Librarian (Public Services & Cataloging) – Institute of American Indian Arts, Santa Fe, NM

DEADLINE: January 15, 2018


Reporting to the Library Director, the incumbent provides a wide range of library services. The incumbent’s main responsibilities include public service, cataloging, and teaching information literacy to the students. Other responsibilities include the processing of new material and supervising job duties conducted by work-study students. The library uses OCLC’s WorldShare Management Services and this position is responsible for overseeing cataloging and circulation management in the system. Support IAIA’s mission, vision and core values.


·         Work a 40 hour week that includes a weekly schedule working MondayThursday evenings from 4:30-9pm.

·         Perform a wide range of public service functions, which include but is not limited to the following responsibilities:
o Provide reference and circulation assistance to library patrons.
o Collaborate with faculty to provide library instruction.
o Teach and assist student, faculty, and staff based on their research needs.
o Troubleshoot technology problems for patrons using the library’s public computers.

·         Perform a wide range of cataloging and collection management functions, which include but is not limited to the following responsibilities:
o Identify, evaluate, and select appropriate organization of materials.
o Update and maintain catalog and circulation records and policies in the integrated library system (ILS).
o Catalog and classify a variety of materials including print, audiovisual, and special format materials using copy cataloging and original cataloging.
o Serve as liaison to Libros Consortium to resolve technical issues with the ILS.
o Collaborate with other staff for collection development.

·         Perform a range duties related to the oversight and direction of Student Workers assigned to the
Library, which include but is not limited to the following responsibilities:
o Provide evening library supervision and reference services.
o Train student workers in library procedures, collection organization, and circulation.

·         Community and Professional Involvement objectives:
o Maintain membership in and participate in professional organizations
o Participate in library staff meetings and IAIA community meetings and events
o Keep abreast of library trends
o Complete other duties/project as assigned or needed


Must have a Master’s degree in Library Science from an ALA accredited University and at least one (1) year of professional experience with a background in cataloging. PREFERED: Information literacy instruction experience and reference experience.


·         Knowledge and experience applying cataloging standards such as AACR2/RDA, LCSH, MARC21 format, and LCC or Dewey Classification.

·         Demonstrated communications and interpersonal skills, which includes strong writing, oral, and
organizational skills.

·         Ability to teach information literacy in a variety of capacities both online and in the classroom.

·         Ability to be accessible and available to students and faculty.

·         Ability to provide presentations.

·         Ability to collaborate effectively and efficiently across several organizational levels.

·         Ability to interpret and comply with library and IAIA policies and procedures.

·         Effectively respond to and/or interact with others, which includes creating rapport/trust with students and establishing effective/positive work relationships with staff and faculty.

·         Adhere to appropriate standards of conduct and ethics, including confidentiality, integrity and honesty; follows directives.

·         Exhibit ability to adapt to changing work environments.

·         Cooperate and work respectfully with others.

·         Participate in pro-active problem solving, perform job duties, and participate in meetings as


·         Experience with OCLC Connexion

·         Experience managing digital collections

·         Knowledge of copyright

·         Knowledge of non-MARC metadata standards, such as Dublin Core or MODS

·         Knowledge of assessment?


·         Ability to read and interpret basic to complex data/information/guidelines/ procedures related to integrated library/catalog systems, research, and academic-related data/information.

·         Ability to present the library- or catalog-related information in a public forum.

·         Ability to effectively utilize applicable computer systems and/or applications.

·         Ability to meet the essential work hour requirements during regular semesters.

·         A job evaluation of this position will include an assessment of performance results based on the essential functions.

·         Occasional travel for meetings, conferences, and other events using personal or company vehicle.

·         Management has the right to revise this job description at any time, with or without notice.

·         This job description does not list all the duties of this position.

·         The job description is not a contract for employment.

Email cover letter and resume to:

Mail: IAIA HR, 83 Avan Nu Po Rd, SF, NM 87508;
FAX: (505) 424-0505

Native Preference applies. Please submit CIB/Tribal Enrollment if claiming preference.

