Job Posting: Processing Archivist/Collections Manager, Smithsonian American Art Museum’s Research & Scholars offices, Washington, D.C.

The Smithsonian American Art Museum is seeking a Processing Archivist/Collections Manager to process the Joseph Cornell Study Center “archives.” This is a temporary, privately-funded position, not to exceed three years. All work will take place in the Smithsonian American Art Museum’s Research & Scholars offices, located in Washington, D.C.

Background

The Joseph Cornell Study Center is comprised of approximately 320 linear feet of the artist’s source materials and studio effects, dating from the 18th to the 20th century (approximately 226 record carton boxes).  Included are handwritten and typed manuscripts, correspondence, newspaper clippings, maps, photographs, postcards, prints, theater playbills, stamps; and assorted dime store trinkets and other found objects, such as bird’s nests, ceramic figurines, clay pipes, cordial glasses, costume jewelry, marbles, shells, children’s toys and board games. The collection also includes the artist’s personal library (over 3,000 titles ranging from rare eighteenth century French texts to Little Golden Books from the 1950s) and hundreds of record albums.

Duties and responsibilities of the position

The incumbent will be chiefly responsible for:

— Processing: survey, organize, arrange and describe the collection according to archival and/or museum standards and best practices

— Cataloging: create inventories and detailed DACS (Describing Archives: A Content Standard)-compliant finding aid and encode that finding aid according to EAD (Encoded Archival Description) standard for electronic finding aids, using Archivists’ Toolkit or ArchivesSpace software

— Preservation: follow best practices for the handling and storage of fragile materials, identify items within the collection that may require additional professional conservation work

— Reference: may help respond to incoming queries for information about the collection

Top Candidates will have:

— Knowledge of art history, especially American, 20th century art

— Education or experience in Library Science or Archives Management

— At least 3 years’ experience processing archival or special collections

— Knowledge of archival best practices and standards, such as EAD and DACS

— Familiarity with Archivists’ Toolkit or ArchivesSpace

— Ability to communicate orally and in writing in a clear, objective and efficient manner

Preference will be given to prospective candidates with prior experience processing artists’ papers and a knowledge of art history, especially American or 20th century art.

Salary & Benefits

This is a temporary position, not to exceed 3 years.

Salary starting at $54,972 per year.  Benefits include health insurance, holidays and leave accrual.

How to Apply

Send cover letter and resume detailing relevant experience to: Christine Hennessey, Chief, Research & Scholars Center, Smithsonian American Art Museum.

Send by email to: HennesseyC@si.edu with subject line: Cornell Study Center

Or Fax application to: 202-633-8373.

Review of applications begins March 1, 2017.  Position open until filled.

The Smithsonian is an Equal Opportunity Employer.

Call for Proposals: the Association of Canadian Archivists 2015 Conference

The theme for the next ACA conference is “Perspectives on the Archival Horizon” — “We can change how we view the world, but we must start from where we now stand; and we must bear in mind our position will influence how others perceive us.”

I’d be more than happy to collaborate on a session or presentation for the ACA 2015 conference in Regina, you know, if anyone wants to talk about art archiving, outreach, funding models, copyright and users’ rights …..

*eyebrow waggle*

http://archivists.ca/sites/default/files/Attachments/professional_development/Conference_docs/2015-Regina/callforsubmissions2015.pdf

The conference will be June 11-13, 2015, and the deadline for proposals is October 3rd. Links to submission forms can be found in the PDF, or on the website.

The call for student papers and posters will come out later this year!

Library Collections Technician– Pratt Institute, Brooklyn, NY

For those of you who are interested in photographic archives…

 

Position Summary:

The department manages a circulating collection of slides, videos, 16mm films, and pictures/clippings and
an archival collection of bookplates, photographs, and design drawings. Under moderate supervision and
with moderate latitude for independent judgment, the employee holding this position participates in the
preservation, maintenance and acquisition of these collections.

Position Duties:

– Participate in the evaluation, scanning, inventory, and de-accessioning of the department’s circulating
slide, video, 16mm, and picture collections.
– Participate in maintenance of archival still and moving image collections including inventorying,
rehousing, and scanning projects.
– Assist Curator in maintaining digital image production work flow and tracking deadlines.
– Oversee filing, shelving, labeling, and repair of circulating departmental collections.
– Participate in acquisition of digital images and videos including entering and tracking orders and
preparing items for circulation.
– Oversee circulation statistics of departmental collections.
– Participate in providing public service as needed, including relaying policies, receiving image orders and
video purchase requests, assisting patrons locate images in ARTstor and the Picture Collection,
circulating slides, videos, and 16mm film.
– Participate in the hiring, scheduling, training, and supervising of student workers and graduate
assistants.
– Propose policies and procedures associated with department services
– Perform all other related duties as assigned

Education:
High school diploma or equivalent; and relevant associate’s degree or minimum 2 years related college
required. Bachelor’s degree or minor in film or photo-related field preferred.

