Librarian/Archivist – Museum of International Folk Art, Santa Fe, NM

General Job Description
The Bartlett Librarian & Archivist will collaborate to develop collections to meet the needs of patrons, catalog and process collections/acquisitions using standard library and archival accessioning techniques; provide services to researchers; develop and maintain finding aids; identify library or archival materials needing repair and conservation; ensure use of proper preservation techniques; manage circulation and shelve materials; expand online access and prepare collections for web-based use; handle library budget; write reports; serve on Museum committees, and perform any other functions necessary to the operation of a special collections library.

Work collaboratively and proactively to acquire and organize materials to support the mission of the Museum of International Folk Art and the Bartlett Library, the work of Museum staff, and the interests of researchers in folk art.

Process incoming and backlogged materials by accessioning them into the main collection. Processing includes organizing, cataloging or indexing the materials (including analytic cataloging of periodical or archival sources), and conducting necessary conservation practices; re-housing materials in as necessary; creating an inventory; and preparing collection guides.

Assist researchers by explaining library and archival policy, conducting reference interviews, identifying and retrieving research materials (including interlibrary loans), training patrons in specialized research procedures (including using online databases), photocopying documents, and monitoring researchers.

Answer online and e-mail requests by searching for the materials, producing required reproductions, corresponding with researchers, collecting authorizations, managing contracts and payments as necessary, and mailing materials.

Provide collaborative support to the museum curators in museum exhibit research and preparation. Work with the museum staff in developing library exhibits that highlight the archival collection, and to provide special library programs to enhance Museum exhibits and events.

Maintain online catalogs and databases, and expand digitization projects.

Handle budgeting, ordering, and fund-raising to support library functions; work with financial staff and Director to adhere to financial requirements.

Collaborate with staff in setting policy determining library resource preservation practices, reproduction and usage fees, research use of the collections, and copyright issues.

Process gift books by identifying those relevant to the collection and cataloging them; encourage appropriate donations through correspondence with donors and potential donors.

Supervise student interns, part-time employees, and volunteers in various library and archival tasks.

Handle daily library duties including circulation, answering visitor’s reference questions, shelving books, maintaining stack and archival areas, and ordering supplies.

Update Library policy and procedure documents in collaboration with Museum and Department of Cultural Affairs staff.


§  Experience managing a library with hands-on skill in collection development, cataloging and processing materials, organizing materials for finding and use (including circulating, shelving, and cleaning), maintaining an ILS or CMS, sustaining library functions on a limited budget (including grant-writing)

§  Demonstrated expertise in research skills and reference services

§  Experience working in archives, including collection organization, preservation, online migration, maintenance and digitization of collections; use of nationally accepted standards, tools, and best practices for archival description and processing

§  MLS from an ALA-accredited institution

§  Demonstrated ability to manage budgets, and follow institutional ethics and guidelines

§  Familiarity with copyright issues relevant to museums, libraries, and archives

§  Strong written, verbal, and interpersonal communication skills

§  Evidence of effective, collaborative work with professional colleagues.


§  Evidence of learning new skills and technologies quickly and effectively

§  Prior experience in library marketing, programming, and training

§  Experience supervising interns and volunteers, and working with docents and donors

§  Proficiency in multiple foreign languages

§  Coursework in archival management

§  Coursework in folklore, ethnography, anthropology, and/or sociology

§  Demonstrated interest in world cultures, and/or folk art

For consideration, please submit a cover letter and electronic resume to Aurelia Gomez, Deputy Director of the Museum of International Folk Art, Santa Fe, New Mexico,

All interested parties are required to apply online with the State of New Mexico Personnel NEOGOV website, to be considered for the position:

Assistant Librarian & Archivist – Wadsworth Atheneum Museum of Art, Hartford, CT

The Wadsworth Atheneum, the oldest continually operating public art museum in the United States, was founded by Daniel Wadsworth in 1842. Today the collection exceeds 50,000 works of art, spanning more than 5,000 years. The Wadsworth Atheneum has always been a resource for the local community, as we work to welcome new and existing audiences.

Reporting to the Head of Library and Archives, the Assistant Librarian and Archivist performs a wide-range of tasks associated with the physical and intellectual organization of the Auerbach Art Library and Museum Archives. The Assistant Librarian and Archivist provides reference and research assistance to the museum’s staff, docents, external patrons and community partners. The primary responsibilities include cataloging, organizing, processing and preserving library and historical resources, preparing guides and finding aides, reference services, and participation in all aspects of library and archival work.