Head of Technical Services (Supervisory Librarian) – National Gallery of Art, Washington, DC

The National Gallery of Art is seeking applicants for a supervisory librarian to serve as the division’s head of technical services.

The incumbent reports to the executive librarian and is responsible for planning, developing, and administering the Library’s full range of technical services operations, which support the research needs of the National Gallery of Art and its Center for Advanced Studies of the Visual Arts, international art scholars, other museum professionals, educators, and the local art community. Departmental functions include processes for acquiring library collection materials by purchase, gift, and exchange; cataloging library materials for addition to the collections and to local and international databases, and labeling, preserving, and formatting library materials.


SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

For this position candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-12 grade level administering a library’s acquisitions and cataloging operations.

Successful candidates must have completed at least a Bachelor’s degree at an accredited college or university, which included a combination of at least 24 semester hours in library science and information technology.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates:

·         Ability to oversee library technical services information systems and procedures.

·         Skill in leading and supervising others.

·         Knowledge of library collection development.

For more information about the position and to apply, please click on the USAJOBS links below:

NGA-18-23A (Open to all U.S. citizens)

NGA-18-23B (Persons with federal competitive status or reinstatement eligibility, or who are eligible under the Veterans’ Employment Opportunities Act (VEOA) or other special hiring authorities, including Veterans’ Recruitment Appointment (VRA) authority and Schedule A authority to hire individuals with severe disabilities.)

Note: Persons wishing to be considered under both announcements must apply separately to each.

Special Collections Archivist II, The Getty Research Institute

Requisition Number: 2017-3088
Position Status: Regular Full-Time
Salaried/Hourly: Salaried
Category: Library
Getty Location: Getty Center
Program/Dept.: GRI – 0420-Collections Management

Job Summary

The Getty Research Institute (GRI) seeks a motivated and knowledgeable archivist to process and catalog special collections with an emphasis on archives related to modern and contemporary art, including the archives of artists, collectors, dealers and critics. The GRI is dedicated to furthering knowledge and advancing understanding of the visual arts and their histories. The Research Institute’s special collections contain rare books, prints and drawings, rare photographs, 20th-century art multiples, extensive audiovisual material, and more than 25,000 linear feet of archives and manuscripts. Reporting to the Manager of Special Collections Cataloging and Processing, the archivist will work closely with colleagues throughout the Research Institute, and may supervise interns, student workers and project staff. The archivist may also contribute to scholarly and social media activities related to special collections.

Major Job Responsibilities

  • Surveys collections of advanced-to-high complexity
  • Develops and implements processing plans
  • Arranges, processes, and re-houses collection materials
  • Creates and enhances finding aids and bibliographic records based on current standards, best practices, research, and analysis
  • Applies advanced knowledge to edit, aggregate, enhance, transform, and disseminate existing metadata
  • Identifies conservation concerns and performs basic preservation practices
  • Maintains knowledge in standards, best practices, and specialized subjects, formats and systems
  • Tests new processes and procedures
  • May train and supervise others or revise the work of others
  • May answer reference questions
  • May research, write, present, and publish about collections and work activities
  • May contribute to outreach activities
  • Undertakes special projects as assigned


    • Graduate degree in Library and Information Studies from an ALA-accredited library school, Art History, or a related discipline
    • Minimum 2 years of professional experience
    • Requires advanced subject, language, and/or technical expertise

Knowledge, Skills and Abilities

  • Demonstrated subject knowledge in art history, modern and contemporary art preferred
  • Strong reading knowledge of at least one foreign language
  • Strong writing and communication skills
  • Ability to work both independently and collaboratively
  • Ability to work in team-based and collaborative environments
  • Ability to lift and move 40 pounds
  • Ability to climb ladders
  • Knowledge of standards such as DACS, EAD, MARC, and RDA preferred
  • Experience with ArchivesSpace or other collection management systems preferred
  • Familiarity with digital materials management and transformation preferred

Link to original job posting:

Job Posting / Teaching & Research Librarian Fine Arts / Concordia University / Montreal, Quebec

Teaching & Research Librarian Fine Arts – Concordia University, Montreal, Quebec

Concordia University Library seeks a dynamic and innovative librarian for a tenure-track position as Teaching & Research Librarian – Fine Arts.

