Category Archives: Museum Librarianship

Job Posting: Library Applications Analyst for IT, Cleveland Museum of Art

The Cleveland Museum of Art is looking to add a Library Applications Analyst to its Information Technology team, to support the business process of the Ingalls Library and Museum Archives and provide asset- and information-management expertise for special projects.

About the Library Applications Analyst position:

Duties of the Library Applications Analyst include administration of a commercial integrated library system, including module configuration, custom reporting, and data manipulation; implementation and maintenance of custom Access and open-source LAMP applications, including tracking applications and secondary resource catalogs; support of library-specific peripherals; and administration of the library’s website and opacs.

Requirements for this position include a Bachelor’s degree in computer science, information science, or IT operations management, and 5-6 years of technology-related work experience, or an equivalent combination of education and work experience; 2-5 years experience administering an integrated library system, or other commercial asset management system, in a production environment; experience manipulating large sets of structured data; experience with application configuration and report customization, including SQL scripting and XML/XSL/CSS; and experience in web-based applications development and open-source LAMP implementation. Proven success in creative collaboration, problem-solving, effective communication, technical documentation and training, and project management are also required.

Desired qualifications for this position include an Master’s degree in library and information science (MLS or MLIS) from and ALA-accredited institution; working knowledge of MARC, MARCXML, and EDI exchange formats; familiarity with emerging trends in library service and systems; experience with academic library operations and procedures; and knowledge of data privacy laws and best practices.

About the museum and library:

The Cleveland Museum of Art is one of the top five art museums in the country, and a significant international forum for art scholarship and education, exhibitions, and performing arts. Its collections include more than 40,000 objects, and span 6,000 years of achievement in the arts. The museum campus is located in the dynamic University Circle neighborhood, and is currently in the midst of a multi-phase expansion.

The museum’s Ingalls Library and Museum Archives is a nationally-recognized art reference library, housing 456,000 catalogued volumes, including monographs; exhibition and collection catalogues; auction and dealer catalogues;  serials; electronic publications; artist clipping files; and approximately one million images in microfiche and microfilm collections, study photographs, and digital images. The museum’s history and heritage are preserved by the Museum Archives, with holdings including administrative records of museum offices; audio and visual recordings of programs and events; oral histories; ephemera; and manuscript collections.

The museum and its research library were founded in 1916, and boast strong local, regional, and national support.

Those interested in applying for the Library Applications Analyst position should submit a cover letter, resume, and three references to resume@clevelandart.org by Sunday, April 15, 2012.

The Cleveland Museum of Art is a Equal Opportunity Employer (EOE/M/F/D/V).

Internship postings: Ringling Museum of Art

Ringling Museum of Art

Summer Internships 2012

Overview

The John and Mable Ringling Museum of Art in Sarasota, Florida, will be offering five paid internships to be held for ten weeks, from May 21– July 27, 2012. The Ringling is part of Florida State University and serves as the State Art Museum of Florida.  Located on a 66-acre site overlooking Sarasota Bay, it consists of an art museum, circus museum, historic home, theater and research library.  The internships are in the following departments:

  • Collections Management
  • Curatorial (Modern and Contemporary Art)
  • Education
  • Library
  • Marketing and Communications
  • Historic Asolo Theater

Summer internships at the Ringling combine practical, hands-on experience working on a project for a specific department with exposure to all aspects of the museum’s operation.

Interns earn $11.25 per hour (less taxes) and are paid bi-weekly. Interns are responsible for their own housing (the Museum will assist with locating nearby rentals).

Candidates must be graduating seniors or current graduate students. International students must have a current US Visa and be eligible to work in the US.  The positions require fingerprinting.  The Museum encourages students from all backgrounds to apply and is committed to a culturally diverse group.

Application materials can be found on the Museum’s website at http://www.ringling.org/Opportunities

The application deadline is March 23, 2012.

