Call for Submissions: Archiving the Arts symposium

The Association of Moving Image Archivists Student Chapter at New York University and Independent Media Arts Preservation invite submissions for…

Archiving the Arts: addressing preservation in the creative process.

This symposium will explore the relationship between media artists and audiovisual archivists. Archiving the Arts allows for a dialogue that can enhance mutual understanding between both constituencies. By exposing these communities to best practices, working methods, and the technological and industrial realities faced by members of each group, we hope to foster a discussion, improve the current conditions, and widen awareness of preventative preservation for the long term.

The combined problems of born-digital works and media obsolescence intensify the urgency of preemptive preservation practices. Film and video archivists know all too well the risks media artworks face. At the same time, artists face the same concerns—not just with completed works, with the raw materials of film, video, audio, digital objects—that are essential to their ongoing creative process. But often these two groups lack a common language and a way for their communities to interact and develop tools that serve all parties. Archivists don’t necessarily understand the creative process. Artists don’t always think about their work in terms of its preservation.

Archiving the Arts promotes dialogue between working professionals, artists, students, and other interested parties whose goal is to prevent avoidable loss of creative works by integrating preservation strategies into moving image creation and production.

The day-long symposium of panels, screenings, and workshops will tackle the practical, theoretical, and technical issues that affect the artist and the archivist. Working across disciplines will result in a dynamic conversation and create a deeper understanding of the importance of preventative preservation.

Please see the Call for Papers below and join us on October 13th, 2012 during Archives Week in New York City.

 www.imappreserve.org                         www.AMIAstudentsNYC.com

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CALL FOR PAPERS — ARCHIVING THE ARTS 

The AMIA (Association of Moving Image Archivists) Student Chapter at New York University invites presentation proposals forArchiving the Arts, to be held jointly with IMAP (Independent Media Arts Preservation) in New York City on Saturday, October 13th, 2012 as part of Archives Week organized by Archivists Roundtable of New York – www.nycarchivists.org.

Please submit a 250-word proposal to Kathryn Gronsbell at NYU.AMIA@gmail.com

Priority will be given to submissions received by Friday, May 4, 2012.

Papers, presentations, workshops, and posters are welcome on all issues concerning artists and audiovisual archivist. Possible topics include:

Preventative Preservation

How do we integrate preservation strategies into creation? What are the benefits? What are the disadvantages?

Technically Speaking – creating & ingesting born-digital objects

What are the technical issues/specs regarding metadata crawling, signal problems, and the application of preventative preservation in production?

Temporal Art

How does ephemeral art act as a counterargument to preservation? How do conservators work with artists who wish to intentionally destroy or abandon their own work?  How do artists who restrict their work to a single format exist for posterity?

From the Studio to the Archive

How do artists’ intentions affect collection development? Archive policies and practices?

Growing an “Organic” Archive

“Organic” archives are repositories that develop from the intentions and desires of the contributing artist(s). How are artists and archivists working (or not working) together to create this type of archival system? What is known about existing “Organic” archives and what methods can be used to expand their potential?

Put Your Best Fail Forward

Share your unique collection/archival challenges that were not resolved, and why. Artists – what attempts have you made to ensure the welfare of your work? What is the disconnect between theory and practice?

Onward/upward–one co-coordinator leaves, another steps up

As the time of the ARLIS/NA 2012 Conference in Toronto nears, that means (of course) that the time for a change of leadership in ArLiSNAP has arrived. It’s been a pleasure and an honor to help with this group over the past two years. I’m excited to remain a member, contribute my voice, and help ArLiSNAP work even harder for the people it represents.

The past year has seen ArLiSNAP made some important progress, though not all of it might have been immediately visible. At this time, we are currently waiting final approval from the president of ARLIS/NA to complete ArLiSNAP’s transition from Special Interest Group to official Section. This status will afford our membership a greater voice within the ARLIS/NA organization and further legitimize the importance of issues pertinent to students and young professionals within the community. 2009-2011 Co-Coordinator Bryan Loar was invaluable throughout this process, acting as liaison with ARLIS and shepherding our petition through lots of red tape. Our thanks to him for his continued dedication. In a similar vein, the ArLiSNAP website will soon be a part of the official ARLIS website. TEI and Chris Roper are currently working on this transfer of information now. Both of these measures will help magnify our group’s purpose a great deal.