Concordia University is one of Canada’s most dynamic universities in one of North America’s most livable cities. It reflects a unique blend of commitments to diversity, accessibility, social responsibility, and innovation. With over 45,000 students (7,439 international) and over 2,000 full-time and part-time professors, Concordia is recognized for offering a rich academic experience combined with strong community engagement.

Concordia University Library provides collections and services fundamental to academic success, creation, the advancement of knowledge, and lifelong learning. With a team of 120 librarians, professionals and support staff who put student and faculty success at the centre of their practice, the Library collaborates to achieve the goals outlined in our strategic plan and in the University’s strategic framework and directions. For more information about the services and operations of the Library, see

The Teaching & Research Librarian – Fine Arts is a member of the Library’s professional team, reporting to the Associate University Librarian, Research & Graduate Studies. The incumbent provides support for teaching, learning and research activities in the visual and fine arts to enable and facilitate exploration, knowledge creation and learning. The incumbent develops and implements initiatives to support the use of digital tools for research and teaching and contributes substantively to a variety of Library and University strategic initiatives and projects, through committees, working groups, and project teams. Responsibilities also include research, publication and service to meet requirements for tenure and promotion.

Librarians are members of the Concordia University Faculty Association (CUFA).


Continually develops knowledge of information and media resources within the visual and fine arts and acts as a resource person for librarians, staff, faculty and students.

Provides research help and consultations regarding the discovery and use of information and media resources within the visual and fine arts.

Continually develops knowledge of teaching and learning practices in higher education generally, and in the disciplinary context of the visual and fine arts.

Prepares and delivers curricular and co-curricular instruction for classroom, library and online learning environments.

Develops a thorough familiarity with all aspects of the research and research-creation lifecycle within the visual and fine arts including research methods, research-creation, digital tools, scholarly communication and research data management.

Advises and collaborates with faculty, students and colleagues to facilitate research and, research-creation activities, digital scholarship, data management and scholarly outputs in the visual and fine arts.

Develops and manages digital and print collections in assigned visual and fine arts subject areas.

Participates in collection evaluation, development and management, in consultation with faculty, librarians, and the Associate University Librarian, Collection Services.

Coordinates and contributes to the Library’s exhibits.

Participates on committees, working groups and project teams to contribute to the development of Library and University strategic initiatives and projects.

Contributes to local, regional and national initiatives and projects


Professional expertise

A graduate degree from a library school accredited by the American Library Association, or approved equivalent education and training acceptable for membership in the Corporation of Professional Librarians of Québec.

An undergraduate degree and/or graduate degree in the visual or fine arts or in a related discipline is an asset.

Extensive and authoritative knowledge of information resources and sources in a variety of media available to subject areas within the visual and fine arts.

Knowledge of the research and research-creation lifecycles within the visual and fine arts.

Demonstrated ability to develop and deliver effective instructional activities.

Knowledge of scholarly communication models and practices including open access, institutional repositories, and research data management.

Knowledge of research communication and collaboration tools as well as digital scholarship tools (such as data visualization, timeline, mapping, online exhibits, text mining) and the ability to advise on their value and use.

Knowledge of collections development and management issues, concepts and methods in academic libraries.

General Competencies

Demonstrated ability to develop successful partnerships and relationships with faculty and researchers.

Demonstrated project management skills and ability to handle multiple priorities and tasks as well as projects.

Strong motivation, aptitude and interest to establish student and faculty success as the centre of their professional practice.

Ability to work both independently and collaboratively, share expertise, work in teams and negotiate solutions with diverse groups.

Excellent communication skills. Strong analytical and creative problem-solving skills.

Curiosity, drive and flexibility so as to discover and try new things, in support of Library and University strategic directions.

Oral and written fluency in English is essential. Oral fluency in French and basic written French are assets.

Salary and Benefits

Compensation and rank are commensurate with qualifications and experience. The position includes a competitive and comprehensive benefit package.