The regular work schedule for this position is Tuesday through Saturday.


Education and Experience

·         Bachelor’s Degree in art history, history or studio art; and Master of Library Science from an ALA-accredited institution with coursework or concentration in archives management.

·         Three (3) years’ experience in an art library, museum, or academic library, cataloging (both original and copy cataloging) and fielding reference questions. Plus, one (1) to two (2) years’ experience in archival management and special collections required.

 Skills and Abilities

·         Knowledge of current archival description standards, including experience in creating finding aids, and knowledge of MARC21 cataloging formats.

·         Proficiency with integrated library systems and database management systems.

·         Ability to inventory and assess collections and deaccession resources when appropriate.

·         Understanding of appropriate preservation practices for rare books and other special collections materials.

·         Reading knowledge of art historical French and/or German desirable.

·         Superior verbal and written skills; and dedication to providing excellent customer service.

·         Strong attention to detail and excellent organizational skills.

·         Ability to respond quickly to unexpected challenges and shifting priorities.

·         Aptitude in MS Office programs including Word, PowerPoint, and Excel.

Interested candidates should send their resume, cover letter, and salary requirements to:

Wadsworth Atheneum Museum of Art
Attn: HR Department
600 Main Street, Hartford, CT 06103
Or Email

 Deadline for applications: Position will remain posted until filled.
 The Wadsworth Atheneum Museum of Art is an Equal Opportunity Employer.

Kress Fellowship in Art Librarianship – Yale University, New Haven, CT

Robert B. Haas Family Arts Library
Yale University, New Haven, CT

Fixed Duration Position:  10 months from date of hire; non-renewable

Expected Start Date:        July 1, 2018


Yale University offers exciting opportunities for achievement and growth in New Haven, Connecticut.  Conveniently located between Boston and New York, New Haven is the creative capital of Connecticut with cultural resources that include two major art museums, a critically-acclaimed repertory theater, state-of-the-art concert hall, and world-renowned schools of Architecture, Art, Drama, and Music.



The Yale University Library, as one of the world’s leading research libraries, collects, organizes, preserves, and provides access to and services for a rich and unique record of human thought and creativity. It fosters intellectual growth and supports the teaching and research missions of Yale University and scholarly communities worldwide. A distinctive strength is its rich spectrum of resources, including around 15 million volumes and information in all media, ranging from ancient papyri to early printed books to electronic databases. The Library is engaging in numerous projects to expand access to its physical and digital collections. Housed in eighteen buildings including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, and the Bass Library, it employs a dynamic and diverse staff of approximately five hundred who offer innovative and flexible services to library readers. For additional information on the Yale University Library, please visit the Library’s web site at


The Haas Family Arts Library at Yale consists of collections from three formerly-separate operating units: Art and Architecture, Arts of the Book, and Drama. Now located under one roof, these libraries support the Schools of Architecture, Art, and Drama, and the department of the History of Art, as well as the teaching and research needs of the Yale community beyond the visual arts. In addition, the Arts Library houses several prominent archival and special collections in Art and Architecture, Arts of the Book, and Drama, ranging from type specimens and woodblocks to theatrical archives to one of the world’s foremost collection of books on color. For additional information on the Haas Family Arts Library, please visit the Library’s web site at



The Yale University Library welcomes applications for the 2018/19 Kress Fellowship in Art Librarianship. The Kress Fellowship is intended for a recent graduate from library school who wishes to pursue a career in art librarianship. This fellowship is made possible through the generosity of the Samuel H. Kress Foundation.   Through this fellowship, the Kress Foundation seeks to achieve in the field of art librarianship what it has accomplished for art history and art conservation:  ensuring the growth of the discipline by promoting the advancement of new professionals.

The Haas Family Arts Library at Yale serves a distinguished array of academic and museum programs, architects, artists and scholars. Kress Fellows have the opportunity to interact with faculty, staff and students in distinguished Schools of Architecture, Art, and Drama; a nationally ranked department of the History of Art; and two outstanding university art museums, the Yale Center for British Art and the Yale University Art Gallery. They also have occasion to collaborate with colleagues from throughout the Yale University Library, including the Sterling Memorial Library, the Beinecke Rare Book and Manuscript Library, and the library and rare books department of the Yale Center for British Art. The rich professional and scholarly resources of New York City and Boston’s art libraries and museums are within two hours’ travel, providing further opportunities for professional growth and professional contact with colleagues.



