Category Archives: Job Postings

Frick Art Reference Library – Paid Summer Internships

The Frick Art Reference Library has a variety of paid internships for Summer 2023:

Administration (undergraduate/graduate):

Access (graduate):

Archives (graduate):

Content (graduate):

Paid Internship – Contemporary Indigenous Art – Summer 2023

Paid internship opportunity with Harvard Library.

Tozzer Anthropology Library and the Fine Arts Library will host a student in the summer of 2023 as part of our commitment to diversify the collections and provide learning opportunities to students. The student will be part of a larger cohort working on EDIBA (Equity, Diversity, Inclusion, Belonging, and Anti-Racism) projects across Harvard Library.

The Contemporary Indigenous Art Internship is centered on increasing representation of contemporary Indigenous art of North America within the research collections of both libraries.  Through this experience the intern would also get to engage in complex issues such decolonizing library spaces through collections work.

Please note that the Application Deadline is February 28.

Housing will be provided, as well as a stipend and transportation costs. Full details can be found at the link below:

Job Opportunity: Arts & Makerspace Librarian, California State University, Fullerton

Paulina June & George Pollak Library
Arts & Makerspace Librarian
Senior Assistant Librarian, Tenure-Track
Summer 2023

The Pollak Library at California State University, Fullerton, invites applications for a tenure-track Arts & Makerspace Librarian to join our dedicated community of librarians, staff, and student assistants.

California State University, Fullerton (CSUF) is a minority-serving institution and an affirmative action and equal opportunity employer. CSUF is strongly committed to increasing the diversity of the campus community and the curriculum, and to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. The Pollak Library values and is dedicated to the goal of building a diverse community. We strongly encourage applications from candidates who can demonstrate through their work, research, and/or service that they can contribute to the diversity and excellence of our community, and those from groups whose underrepresentation in American librarianship has been severe and longstanding are particularly encouraged to apply. 

The University
California State University, Fullerton is the largest of 23 campuses, which comprise the California State University system. The campus is located in northern Orange County, convenient to numerous cultural and recreational sites throughout Southern California. As a comprehensive university, CSUF offers baccalaureate degrees in 57 fields of knowledge, graduate (master’s level) work in 52 programs, credential programs for teachers, and doctoral degrees in education (Ed.D.) and nursing practice (DNP). The University’s Web site is located at:

The Library
We serve more than 40,000 students as well as approximately 4,000 faculty and staff. Our website,, is a vital component of the Library’s extensive instruction program and serves as a gateway to library resources that include 1.6 million books, government documents, and audiovisual materials; over 230,000 periodicals available electronically or in print; and over 300 electronic databases. The staff includes 20.9 FTE librarians, 27 FTE paraprofessionals, and 57 student assistants.

At Pollak Library’s new Makerspace, students, faculty, and staff can make, create, and innovate. The Makerspace provides access to many creation tools, such as a laser cutter, vinyl cutter, button maker, sewing machines, book-making equipment and supplies, a podcasting studio, and a virtual reality room.

The Arts & Makerspace Librarian will have an opportunity to bring together two areas that are focused on creativity: liaison to the College of the Arts and development of the Makerspace. The College of the Arts—with award-winning faculty and over 2,600 students—has been one of the participants in the development of Makerspace. The Makerspace is designed to engage students across academic disciplines in the experiential learning crucial to student success.

As a member of the Library’s Public Services Department, the Arts & Makerspace Librarian assumes the leadership role in the instruction, reference, and collection development support of students and faculty in the arts, as well as general instruction and reference. The successful candidate will also provide strategic leadership for the Pollak Library’s Makerspace. This position provides an opportunity for creativity and innovation in building a library for the 21st century.

Librarians at CSUF have faculty status and are expected to meet promotion and tenure requirements, including scholarly and professional activities.


  • Participate in the Library’s extensive instruction program by planning, teaching, and assessing faculty-requested library instruction sessions
  • In collaboration with the reference team of librarians, provide research assistance to the campus community via in-person and virtual research consultations and scheduled reference shifts
  • Perform subject liaison roles for all disciplines in the College of the Arts (art, music, theater, and dance) and develop collaborative relationships with its faculty
  • Work with the Collection Development and Management Librarian to identify and select materials in subject areas, develop accreditation reports, and monitor the approval plan
  • Create and maintain online arts-related instructional materials and content for the library website
  • Work with key stakeholders from across the campus and provide collaborative support for innovation and new initiatives in the Pollak Library Makerspace, including planning, organizing, and programming

Positive tenure and promotion decisions require that faculty take part in scholarly/creative activities and serve on department, library, professional, and university committees.

