Head, Reference Services | National Gallery of Canada

 
 
 
 
 
 
 
 
 
 
 
 

Job Summary

Provides knowledge of and access to the Library’s collections and related external resources by planning, implementing, delivering and monitoring all aspects of those public service programs designed to meet the research and reference requirements of National Gallery of Canada staff and external clientele. Participates in the development of the Library collections and research resources, including the main collection, the rare book collection, the artists’ books and multiples collection, and the documentation collection. Supervises circulation, interlibrary loan, stack maintenance and photocopying and scanning services.

MAIN DUTIES:
The Head of Reference Services is responsible for all aspects of public services programming for the main Library collections. Working in consultation with the Chief, Library, Archives and Research Fellowship Program, the Head of Reference Services:

– Provides general and advanced reference services and orientation to National Gallery of Canada curatorial and research staff, visiting research fellows, external researchers and scholars, and the general public;
– Plans, implements, and administers policies and procedures for reference activities including circulation and interlibrary loan services;
– Develops and promotes online services and resources;
– Supervises the Reference staff and supports and encourages their professional development;
– Represents and promotes the collections and services of the Library and Archives through outreach activities including: participation in the Library and Archives exhibition program, the publication program (Occasional Papers series), and in professional organizations at local, national and international venues;
– Develops the reference collection and participates in the development of the Library and Archives’ collections and resources, including the main collection, the rare book collection, the artists’ books and multiples collection, and the documentation collection, in accordance with the Library’s mandate and acquisition policy;
– Ensures the preservation and security of Library collections during their storage and use.


Requirements

• Master of Library and Information Studies (MLIS) degree from an ALA-accredited program.
• Master’s or undergraduate degree in Art History or a related discipline is preferred.
• Five years of professional experience working as a public service or reference librarian in an academic or research library, preferably an art library.
• Familiarity with the major bibliographic tools (print and electronic) and research methods for Art History.
• Excellent verbal and written communication skills, and interpersonal skills to work effectively with a wide range of staff and patrons.
• Excellent presentation and public speaking skills.
• Strong commitment to public service.
• Familiarity with library standards, best-practice, library applications, computer systems, online databases, digital imaging technology, user access and image delivery technology.
• Experience working with websites.
• Supervisory experience is preferred.
• Knowledge of preservation and conservation practices and techniques to ensure that collections are well housed, stored, and handled.
• Flexibility and ability to react quickly and positively to change and the ability to accept challenges and create new opportunities.
• Excellent attention to detail and organizational skills.

Notice to Applicants: The Human Resources Department of the National Gallery of Canada, invite selected applicants for interviews by way of written communication via email as per the NGC Staffing Process. Should applicants opt to unsubscribe from receiving emails regarding employment in this organisation, please note that we will not be able to communicate with you to participate in the interview process.

We encourage applicants to update their career profiles, ensure Email Communication Consent preferences are set to allow emails and check email junk/spam folders regularly.


Condition of Employment

Must meet the bilingual requirement to be invited to the interview process.
Reliability Status – this factor is not used at the pre-selection stage.


Additional Information

• A variety of assessment tools will be used to assess candidates;
• The National Gallery of Canada is committed to having a skilled, diversified workforce reflective of Canadian society. As a result, it promotes employment equity and encourages candidates to indicate voluntarily in their application if they are a woman, an Aboriginal person, a person with a disability or a member of a visible minority group;
• The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request;
• Candidates are entitled to participate in the selection process in the official language of their choice.

Apply: http://ow.ly/zYV230c1xmr

Georgia O’Keeffe Museum Summer Internships

The Georgia O’Keeffe Museum Research Center is providing two paid internships for the summer.

Oral history intern:

Objective:  To create a video oral history of (an) individual(s) who knew Georgia O’Keeffe in Amarillo and Canyon, Texas for the Georgia O’Keeffe Museum and an additional edited 5-minute summary video that will have a depth and range of recollections/memories of this individual and help researchers and visitors to the Museum gain a fuller understanding of Georgia O’Keeffe.  All of the contents from the internship – the full interview, the 5-minute video, photographs, and all supplementary material – will be added to the archives of the Georgia O’Keeffe Museum.  One of the key learning experiences is to understand how oral histories are utilized in museums.  This internship will be based in West Texas.