The Kress Fellowship is a 10-month appointment and focuses on multiple areas of art librarianship including public services, collection development and management, special collections, and digital collections.  Projects and activities will draw on subject areas served by the Haas Arts Library including the history of art, architecture, drama, and aligned area studies. The fellow will gain experience in reference services and library research education in the Haas Family Arts Library, Haas Arts Library Special Collections, and the Library and Archives of the Yale Center for British Art. Other activities will vary based on current Yale Library projects and the fellow’s interest and experience.

During their tenure at Yale, Kress Fellows are expected to pursue mutually agreed-upon projects resulting in a publishable paper, a new library service (such as a webpage or research guide), or other relevant deliverables. Kress Fellows are also introduced to a broad spectrum of professional activities and may have the opportunity to perform collection development activities or assist with library-based exhibitions. Kress Fellows also participate in library planning committees and task forces and engage in campus, regional, and national professional organizations and other collaborative activities. Fellows are expected to be professionally active and represent the Library and the University in the academic, scholarly, and professional community. 



Master’s degree from an ALA-accredited program for library and information science. Background in history of art, architecture or related arts disciplines. Excellent analytical, organizational, management, customer service, and interpersonal skills.  Ability to effectively build partnerships and promote the benefits of change in an academic culture that often values ambiguity, diversity of opinion, and historic precedent.  Ability to communicate effectively through both oral and written expression.  Ability to work both independently and collegially in a demanding and rapidly changing environment.

Preferred:  Advanced degree and/or relevant experience in history of art, architecture or related arts disciplines.  Experience with web design and development and electronic information resources. Experience with HTML and XML.  Reading knowledge of two or more Western European languages.



The Kress Fellowship is a competitive position. Applicants should submit a current resume or CV, a brief cover letter/statement of interest, and names and contact information for three professional references to Lindsay King via e-mail at, before February 1, 2018. The statement of interest is expected to reflect a genuine commitment to art librarianship and an interest in the provision of information services to the visual arts community. There is no application form. Please be sure to include “2018/19 Kress Fellowship” in the e-mail subject and cover letter.  A search committee of Yale librarians will review submissions. The Kress Fellow will be in residence at Yale for ten months and will receive an award of $40,000, prorated over the fellowship term. Health insurance will be provided.



All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. Internal candidates may be subject to a motor vehicle or credit check for this position based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit for additional information on the background check requirements and process.


  Yale University is an affirmative action/equal opportunity employer.  Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.

Librarian (Public Services & Cataloging) – Institute of American Indian Arts, Santa Fe, NM

DEADLINE: January 15, 2018


Reporting to the Library Director, the incumbent provides a wide range of library services. The incumbent’s main responsibilities include public service, cataloging, and teaching information literacy to the students. Other responsibilities include the processing of new material and supervising job duties conducted by work-study students. The library uses OCLC’s WorldShare Management Services and this position is responsible for overseeing cataloging and circulation management in the system. Support IAIA’s mission, vision and core values.


·         Work a 40 hour week that includes a weekly schedule working MondayThursday evenings from 4:30-9pm.

·         Perform a wide range of public service functions, which include but is not limited to the following responsibilities:
o Provide reference and circulation assistance to library patrons.
o Collaborate with faculty to provide library instruction.
o Teach and assist student, faculty, and staff based on their research needs.
o Troubleshoot technology problems for patrons using the library’s public computers.

·         Perform a wide range of cataloging and collection management functions, which include but is not limited to the following responsibilities:
o Identify, evaluate, and select appropriate organization of materials.
o Update and maintain catalog and circulation records and policies in the integrated library system (ILS).
o Catalog and classify a variety of materials including print, audiovisual, and special format materials using copy cataloging and original cataloging.
o Serve as liaison to Libros Consortium to resolve technical issues with the ILS.
o Collaborate with other staff for collection development.

·         Perform a range duties related to the oversight and direction of Student Workers assigned to the
Library, which include but is not limited to the following responsibilities:
o Provide evening library supervision and reference services.
o Train student workers in library procedures, collection organization, and circulation.