Required Qualifications

  • Master’s degree in library and/or information science from an ALA-accredited institution or equivalent institution by the time of appointment
  • Educational background or demonstrated expertise in any of the disciplines in the College of the Arts (art, music, theater, and dance)
  • Evidence of, or interest in, Makerspace development and innovation
  • Effective interpersonal, oral, and written communication skills
  • Ability to interact effectively and respectfully in a multicultural environment with co-workers, students, faculty, and the wider campus community
  • Demonstrated commitment to diversity, equity, inclusion, and justice
  • Evidence of, or interest in, the pursuit of professional and scholarly activities

Preferred Qualifications

  • Knowledge and experience with discipline-specific information databases and other research resources
  • Experience in research assistance via in-person, virtual reference, consultations, and teaching information literacy in higher education or comparable area
  • Effectiveness in project management, problem-solving, and balancing multiple assignments and projects
  • Evidence of, or interest in, evolving technologies used in teaching, learning, and creation

Rank, Salary & Benefits
The position will be at the rank of Senior Assistant Librarian in either a 10-month classification and work assignment or a 12-month classification and work assignment. The Senior Assistant Librarian 10-month classification salary range is $5,405 to $11,994 per month (12 monthly payments per year), and the Senior Assistant Librarian 12-month classification salary range is $6,190 to $13,797 per month (12 monthly payments per year). Anticipated hiring range is $5,405 to $5,467 per month for 10-month classification, or $6,190 to $6,287 per month for 12-month classification. Salary is subject to budgetary authorization and any salary increase for all CSU faculty. An excellent comprehensive benefits package is available that includes: health, vision, and dental insurance; spouse, domestic partner, and dependent tuition fee‐waiver; access to campus child‐care; and a defined‐benefit retirement program through the state system along with optional tax sheltering opportunities. For a detailed description of benefits, please visit

Appointment Date
Preferred start date of July 1, 2023

Application Procedure
A complete online application must be submitted in order to receive consideration. To apply, please go to: to view all job listings and select #521840 to begin the application process and provide the following materials:

  1. Letter of interest (relating your experience to the required and preferred qualifications)
  2. Current curriculum vitae
  3. Candidate statement on commitment to inclusive excellence
    • This statement provides the candidate’s unique perspective on their past and present contributions to and future aspirations for promoting diversity, inclusion, and social justice in their professional careers. The purpose of this statement is to help the library identify candidates who have professional experience, intellectual commitments, and/or willingness to engage in activities that could help CSUF contribute to its mission in these areas.
  4. Three professional letters of recommendation
    • Semi-Finalists will be required to have three letters of recommendation submitted. Please have these ready for the referents to submit. On the References page of the online application, enter information and email addresses for three referents who will provide a confidential letter of reference for your application. At the appropriate time in the search process, they will receive a request via email along with information on uploading the letter. You will be able to verify that each letter has been received by CSUF by logging back into your applicant portal.

Please direct all questions about the position to: Mike DeMars at or call (657) 278-4768.

Application Deadline
Completed applications (all three items under “Application Procedure” above) received by January 30, 2023, shall be given first consideration. Position will remain open until filled.

Additional Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be formally offered a position with the CSU. Failure to satisfactorily complete the background check may affect application status of applicants or continued employment of current CSU employees who apply for the position.

Reasonable accommodations will be provided for qualified applicants with disabilities who self‐disclose.

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator (http:/

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU-related work within the State of California.

Advertised: Dec 21, 2022 (9:00 AM) Pacific Standard Time
Applications close: Open until filled

Job Opportunity: Metadata Librarian, Illinois State University

Illinois State University’s Milner Library seeks a highly motivated and collaborative metadata professional for a tenure-track librarian faculty position in the Technical Services Department. From providing access to unique and primary sources for one of the leading circus collections in the United States to supporting new digital initiatives and experimentation, Milner Library offers candidates terrific opportunities to develop valuable skills in a team-based approach to metadata creation and discovery.