Concordia University is committed to employment equity.

Application Procedure

Interested candidates must supply the following in one (1) single PDF attachment

·         a letter of interest;

·         curriculum vitae, which must include a statement of your citizenship;

·         the names, email addresses and telephone numbers of three professional references.

 All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority. Only selected candidates will be contacted. Interviews are planned for the week of February 5, 2018. The anticipated position start date will be June 1, 2018.

Candidates should apply in confidence by email to Ms. Sandra Biron, Library Personnel Assistant, at

Applications must be received by no later than 5:00 p.m. on Monday January 15, 2018.

Music Librarian at MUSE/IQUE

Organization: MUSE/IQUE
Date Posted: 12/13/2017
City: Pasadena
Location: California
Country: United States
Primary Category: Open
Description & Details
This position is responsible for the duties of Music Librarian and will also serve as an Artistic Collaborator.  Duties include the purchase, rental and preparation of scores and parts for all performances. The Librarian also works in collaboration with the Music Director and Artistic Programs Manager to research and develop unique, highly curated programs for our summer orchestra concert series. MUSE/IQUE is a counter conventional music organization based in Pasadena, CA.

Job Duties

  • Collaborate with Music Director and Artistic Programs Manager to create programs for summer orchestra concerts. Assist Artistic Programs Manager with programming research as requested, and consult with Music Director regarding arrangements and editions.
  • Research arrangements/editions and determine rental needs and prices.
  • Order, rent and prepare scores and parts for all performances.
  • Transcribing and arranging when needed.
  • Prepare all music for distribution to musicians for each concert, including managing bowing timelines, marking cuts, fixing page turns/errata, and transferring bowings and markings among parts.
  • Distribute music to players at rehearsals and concerts.
  • Collect all music following rehearsals and concerts, and return to library or publishers as appropriate.
  • Curate MUSE/IQUE’s music library, cataloguing acquisitions, and maintaining an orderly collection.
  • Ensure proper licensing for all repertoire performed by the orchestra.


MUSE/IUE seeks an experienced, outgoing, creative and enthusiastic individual to oversee management of the music library and to collaborate with the Artistic Programs Manager and Artistic Director during the planning process.

Preferred Qualifications

  • Two years of experience working with a professional orchestra as an orchestra librarian
  • Experience working with a union orchestra
  • Extensive classical musical knowledge
  • Collaborative and positive attitude
  • Obsessive attention to detail
  • Excellent verbal and written communication skills
  • Flexibility and willingness to take initiative when needed

STATUS: Part-Time

REPORTS TO: Artistic Programs Manager

JOB TO BEGIN: Immediately upon offer, if available

How to Apply / Contact
Applicants may send a resume and cover letter to

Job Posting: Reference and Instruction Librarian, Art Institute of Chicago, Chicago IL

The Reference and Instruction Librarian performs highly specialized, professional duties in the areas of library Research, Reference, and Instruction, to support and fully engage in the educational mission of the School and the success of its students.


1.  Performs highly specialized, professional duties in the areas of library Research, Reference, and Instruction, to support and fully engage in the educational mission of the School and the success of its students.

2.  Areas of performance include (but are not limited to):

  • participating in the design, delivery, and evaluation of front-line library services to the SAIC community;
  • course-integrated, web-based, and other approaches to information literacy instruction;
  • providing research consultations and reference services;
  • collaborating with colleagues throughout the library and the campus to optimize the user’s experience of library collections and services;
  • current knowledge of traditional and emerging technologies and best practices relevant to the assigned areas of responsibility.

3.  Proactively engages the School’s agenda for student success.

4.  Promotes best practices for a student-centered library.

5.  Participates in building the library’s main collections (both physical and digital).

6.  Contributes as needed to planning, policy development, and assessment for the Flaxman Library.

7.  Serves as formal liaison to one or more curricular programs at SAIC.

8.  Participates as assigned in: activities of other Flaxman Library work groups; and internal or external committees and projects.  

