Author Archives: tsaulter

Introducing your new Chapter Liaison, Alex O’Keefe!

Please give a warm round of ArLiSNAPs to our new Chapter Liaison, Alex O’Keefe!

I was so excited to meet members of the ArLiSNAP community at the most recent ARLIS/NA conference in New Orleans, and was moreso excited when I heard there were volunteer opportunities available. Having an interest in both providing for this group and learning more about the ARLIS/NA chapters, I can’t wait to begin my duties as the ArLiSNAP Chapter Liaison. Currently I am a graduate student earning my MLS from the University of Kentucky. I’ve focused my studies around Art Librarianship as much as possible, and recently completed an internship at the Margaret M. Bridwell Art Library at the University of Louisville where we created a new online Artists’ Books Index. Artists’ books are one of the passions that fueled my choice of the library field, and it was a joy to work with them for an entire summer. My studies are now geared toward digital access in relation to art libraries as a result of that project.

As the ArLiSNAP Chapter Liaison, I hope to connect our network to all the chapters in ARLIS/NA, to help facilitate collaboration and participation in events being hosted by those groups. I know I have taken advantage of virtual webinars and conferences hosted by chapters outside of my region, and I hope I can provide everyone in ArLiSNAP connections to opportunities such as those! I encourage anyone who participates in one of the many great chapters in ARLIS/NA to reach out to me if they have ideas or questions along the way.

Outside of closely following the ArLiSNAP social media and blog in my free time, I am an artist concentrating in graphic novels, illustration, book arts, and ink drawing. I’m currently working on a short comic for the local Louisville Cartoonist Society anthology, while juggling my full-time job and graduate course work. During my short breaks from work and school, I also enjoy needle crafts (specifically cross-stitching) and binge-watching anything from cartoons to dramatic miniseries. Love comics, cartoons, or anything else above? Feel free to reach out!

Job Posting: NDSR Art Residency

Inaugural NDSR Art Residency Cohort Announced

NEW ORLEANS, LA (February 4, 2017)—The Art Libraries Society of North America (ARLIS/NA) in partnership with the Philadelphia Museum of Art are pleased to announce the selection of its inaugural National Digital Stewardship Residency (NDSR) cohort. In April 2016, the Philadelphia Museum of Art was awarded a grant by the Institute of Museum and Library Services (IMLS) to develop a program focused specifically on digital stewardship of art information. The 2017-2018 NSDR Art cohort consists of four organizations, each of which was selected by the NDSR Art advisory board for its merits as an independent project and how it would complement and contribute to the group as a whole. Criteria considered in the applications were a project’s design, its potential for new contributions to the field of digital preservation, institutional support for the project, the ability to provide adequate resources for a resident, and its synergies with potential peer institutions in the cohort.

The cohort consists of the Minneapolis Institute of Art, the Philadelphia Museum of Art, the University of Pennsylvania, and the Yale Center for British Art. Its residencies will begin with an intensive week-long digital stewardship workshop in Philadelphia in July 2017. Thereafter, each resident will move to his or her designated host institution to work on a significant digital stewardship project. These projects will allow residents to acquire hands-on knowledge and skills involving the collection, selection, management, long-term preservation, and accessibility of digital assets related to arts information.

Heather Gendron, Director of Robert B. Haas Family Arts Library and President of ARLIS/NA, remarked, “This is an exciting time for the ARLIS/NA community and we are delighted to be able to support this program and offer such rich professional development opportunities to our members while also contributing to the broader field of digital preservation.”

Over the course of twelve months, the NDSR Art residency will address conservation and preservation of time-based media, long-term access to digital publications and student artworks, and strategies for capturing and sustaining born-digital art collection-related records. The selected projects will allow the residents to gain valuable career skills in art information sustainability, while also completing work that provides long-term benefits to ARLIS/NA and the wider preservation communities.