To demonstrate its commitment to our core values, ISU has committed $4.5 million over a five-year period (2022-2027) to develop an incentive program with the goal of attracting candidates who advance our commitment to fostering an inclusive environment characterized by cultural understanding and engagement, ethical behavior, and a commitment to social justice.

Reporting to the Head of Technical Services, the Metadata Librarian focuses on the creation, enrichment, and maintenance of metadata representing born-digital and digitized materials in repositories for the library’s archives, special collections, and the university community. This position will work closely with the Cataloging & Metadata Librarian and colleagues across multiple units to organize and lead projects related to description of resources in digital collections and linked-data opportunities. The Metadata Librarian defines and implements metadata schemas and standards for digital assets, creates and sustains controlled vocabularies, and oversees maintenance activities. In collaboration within the team, the position will provide expertise and leadership in the development, implementation and assessment of metadata policies and procedures while keeping up to date with external developments and standards and identifying changing needs and areas of growth within the scope of metadata and discovery.

Annual salary starts at $68,000 and is commensurate with experience and qualifications, including a comprehensive benefits package.

To view the full position description, please visit:

Review of applications will begin January 6, 2023 and continue until the position is filled.

Paid Internship Opportunity: Getty Graduate Internship Program

The Getty Graduate Internship Program

Graduate Internships are offered in the four programs of the J. Paul Getty Trust—the Getty Museum, the Getty Conservation Institute, the Getty Research Institute, and the Getty Foundation—and in Getty Publications and Getty Digital to graduate students who intend to pursue careers in fields related to the visual arts. Placements are typically available in areas such as curatorial, education, conservation, research, publications, web and new media, public programs, digital projects, and grantmaking. 

Internship in Special Collections Cataloging

The Graduate Intern in Special Collections Cataloging will gain hands-on experience with Getty’s unique research collections, which include archives of artists, architects, dealers and art historians; sketches and drawings; prints from the 16th to the 21st century; and rare photographs. The broad range of subject areas includes, but is not limited to: art collectors and collecting, 20th-century architecture, video and performance art, Latin American art, and African American Art, a recently established collecting area in support of the Getty’s African American Art History Initiative. Primary responsibilities will include processing and cataloging special collections, with specific projects assigned according to the intern’s skills and interests. Tasks will include writing finding aids, maintaining processing plans, and creating collection-level and item-level catalog records. Additional projects may include team-based processing activities; creating metadata for digital assets; collections management activities and legacy data cleanup work; and creating records in SNAC (Social Networks and Archival Context) to account for persons, families, and organizations in the Getty Library’s archival holdings.


Internships are open to students of all nationalities. Individuals from groups underrepresented across the fields of art history, conservation, and museums are encouraged to apply.

Applicants must be:

Students currently enrolled in a graduate program (Master of Arts (M.A.), Doctor of Philosophy (Ph.D.), graduate conservation certificate, or their equivalents for international applicants) in a field relevant to the internship(s) for which they are applying.


Individuals who have completed a relevant graduate degree (Master of Arts (M.A.), Doctor of Philosophy (Ph.D.), graduate conservation certificate, or their equivalents for international applicants) on or after January 1, 2020, with postgraduate activities in their field, paid or unpaid.


The Special Collections Cataloging graduate internship is located at the Getty Center in Los Angeles. All positions are full-time for 12 months from September 11, 2023 through August 30, 2024.

The grant amount is $47,500 for twelve months, plus $1,500 towards relocation expenses if the intern is coming from outside the Los Angeles area. Housing is not provided. Support for research travel is available for up to $2,500. Graduate Interns are eligible to enroll in the Getty’s health care plan.

Getty requires COVID-19 vaccination for all staff, including Getty Graduate Interns. Limited exceptions may be granted for medical reasons, disability, or sincerely held religious beliefs. If an intern wishes to request an exception, that must be done within seven (7) calendar days of the first day of the internship.

How to Apply

Applications are due by 5:00p.m. Pacific Time on November 1, 2022. Materials received after the deadline will result in an incomplete application. We cannot accept applications hand-delivered to the Getty Center or those sent by e-mail or fax.