·         Community and Professional Involvement objectives:
o Maintain membership in and participate in professional organizations
o Participate in library staff meetings and IAIA community meetings and events
o Keep abreast of library trends
o Complete other duties/project as assigned or needed


Must have a Master’s degree in Library Science from an ALA accredited University and at least one (1) year of professional experience with a background in cataloging. PREFERED: Information literacy instruction experience and reference experience.


·         Knowledge and experience applying cataloging standards such as AACR2/RDA, LCSH, MARC21 format, and LCC or Dewey Classification.

·         Demonstrated communications and interpersonal skills, which includes strong writing, oral, and
organizational skills.

·         Ability to teach information literacy in a variety of capacities both online and in the classroom.

·         Ability to be accessible and available to students and faculty.

·         Ability to provide presentations.

·         Ability to collaborate effectively and efficiently across several organizational levels.

·         Ability to interpret and comply with library and IAIA policies and procedures.

·         Effectively respond to and/or interact with others, which includes creating rapport/trust with students and establishing effective/positive work relationships with staff and faculty.

·         Adhere to appropriate standards of conduct and ethics, including confidentiality, integrity and honesty; follows directives.

·         Exhibit ability to adapt to changing work environments.

·         Cooperate and work respectfully with others.

·         Participate in pro-active problem solving, perform job duties, and participate in meetings as


·         Experience with OCLC Connexion

·         Experience managing digital collections

·         Knowledge of copyright

·         Knowledge of non-MARC metadata standards, such as Dublin Core or MODS

·         Knowledge of assessment?


·         Ability to read and interpret basic to complex data/information/guidelines/ procedures related to integrated library/catalog systems, research, and academic-related data/information.

·         Ability to present the library- or catalog-related information in a public forum.

·         Ability to effectively utilize applicable computer systems and/or applications.

·         Ability to meet the essential work hour requirements during regular semesters.

·         A job evaluation of this position will include an assessment of performance results based on the essential functions.

·         Occasional travel for meetings, conferences, and other events using personal or company vehicle.

·         Management has the right to revise this job description at any time, with or without notice.

·         This job description does not list all the duties of this position.

·         The job description is not a contract for employment.

Email cover letter and resume to:

Mail: IAIA HR, 83 Avan Nu Po Rd, SF, NM 87508;
FAX: (505) 424-0505

Native Preference applies. Please submit CIB/Tribal Enrollment if claiming preference.

Head of Technical Services (Supervisory Librarian) – National Gallery of Art, Washington, DC

The National Gallery of Art is seeking applicants for a supervisory librarian to serve as the division’s head of technical services.

The incumbent reports to the executive librarian and is responsible for planning, developing, and administering the Library’s full range of technical services operations, which support the research needs of the National Gallery of Art and its Center for Advanced Studies of the Visual Arts, international art scholars, other museum professionals, educators, and the local art community. Departmental functions include processes for acquiring library collection materials by purchase, gift, and exchange; cataloging library materials for addition to the collections and to local and international databases, and labeling, preserving, and formatting library materials.


SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

For this position candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-12 grade level administering a library’s acquisitions and cataloging operations.

Successful candidates must have completed at least a Bachelor’s degree at an accredited college or university, which included a combination of at least 24 semester hours in library science and information technology.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates:

·         Ability to oversee library technical services information systems and procedures.

·         Skill in leading and supervising others.

·         Knowledge of library collection development.

For more information about the position and to apply, please click on the USAJOBS links below:

NGA-18-23A (Open to all U.S. citizens)

NGA-18-23B (Persons with federal competitive status or reinstatement eligibility, or who are eligible under the Veterans’ Employment Opportunities Act (VEOA) or other special hiring authorities, including Veterans’ Recruitment Appointment (VRA) authority and Schedule A authority to hire individuals with severe disabilities.)

Note: Persons wishing to be considered under both announcements must apply separately to each.