 

Position: Collections Management Intern

Department: Collections Management

Responsibilities: Work with TMS (the museum’s collections database) updating records for the Asian collection, Cypriot collection, photography collection, circus collection etc.; assist with digitization and other projects as needed

Qualifications: Graduate student with a museum studies, art history, history or library science background

Position: Curatorial Intern (Modern & Contemporary Art)

Department: Curatorial (Modern & Contemporary Art)

Responsibilities: Research the photographers represented in a large donation of 20th-century European and American photographs, for the purpose of proposing temporary exhibitions and permanent collection installations

Qualifications: Masters degree in art history with a concentration in photography; doctoral student preferred

Position: Education Intern

Department: Education

Responsibilities: Participate in the activities of the Education Department; assist with research and development of adult programs and family activities; help to facilitate the museum’s summer youth program; contribute to docent training and evaluations Qualifications: Strong research and communication skills; good working knowledge of art history; K-12 classroom or other experience with children

Position: Library Intern

Department: Library
Responsibilities: Participate in the activities of the Ringling Museum Library; work on the museum object files digitization project, including cataloguing, editing, scanning and entering data into TMS (the museum’s collections database), ContentDM and other internal databases; work on social media applications and collection development

Qualifications: Bachelors degree in art history or related field; current enrollment in an ALA-accredited MLS program with an interest in special and/or research libraries

Position: Marketing Intern

Department: Marketing and Communications

Responsibilities: Capture and post videos/photography of events and happenings around the Ringling Estate; design flyers and other promotional materials as needed

Qualifications: Video, editing and graphic skills; degree in graphic design, film and/or animation preferred

Position: Technical Production Intern

Department: Historic Asolo Theater (HAT)

Responsibilities: Work closely with the Technical Director in pre-load-in preparation, load-in, and technical/dress rehearsals for the summer circus production in the Historic Asolo Theater; work with performers to maintain production integrity and smooth day-to-day operations, including the run of the show

Qualifications: Degree in theater (recently completed); minimum of two years technical theater experience

Note: The circus performances in the HAT are held twice a day, Wednesday thru Sunday, for six weeks (closing July 29).  Each performance lasts approximately one hour.

Job posting: Scanning Technician Frick Art Reference Library part-time/temp

The Frick Collection is an art museum consisting of over 1,100
works of art from the thirteenth to nineteenth century, displayed
in the intimate surroundings of the former home of Henry Clay
Frick. The residence, with its furnishings and works of art, has
been open to the public since 1935.  It is one of the world’s
most perfect museums.  The Frick Art Reference Library, one of
the world’s leading centers for research in the history of art,
was founded in 1920 by Miss Helen Clay Frick (1888-1984) to
further the goals of “encouraging and developing the study of the
fine arts and of   advancing the general knowledge of ‘kindred
subjects.”

Job Summary

The Scanning Technician is responsible for operating a Zeutschel OS 12000
HQ book and document scanner at the Frick Art Reference Library. Tasks
include handling fragile library collections, scanning each page of each
book or other library item, monitoring scanning operations, ensuring scans
meet quality standards, and tracking scanning progress. Responsibilities
include:
•       Proper operation of Zeutschel scanning equipment. No previous experience
necessary, training will be provided.
•       Careful handling of fragile books and other library material for
scanning operation.
•       Evaluating scanned material to establish that scanning has been carried
out accurately.
•       Ensuring that the scanning operation is running smoothly and efficiently.
•       Managing, tracking, and reporting of scanning progress.
•       Troubleshooting basic scanning or PC (Windows 7) issues.

Details
The Scanning Technician reports to the Digital Project Manager and works
21 hours per week. Work hours take place between Monday and Friday
9:00-5:00. Schedule may be flexible, but must be consistent.