Many discussions about how members can become more actively involved with ArLiSNAP also took place in the past year. A number of volunteer positions are in development. The coordinators of this group feel the most direct path to continued and increased success of ArLiSNAP lies in finding ways to reach out to more student organizations and regional ARLIS chapters, presenting more educational information and opportunities for students and young professionals, and connecting our members to the greater infrastructure of ARLIS. Opportunities for different liaison positions will be discussed at the ArLiSNAP meeting on Friday, March 30th at 4 p.m. Please make sure to be there so your voice can be heard.

With any transition, there are logistics to be minded. Statements of interest for the new co-moderator position are now being accepted. Submissions should be brief (a few sentences) and state some personal background info (school, work, passions) along with a bit of what you would bring to ArLiSNAP as a leader (ideas!). All those interested can simply post a comment on this blog entry! Comments on that entry will be open until midnight on Friday, April 6th. A poll will be created on April 7th and voting will be open for one week. The candidate with the most votes on April 13th will be named co-moderator for 2012-2014.

I very much wish that I could attend the conference this year but I know that Suzanne will do an excellent job leading the meeting. I really ask that you all be vocal, be creative, and don’t be afraid to take on new responsibilities (even though I know we’re all overworked and underpaid). The fuel of this group is volunteerism and foresight. I think that individually, we can all make a big difference for the entire group. Though I will no longer be coordinator, I will still contribute to this blog and to the development of ArLiSNAP’s future.

I hope to keep learning from all of you.

My thanks to everyone.

Rosemary K. J. Davis, MSLIS
ArLiSNAP Co-Coordinator, 2010-2012
Member-at-Large, ARLIS Communications and Publications Committee, 2012-2014

Job Posting: Archivist/Records Manager, SFMoMA

The San Francisco Museum of Modern Art (SFMOMA) is seeking one full-time Archivist/Records Manager. The Archivist/Records Manager is responsible for organizing, and processing designated collections within the Archives collection, establishing physical and intellectual control, and creating detailed paper and electronic finding aids.  The Archivist/Records Manager, in collaboration with the Head of the Research Library and Archives, is also responsible for establishing, managing, and implementing a Records Management Program (RMP).  The Archivist/Records Manager reports to the Head of the Research Library and Archives.

 ESSENTIALRESPONSIBILITIES:

  • Supervise archives and records management staff.  Coordinate volunteers and interns.  Hire and train new volunteers and staff.
  • Establish a RMP, paper and electronic; update the database and inventory from the institution wide inventory completed 3/2011.  Expand as necessary.
  • Oversee legal research for records retention (RRS) and disposition (RDS) schedules.
  • Write RRS and RDS, coordinate staff records management training, and implement the RMP.  Prepare RMP policies and procedures manual.
  • Assist in planning for the impending move of staff records and unprocessed institutional records currently in off-site storage locations.
  • Survey the archives collections, ongoing, in order to propose arrangement, including retention and disposal criteria. Physically reorganize the collections in accordance with the arrangement schema.
  • Re-folder, re-box, and re-house the collections.
  • Prepare finding aids in three formats: paper, MARC, and EAD.  Contribute finding aids to bibliographic utilities. 

MINIMUM QUALIFICATIONS: 

Education and Training:  MLIS from an ALA-accredited program with course work in records management and archives administration or Masters in archival management with a CRM certificate desired.  Certified archivist and/or records manager preferred.  Comprehensive knowledge of current records management – paper and electronic and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work Experience:  Minimum of [3-5] years experience working with institutional records (paper and electronic) within a RMP, processing archives, and preparing finding aids.  Experience having established an RMP from the ground up preferred.  Minimum of [2 – 3] years of administrative experience in an art or museum archives setting.  