Special Collections Archivist II, The Getty Research Institute

Requisition Number: 2017-3088
Position Status: Regular Full-Time
Salaried/Hourly: Salaried
Category: Library
Getty Location: Getty Center
Program/Dept.: GRI – 0420-Collections Management

Job Summary

The Getty Research Institute (GRI) seeks a motivated and knowledgeable archivist to process and catalog special collections with an emphasis on archives related to modern and contemporary art, including the archives of artists, collectors, dealers and critics. The GRI is dedicated to furthering knowledge and advancing understanding of the visual arts and their histories. The Research Institute’s special collections contain rare books, prints and drawings, rare photographs, 20th-century art multiples, extensive audiovisual material, and more than 25,000 linear feet of archives and manuscripts. Reporting to the Manager of Special Collections Cataloging and Processing, the archivist will work closely with colleagues throughout the Research Institute, and may supervise interns, student workers and project staff. The archivist may also contribute to scholarly and social media activities related to special collections.

Major Job Responsibilities

  • Surveys collections of advanced-to-high complexity
  • Develops and implements processing plans
  • Arranges, processes, and re-houses collection materials
  • Creates and enhances finding aids and bibliographic records based on current standards, best practices, research, and analysis
  • Applies advanced knowledge to edit, aggregate, enhance, transform, and disseminate existing metadata
  • Identifies conservation concerns and performs basic preservation practices
  • Maintains knowledge in standards, best practices, and specialized subjects, formats and systems
  • Tests new processes and procedures
  • May train and supervise others or revise the work of others
  • May answer reference questions
  • May research, write, present, and publish about collections and work activities
  • May contribute to outreach activities
  • Undertakes special projects as assigned


    • Graduate degree in Library and Information Studies from an ALA-accredited library school, Art History, or a related discipline
    • Minimum 2 years of professional experience
    • Requires advanced subject, language, and/or technical expertise

Knowledge, Skills and Abilities

  • Demonstrated subject knowledge in art history, modern and contemporary art preferred
  • Strong reading knowledge of at least one foreign language
  • Strong writing and communication skills
  • Ability to work both independently and collaboratively
  • Ability to work in team-based and collaborative environments
  • Ability to lift and move 40 pounds
  • Ability to climb ladders
  • Knowledge of standards such as DACS, EAD, MARC, and RDA preferred
  • Experience with ArchivesSpace or other collection management systems preferred
  • Familiarity with digital materials management and transformation preferred

Link to original job posting:

Job Posting / Teaching & Research Librarian Fine Arts / Concordia University / Montreal, Quebec

Teaching & Research Librarian Fine Arts – Concordia University, Montreal, Quebec

Concordia University Library seeks a dynamic and innovative librarian for a tenure-track position as Teaching & Research Librarian – Fine Arts.

Concordia University is one of Canada’s most dynamic universities in one of North America’s most livable cities. It reflects a unique blend of commitments to diversity, accessibility, social responsibility, and innovation. With over 45,000 students (7,439 international) and over 2,000 full-time and part-time professors, Concordia is recognized for offering a rich academic experience combined with strong community engagement.

Concordia University Library provides collections and services fundamental to academic success, creation, the advancement of knowledge, and lifelong learning. With a team of 120 librarians, professionals and support staff who put student and faculty success at the centre of their practice, the Library collaborates to achieve the goals outlined in our strategic plan and in the University’s strategic framework and directions. For more information about the services and operations of the Library, see

The Teaching & Research Librarian – Fine Arts is a member of the Library’s professional team, reporting to the Associate University Librarian, Research & Graduate Studies. The incumbent provides support for teaching, learning and research activities in the visual and fine arts to enable and facilitate exploration, knowledge creation and learning. The incumbent develops and implements initiatives to support the use of digital tools for research and teaching and contributes substantively to a variety of Library and University strategic initiatives and projects, through committees, working groups, and project teams. Responsibilities also include research, publication and service to meet requirements for tenure and promotion.

Librarians are members of the Concordia University Faculty Association (CUFA).


Continually develops knowledge of information and media resources within the visual and fine arts and acts as a resource person for librarians, staff, faculty and students.

Provides research help and consultations regarding the discovery and use of information and media resources within the visual and fine arts.

Continually develops knowledge of teaching and learning practices in higher education generally, and in the disciplinary context of the visual and fine arts.

Prepares and delivers curricular and co-curricular instruction for classroom, library and online learning environments.

Develops a thorough familiarity with all aspects of the research and research-creation lifecycle within the visual and fine arts including research methods, research-creation, digital tools, scholarly communication and research data management.