Qualifications
Successful candidates must be well organized, self-motivated, and capable
of handling library collections with care. The position requires standing
for long periods of time. Experience working in a library is preferred but
not required. Successful candidate will be trained by the conservators in
proper procedures for handling library materials and by the Digital
Project Manager in operation of the scanning equipment. Basic proficiency
with Windows 7 required. Proficiency with Adobe CS5 and Adobe Acrobat
preferred.

Benefits in Employment with The Frick Collection
All employees of the Frick Collection may access free or discounted
admission to most of New York’s finest museums.  Additionally, we provide
employees and volunteers with an extremely affordable lunch in our
employee dining room and a discount on Museum Shop purchases.  The Frick
Collection offers a beautiful and pleasant work setting and an excellent
opportunity to appreciate some of the world’s finest works of art.

Compensation:           $15 per hour.
This temporary position is expected to continue for 6 months or longer.

Contact:

Chief, Collections Preservation
jobs@frick.org
Email résumé and schedule (days and hours available).

No phone calls please.

The Frick Collection is an Equal Opportunity Employer. The Collection does
not discriminate because of age, sex, religion, race, color, national
origin, disability, marital status, veteran status, sexual orientation or
any other factor prohibited by law. Qualified candidates of diverse ethnic
and racial backgrounds are encouraged to apply for vacant positions at all
levels. This description shall not be construed as a contract of any sort
for a specific period of employment

Job Posting: METRO Digitization Project Manager at the Frick Collection

The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth century displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. It is considered one of the world’s most perfect museums; its sister research institution, the Frick Art Reference Library founded in 1920, is of equal distinction. The Library is an internationally recognized research library that serves as one of the world’s most complete resources for the study of Western art.

Position Description

The Frick Art Reference Library seeks an enthusiastic, highly organized, new library professional to fill the position of METRO Digitization Project Manager to manage the day-to-day activities of a recently awarded Metropolitan New York Library Council (METRO) digitization grant. This project, Phase II of a digital collection entitled “Documenting the Gilded Age: New York City Exhibitions at the Turn of the 20th Century,” will digitize late 19th and early 20th-century exhibition materials from historically significant New York City galleries and artistic associations held in collections at the Frick Art Reference Library and the Brooklyn Museum Library. The wider dissemination of these documents will help researchers who seek to study and document artists, artistic movements, and the rise of New York City during the time it emerged as a global center for the international art market.

Responsibilities include coordinating the retrieval and preparation of materials at both institutions, working with conservation teams to prepare condition reports prior to digitization, coordinating a schedule for in-house scanning and metadata entry, performing quality assurance on digital files, and promoting the collection. This position will also assist with bibliographic record manipulation, record loading, and additions and enhancements to the Omeka online exhibition(http://gildedage.omeka.net/)

Qualifications

Recent graduate (or pending graduate) with a Master’s Degree in Library and Information Science. Experience working on digitization projects; good communication and interpersonal skills; knowledge of best standards for digital capture, description, and preservation; active interest in emerging and open source digital technologies; proven record of successful project management and working in a team environment.

Salary and Work Hours

This position is a part-time 8 hour/week position for a term of ten months.

The salary is $16/hour. Work hours may be scheduled between 9:00 and 5:00 pm, M-F. Travel to the Brooklyn Museum is required.


Benefits in Employment with The Frick Collection

All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with an extremely affordable lunch in our employee dining room and a discount on Museum Shop purchases. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

Please send resume to:

Chief Collections Management and Access
The Frick Art Reference Library
The Frick Collection
1 East 70th Street
New York, NY  10021

E-mail to: jobs@frick.org

The Frick Collection is an Equal Opportunity Employer. The Collection does not discriminate because of age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation or any other factor prohibited by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

Job Posting: Assistant Visual Resource Manager (AAOA), Metropolitan Museum of Art

The Metropolitan Museum of Art – Assistant Visual Resource Manager, AAOA

General Description:

Under the direction of the Collections Manager, the Assistant Visual Resource Manager will be responsible for arranging, describing, and cataloging the collections of the Arts of Africa, Oceania, and the Americas Visual Resource Archive (AAOA VRA). A successful candidate will work closely with the Museum Archivist and the Collections Management staff in the Digital Media Department to establish and maintain archival and cataloguing standards for the Museum. Incumbent will create processing plans, arrange, house, and describe the records; create detailed online finding aids and catalog records; assist patrons of the collections and respond to collections queries, and seek out additional methods for online presentation of the collections to the public. Background research on collections to be undertaken with the aid of departmental curators, when necessary.

