Head, Humanities and Special Collections Cataloging Unit, University of South Florida

POSITION: Head, Humanities and Special Collections Cataloging Unit

(Position #00006509)

RANK: Assistant University Librarian

REPORTS TO: Chair, Cataloging and Metadata Department

SALARY: $45,000 minimum


DEADLINE DATE: January 31, 2007


The Unit Head directs the activities of the unit as it fulfills its responsibility to provide descriptive metadata for Humanities, Architecture and Fine Arts, and Special Collections material. Supervises 3 faculty and 4 support staff, and grant staff as required, in completing original and complex shared cataloging of materials in a variety of formats and languages and using appropriate metadata standards, including, but not limited to, AACR2Rev, LC Classification, LC Subject Headings, and MARC21. Participates in national cooperative cataloging programs such as BIBCO, CONSER, NACO, and SACO. Coordinates unit cataloging workflow and assesses output. Oversees the training and development of unit members. Establishes unit cataloging priorities in keeping with library and department goals and in consultation with selectors and curators. Collaborates with the department management team to set cataloging policy and develop procedures. Evaluates the effectiveness of the unit in meeting its goals.


1. Manage the day-to-day work of the unit and sets goals to focus the unit’s efforts.

2. Lead unit in conforming to national cataloging metadata standards and oversee training

of unit members.

3. Revise workflow as needed to assure efficient throughput.

4. Collaborate with department management team to address policy issues, create

procedures, and resolve problems.

5. Consult with Humanities and Architecture and Fine Arts selectors and Special

Collections curators to determine priorities.

6. Coordinate unit’s contribution to digitization initiatives.

7. Maintain and analyze unit statistics.

8. Evaluate unit productivity throughout the year and submit annual report.

9. Keep abreast of current and emerging metadata standards and practices as well as issues and developments in library technical services in general.

10. Contribute to the libraries, the university, and the profession through scholarship and

service activities.



1. Masters degree in Library or Information Science from an ALA-accredited program.

2. Minimum 2 years experience doing original cataloging of multiple formats.

3. Knowledge of FRBR, RDA, and other current and emerging cataloging rule changes.

4. Knowledge of AACR2, LCSH, LC Classification, MARC21, Dublin Core.

5. Familiarity with EAD and emerging descriptive metadata standards.

6. Reading knowledge of one or more Romance languages.

7. Demonstrated supervisory skills.

8. Excellent analytical and organizational skills.

9. Ability to work as a team member in a complex academic research library environment.

10. Ability to communicate effectively, both orally and in writing.

11. Ability to meet deadlines and work independently.

12. Flexibility and creativity in a changing library environment.

13. Strong potential for meeting the requirements for tenure and promotion.


1. Graduate degree in Humanities, Fine Arts, or other related field.

2. Experience with cooperative cataloging programs.

3. Experience managing cataloging unit in an academic research library.

4. Experience using the Aleph integrated library system.

5. Reading knowledge of German and/or a Slavic language.

6. Experience with descriptive bibliography, manuscript collections and/or background

in the history of the book.


The University of Florida is a large, land grant, public educational research institution with a faculty of approximately 4,000 and a student body of 48,000. It ranks third nationally in size of student body and eighth nationally in the number of merit scholars enrolled in the freshmen class. The University is a member of the Association of American Universities and offers the Ph.D. in more than 90 fields and the Master’s degree in more than 120 fields. For more information please consult the UF homepage at http://www.ufl.edu.

The University of Florida Libraries are members of the Association of Research Libraries, the Center for Research Libraries, the Research Libraries Group, and SOLINET. The library staff consists of more than 400 FTE librarians, technical/clerical staff and student assistants. For more information about the Libraries, please visit http://www.uflib.ufl.edu.

The Cataloging and Metadata Department in the Technology Services Division supports the academic programs of the University by organizing, describing, and providing physical processing for the books, journals, electronic resources, sound and video recordings, microforms, maps, and other material purchased or received by the library system. Ten librarians and eighteen support staff catalog approximately 60,000 titles per year in compliance with national standards

of bibliographic control and in keeping with established priorities. In addition, the department oversees the loading of e-resource and microform packages resulting in the addition of thousands of records to the library catalog each year. Original record contributions to OCLC, an international bibliographic database, number 5,000 annually. The department participates in international cooperative cataloging programs including CONSER, BIBCO, NACO, SACO, and AGRICOLA. Four units – Copy Cataloging, Science and Social Science Cataloging, Humanities and Special Collections Cataloging, and Authorities and Metadata Quality – and the Principal Serials Cataloger collaborate to create efficient workflows and apply the latest technologies in order to meet user needs. For more information, see the department’s Web site at http://www.uflib.ufl.edu/catmet/.