Skills and Abilities:  Familiarity with computer-based information resources, especially in the area of database creation for archives and RMP.  Experience working with MARC and EAD; working knowledge of XML; knowledge of current archival/RMP arrangement and description standards; knowledge of APPM, familiarity with DACS, AACR2r, and LC authority files.  Demonstrated knowledge of current models, standards, and guidelines for efficient records management, paper and electronic.  Ability to work as part of a team and collaborate with others as well as demonstrated ability to work independently.  Proven oral and written communication skills.  Demonstrated leadership skills including ability to promote archives/RMP issues and needs.  Ability to be flexible and responsive to an evolving work environment. 

WORKING CONDITIONS:

 Physical Demands:  Ability to carry out physical maneuvers associated with RMP/archives work that may include lifting, carrying, pushing, pulling, kneeling, climbing, balancing, stooping, crouching, and reaching.  Ability to lift 40 lb. boxes and work within a dusty environment.

SFMOMA is an EEO/AA.

Please submit resume and cover letter to: http://sfmoma.snaphire.com/?job=12609LIST

 

Job Posting: Library Applications Analyst for IT, Cleveland Museum of Art

The Cleveland Museum of Art is looking to add a Library Applications Analyst to its Information Technology team, to support the business process of the Ingalls Library and Museum Archives and provide asset- and information-management expertise for special projects.

About the Library Applications Analyst position:

Duties of the Library Applications Analyst include administration of a commercial integrated library system, including module configuration, custom reporting, and data manipulation; implementation and maintenance of custom Access and open-source LAMP applications, including tracking applications and secondary resource catalogs; support of library-specific peripherals; and administration of the library’s website and opacs.

Requirements for this position include a Bachelor’s degree in computer science, information science, or IT operations management, and 5-6 years of technology-related work experience, or an equivalent combination of education and work experience; 2-5 years experience administering an integrated library system, or other commercial asset management system, in a production environment; experience manipulating large sets of structured data; experience with application configuration and report customization, including SQL scripting and XML/XSL/CSS; and experience in web-based applications development and open-source LAMP implementation. Proven success in creative collaboration, problem-solving, effective communication, technical documentation and training, and project management are also required.

Desired qualifications for this position include an Master’s degree in library and information science (MLS or MLIS) from and ALA-accredited institution; working knowledge of MARC, MARCXML, and EDI exchange formats; familiarity with emerging trends in library service and systems; experience with academic library operations and procedures; and knowledge of data privacy laws and best practices.

About the museum and library:

The Cleveland Museum of Art is one of the top five art museums in the country, and a significant international forum for art scholarship and education, exhibitions, and performing arts. Its collections include more than 40,000 objects, and span 6,000 years of achievement in the arts. The museum campus is located in the dynamic University Circle neighborhood, and is currently in the midst of a multi-phase expansion.

The museum’s Ingalls Library and Museum Archives is a nationally-recognized art reference library, housing 456,000 catalogued volumes, including monographs; exhibition and collection catalogues; auction and dealer catalogues;  serials; electronic publications; artist clipping files; and approximately one million images in microfiche and microfilm collections, study photographs, and digital images. The museum’s history and heritage are preserved by the Museum Archives, with holdings including administrative records of museum offices; audio and visual recordings of programs and events; oral histories; ephemera; and manuscript collections.

The museum and its research library were founded in 1916, and boast strong local, regional, and national support.

Those interested in applying for the Library Applications Analyst position should submit a cover letter, resume, and three references to resume@clevelandart.org by Sunday, April 15, 2012.

The Cleveland Museum of Art is a Equal Opportunity Employer (EOE/M/F/D/V).