9.  In the absence of the Research and Access Services Librarian and the Access Services Manager, may supervise: Senior Access Services Assistant, Circulation Assistant, and Student Workers as assigned.


10.  Other duties as assigned.



  • Commitment to the educational mission of the School and respect for all members of the campus community.
  • Master’s degree in Library or Information Science or related field.
  • Background in the arts or humanities.
  • Some experience working in a library, archive, or similar institution.
  • Demonstrable knowledge of current issues and best practices for library Research, Reference and Instruction.
  • Knowledge of vendors and delivery systems for current reference resources.
  • Understanding of instructional methods and measures used by libraries.
  • Proficiency using standard office software, web services, and networked environments.
  • Proficiency using social media relevant to library outreach and instruction.
  • Ability to work effectively within a team or independently.


  • Professional experience in a similar position, especially at a school of art, design, or architecture.
  • Proficiency using integrated library systems (ILS), OCLC, and/or other standard library technologies.
  • Experience working in art- or design-related fields, especially at an independent, non-profit college of art and design.
  • Teaching experience.
  • Degree(s) in the visual arts, design, or architecture.

Apply at: 

Job ID 9995 

Short Term Instructional Designer for Art+Feminism

The Art+Feminism Wikipedia Edit-a-thon seeks an Instructional Designer to support the educational needs of our initiative.

Art+Feminism ( is an award winning campaign to improve coverage of women and the arts on Wikipedia, and to encourage female editorship. Wikipedia’s gender trouble is well documented. In a 2011 survey, the Wikimedia Foundation found that less than 10% of its contributors identify as female.  Since 2014, over 7,000 people at more than 500 events around the world have participated in Art+Feminism’s Edit-a-thons, resulting in the creation and improvement of more than 11,000 articles on Wikipedia. Foreign Policy Magazine named the founders Leading Global Thinkers and the project has received almost $200,000 in grant funding. Art+Feminism has also received coverage from Artforum, The New York Times, The New Yorker, CBC, Canadian Art, and the BBC.

The ideal candidate has strong instructional design skills, an interest in feminist and social justice work, and a working knowledge of the Wikipedia community.

The Instructional Designer’s responsibilities will include:

  • Revise our editing kit (, which includes 13 2-5 minute training videos and 2 reusable PowerPoint presentations. Revisions must also be ADA-compliant.

  • Consult on relevant external training materials to be shared with our community.

The position is grant-funded for up to $2500 and the work would take place from December, 2017 – February, 2018.

To apply, please send a cover letter and resume to us at

Librarian Specialist – Brand Library and Art Center, Glendale, CA

SALARY: $4,837.50 – $7,424.75 Monthly

OPENING DATE: 11/13/17

CLOSING DATE: Continuous


EXAMINATION TYPE: Open Examination


PERS/PARS CONTRIBUTION: The applicable retirement contribution (PERS/PARS) is deducted from the listed salary/wage for employee’s retirement benefits.

The Librarian Specialist regularly performs duties that routinely draw upon and require specialized knowledge, experience, skills and abilities. This position will focus on collection, development and maintenance of art resources and materials. In addition, this position will focus on visual arts and music at the Brand Library and Art Center.

Essential functions of the job include, but are not limited to, the following:

·         Assists the public in accessing information and library resources.

·         Provides some level of reference and research assistance.

·         Represents the library in public forums including providing school visits, classroom talks, orientation sessions and library tours and community events.

·         Plans and implements programs including, but not limited to storytelling, films, arts and crafts, recitals, gallery exhibitions, training workshops and other activities.

·         Orders, receives, and invoices library materials.

·         Catalogs and classifies library materials.

·         Assists in database maintenance.

·         Troubleshoots and maintains computer hardware and software.

·         Initiates inter library loans, conducts online material and information searches, produces subject bibliographies and reading lists, selects and maintains library materials.

·         Maintains currency of professional knowledge by attending professional meetings and staff conferences. Reads professional publications to remain informed on new publications, trends in publishing, automation and public library practices.

·         Participates in staff meetings and system oriented planning sessions.

·         Maintains records and statistics, and prepares reports.

