Position: Manager of Digital Assets and Collections Information
Reports to: Chief Archivist/Librarian
Located on 200 acres in Potomac, Maryland, Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape. Its first exhibition building was designed by late architect Charles Gwathmey and opened to the public in 2006. It hosts a series of rotating exhibitions with artworks drawn from Glenstone’s permanent collection of post-World War II art. The outdoor landscape is home to monumental sculptures carefully placed amidst rolling pasture and unspoiled woodland. Admission is always free, and visits are scheduled by appointment to encourage an unhurried, intimate engagement between the viewer and their surroundings.
Glenstone is now embarking upon an expansion in order to strengthen its commitment to the viewing public. The centerpiece of this project will be the construction of a new exhibition building designed by Thomas Phifer and Partners. The building will highlight a series of discreet pavilions, or “rooms” surrounding a central water courtyard, many of which will be devoted to single-artist installations. It will provide significantly expanded gallery space and state of the art collection storage. Landscape architects Peter Walker and Partners will also oversee a revised master plan of Glenstone’s outdoor landscape. Finally, the expansion will incorporate a new public entrance and visitor amenities, to support a more comfortable and rewarding visit.
To develop detailed requirements for systems to manage Glenstone’s digital assets, including: a Digital Asset Management System (DAMS) and/or Digital Preservation System.
Produce a short and long-range plan as it relates to the creation, management, and use of information, digital assets, and other collections-related assets; deliverable due by end of appointed term.
Work closely with IT and other departments to ensure the reliability, security, and accessibility of all digital asset and collections information systems, including managing user groups, permissions, workflows, and reporting.
Work with records creators across departments to establish logical file directory structures, naming conventions, metadata standards, and formats for born-digital records and assets.
Develop and/or adopt metadata standards for digital assets and collections information.
Develop policies, procedures, and workflows for the ingestion of digital assets and collections information into all digital asset and collections information systems. Train staff accordingly and monitor compliance.
Develop and implement digital preservation strategies.
3-5 years of experience overseeing digital asset management and/or collections information management in a museum or archival setting.
BA or equivalent in Art History, History or Humanities. Advanced degree, preferably MLIS with archival focus, or Museum Studies with Collections Information Management and/or Digital Asset Management focus highly preferred; or equivalent combination of education and experience.
Knowledge of current best practices related to DAMS and collections information metadata, processes, and preservation strategies.
Experience selecting and implementing digital asset management and/or collections information management systems.
Experience and familiarity with one or more of the leading digital asset management systems, e.g., ADAM, Canto Cumulus, Extensis Portfolio, MeGlenstoneBin, NetXposure, Razuna, Xinet.
Familiarity with one or more of the leading ILS or AMS platforms, e.g., Aleph/Voyager, Archivists’ Toolkit, Archon, CollectiveAccess, CuadraSTAR, Koha, Millennium, Omeka.
Experience crafting institutional digitization and digital preservation strategies.
Excellent verbal and written communication skills.
Experience implementing open source software.
Familiarity with current cataloging best practices and metadata standards for collections in museums, libraries, and archives, including Cataloging Cultural Objects (CCO), LIDO, CDWA Lite, AAT, ULAN, DACS, EAD, MARC, AACR, LCSH, Dublin Core, PBCore, VRA Core, IPTC Core, XMP, EXIF, METS, MODS, and other standards as appropriate.
Ability to work with staff possessing a wide range of technical competence.
Experience and/or familiarity with CRM software.
Salary: Glenstone offers a competitive salary. This is a six-month, term position.
Electronically submit a cover letter, resume, list of three professional references, and a writing sample to HR@glenstone.org, or mail to:
Human Resources Generalist
12002 Glen Road
Potomac, MD 20854
Date Posted: May 20, 2014
Deadline: June 6, 2014