Job Posting: AudioVisual Preservation Solutions – Project Cataloger

AudioVisual Preservation Solutions – Project Cataloger

AudioVisual Preservation Solutions is seeking a short-term project cataloger to work on an audiovisual collection inventory. The position, ideal for current students and recent graduates of moving image archive studies or library science programs, would begin in early March and be full time for approximately 2 weeks. The ability to identify video and audio formats is an absolute must! The full commitment is required, as is an understanding of the basic principles of cataloging. Familiarity with generation types or production of broadcast materials is preferable. You must be computer and PC literate, able to work with basic image software, perform detail-oriented work of an often repetitive nature, work self-directedly, and follow concepts of controlled vocabularies and other cataloging needs. The work will take place at the AVPS offices located near Penn Station. This is a short-term position only.

 

AVPS is a full service media preservation and information management consulting firm providing effective individualized solutions in the areas of collection assessment, metadata management, digital preservation, facilities, workflows, and more. We work with national and international clients in universities, government, broadcasting, cultural arts, museums, and both the corporate and non-profit sectors to help ensure the preservation and long-term access to the valuable media and data they collect or create.

To apply, send resume and letter of interest to miwa@avpreserve.com

No phone calls please.

Job Posting: ARTstor Library Relations Associate

ARTstor
Library Relations Associate
New York City

ARTstor is a not-for-profit organization that assembles and makes available a Digital Library of images and associated data for noncommercial educational and scholarly uses, and an image management platform called Shared Shelf.  The Digital Library and Shared Shelf are made available online through site licenses with educational and other not-for-profit institutions. ARTstor is headquartered in New York, NY.

The Library Relations Associate will share responsibility for expanding the ARTstor Digital Library and Shared Shelf participation within the educational community.  Additional duties will involve billing, invoicing, and other special projects. The ARTstor community of potential participants consists of not-for-profit institutions in the United States and other countries. This position will require some travel (approx. 25%), and will demand a self-motivated, flexible, organized team player who thrives in an environment of constant change.

The LR Associate will report directly to the Associate Director for Library Relations.

Duties and Responsibilities

1.       Working to meet and exceed participation and revenue goals on an annual basis;

2.       Communicating ARTstor’s mission, messages, and participation fee rationale to potential participants;

3.       Identifying and managing new participation opportunities in the academic community;

4.       Facilitating participation in ARTstor Digital Library at the institutional level by demonstrating ARTstor, its services and tools, and providing librarians and faculty members with useful information and strategies for promoting ARTstor as a campus-wide resource and platform;

5.       Shepherding potential participants through the sales pipeline, including:

  • Responding, via email and telephone, to participation inquiries via the ARTstor website
  • Tracking contact information and “pipeline” status in our customer relationship management software
  • Negotiating basic terms of License Agreements
  • Working with other units to establish institutional access to the ARTstor Digital Library
  • Giving remote demonstrations of ARTstor via GoToMeeting or other live conference software
  • Setting up trial access for interested institutions

6.       Representing ARTstor at conferences and other events deemed appropriate for this community;

7.       Working closely with the Associate Director and other Library Relations team members on research projects, including market research;

8.       Assisting with updating and maintaining the Talisma customer relationship management tool;

9.       Contributing to internal reports;

10.   Participating in all Library Relations and ARTstor staff meetings;

11.   Keeping up-to-date on various ARTstor initiatives and developments and being able to communicate these initiatives to potential participants;

12.   Additional special projects as assigned by the Associate Director and other senior staff members.

Requirements

  • Excellent communication skills in a variety of settings;
  • Attention to detail and accuracy;
  • Ability to work well as a team member;
  • Strong technology skills, including familiarity with metadata structures, trends and web development as well as project management experience;
  • Exceptional organizational skills;
  • Ability to perform independently, be self-motivated, adapt to constant change and able to juggle multiple tasks with a positive attitude;
  • Strong commitment and interest in the use of images in an educational setting;
  • Bachelor’s Degree;
  • 3-4 years of experience in academic library or web/software development fields.

Desirable

  • Familiarity with the ARTstor Digital Library;
  • Art, art history, or architectural background;
  • Business development, marketing, and/or academic library experience;
  • Working knowledge of image management software and database technology;
  • Experience with customer relationship management software (Talisma, Sales Force or other);
  • Master’s Degree.