Experience:
Must have experience handling rare or fragile materials, especially slides, photographs, and film.
Experience working with cataloguing and databases preferred.

Other:
Excellent organizational, interpersonal, communication, and customer service skills required.

To Apply: Please submit your cover letter, resume, and the names and contact information for three
professional references.

PRATT INSTITUTE IS AN EQUAL OPPORTUNITY EMPLOYER AND RECOGNIZES AND
VALUES THE BENEFITS OF A DIVERSE WORKFORCE.
Position Type – Full-Time/Regular
Salary – 39,400.50 USD
Tracking Code – 1386

 

From VRA Job Opportunities.

Project Assistant Archivist– The Museum of Modern Art

The Museum of Modern Art is currently seeking a Project Assistant Archivist to complete the processing of the Avalanche Magazine Archives.  Processing the collection entails appraising and organizing the materials, which include correspondence, artist research, audio interviews, magazine page mockups, and photographs, among other materials.  Descriptive information will then be assembled to create an electronic finding aid.   This is a grant funded position that is expected to last for 6 months.  Specific responsibilities, following professional archival standards, are as follows:

 

–  Surveys the collection.  Conducts preliminary research on the materials.  Drafts a processing plan, in conjunction with Museum Archives staff.

 

–  Determines and acquires necessary archival supplies.  Performs simple preservation tasks.  Implements necessary conservation measures.

 

–  Compiles and revises existing descriptions of the material.Re-files and re-boxes the collection in acid-free housing.

 

–  Writes and encodes detailed finding aid including information on context and related collections as well as description of the material.

 

We require an archivist with solid experience, who can work independently. The archivist must possess a Bachelor’s degree in art history, a Master’s degree in art history plus a Master’s degree in archival science, a Master’s of Information Science with an archives concentration, or a Certificate in archival studies strongly preferred.  One to three  years experience processing archival collections according to standard archival procedures and research in art history is also required.  Strong verbal and written communication skills.  Computer literacy and knowledge of Encoded Archival Description (EAD).  Demonstrated knowledge of contemporary art, art historical reference sources, and other related research materials is also required.

 

Please submit resume and cover letter, which must include salary requirements, to jobs@moma.org.  Please reference the position title in the subject line.

 

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Special Collections Manager- The School of the Art Institute of Chicago

Duties
The School of the Art Institute of Chicago is currently seeking a detailed oriented professional that will participate in and support the curatorial, instructional, access, and preservation functions of the Flaxman Library?s Special Collections program.  This individual will assist the Special Collections Librarian in all aspects of collections management. In the absence of the Librarian, the Special Collections Manager will assume responsibility for daily operations, including management of facilities and collections (both physical and digital) and interactions with students, faculty, staff, researchers, and other visitors to the collections.Under the supervision of the Special Collections Librarian, the Special Collections Manager will represent the School and the Flaxman Library in presenting our resources to all types of visitors, on site and online. As directed, will work with colleagues throughout the campus and the external art, library, and archival communities to develop, maintain, and promote our collections and programs, in furtherance of the School?s goals and interests.  Assist with care of irreplaceable collections and materials, in a high-use educational environment. Contribute significantly to assigned digital library and cataloging projects, working in close cooperation with relevant staff at the School and the Museum, as necessary to complete assignments.

Qualifications
THE SUCCESSFUL CANDIDATE WILL HAVE: Bachelor?s degree in an art- or design-related field; advanced degree preferred. One or more years of relevant work experience in a library, archive, museum, gallery, or other collection-based setting. Demonstrable knowledge of contemporary art practices based in artists? books, archives, exhibitions, and/or publishing. Understanding of basic principles of preservation and handling for works of art and archival materials; Understanding of basic cataloging and metadata standards.  Good organizational and communication skills.  Proficiency using standard office software and hardware, web services, and networked environments. Ability to work effectively within a team or independently.  High commitment to customer service;  Must be able to routinely lift up to 50 pounds.Preferred
Teaching, curating, and/or publishing experience;
Experience with digital library workflows and standards;
Experience with scanning software and digital scanners, and related peripheral devices;
Experience with widely-used library systems and software such as OCLC, CONTENTdm, Voyager, or others;
Involvement in planning and execution of (on site and/or online) exhibitions;
Supervisory experience.

Apply here. Job ID: 7990.