Skills desired:  research, documentary film/journalism, studio art – photography, computer (MS Office), Documentation, general writing, self-motivation and ability to work independently

 

RC Garden Research intern:

Objective:  To research the plants and trees in the Research Center garden in order to provide content for future tours of the RC garden space.  Content includes:  historical information about plants and their use in New Mexico, botanical information about each of the plants, and as well as context of O’Keeffe’s love of gardening and use of plants as subject matter in her paintings.  Final product will be a draft of text for an audio guide.  May be required to drive to Abiquiu home and studio to conduct research about gardens in that space.  One of the key learning experiences is to understand how research is utilized by museums for the visitor experience.

Skills desired:  research, computer (databases/data entry), computer (MS Office), documentation, general writing, science background with knowledge of plants and gardening, interest in the arts, self-motivation and ability to work independently

 

Further information can be found here:  https://www.okeeffemuseum.org/about-the-museum/opportunities/internship-opportunities/.  The internships are listed under the BF Foundation.

Architecture Librarian (Librarian I or II), 6-month Contract Limited Term

Hello all!

Below is a current opportunity for an Architecture Librarian at the U of T:

Closes on Sunday, May 07, 2017
University of Toronto Libraries
Toronto, ON
Temporary

POSITION:                   Architecture Librarian (Librarian I or II), 6-month Contract Limited Term

DEPARTMENT:            University of Toronto Libraries

DATE REQUIRED:        July 1, 2017 

Are you looking for challenging, meaningful work in a supportive and diverse environment? Are you looking for a career at one of Canada’s top employers? Work where the world comes to think, discover and learn. Consider a career at the University of Toronto.

About the University of Toronto Libraries

The University of Toronto Libraries (UTL) system is the largest academic library in Canada and is ranked fourth among peer institutions in North America. The system consists of 44 libraries located on three university campuses: St. George, Mississauga, and Scarborough. This array of college libraries, special collections, and specialized libraries and information centres supports the teaching and research requirements of 215 graduate programs, over 60 professional programs, and more than 700 undergraduate degree programs. In addition to more than 12 million print volumes, the library system currently provides access to millions of electronic resources in various forms and over 29,554 linear metres of archival material. More than 150,000 new print volumes are acquired each year.  The Libraries’ data centre houses more than 200 servers with a storage capacity of 1.5 petabytes.

The Opportunity

Reporting to the Deputy Chief Librarian, University of Tornoto Libraries, the incumbent will be required to direct and manage the services, resources, and staff of the Shore + Moffat Library. This Research Leave replacement position offers an excellent opportunity to gain diverse experience in an academic environment. The John H. Daniels Faculty of Architecture, Landscape, and Design offers professional Masters degrees in Architecture (MArch), Landscape Architecture (MLA), Urban Design (MUD), Visual Studies (MVS), and Honours Bachelor of Arts (Honours BA) in Architectural Studies and Visual Studies.

 

Learn about the John H. Daniels Faculty of Architecture, Landscape, and Urban Design: http://www.daniels.utoronto.ca

Responsibilities:

  • Conduct reference and research consultations with students and faculty
  • Provide instruction on library resources and the research process, including embedded information literacy instruction
  • Collection development in the areas of architecture, landscape architecture, urban design, visual studies
  • Liaise with Daniels program directors, faculty, and students
  • Supervise 1.7 library technicians, and oversee approximately 12 student assistants
  • Supervise and coordinate library services – circulation, course reserves, collection maintenance, interlibrary loans
  • Monitor issues with library equipment and liaise with IT at Daniels
  • Serve on library and faculty committees
  • Develop and maintain the library website

Required Qualifications

  1. ALA-accredited Master of Library Science degree or equivalent
  2. Excellent oral and written communication skills, strong organizational and problem solving skills, collaborative and responsive leadership skills, flexibility and a strong service orientation are essential
  3. Public service experience
  4. Excellent knowledge of print and electronic information resources appropriate for architecture, landscape architecture, urban design, and visual studies
  5. Must be able to work independently and with staff, students, faculty, administrators and the design community

Preferred Qualifications

  1. Experience as a librarian working with architecture, landscape architecture, urban design, and visual studies in an academic library
  2. Experience offering information literacy instruction
  3. At least one year’s professional experience in an academic library setting
  4. Supervisory experience in a unionized environment

Salary and Terms of Appointment

This is a Contractually Limited-Term appointment be filled at the Librarian I or II rank. Rank and salary will be commensurate with experience and academic/professional qualifications.