Please address inquiries to: For complete details and to apply, please visit:

Job Opportunity: Library Assistant III – The Getty: Los Angeles, CA

Job TitleLibrary Assistant III
CompanyThe Getty
LocationLos Angeles, CA
Full-time/Part-timeFull-Time limited term position (36 months)
Salary$19.95 – $24.44 Hourly
Posting Website
Required Experience • Bachelor’s degree, preferably in art history or related discipline
• 3-4 years experience in library setting
• Familiarity with at least one foreign language preferred
Sample Job Responsibilities • Assists in complex metadata searching, selection, evaluation, editing, and creation for resource access, description, and record management in Ex Libris Alma and OCLC Connexion systems 
• Performs physical processing of materials (e.g., labeling, marking, stamping, and housing) 
• Applies knowledge of MARC, RDA, AACR2, and local policies and procedures 
Uses various library software applications to manage library materials 
• Provides library services to staff and other library users 
• May provide assistance in unpacking, organizing, and distributing materials 
• Suggests revisions to procedures within assigned area 
• Participates in section meetings and other meetings as appropriate 

Job Opportunity: Metadata Specialist II – The Getty: Los Angeles, CA

Job TitleMetadata Specialist II
CompanyThe Getty
LocationLos Angeles, CA
Salary$57,225 – $71,531 Annually
Posting Website
Required Experience• MLIS from an ALA-accredited library school; graduate degree in Art History or a related discipline preferred. 
• Minimum 2-3 years professional experience
• May require special subject, language, or technical expertise
Sample Job Responsibilities• Performs complex metadata creation, selection, evaluation, and editing for resource access, description, and record management in Ex Libris Alma and OCLC Connexion systems 
• Prepares bibliographic metadata for contribution to BIBCO and name authority metadata for contribution to NACO, according to the standards of the Program for Cooperative Cataloging (PCC) 
• Performs physical processing of materials (e.g. labeling, marking, stamping, and housing) 
• Applies knowledge of MARC, RDA, and AACR2 
• Uses various library software applications to execute complex transactions to manage library materials 
• Provides library services to staff and other library users 
• May provide assistance in unpacking, organizing, and distributing materials 
• May provide training to staff and other colleagues, when required 
• May review work of other project staff 
• Suggests and may make revisions to procedures within assigned area in consultation or collaboration with other staff 
• Participates in section meetings and other meetings as appropriate 

Job Opportunity: Early Career Librarian Fellow: Towson University – Towson, MD

Job TitleEarly Career Librarian Fellow
CompanyTowson University’s Albert S. Cook Library
LocationTowson, MD
Full-time/Part-timeFellowship – Fellow may receive work release time of up to 50% to complete their degree.
SalaryNot indicated
Posting Website
Required ExperienceMaster’s degree must be completed by start date or within one year of hire. Commitment to developing a career in academic librarianship; knowledge of issues and developments in academic libraries.  Demonstrated interest or experience in diversity and inclusion initiatives. Strong commitment to supporting the academic and research needs of students, faculty and staff. Basic familiarity with current practices and technology in library instruction, technical services, and special collections.  Demonstrated interest in scholarship and commitment to professional growth. Strong, positive interpersonal and collaborative skills; ability to work in a team environment. Excellent oral, written and interpersonal communication skills. Demonstrated initiative and ability to work independently and collaboratively on a variety of projects simultaneously. Demonstrated excellent organizational, analytical, time management and project management skills. Ability to work flexibly and creatively in a changing and fast paced environment with a diverse population.
Sample Job ResponsibilitiesThe fellow will work on one of three program areas of their choice, choosing from topics of (1) research and instruction liaisonship, (2) digital archives, or (3) open educational resources.  In the final year of the program, the Fellow will specialize in their chosen area(s) and work on a capstone project suited to their professional interests and to the needs of the library. A goal of this project is for the Fellow, working independently or with a mentor, to develop, complete, and report research or creative work at a conference or as a publication. The Fellow will serve on library and university committees and participate in professional organizations. The Fellow will benefit from formal and informal mentorship, funding and encouragement of professional development, and a focus on career planning. Towson University Libraries Residency program is part of the Association of College and Research Libraries (ACRL) Diversity Alliance. 
Application ProcessReview of applications begins immediately and continues until the position is filled.
Applicants should submit a resume or curriculum vitae, cover letter and the names and contact information of three relevant references. Cover letters should detail how the applicant’s interest and experience in teaching, service and/or scholarship will support the success of students from underrepresented racial, ethnic, and gender backgrounds. Applicants who have not yet had the opportunity for such experience should note how their work in librarianship will further Towson University’s commitment to diversity. Transcripts will be requested of final candidates.
Click here to apply. Please note that the search number for which you are applying is LIB-3555.   