Twenty-two vacation days, nine paid holidays, and thirteen days sick leave annually; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax.


The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply.

Please reply by e-mail. Send, as attachments (MS-Word format preferred), a cover letter describing your interest in and qualification for this position, resume and list of three references. Include address, telephone and email information for references. Please include a 250-word document expressing your opinion on the topic, “The Changing Role of Cataloging in the Academic Research Library Environment.” Apply by January 31, 2007 (applications will be reviewed as received). All inquiries and submissions of required application materials should be sent to Brian Keith, Smathers Libraries Human Resources Officer, at: brikeit@uflib.ufl.edu

Student Committee Award 2007, DC Area

Student Committee Award 2007

ARLIS DC/MD/VA is the Washington, D.C., Maryland, and Virginia chapter of The Art Libraries Society of North America (ARLIS/NA) http://www.arlisna.org. The Society is a professional organization for art librarians, architecture librarians, visual resources professionals, artists, curators, educators, publishers, and others interested in visual arts information.

The ARLIS-DC/MD/VA Award was established in 2002 to provide funding for a library school student in the Washington, D.C., Maryland, and Virginia area to attend the ARLIS/NA annual conference. This year’s conference will be held in Atlanta, Georgia, April 26-30, 2007. More information is available at the conference website: http://www.arlis-se.org/atlanta2007.

ALA Scholarships for MIS education

CHICAGO – The American Library Association (ALA) has more than $300,000 in scholarships available for students who are studying library science or school library media at the master’s degree level. Scholarships range from $2,500 to $6,500 per student per year. The application and instructions are available online at www.ala.org/scholarships.


Architecture Library Specialist, NJ Institute of Technology

Architecture Library Specialist

We are looking for a responsible, independent, service oriented, and friendly individual to help run a branch library with the Director of the Architecture Library and student staff. Position assumes responsibility for the architecture branch library when the Director is absent. Position works closing schedule (currently until 8:30 pm during fall and spring semesters). Responsibilities include providing basic reference service, creating new web pages, scanning and digitizing documents, hiring and supervising student employees, circulating books and materials, shelving materials, processing journals and books, routing materials to binding, processing interlibrary loans, and other library operations.

The Barbara and Leonard Littman Library is a fast-paced, dynamic library occupying more than 6,000 square feet in NJIT’s $26 million buildings science complex and contains approximately 15,000 books and journals, 78,000 slides, 10,000 digital images, and other materials. It serves more than 800 students in undergraduate, graduate, and PhD programs in architecture, infrastructure planning, and urban studies. See our web site at: www.library.njit.edu/archlib .

Minimum: bachelor’s degree in architecture, art or related area and excellent library and database searching skills. Preferred: an MLS from ALA accredited program; web author and developer skills; experience in architecture, art, design, or construction. See full job description at our web site: www.library.njit.edu/jobs <http://www.library.njit.edu/jobs> . Salary competitive depending upon experience and qualifications. Applications will be taken until January 31, 2007, or until position is filled.

The university reserves the right to substitute equivalent education and/or experience at its discretion. NJIT is an equal opportunity, affirmative action, equal access employer. Send resume to:

Personnel Box L-ALS.
New Jersey Institute of Technology
A Public Research University
University Heights
Newark, NJ 07102-1982

ALA Annual Conference Scholarship – 3M/NMRT Professional Development Grant

The purpose of the 3M/NMRT Professional Development Grant is to encourage professional development and participation by new ALA members in national ALA and NMRT activities. Applicants must be personal ALA/NMRT members who are working within the territorial United States.

3M’s Safety and Security Systems Division markets materials flow management products to libraries to prevent unauthorized borrowing and to streamline the flow of library materials. Since its inception in 1975, the grant has been awarded to over 100 NMRT members.

The 2007 grant will help finance attendance at the ALA Annual Conference in Washington D.C.

It covers round trip airfare, lodging, conference registration fees and some incidental expenses.

The selection of grant recipients rests solely with the 3M/NMRT Professional Development Grant Committee, composed of NMRT members.

Selection will take place at the ALA Midwinter Conference in Seattle, Washington in January 2007. Applicants need not be present.
For more information go to http://www.ala.org/ala/nmrt/applyforfunds/3mawardinformation.htm

ALA Annual Conference Scholarship – Shirley Olofson Memorial Award

The Shirley Olofson Memorial Award is presented annually in honor of Shirley Olofson, a well-respected former NMRT (New Member’s Round Table) President, who died during her term in office. The award, which is intended to help defray costs to attend the ALA Annual Conference, will be presented in the form of a check for $1,000 during the 2007 Annual Conference in Washington D.C. The winner will be chosen in January at the ALA Midwinter Meeting. All applicants will be notified in February.