Primary Responsibilities and Duties:

• Responsible for the identification, arrangement, inventory, organization, and preservation of photographs and manuscript materials so they are accessible for reference
• Maintain national archival standards and utilize specific archival training to catalog archival collections
• Create finding aids for individual collections
• Provide reference assistance and answer research queries of museum staff and outside researchers
• Train and supervise volunteers and interns in the care, processing, and digitization of photograph collections
• Undertake collections surveys and identify possible funding to improve presentation and access of collections
• Other related duties

Requirements and Qualifications

Experience and Skills:

• 3-5 years of professional experience processing archives, personal papers, or manuscripts
• Successfully demonstrated experience applying processing and descriptive standards including DACS, EAD, and MARC-XML
• Must be proficient with Microsoft Office
• Proficiency with The Museum System (TMS) preferred
• Basic knowledge of the preservation and conservation practices for historical records
• Strong interpersonal skills, writing, and historical research skills

Knowledge and Education:

• Masters Degree from an ALA-accredited program in library and information science with a concentration in archives administration, special collections, or related discipline with coursework and experience in the care and management of historical photograph collections
• Demonstrated knowledge of Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), and other professional standards
• Background in art history preferred

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Please send cover letter, resume, and salary history to employoppty@metmuseum.org with the position title in the subject line.

Job Posting: Project Assistant Archivist at Museum of Modern Art

The Museum of Modern Art is currently seeking a Project Assistant Archivist to survey, process, and preserve the recently acquired Seth Siegelaub and Herman and Nicole Daled Archives.  This project is a top priority for the Museum’s Archives due to the collection’s great research potential and the desire of the curatorial staff to access the materials quickly to enhance the understanding of the Museum’s new acquisitions.  Processing these archives entails appraising and organizing the collections, which includes correspondence, unique items created by artists, financial records, and photographs, among other materials.  Descriptive information will then be assembled to create an electronic finding aid.   This is a grant funded position that is expected to last for 12 months.

Specific responsibilities, following professional archival standards, are as follows:

·         Surveys the collection.  Conducts preliminary research on the materials.  Drafts a processing plan, in conjunction with Museum Archives staff.

·         Determines and acquires necessary archival supplies.  Performs simple preservation tasks.  Implements necessary conservation measures.

·         Compiles and revises existing descriptions of the material.

·         Re-files and re-boxes the collection in acid-free housing.

·         Writes and codes detailed finding aid including information on context and related collections as well as description of the material.

·         Assists with reference activities of the Department.

·         Item-level cataloguing of photographic images, and coordinating their digitization and the creation of analogue print copies.

We require an archivist with solid experience, who can work independently.  The archivist must possess a Bachelor’s degree in Art History or 12 semester hours of modern art since 1880, a Master’s degree in Art History with a Certificate in Archival Studies or National Archives Modern Archives Institute Certification strongly preferred.  1-3 years’ experience processing archival collections according to standard archival procedures and research in art history is also required.  Reading knowledge of French required.  Strong verbal and writing skills. Computer literacy and knowledge of Encoded Archival Description (EAD).  Demonstrated knowledge of twentieth-century art, art historical reference sources and other related research materials is also required.

Please submit resume and cover letter, which must include salary requirements, to jobs@moma.org.  Please reference the position title in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Internship Posting: Archivist/Librarian Internship at Dumbarton House

Dumbarton House, a Federal period historic house Museum in Georgetown, seeks an Archivist/Librarian Intern to work with the rare book and manuscript collection during the fall 2011.