Advises and collaborates with faculty, students and colleagues to facilitate research and, research-creation activities, digital scholarship, data management and scholarly outputs in the visual and fine arts.

Develops and manages digital and print collections in assigned visual and fine arts subject areas.

Participates in collection evaluation, development and management, in consultation with faculty, librarians, and the Associate University Librarian, Collection Services.

Coordinates and contributes to the Library’s exhibits.

Participates on committees, working groups and project teams to contribute to the development of Library and University strategic initiatives and projects.

Contributes to local, regional and national initiatives and projects


Professional expertise

A graduate degree from a library school accredited by the American Library Association, or approved equivalent education and training acceptable for membership in the Corporation of Professional Librarians of Québec.

An undergraduate degree and/or graduate degree in the visual or fine arts or in a related discipline is an asset.

Extensive and authoritative knowledge of information resources and sources in a variety of media available to subject areas within the visual and fine arts.

Knowledge of the research and research-creation lifecycles within the visual and fine arts.

Demonstrated ability to develop and deliver effective instructional activities.

Knowledge of scholarly communication models and practices including open access, institutional repositories, and research data management.

Knowledge of research communication and collaboration tools as well as digital scholarship tools (such as data visualization, timeline, mapping, online exhibits, text mining) and the ability to advise on their value and use.

Knowledge of collections development and management issues, concepts and methods in academic libraries.

General Competencies

Demonstrated ability to develop successful partnerships and relationships with faculty and researchers.

Demonstrated project management skills and ability to handle multiple priorities and tasks as well as projects.

Strong motivation, aptitude and interest to establish student and faculty success as the centre of their professional practice.

Ability to work both independently and collaboratively, share expertise, work in teams and negotiate solutions with diverse groups.

Excellent communication skills. Strong analytical and creative problem-solving skills.

Curiosity, drive and flexibility so as to discover and try new things, in support of Library and University strategic directions.

Oral and written fluency in English is essential. Oral fluency in French and basic written French are assets.

Salary and Benefits

Compensation and rank are commensurate with qualifications and experience. The position includes a competitive and comprehensive benefit package.

Concordia University is committed to employment equity.

Application Procedure

Interested candidates must supply the following in one (1) single PDF attachment

·         a letter of interest;

·         curriculum vitae, which must include a statement of your citizenship;

·         the names, email addresses and telephone numbers of three professional references.

 All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority. Only selected candidates will be contacted. Interviews are planned for the week of February 5, 2018. The anticipated position start date will be June 1, 2018.

Candidates should apply in confidence by email to Ms. Sandra Biron, Library Personnel Assistant, at

Applications must be received by no later than 5:00 p.m. on Monday January 15, 2018.

Music Librarian at MUSE/IQUE

Organization: MUSE/IQUE
Date Posted: 12/13/2017
City: Pasadena
Location: California
Country: United States
Primary Category: Open
Description & Details
This position is responsible for the duties of Music Librarian and will also serve as an Artistic Collaborator.  Duties include the purchase, rental and preparation of scores and parts for all performances. The Librarian also works in collaboration with the Music Director and Artistic Programs Manager to research and develop unique, highly curated programs for our summer orchestra concert series. MUSE/IQUE is a counter conventional music organization based in Pasadena, CA.

Job Duties

  • Collaborate with Music Director and Artistic Programs Manager to create programs for summer orchestra concerts. Assist Artistic Programs Manager with programming research as requested, and consult with Music Director regarding arrangements and editions.
  • Research arrangements/editions and determine rental needs and prices.
  • Order, rent and prepare scores and parts for all performances.
  • Transcribing and arranging when needed.
  • Prepare all music for distribution to musicians for each concert, including managing bowing timelines, marking cuts, fixing page turns/errata, and transferring bowings and markings among parts.
  • Distribute music to players at rehearsals and concerts.
  • Collect all music following rehearsals and concerts, and return to library or publishers as appropriate.
  • Curate MUSE/IQUE’s music library, cataloguing acquisitions, and maintaining an orderly collection.
  • Ensure proper licensing for all repertoire performed by the orchestra.


MUSE/IUE seeks an experienced, outgoing, creative and enthusiastic individual to oversee management of the music library and to collaborate with the Artistic Programs Manager and Artistic Director during the planning process.