Head, Visual Resources Library, University of South Florida, Tampa, FL

Head, Visual Resources Library, University of South Florida, Tampa, FL

The School of Art and Art History at the University of South Florida invites applications for a full-time Assistant or Associate Librarian (non-tenure-track). We seek a dynamic leader with excellent communication skills to serve as Head of our Visual Resources Library and as liaison with the main campus library. Appointed rank is dependent on qualifications; salary is highly competitive and commensurate with experience. The Visual Resources Library supports an art history and studio faculty of 18, of which the librarian is an integral part. The School’s digital systems are state-of-the-art and we have an excellent technical support staff. The VRL’s transition from analog to digital images is already well advanced. Preferred start date is May 1, 2007 (negotiable).

Duties: The Head of the Visual Resources Library reports to the Director of the School of Art and Art History and is responsible for the overall management and administration of the library, including budget development, systems administration and planning, supervision of personnel (hiring, training, and evaluation of staff), and user services. The Head of the VRL oversees image production, cataloging and standards compliance, and metadata management, working with the Director and the faculty in setting collection development policies and priorities. The VRL Head is expected to maintain up-to-date familiarity with new systems and standards and to conduct relevant research. (VRL librarian is eligible for substantial faculty research grants and funded professional development leave.)

Minimum qualifications: Graduate degree from an ALA-accredited Library or Information Science program or international equivalent. An undergraduate degree/focus or a graduate degree in art history, art, architecture, or visual studies. Minimum of 3 years of experience in a visual resources library or university/special library with emphasis on digital collections management.

Preferred qualifications: Graduate degree in art history. Foreign language skills relevant to image cataloguing. Familiarity with best practices regarding copyright as it relates to visual resources in academic settings. Experience with visual resources cataloging practices, including VRA Core categories and standards, CCO guidelines and interpretations, TGN, AAT, ULAN, LCSH, LCNAF authorities. Knowledge of digital systems management and MDID. Experience supervising library personnel. Ability to work collaboratively with diverse campus communities. At the Associate level, a demonstrated record of published scholarship, presentations to professional groups, or service in professional organizations.

Facilities: The Visual Resources Library collections include traditional formats such as slides, videotapes, DVDs, periodicals, and books as well as a growing digital image collection. VRL staff includes 2 full-time and 1 to 2 part-time assistants, as well as work-study students. The library is a member of the IRIS cataloging co-operative developed and maintained at Brown University. IRIS, a Filemaker cataloging database, is supported by programming assistance and periodically updated. The digital asset management system, MDID 2, is installed on a sixteen terabyte server maintained by the college computing staff and one full-time technical staff in the School of Art and Art History. Four technically enhanced classrooms with digital projection, touch screens, and surround sound provide excellent facilities in support of a digital environment. (Web: library.arts.usf.edu)

To apply: Send a letter of intent describing research interests and management experience, CV, and three letters of reference. The School of Art and Art History values and supports diversity: applicants from underrepresented groups are encouraged to apply. For full consideration, applications should be received by January 3, 2007. Applications received after this date will be advanced only in cases of compelling merit.

Chair, Librarian Search Committee
School of Art and Art History
University of South Florida
4202 E. Fowler Ave., FAH 110
Tampa, FL 33620-7350

Websites: arthistory.usf.edu; art.usf.edu

Pratt-SILS Summer Programs Abroad in Art Librarianship

Pratt-SILS is proud to announce its summer program in Florence, now in its 4th year,
and a new 2-week summer 07 program and conference in partnership with
University College London, School of Library, Archives
and Information Studies focusing on E-Publishing and publications.
Please visit the program Web-sites for detailed information and application.
Programs are open to graduate students in LIS or related field, and professional librarians.

Pratt-SILS International Summer Programs 07

We are happy to answer your questions.
email: cwolff2@pratt.edu
or call the Pratt-SILS office 212-647-7682

Tula Giannini, PhD, MLS, MM
Dean, Pratt-SILS
144 West 14th St. 6th fl.
New York, New York, 10011

Art Handler (Hourly), NYPL

Art Handler (Hourly)

The New York Public Library

Type of Library

Job Description
Under supervision of exhibition Curator, will carry out various aspects of
exhibition installation including but not limited to matting, framing,
constructing display units, signage and other exhibition elements out of
plexiglass, wood, metal and other similar materials. Fabricates simple
display forms from archival paper and mat board. Installs materials on
gallery walls and in museum cases. Performs related duties as required.