ARTstor is an equal opportunity employer. ARTstor offers a competitive salary and excellent benefits. Applications for the position should be submitted to: careers@artstor.org

Applicants must submit a cover letter with salary requirements along with their resume.  No phone calls please.

Job Posting: Interim Head, Fine Arts Library, Indiana University Bloomington Libraries

Interim Head, Fine Arts Library

Visiting Assistant Librarian – One Year Temporary Appointment

Indiana University Bloomington Libraries

The Indiana University Bloomington Libraries seek a dynamic, innovative, and collegial individual to serve in the position of Interim Head, Fine Arts Library.

The Bloomington campus includes approximately 37,000 students and 1,600 faculty and is also home to the highly ranked School of Library and Information Science (http://www.slis.indiana.edu/) that offers an art librarianship specialization (http://www.slis.indiana.edu/degrees/joint/specart.html) as well as a dual master’s degree in Art History and Library Science. Opportunities are available to participate in the programs and to work with and mentor students.

The Ruth Lilly Auxiliary Library Facility (ALF), a high-density state-of-the-art shelving facility designed to preserve and provide access to 6.4 million volumes, provides excellent delivery services for faculty and students locally and around the world. In addition to holding low-use items from the Libraries’ General Collections, the ALF serves as secure storage and delivery for the Lilly Library’s rare books and manuscripts, most of the University Archives collections, and a large film collection.

The Fine Arts Library is located on the second floor of the Indiana University Art Museum on the Bloomington campus. The Library houses the majority of Indiana University Libraries’ books and journals in the fields of the visual arts, art history, architecture, design and related disciplines and supports the academic needs of the Henry Radford Hope School of Fine Arts, including the Department of the History of Art. The collection comprises over 130,000 volumes and 390 periodical subscriptions.

RESPONSIBILITIES: Reporting to the Head of the Arts and Humanities Department, the individual in this position will oversee the operation of the Fine Arts Library and work closely with students and faculty in the School of Fine Arts/History of Art. The successful candidate will:

·  Provide planning, organization, implementation, and direction of public services for the Fine Arts Library.

·  Supervise two support staff members at the Fine Arts Library.

·  Oversee facilities maintenance and library security for the Fine Arts Library.

·  Working with the Fine Arts fund manager, help to develop the Libraries’ collections in the areas of visual arts, art history, architecture, design and related disciplines; consult and collaborate with faculty and other librarians in purchasing decisions, as needed; review and document gifts from individual donors and IU Art Museum exchange program gifts.

·  Provide and oversee reference service for the School of Fine Arts’ faculty, students, staff, and others.

·  Provide library instruction for the School of Fine Arts, as well as related classes in Theatre and Drama, African Studies, Department of Apparel Merchandising and Design, School of Education (art education), Art Museum docents, John Waldron Arts Center (book arts), and other areas/groups as requested, including instruction for the artists’ books collection.

·  Serve as liaison to Art History faculty and School of Fine Arts [studio] faculty, including attendance at faculty meetings; IU Art Museum curatorial, exhibitions, and special events staff; as well as the IU Friends of Art.

QUALIFICATIONS: Required: ALA-accredited MLS; degree in art history, fine arts, or a related field; reading or bibliographic knowledge of French, German, or Italian; knowledge of and experience using major electronic and print art reference tools and resources; knowledge of and experience in the application of technology to library services; demonstrated teaching skills; collection, reference and library instruction experience in art, architecture and/or related fields; strong public service orientation; excellent managerial and organizational skills; excellent interpersonal skills; excellent oral and written communication skills; ability to work in a collegial, collaborative work environment and maintain positive professional working relationships with faculty members, supervisor, peers, and subordinates; ability to meet the responsibilities of a tenure-track appointment.

Preferred: Advanced degree in art history, fine arts, or related field.