NOTE: Librarians at the University of Toronto are members of the University of Toronto Faculty Association.

Application Materials Required: A cover letter, curriculum vitae, and contact information for three references of which at least two have supervised your work. Please send a single electronic file (MS Word or pdf) with a file name convention of [Surname, FirstName.Architecture] to Library Human Resources at utlhr@utoronto.ca; or to Room 1140, 130 St. George Street, University of Toronto Libraries, Toronto, Ontario M5S 1A5; or by fax to (416) 946-5543 by May 7, 2017.

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Toronto Libraries thanks all applicants but will only contact applicants selected for an interview.

University of Toronto Library System: http://onesearch.library.utoronto.ca/
University of Toronto: http://www.hrandequity.utoronto.ca/site3.aspx
Policies for librarians:  http://www.hrandequity.utoronto.ca/faculty-librarians.htm

For full job posting visit: https://ischool.utoronto.ca/job/architecture-librarian-librarian-i-or-ii-6-month-contract-limited-term/

Hello from your new Canadian Liaison!

Hello everyone!

I am so thrilled to become the ArLiSNAP Canadian Liaison! I have been very fortunate in the past couple of years to become an active member of the ARLIS/NA and ArLiSNAP community so taking on this role was a logical next step for me. I am currently the Secretary of ARLIS/NA Canada and a member of the Northwest Chapter. I am looking forward to keeping all of us Canadians (as well as our interested American friends) in the loop with current art library happenings here in the north! 

A little about me—I graduated last June from the Master of Information program at the University of Toronto specializing in Library and Information Science as well as Book History and Print Culture. I also have a Master’s degree in Art History from Queen’s University hence my love of all things art + library. This past fall I had the amazing opportunity to intern at the Smithsonian American Art and Portrait Gallery (AA/PG) Library in Washington, D.C. where I co-curated a small exhibition of ephemera about The Washington Color School, and got to try my hand at collating metadata. It really was a dream come true!

I moved to Calgary, Alberta this winter and am currently working as a Community Outreach Librarian in Cochrane. As part of my role there I have been working to build relationships with artist groups in the community to host exhibits and potentially even pilot a circulating art library.

I have also discovered the exciting world of Advanced Reader’s copies (thank you public library land!) so I am building my personal collection and hope to become a reading machine—historical fiction, art, and horror are just a few of my favourite genres. Aside from that I must admit that I love binge-watching Netflix originals and think that Tim Curry is a god among men. Just watch The Worst Witch if you don’t believe me.

As the Canadian Liaison, I am excited to get to know all of you and to facilitate spreading the word about events, job postings, volunteer opportunities, and news related to ARLIS/NA Canada and art librarianship in general. This will be a great way for us all to stay connected and informed so I welcome any thoughts and information you may have. Please feel free to get in touch!

Cheers,

Angélique

Welcome from New Co-Moderator, Breanne Crumpton!

Hi Everyone! I’m Breanne Crumpton and I’m happy to serve alongside Courtney Baron as the new ArLiSNAP Co-Moderator. I currently am a Reference Librarian at the Winston-Salem State University in North Carolina where I liaison to the Fine Arts, English, Music, and World Language departments. I completed my MLIS from the University of North Carolina at Greensboro in 2015 and received my Bachelor’s in Art History and Business Administration from the University of North Carolina at Chapel Hill in 2013.