Project Archivist– Art, Design & Architecture Museum, UC Santa Barbara

Summary of Job Duties
(Note: This summary will be used for keyword search)
Under the direction of the Curator of the Architecture and Design Collection, the Museum Scientist will serve as the Project Archivist for a one-year grant funded archival project.
Minimum Requirements Candidate should have an M.L.I.S. degree or equivalent experience in archival cataloguing. Must be well organized and able to prioritize work to meet quarterly goals. Ability to write clearly and concisely is required. Must have some experience with collection management systems or online library catalogues.
Desirable Requirements Knowledge of cataloguing rules (AACR2, DACS), controlled vocabularies, and authority control is highly desirable. Experience with Archivists’ Toolkit is desirable. Background in art and or architecture, cultural history is desired. Ability to read architectural plans will be an asset. Some knowledge of XML is desired.

Please visit the full posting for more information.

Project Archivist– Art, Design & Architecture Museum, UC Santa Barbara

Summary of Job Duties
(Note: This summary will be used for keyword search)
Under the direction of the Curator of the Architecture and Design Collection, the Museum Scientist will serve as the Project Archivist for a one-year grant funded archival project.
Minimum Requirements Candidate should have an M.L.I.S. degree or equivalent experience in archival cataloguing. Must be well organized and able to prioritize work to meet quarterly goals. Ability to write clearly and concisely is required. Must have some experience with collection management systems or online library catalogues.
Desirable Requirements Knowledge of cataloguing rules (AACR2, DACS), controlled vocabularies, and authority control is highly desirable. Experience with Archivists’ Toolkit is desirable. Background in art and or architecture, cultural history is desired. Ability to read architectural plans will be an asset. Some knowledge of XML is desired.

Please visit the full posting for more information.

Job Posting: Archivist/Records Manager, SFMoMA

The San Francisco Museum of Modern Art (SFMOMA) is seeking one full-time Archivist/Records Manager. The Archivist/Records Manager is responsible for organizing, and processing designated collections within the Archives collection, establishing physical and intellectual control, and creating detailed paper and electronic finding aids.  The Archivist/Records Manager, in collaboration with the Head of the Research Library and Archives, is also responsible for establishing, managing, and implementing a Records Management Program (RMP).  The Archivist/Records Manager reports to the Head of the Research Library and Archives.

 ESSENTIALRESPONSIBILITIES:

  • Supervise archives and records management staff.  Coordinate volunteers and interns.  Hire and train new volunteers and staff.
  • Establish a RMP, paper and electronic; update the database and inventory from the institution wide inventory completed 3/2011.  Expand as necessary.
  • Oversee legal research for records retention (RRS) and disposition (RDS) schedules.
  • Write RRS and RDS, coordinate staff records management training, and implement the RMP.  Prepare RMP policies and procedures manual.
  • Assist in planning for the impending move of staff records and unprocessed institutional records currently in off-site storage locations.
  • Survey the archives collections, ongoing, in order to propose arrangement, including retention and disposal criteria. Physically reorganize the collections in accordance with the arrangement schema.
  • Re-folder, re-box, and re-house the collections.
  • Prepare finding aids in three formats: paper, MARC, and EAD.  Contribute finding aids to bibliographic utilities. 

MINIMUM QUALIFICATIONS: 

Education and Training:  MLIS from an ALA-accredited program with course work in records management and archives administration or Masters in archival management with a CRM certificate desired.  Certified archivist and/or records manager preferred.  Comprehensive knowledge of current records management – paper and electronic and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work Experience:  Minimum of [3-5] years experience working with institutional records (paper and electronic) within a RMP, processing archives, and preparing finding aids.  Experience having established an RMP from the ground up preferred.  Minimum of [2 – 3] years of administrative experience in an art or museum archives setting.  

Skills and Abilities:  Familiarity with computer-based information resources, especially in the area of database creation for archives and RMP.  Experience working with MARC and EAD; working knowledge of XML; knowledge of current archival/RMP arrangement and description standards; knowledge of APPM, familiarity with DACS, AACR2r, and LC authority files.  Demonstrated knowledge of current models, standards, and guidelines for efficient records management, paper and electronic.  Ability to work as part of a team and collaborate with others as well as demonstrated ability to work independently.  Proven oral and written communication skills.  Demonstrated leadership skills including ability to promote archives/RMP issues and needs.  Ability to be flexible and responsive to an evolving work environment. 

WORKING CONDITIONS:

 Physical Demands:  Ability to carry out physical maneuvers associated with RMP/archives work that may include lifting, carrying, pushing, pulling, kneeling, climbing, balancing, stooping, crouching, and reaching.  Ability to lift 40 lb. boxes and work within a dusty environment.

SFMOMA is an EEO/AA.

Please submit resume and cover letter to: http://sfmoma.snaphire.com/?job=12609LIST