Job Opportunity – Gallery Archivist – L.A. Louver Gallery, Los Angeles, CA

Job TitleGallery Archivist
CompanyL.A. Louver Gallery
LocationLos Angeles, CA
Full-time/Part-timeFull-time, salaried position
Posting Website
Required Experience • Master’s Degree in Library and Information Science, with an art history background, is preferred
• Two or more years of experience in an archive or art library environment
• Must be able to lift 50 pounds
• Skills: File Maker Pro, Adobe Photoshop/Acrobat
Sample Job ResponsibilitiesARCHIVE
• Manage and care for historical and special collections
• Receive and process contemporary digital and print materials into collections, including gallery business records and correspondence; newspapers, art magazines and periodicals; books; ephemera
• Respond to research inquiries utilizing archive and library assets as resources, including sales-related requests, directors’ requests, and requests from external researchers
• Manage archive workflow between two locations: Los Angeles warehouse and Venice Beach gallery
• Train and oversee archive interns
• Implement special research, media, and curatorial projects
• Manage and care for two libraries: an artist-focused Artist Library and General Arts Library
• Order books of interest related to gallery artists or gallery research interests
• Ensure receipt and proper processing of all new publications into library collections in a timely manner
• Circulate and route books to gallery directors and staff, as needed
• Work with gallery receptionist to maintain publication inventory at gallery, coordinating between warehouse, gallery, and offsite storage
• Work with gallery receptionist and webmaster, manage Shopify e-commerce page on website ensuring item availability, price revisions, and addition of new inventory materials and descriptions
• Maintain artist CVs, biographies, and statements
• Field press related to artists daily (digital and print), saving in and to appropriate format(s) and repositories, and integrating into gallery communications as needed
• Exhibition updates: liaise with webmaster for website updates and circulate to team and directors
• Request and maintain images, installation photography, checklists, and press releases for artists’ exhibitions elsewhere for archive
• Provenance/literature/exhibition history management in artwork database records in coordination with registrar and gallery directors including works in current exhibitions, on loan, as well as updates reflecting newly discovered historical data
• Receive and process all image reproduction requests according to set protocols for each artist/estate/collection, liaising with directors and artists
• Provide concise image captions and credit lines
• Source and provide high-resolution images
• Track publications to ensure receipt of courtesy copies and forwarding copies to artists/studios/estates
• Meticulously document and track image requests / forthcoming publications
Application instructionsPlease submit a resume and cover letter in PDF format to

Job Opportunity – Assistant/Associate Archivist – The Menil Collection, Houston, TX

Job TitleAssistant/Associate Archivist
CompanyThe Menil Collection
LocationHouston, TX
Full-time/Part-timeFull-time; exempt from overtime
Posting Website
Required Experience • ALA-accredited Master’s Degree in Library and Information Science with an emphasis in archives or Archival Certification. Recent graduates are encouraged to apply.
• Experience processing archival materials and experience in archival appraisal, arrangement, description, preservation, and reference service.
• Experience in a museum setting is highly desirable. Art history or studio art background preferred.
• Experience with ArchivesSpace and FileMaker Pro.
Sample Job Responsibilities • Facilitate research and access to the Menil Archives for various internal and external users.
• Manage the appraisal, accession, arrangement, and description of archival collections in accordance with industry standards and best practices. Process unprocessed archival collections.
• Develop and maintain arrangement and descriptive standards for databases, finding aids, and other tools to facilitate research and access to the Menil Archives holdings for internal and external user groups.
• In consultation with librarians, curators, and others, identify documents and collections for digitization. Coordinate and implement digitization workflows and procedures in consultation with the Menil Collection’s Imaging Services Department.
• With the Librarian, implement and maintain the established policies and procedures of the Archives. Collaborate on and advance digital preservation activities.
• Provide archival oversite of the Records Management Program and Document Retention Schedule and advise staff on proper record-keeping practices. Develop workflows for the storage and access for digital document retention, storage, and preservation.
• Work closely with the Curatorial and Conservation Departments on selecting materials for inclusion in exhibitions.
Represent the Menil Collection Archives locally and nationally at professional conferences.
Application InstructionsFor immediate consideration, please email your resume and cover letter to