·         Directs clerical and part-time staff when the unit supervisor is absent.

·         Assists patrons of all ages in every aspect of utilizing the library.

·         May select, maintain, catalog and classify library materials.

·         Assumes responsibility for ensuring the duties of the position are performed in a safe efficient manner.

·         Performs other related duties as assigned or as the situation requires.


Knowledge, Skills & Abilities

Knowledge of:
Basic knowledge of cataloging and filing rules and relevant print and online resources

Working knowledge of:
Automated library systems

Skill in:
Effective customer service
Effective public relations

Ability to:
Be an effective team member.
Be flexible in all work related situations.
Communicate with and relate to a diverse clientele.
Develop necessary skills to successfully accomplish the job.
Effectively communicate orally and in writing.
Establish and maintain smooth working relationships and resolve interpersonal conflicts. Read, write and comprehend directions in English.
Work in a team environment.
Work independently under general supervision.

Other Characteristics

Willingness to:
Assume responsibility for maintaining a safe working environment.
Work overtime as requested.
Learn workplace skills and behaviors.
Pursue further training. Work a flexible schedule.
Work in both Central Library and/or branch library environments.

Three years professional library experience and demonstrated knowledge and expertise through work experience or education in the area of visual arts.

Master’s Degree in Library Science from an accredited college or university

Valid Class C California driver’s license

An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.

The examination will consist of an evaluation and an oral, with the evaluation as a qualifying step and the oral 100%. All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the oral examination. Any evaluation will be based on the candidate’s education and experience as related to the position. Any examination will be to evaluate the candidate’s education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subject to a background investigation including LiveScan fingerprinting. TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.



Library Circulation Assistant, Part-Time at The University of the Arts in Philadelphia, PA

Description & Details
This position is a part-time, 14 hours/week (Friday 2:00-6:00, Saturday 12:00-5:00, and Sunday 4-9), academic year position. Conducts circulation operations and supervises student assistants in the Music Library; completes stack maintenance activities and searches as assigned. Provides circulation assistance in the Albert M. Greenfield Library as needed. This position reports to the Music Librarian and takes direction for circulation activities from Access Services Librarian. Hired candidate should be available to start January 2018.

Principal Duties and Responsibilities
I. Public Service – 80%
A. Circulates materials using both computer and manual processes to patrons at the Music Library circulation desk and at the Greenfield Library circulation desks as needed.
B. Answers directional, informational and basic reference questions, and refers reference and other queries to librarians as appropriate.
C. Assists patrons in the use of computer catalogs and indexes, audio-visual equipment and collections, provides appropriate routine emergency and preventive maintenance, and reports malfunctions of equipment.
D. Assists patrons with photocopying, provides routine maintenance/cleaning of photocopy machines, and reports malfunctions.
E. Performs all public service tasks in a friendly and efficient manner; contributes to a welcoming atmosphere for library patrons.

II. Collection Maintenance (10%)
A. Participates in stack maintenance activities including shelving and shelf reading of all library materials; trains and supervises student assistants.
B. Processes claims-returned/not-on-shelf searches, following automated and manual procedures, and records related statistics.

III. Supervision (5%)
A. Supervises student assistants in shelving, stacks maintenance, and related projects, and maintains appropriate records on student work.

IV. Financial and Management (5%)
A. Collects fines, membership dues, and conducts other appropriate financial transactions at the circulation desk; ensures appropriate cash handling and security procedures.
B. Develops and maintains effective methods of communication with patrons, circulation staff, and other library staff.
C. Contributes to maintenance of departmental supplies, and timely preparation of supply orders.
D. Communicates issues arising on weekend days to Music Reference Librarian and/or Access Services Librarian. Keeps Access Services Librarian informed of work accomplished and weekend activities. Communicates music reference questions to Music Reference Librarian.

V. Other duties as assigned, including assuring the cleanliness of counter and tabletops and shelving areas as needed.

I. Reports to Music Reference Librarian; takes direction for circulation activities from Access Services Librarian.
II. Consults and communicates closely with library circulation staff, especially those working in the other library on weekends.
III. Supervises student assistants.