SALARY AND BENEFITS: Salary is competitive and commensurate with experience and education; benefits include a university healthcare plan, university-funded base retirement plan, a 100% university paid group life insurance plan, and a generous paid time off plan. For a full list of benefit programs, please refer to the following resources:

·  Website: http://www.indiana.edu/~uhrs/benefits/neweeo-profe.html

·  Video: http://www.indiana.edu/~uhrs/benefitsvideo/academic.html

·  Brochure: http://hr.iu.edu/enroll/video.html

APPLICATION REVIEW: Review of applications will begin on February 21, 2012. The position will remain open until filled. How to apply.

Internship Posting: digitization intern for the Field Book Project

The Smithsonian Institution seeks a summer digitization intern for the
Field Book Project, a joint initiative by the Smithsonian National Museum
of Natural History (NMNH) and the Smithsonian Institution Archives (SIA).
Internships are 10-12 weeks and must take place between June 1 and August
31, 2012.

PROJECT DESCRIPTION: The Field Book Project is seeking an intern to work
with the primary source field book collections in the Department of
Botany. The Field Book Project is a collaborative initiative between the
Smithsonian Institution Archives and National Museum of Natural History
and works to improve access to primary source field notes, expedition
journals, photographs, and other materials documenting field work for
scientific research and discovery. The field book collection spans more
than 150 years of scientific field work and contains manuscripts and other
materials that document information on specimen collections that may not
be available on the specimen labels or in published literature. Interns
will reproduce original works in digital format for a myriad of imaging
products.

QUALIFICATIONS: The intern must be able to handle delicate manuscripts
carefully, should have a healthy respect for historic collections, and
should be interested in learning about best practices and techniques for
digital imaging in an archival repository. Attention to detail for quality
control purposes is a must. Any previous experience with digitization
and/or knowledge of digital image file formats, settings, embedded
metadata and naming conventions should be mentioned in the application.

AWARD PACKAGE: None

TO APPLY:  Send a resume, two references, and a cover letter detailing how
the internship relates to your academic or career goals to Carolyn
Sheffield at sheffieldc@si.edu<mailto:sheffieldc@si.edu>.

DEADLINE:  February 25, 2012.

2012 ACRL Image Resources Interest Group Midwinter Virtual Meeting

2012 ACRL Image Resources Interest Group Midwinter Virtual Meeting:

“Current Trends in Public Domain Image Policies”

How accessible are  your “public domain” digital collections? Please join the ACRL Image Resources Interest Group (IRIG) for a conversation about the range of usage policies for public domain digital image collections. To what extent do new open access decisions reflect a shift in the way academic libraries and archives treat access to digital reproductions of public domain materials in our stewardship? Speakers from Cornell and Yale will talk about the recent open access policies at their institutions, and there will be a discussion and Q&A opportunity. Following the program, there will be IRIG updates and announcements.

About the speakers:

Peter Hirtle is a Senior Policy Advisor at Cornell University Library. Read his bio.

Melissa Gold Fournier is Associate Museum Registrar and Manager of Imaging Services at the Yale Center for British Art, where she oversees the operation and production of the digital imaging studio as well as rights-related collection information.  Melissa works closely with Yale’s Department of Digital Assets and Infrastructure on shared projects and serves as the lead for the Center’s participation in Yale’s shared digital asset management system.  She also works closely with the Center’s Department of Collections Information and Access both administratively and technically in providing access to the Center’s collections online.  Melissa has held successive positions of responsibility in museum registration and collections imaging at the YCBA since 1998, and is a graduate of Yale College.

Date: Tuesday February 14th, 2:00-3:30 pm Eastern time

Agenda:

  1. Introductions
  2. Presentations and discussion
    1. Peter Hirtle, Senior Policy Advisor, Cornell University Library
    2. Melissa Fournier, Associate Registrar and Manager of Imaging Services, Yale Center for British Art
  3. IRIG business meeting
    1. Visual Literacy Competency Standards update
    2. Programming updates
    3. Announcements

Advance registration is not required to participate. Click join the meeting at the appointed time.