I started volunteering with ArLiSNAP in the fall of 2015 as the Conference Planning Liaison and helped plan the “Future Perspectives in Art Librarianship: Digital Projects and Initiatives” webinar with VREPS that took place in May 2016. I am also leading a current initiative to crowdfund money for an ArLiSNAP New Professional Travel award along with ARLIS/NA’s Development Committee. We hope to raise $5,000 that would provide one $1,000 scholarship for a new professional to attend annual conference for five years. We were able to talk about the upcoming crowdfunding campaign at the last ARLIS/NA Conference in New Orleans as well as host a Career Development Workshop.

Students and New Professionals are the future of the art librarian profession. I think the work that ArLiSNAP does within ARLIS/NA is vastly important as we give students and new professionals not only with a dedicated space within the larger ARLIS/NA organization, but we also provide them opportunities to participate through liaison positions, webinars, and many other ways to contribute!

As the next Co-Moderator of ArLiSNAP, I plan to continue to increase our support to student and new professionals alongside Courtney. This support could be through webinars; internship postings; tips and guides on interviewing, and writing resumes and cover letters; survey student and new professional needs; and finally just providing an open forum for people to share their thoughts, concerns, and experiences.

I look forward to working with everyone as we build our community and our profession together.

Best,

Breanne Crumpton

Introducing your new Chapter Liaison, Alex O’Keefe!

Please give a warm round of ArLiSNAPs to our new Chapter Liaison, Alex O’Keefe!


I was so excited to meet members of the ArLiSNAP community at the most recent ARLIS/NA conference in New Orleans, and was moreso excited when I heard there were volunteer opportunities available. Having an interest in both providing for this group and learning more about the ARLIS/NA chapters, I can’t wait to begin my duties as the ArLiSNAP Chapter Liaison. Currently I am a graduate student earning my MLS from the University of Kentucky. I’ve focused my studies around Art Librarianship as much as possible, and recently completed an internship at the Margaret M. Bridwell Art Library at the University of Louisville where we created a new online Artists’ Books Index. Artists’ books are one of the passions that fueled my choice of the library field, and it was a joy to work with them for an entire summer. My studies are now geared toward digital access in relation to art libraries as a result of that project.

As the ArLiSNAP Chapter Liaison, I hope to connect our network to all the chapters in ARLIS/NA, to help facilitate collaboration and participation in events being hosted by those groups. I know I have taken advantage of virtual webinars and conferences hosted by chapters outside of my region, and I hope I can provide everyone in ArLiSNAP connections to opportunities such as those! I encourage anyone who participates in one of the many great chapters in ARLIS/NA to reach out to me if they have ideas or questions along the way.

Outside of closely following the ArLiSNAP social media and blog in my free time, I am an artist concentrating in graphic novels, illustration, book arts, and ink drawing. I’m currently working on a short comic for the local Louisville Cartoonist Society anthology, while juggling my full-time job and graduate course work. During my short breaks from work and school, I also enjoy needle crafts (specifically cross-stitching) and binge-watching anything from cartoons to dramatic miniseries. Love comics, cartoons, or anything else above? Feel free to reach out!

Join the ArLiSNAP Team – Liaison Positions Available!

ArLiSNAP is looking for members who are interested in helping our little community grow stronger than ever. Getting involved in ArLiSNAP is a great way to show your dedication to the field of art librarianship! Liaisons all play essential roles in our group, and have the opportunity to network and support their fellow members. Below are some of the ways in which you can help out.

(You can find the whole list of positions here, or on the right sidebar.)

Feature Post Writer – One Position Available

Our team of writers contribute posts on topics relevant to the field of art librarianship. These include posts exploring current hot topics, interviews, success stories, and more. Potential discussion topics might relate to art & design, copyright, education, and other subjects that can spark a conversation.

Communications Liaison

This volunteer is  responsible for running a weekly ArLiSNAP newsletter via mailchimp. The newsletter consists of a brief digest of the blog posts from that week, highlighting the current discussion topic. The volunteer must be willing to make a weekly commitment to this position.

Conference Liaison

This liaison will help organize our future conference planning endeavors. ArLiSNAP holds several events at every annual ARLIS/NA conference. We also organize a mid-year webinar for art librarianship students.

Contact Courtney (courtneylbaron(at)gmail(dot)com) and Breanne (becrumpton(at)gmail(dot)com) for more information!