Education and Qualifications
I. Education: A college degree and at least one year of library experience or the equivalent experience and training which provides the required knowledge, skills, and abilities.

II. Knowledge, Skills and Abilities
A. Ability to lead and motivate student assistants in provision of effective and appropriate circulation services and collection maintenance activities.
B. Ability to organize, schedule work, set priorities, meet deadlines, follow up independently on assignments, deal with fluctuating workloads, and work in a neat and precise manner.
C. Thorough grounding in library procedures and policies relevant to the prescribed areas of responsibilities.
D. Ability to establish and maintain effective working relationships with peers, supervisors, staff, and the public.
E. Ability to ensure through supervision and leadership a friendly, responsive, and productive work and public service environment.
F. Ability to communicate facts and ideas orally and in writing.
G. Typing skills and familiarity with computers.

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

The University of the Arts-a leader in developing visual and performing artists and designers since 1876-is the only university in the United States that allows its students to collaborate across traditional lines. With more than 30 majors, 30 minors and 13 graduate programs in visual arts, performing arts, design and liberal studies, UArts develops alumni who are not only leaders in their disciplines, but also creative thinkers able to succeed in any path they choose. Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues.

How to Apply / Contact
Interested qualified applicants should submit a letter of application/cover letter and a resume via email to Please ensure job title is in the Subject line.

Assistant Archivist, The Charles M. Schulz Museum

The Charles M. Schulz Museum, a not-for-profit institution located in Santa Rosa, California, seeks a collaborative, organized, and enthusiastic Assistant Archivist to join our collections team. The Museum is home to an active Research Center that provides care and access to correspondence, periodicals, books, news clippings, and business records pertaining to the life and art of Charles M. Schulz.

Duties and Responsibilities

The Assistant Archivist reports directly to the Archivist, who is responsible for the overall administration of the Research Center of the Charles M. Schulz Museum. This position is focused on processing archival records related to the life and legacy of Charles M. Schulz, creator of Peanuts, as well as institutional archives. The Archivist Assistant works to implement archival management of records in electronic formats, assists with the public service functions of the Research Center, and engages in active outreach. This position also has responsibility for encoding finding aids using Encoded Archival Description (EAD). In addition, the Assistant Archivist will work with processing assistants, including paraprofessional archival processors and interns. The successful candidate may also participate in digitization projects, acquisition of manuscript and archival collections, and donor relations.



A graduate degree in library science from an ALA-accredited institution, a graduate degree in archival studies, or an equivalent combination of education and experience.
Formal coursework or training in archival management and theory.
Ability to work effectively as part of a team in a dynamically changing environment.
Experience processing archival collections and preparing finding aids.
Familiarity with concepts related to archival management of electronic records.
Knowledge of basic records management principles and current trends.
Ability to learn new technologies quickly and effectively.
Fluency with digitization concepts and best practices.
Strong written, verbal, and interpersonal communication skills.

Proficiency with PastPerfect Museum Software and ArchivesSpace.
Reference service experience in a research or academic library.
Expertise working with archival collections in non-textual formats, such as photographs, audio recordings, and video recordings.
Experience working with electronic records.
A comprehensive understanding of Adobe Creative Suites.
Experience with oral history interviews.
About the Museum

The mission of the Charles M. Schulz Museum and Research Center is to preserve, display, and interpret the art of Charles M. Schulz. The Museum carries out this mission through exhibitions and programming that:

Illustrate the scope of Charles M. Schulz’s multi-faceted career,
Communicate the stories, inspirations, and influences of Charles M. Schulz,
Celebrate the life of Charles M. Schulz and the Peanuts characters, and
Build an understanding of cartoonists and cartoon art.
Benefits and Compensation

This is an hourly non-exempt full time position requiring 40 hours per week, and includes medical and retirement plan benefits. Hourly rate is $19.23.


Interested candidates should send a cover letter, resume, and samples/links of finding aids to:

Cesar Gallegos, Archivist
Charles M. Schulz Museum
2301 Hardies Lane
Santa Rosa, California 95403