Preferred Qualifications

  • Two years of experience working with a professional orchestra as an orchestra librarian
  • Experience working with a union orchestra
  • Extensive classical musical knowledge
  • Collaborative and positive attitude
  • Obsessive attention to detail
  • Excellent verbal and written communication skills
  • Flexibility and willingness to take initiative when needed

STATUS: Part-Time

REPORTS TO: Artistic Programs Manager

JOB TO BEGIN: Immediately upon offer, if available

How to Apply / Contact
Applicants may send a resume and cover letter to

Job Posting: Reference and Instruction Librarian, Art Institute of Chicago, Chicago IL

The Reference and Instruction Librarian performs highly specialized, professional duties in the areas of library Research, Reference, and Instruction, to support and fully engage in the educational mission of the School and the success of its students.


1.  Performs highly specialized, professional duties in the areas of library Research, Reference, and Instruction, to support and fully engage in the educational mission of the School and the success of its students.

2.  Areas of performance include (but are not limited to):

  • participating in the design, delivery, and evaluation of front-line library services to the SAIC community;
  • course-integrated, web-based, and other approaches to information literacy instruction;
  • providing research consultations and reference services;
  • collaborating with colleagues throughout the library and the campus to optimize the user’s experience of library collections and services;
  • current knowledge of traditional and emerging technologies and best practices relevant to the assigned areas of responsibility.

3.  Proactively engages the School’s agenda for student success.

4.  Promotes best practices for a student-centered library.

5.  Participates in building the library’s main collections (both physical and digital).

6.  Contributes as needed to planning, policy development, and assessment for the Flaxman Library.

7.  Serves as formal liaison to one or more curricular programs at SAIC.

8.  Participates as assigned in: activities of other Flaxman Library work groups; and internal or external committees and projects.  

9.  In the absence of the Research and Access Services Librarian and the Access Services Manager, may supervise: Senior Access Services Assistant, Circulation Assistant, and Student Workers as assigned.


10.  Other duties as assigned.



  • Commitment to the educational mission of the School and respect for all members of the campus community.
  • Master’s degree in Library or Information Science or related field.
  • Background in the arts or humanities.
  • Some experience working in a library, archive, or similar institution.
  • Demonstrable knowledge of current issues and best practices for library Research, Reference and Instruction.
  • Knowledge of vendors and delivery systems for current reference resources.
  • Understanding of instructional methods and measures used by libraries.
  • Proficiency using standard office software, web services, and networked environments.
  • Proficiency using social media relevant to library outreach and instruction.
  • Ability to work effectively within a team or independently.


  • Professional experience in a similar position, especially at a school of art, design, or architecture.
  • Proficiency using integrated library systems (ILS), OCLC, and/or other standard library technologies.
  • Experience working in art- or design-related fields, especially at an independent, non-profit college of art and design.
  • Teaching experience.
  • Degree(s) in the visual arts, design, or architecture.

Apply at: 

Job ID 9995 

Short Term Instructional Designer for Art+Feminism

The Art+Feminism Wikipedia Edit-a-thon seeks an Instructional Designer to support the educational needs of our initiative.

Art+Feminism ( is an award winning campaign to improve coverage of women and the arts on Wikipedia, and to encourage female editorship. Wikipedia’s gender trouble is well documented. In a 2011 survey, the Wikimedia Foundation found that less than 10% of its contributors identify as female.  Since 2014, over 7,000 people at more than 500 events around the world have participated in Art+Feminism’s Edit-a-thons, resulting in the creation and improvement of more than 11,000 articles on Wikipedia. Foreign Policy Magazine named the founders Leading Global Thinkers and the project has received almost $200,000 in grant funding. Art+Feminism has also received coverage from Artforum, The New York Times, The New Yorker, CBC, Canadian Art, and the BBC.

The ideal candidate has strong instructional design skills, an interest in feminist and social justice work, and a working knowledge of the Wikipedia community.

The Instructional Designer’s responsibilities will include:

  • Revise our editing kit (, which includes 13 2-5 minute training videos and 2 reusable PowerPoint presentations. Revisions must also be ADA-compliant.

  • Consult on relevant external training materials to be shared with our community.

The position is grant-funded for up to $2500 and the work would take place from December, 2017 – February, 2018.

To apply, please send a cover letter and resume to us at