Please welcome your new Feature Post Writer, Anna Van Someren!

I am so excited to start contributing to ArLiSNAP as a Feature Post Writer! I’m graduating with my MLIS from Simmons College this May with a concentration in Cultural Heritage Informatics. I feel really lucky to have found this community for students and new professionals in the field as I navigate my way in this new career. I started out as a video artist, and worked as a digital video editor after receiving my MFA from the Massachusetts College of Art and Design. I’ve been a youth worker, after-school program coordinator, and an adjunct professor. More recently I spent 5 years at MIT as an academic project manager for research initiatives in new media and digital humanities.

At my first library job, I was really surprised at how much I love working the reference desk! Right now I’m working at the Boston Public Library in the print department, helping to inventory their art collection – it’s a dream job, discovering and describing original works of art! I also work at the Museum of Fine Arts, Boston as a Contemporary Art Collections Metadata and Data Documentation intern.

In my spare time, I read wildly esoteric spiritual books, try to fit in a yoga class here and there, and do community organizing for immigrant and refugee rights.

Annual Conference: ArLiSNAP events at ARLIS/NA 2017

Hi ArLiSNAPpers!

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Please join ArLiSNAP for our three upcoming events during the annual conference. On Monday, February 6, from 8-12, the ArLiSNAP Career Development Workshop will provide meaningful discussions for students and new professionals looking to break into the field of art librarianship.

The ArLiSNAP annual meeting will take place on Tuesday, February 7 at 8 am, highlighting our goals and activities from last year and discussing our plans for the upcoming year.

Also, join ArLiSNAP for our annual ArLiSNAP Night Out on Tuesday, February 7, starting at 7:30 p.m. The Night Out is an informal networking event for students and new professionals. This year we are meeting at Barcadia, a few blocks from the Hilton New Orleans Riverside, for a little side of Tuesday night trivia with our networking. Drop in for a few minutes or stay all night!

Hope to see you there and look forward to seeing you in New Orleans!

Join Us for Future Perspectives in Art Librarianship: Digital Projects and Initiatives

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Future Perspectives in Art Librarianship: Digital Projects and Initiatives

Join us for a webinar on May 21, 2016 at 12:00 PM CDT.

Register now!

https://attendee.gotowebinar.com/register/7842194491868776707

The Art Library Student and New ARLIS Professionals (ArLiSNAP) and the Visual Resources Association’s Emerging Professionals and Students Group (VREPS) present our 2016 virtual conference, Future Perspectives in Art Librarianship: Digital Projects and Initiatives. This webinar will consist of a keynote by Sara Rubinow at the NYPL Digital Labs followed by a round of presentations by students and new professionals in the field who will discuss projects and initiatives they have undertaken.

For a full schedule and list of presentations, please visit http://arlisnap.arlisna.org.

This event is free and open to all; attendees do not need to be members of ARLIS/NA or VRA. Registration will close two hours before the start of the webinar. For assistance, please contact webinars@arlisna.org. Additional information about webinars is available on the ARLIS/NA Learning Portal.

This webinar will be recorded, and the video will be made available on the ARLIS/NA Learning Portalwithin two weeks after the webinar.

By registering, I understand and acknowledge that this Webinar will be recorded by ARLIS/NA and/or those designated by ARLIS/NA. ARLIS/NA may record my name and questions I ask during the course of the Webinar presentation. As a condition of my participation in the Webinar, I agree to irrevocably grant to ARLIS/NA, its assigns, licensees and successors the right to publish, record, broadcast, exhibit, display, reproduce, edit or otherwise use perpetually throughout the world, in all media now and hereafter known or devised, in whole or in part, my name, questions, quotes and material otherwise provided by me (collectively, the “Material”) during my participation in the Webinar. I also agree that ARLIS/NA shall be the sole owner in perpetuity of any and all rights in and to any and all works containing the Material, in whole or in part, for all purposes whatsoever and in any manner or media including, without limitation, printed works, compact discs, DVDs, MP3, and computer online services.

After registering, you will receive a confirmation email containing information about joining the webinar.

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