduate in Archival, Library Science or related fields or an independent archivist to assist us with implementing best practices for cataloging, digitizing, preserving and sharing the collection. This would include continued development of our database, maintaining proper storage techniques, developing policies and a long-term collections care plan that we will use to secure additional funding in addition to supporting the project.

This project is supported by a 4Culture Collections Care grant to purchase digitizing equipment and expand our digital archive; your input into both of these processes is a key component of this position.

Years of experience required: 3+

Mandatory Skills/Work Experience:

  • Working with a medium sized collection of materials; primarily print, video, audio tapes and slides
  • Processing (cataloging, digitizing) materials in a library or archival setting
  • Developing and managing a publicly searchable database
    Agility with PHP, HTML, server issues
  • Preserving materials (minimal art handling)
  • Project reporting
  • Excellent written, verbal and interpersonal communication skills
  • Ability to work independently and in groups, with minimal direction or direct supervision

If you do not have the experience listed above or the ability to work on location in Seattle, please do not apply for this position.

Helpful Skills/Interests:

  • Background in art history, particularly knowledge of Seattle’s contemporary art history
  • Fundraising and grant writing
  • Use of social media to promote project
  • Supervisory experience
  • Geeklike obsession for creating order out of chaos

Compensation:
This position offers a $2,500 stipend for 100 hours plus 50 hours in-kind (donated) to be completed by arrangement with the Project Director. An additional stipend is available for the next phase of the project.

At this time, most activities will take place at the CoCA Archives in Greenwood. Requires some lifting, standing, and working in a dusty environment.

To apply, send a one page letter of interest and a resume in Word or PDF format. Title the documents with your full name and email to archive@cocaseattle.org with your full name also in the subject line. Do not send any additional materials at this time. No phone calls please.

Application Open until filled.

Full post: https://archivesgig.wordpress.com/2016/11/03/seattle-wa-pt-lead-archivist-term-center-on-contemporary-art

Internship Opportunity: Archival Internship, ARChive of Contemporary Music, NYC

Founded in 1985, the ARChive of Contemporary Music is a not-for-profit archive, music library and research center located in New York City. The ARChive collects, preserves and provides information on the popular music of all cultures and races throughout the world from 1950 to the present. Since the ARChives founding in 1985 our holdings have grown to over 2 million sound recordings, making the ARChive the largest popular music collection in the United States. In addition to sound recordings and publications, the ARChive actively collects all books, magazines, videos, films, photographs, press kits, newspapers clippings, memorabilia and ephemera relating to the history of popular music.

Our current, on-going projects are cataloging and book digitization. Interns may focus on one or both projects and may have the opportunity to work on other projects as they arise.

Cataloging:

Interns will receive training that enables them to catalog CDs, vinyl LPs, or books in our File Maker Pro Database using our in-house cataloging rules.
We depend directly on our interns and allow them a great deal of hands-on experience and responsibility.

Interns may work on related projects (for example, in-filing, processing donations, etc.) as needed, if they are interested.

Qualifications:
Ideal for the position is a student or recent graduate with a background or interest in music, musicology, fine art, or library & information science.
Candidates must:

  • Possess good interpersonal skills.
  • Be responsible, reliable, and detail-oriented.
  • Be able to handle delicate and valuable materials with care.

Undergraduate library experience and/or graduate-level library classes are preferred.

Digitization:

The ARChive of Contemporary Music is the largest collection of popular music in America, with more than two million recordings. Our music book collection is also one of the best in the United States, numbering 20,000+ volumes. To scan this resource the Internet Archive has installed one of their Scribe machines in our Lower Manhattan facility. When completed, all of our materials will be preserved electronically, OCR Readable, and available in-house for reading and research.
Digitization interns will be trained to scan initially, then will be introduced to more complex tasks once they are familiar with the process. Tasks include:

  • Loading, Scanning, and Republishing books while ensuring high quality standards.
  • Training and working as a team.
  • Trouble shooting the scribe machine, mitigating cataloging inconsistencies, and navigating open source software at Internet Archive.
  • Keeping work areas and equipment clean, neat, and organized.

Qualifications:

  • Strong technical (software/hardware) and troubleshooting skills
  • Ability to sit for 6-7.5 hour periods, and comfort with repetitive motion
  • Highly organized
  • Excellent attention to detail
  • Familiarity and enthusiasm for music, books, cultural heritage preservation and the arts!
  • Previous library or archive experience or education is preferred, but not essential.

All internships are unpaid, but we are certainly willing to help you meet any requirements to receive course credit. Time requirements are flexible–we ask that you are available for at least one full day (11:00-6:00) per work week, but the more time you can commit to the more responsibility we can give you.

We are currently looking for interns for Spring 2017 but we can be flexible on specific start & end dates. If you are interested, please submit your resume and a cover letter explaining your general interest in working at the archive and what project(s) you are interested in contributing to.

Full post: http://www.indeed.com/viewjob?jk=c7ad72d05bef5a32

Job Posting: Library Assistant – Archives (PT), The Art Institute of Chicago

Introduction

The Art Institute of Chicago, founded in 1879, is a world-renowned art museum housing one of the largest permanent collections in the United States. An encyclopedic museum, the Art Institute collects, preserves, and interprets works in every medium from all cultures and historical periods. With a collection of approximately 300,000 art works and artifacts, the museum has particularly strong holdings in Impressionist and Post-Impressionist painting, contemporary art, early 20th century European painting and sculpture, Japanese prints, and photography. The museum’s 2009 addition, the Modern Wing, features the latest in green museum technology and 264,000 square feet dedicated to modern and contemporary art, photography, architecture and design, and new museum education facilities. In addition to displaying its permanent collection, the Art Institute mounts more than 30 special exhibitions per year and features lectures, gallery tours, and special performances on a daily basis
Position Summary

The Ryerson and Burnham Library is currently seeking an assistant who will manage image reproduction orders and contracts, process archival collections and provide administrative support for department.

Primary Responsibilities:

  • Manage orders for images (photocopying and image reproduction through Library and/or Museum Imaging Department) and prepare Licensing Contracts when appropriate. Collect all fees for image reproduction from patrons
  • Provide reference assistance with collections to AIC and SAIC staff and external patrons
  • Provide general administrative support, including: maintenance of collection, correspondence and contract files; shelving of collections; monitoring and restocking of supplies
  • Process archival collections (architects’ and artists’ correspondence, photographs, drawings, and memorabilia), establishing intellectual and physical organization of the collection; examine documents for conservation or special housing needs and refer to Conservation Department as needed
  • Write descriptive inventories (finding aids) of the collections using Encoded Archival Description markup language; update existing EAD finding aids as needed

Qualifications

  • B.A. preferred in art history or related field; knowledge of 19th- and 20th-century American art and architecture
  • Well-organized; attentive to detail; capable of handling fragile materials with sensitivity; able to work independently
  • Research skills; familiarity with architectural drawings and digital imaging
  • Knowledge of Microsoft Word, Adobe Photoshop, and HTML/XML/EAD highly desirable

Schedule

Part-time; this is a 20 hour per week position, to be scheduled during the week Monday – Friday, 9AM – 5PM.

Full post: https://hrweb.artic.edu/psc/HRPRODE/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=9428&PostingSeq=1&