Dumbarton House, headquarters of The National Society of The Colonial Dames of America, offers visitors an opportunity to enhance their appreciation of early American history. Dumbarton House strives to inform and educate the public, about life in Washington during the early days of the Republic (circa 1800) and about Federal Period decorative arts and architecture.

Dumbarton House’s collection of decorative and fine art consists primarily, but not exclusively, of objects dating from the Federal period of U.S. history (approximately 1790-1830). The Dumbarton House manuscript and book collection includes an original copy of the Articles of Confederation, as well as papers, journals, account books, ledgers and letters documenting nearly 300 years of Nourse family life. In addition to our permanent exhibition, we also offer a series of temporary exhibits that feature topics relevant to the museum. The Archivist/Library Intern works directly with and reports to the Museum Curator.

The fall 2011 intern will work closely with the rare book and manuscript collection, re-housing, conditioning, numbering, scanning, and assisting with accessioning the over 1000 pieces in the manuscript collection as well as the nearly 150 rare books.  

Working with the Museum Curator and the Collections Assistant, the intern will be responsible for ensuring that the manuscript and book collection is stored, handled, and cared for according to museum standards.  The Archivist/Library Intern will write a policy and procedures document outlining best practices in care, handling, and storage of the collection.  In addition, the intern will prioritize the conservation needs of this specific collection.   Finally, the intern will assist in moving this collection forward to become accessible online along with aiding in the process of making the museum’s research library of roughly 1,000 books accessible online.

The internship program is designed to provide practical, hands-on experience to students pursuing a graduate-level or PhD degree in Library Sciences, American History, Museum Studies, Material Culture Studies, or related field. Applicants with a recent degree, working toward a degree, and/or comparable work experience will be considered. Applicants must be able to work independently with minimal supervision, and be willing to assist with all aspects of working in a small, historic house museum.

Schedule

  • Available 8-12 hours/week for a total of 150 hours over the course of the semester.

 Responsibilities

The Archivist/Librarian Intern will:

  • Propose, research, develop, and write procedures for the care of the rare book and manuscript collection
  • Scan and condition report manuscript collection
  • Re-house those pieces that are not currently housed properly
  • Assess conservation needs of collection and create a priority list
  • Catalogue, condition report, and accession Rare Book Collection
  • Create online catalogue of current research library for public access

Requirements

  • Excellent organizational skills and attention to detail;
  • Excellent research and written and oral communication skills;
  • Familiarity with proper terminology in field and a particular interest in the Federal period a plus;
  • The ability to work both independently and as part of a team;
  • Experience with MS Office applications (Word and Excel), knowledge of databases and office equipment;
  • Experience with Past Perfect 4.0 and 5.0 a plus; and
  • Strength, dexterity, and mobility to perform all duties.

Academic credit may be arranged in cooperation with a sponsoring college or university. A stipend may be available.

To Apply

  • Send position-focused cover letter, resume or CV, and 2 professional/academic references to:Archivist/Librarian Intern c/o Education Director, 2715 Q Street, NW, Washington, DC, 20007-3071;education@dumbartonhouse.org;  FAX: 202-337-0348.
  • Qualified applicants will be contacted to schedule an interview. Please do not contact Dumbarton House to inquire about your application status.

For more information about the Museum and our programs, please visit www.DumbartonHouse.org

Job Posting: Assistant Librarian, McNay Art Museum, San Antonio, Texas

McNay Art Museum seeks a full time Assistant Librarian to assist the Head Librarian by providing administrative and professional support in the areas of reference, collections development, acquisitions, funding, facilities planning, public relations, and other areas as needed.

Responsibilities would include managing the public information desk, assisting with the general research as well as that of the museum’s permanent collection and exhibitions to the staff, docents, and library visitors. Will manage gifts and donations to the library. The assistant also assists with the library’s collection development and acquisition program, both print and digital resources.

Qualifications: Masters degree in Library/Information Science from and ALA accredited library school required. Excellent organizational, interpersonal and written communication skills required. Academic background in art, art history, or theatre-related disciplines demonstrated through undergraduate degree coursework, and/or work experience. Pratical knowledge of library emerging technologies related to the design and delivery of library services. Minimum of two years experience in a fine arts library and library space planning, highly desirable. Must be able to carry heavy library materials. Flexible work schedule, including some nights and weekends.

Please send cover letter and resume to:
lisa.penn@mcnayart.org
or mail:
McNay Art Museum
P.O. Box 6069
San Antonio, TX 78209-0069

(h/t: LISjobs.com)

Call for Papers: Artists’ Records in the Archives symposium

Artists’ Records in the Archives: A One Day Symposium – Call for Participation

The archives of many institutions contain artists’ records—documents created by artists that often bear witness to the creative process, as evinced by sketches, doodles, and other notations. Artists’ records differ from other types of records due to their inherent connection to the art object and the art market. In recent years there has been a plethora of symposia and conferences dedicated to artist archives, art history and “the archive,” as well as to the use of archival materials by contemporary artists.  While crucial, these investigations have been driven almost entirely by art historians and have not included the perspectives of archivists and special collections librarians.  As part of an effort to broaden the discussion surrounding artists’ records, the Archivists Round Table of Metropolitan New York has organized a one day symposium, “Artists’ Records in the Archives,” to be held on October 11, 2011 in conjunction with the New York Public Library.  Focusing on the perspective of the information professional, this symposium will address how contemporary artists use artists’ records in their work, the significance of artists’ records in archives for scholars and curators, and how archivists and special collections librarians manage artists’ records in their repositories.

Possible topics or areas of interest include, but are not limited to, the following:

*Artists’ use of other artists’ records
*How archivists manage artists’ records and how this might differ within a museum, estate, gallery, and university setting
*Collecting artists’ records
*Appraisal of artists’ records
*Underdocumented artists and the archives
*Exhibitions and artists’ records
*Artists’ records and the digital environment
*Born digital artists’ records
*Copyright, moral rights, and the artist
*Conversations between archivists, artists, and art historians regarding archives

Date:  October 11, 2011
Location: New York Public Library

All individual presentations will be 20 minutes long (10 page paper).

Submissions must include a title, name of author and institutional affiliation, abstract (250 words max), and indication of technological requirements.

Individual papers or entire panel proposals accepted.

A small travel stipend is available. If interested please indicate in the submission.

Deadline for Proposals: Proposals should be emailed to artistsymposium@gmail.com by August 15, 2011. 

Job Posting: Cataloger/Librarian at the Brooklyn Museum

BROOKLYN MUSEUM LIBRARY POSITION                                             

POSITION :    Cataloger/Librarian 

DEPARTMENT : Libraries/Archives 

REQUIREMENTS : M.L.S./MSLIS,  extensive experience with library automated systems especially Millennium and OCLC Connexion. Experience with cataloging research materials related to art history.

RESPONSIBILITIES: Conduct search of items in the Institutional Files and in the Archives to ascertain rarity and to catalog these publications on the item level (original or copy cataloging). Focus will be on publications on Brooklyn art or artists. Authority work and data cleanup will be involved.

Salary: Commensurate with experience.

Schedule: 7-14 hours a week within a Monday through Friday 9 – 5 schedule

August – October 2011

Deadline for applications: July 29th, 2011

Please send cover letter and resume to: 

job.pt.cataloger@brooklynmuseum.org

Applicants for positions at the Brooklyn Museum are considered without regard to race, creed, color, country of origin, sex, age, citizenship, disability, marital status or sexual orientation.  Candidates of color are strongly encouraged to apply.  The Immigration and Control Act (1986) requires that all hires be in conformity with the law.