NDSR Art will now receive applications, until March 17, 2017, for residents to work on these projects. Residents chosen for NDSR Art 2017-2018 will be announced by early May 2017. For additional information about the host sites, application requirements, and updates regarding the National Digital Stewardship Residency, please see the program website at

Job Posting: Lead Processing Archivist, Notre Dame, IN

The Hesburgh Libraries of Notre Dame seek a creative and collaborative Lead Processing Archivist to oversee archival processing and description. The position will shape the way the Libraries arrange, describe, manage, provide access to, and facilitate discovery of rich archival and special collections across the departments of Rare Books & Special Collections and University Archives.

The successful candidate will be committed to providing excellent support to our researchers by directing the ongoing application of thoughtful archival arrangement and descriptive practices; creating policies, procedures, and workflows for productive and efficient processes; performing hands-on collections processing; ensuring sound archival approach in all arrangement and description work; and seeking out opportunities for innovation in all of these endeavors. This position will closely cooperate with archivists and curators to collaboratively produce collection descriptions.


Under the general supervision of the Director of Specialized Collection Services and in close collaboration with the Heads of University Archives, Rare Books & Special Collections, and Resource Description and Discovery Services, the successful candidate:

* Oversees the arrangement and description program, including coordinating all archival arrangement and description work in the units by curators and archivists. Directs the work of staff and students with responsibilities for processing.

* Sets policy and best practices for processing and descriptive work, including developing processing plans in regard to the backlog of collections. Develops program goals and metrics to evaluate work.

* Arranges and oversees arrangement of archival records in accordance with accepted archival standards. Describes and oversees description of archival collections according to archival content standards and publishes EAD-encoded finding aids on the web. Creates and is responsible for maintenance of documentation and policies for arrangement and description.

* Assists in implementing professional standards and best practices and setting priorities for collection management, processing, description, digitization, and discovery. Collaborates with curatorial, archival and resource description colleagues to ensure that descriptive tools and products are responsive to research needs and priorities as well as internal records policies.

* Leads a collaborative effort to investigate, recommend and implement collection management tools for organizing and processing manuscript collections such as ArchivesSpace.

* Works with the coordinators of stack maintenance to maintain location registers and shift archival material within collection spaces.

* Collaborates with the Digital Collections Librarian to review and streamline existing strategies for publishing EAD finding aids and implementing them in other library discovery systems, including Primo.

* Collaborates with colleagues in Conservation to ensure proper handling and housing methods for archival collections and the integration of good preservation assessment practice within the processing program. Identifies preservation needs and priorities for materials in all formats during processing work and consults with Conservators for recommendations on treatment.

* This position may be tasked with leading teams or supervising others in regard to the above duties.

Required Qualifications:

* An ALA-accredited MLS or equivalent archival degree or experience. Three or more years of professional experience in archival arrangement and description, preferably within an archives or special collections in an academic or research library.

* Demonstrated proficiency in archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies.

* Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials and proficiency in the use and application of DACS, EAD, MARC, LCSH, LCNA; strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms.

* Demonstrated experience with processing collections that encompass multiple formats (textual, audiovisual, photographs, and born-digital materials).

* Superior written and verbal communication skills; excellent analytical, critical thinking and problem-solving skills; excellent interpersonal skills and experience working collaboratively with varied groups within a complex organization and team environment. Flexibility and the capacity to thrive in a rapidly changing environment. Great attention to detail; demonstrated ability to manage time and complete projects in a timely manner.

Preferred qualifications:

* Experience with ArchivesSpace and data migration projects.

* Knowledge of basic preservation and conservation issues as they relate to archival collections.

* Knowledge of rights administration and management issues for archival collections.

Application Instructions
Salary and Benefits:

Appointment salary and rank are competitive, commensurate with experience and qualifications. The Lead Processing Archivist is a non-tenure track member of the Library Faculty. The University offers an excellent benefits and annual vacation package.

Opportunity: Kress Scholarship deadline extended

The Art Libraries Society of North America (ARLIS/NA) and the Visual Resources Association Foundation (VRAF) are excited that for SEI 2017, which will be held June 6-9, 2017, at the University of North Carolina at Chapel Hill, they are able to provide the following scholarship. For more information about our instructors, curriculum, and to REGISTER, visit:


  • The Samuel H. Kress Foundation has generously agreed to sponsor six scholarships. Recipients will each receive $833 to cover tuition, accommodations, and minor incidentals.
  • Kress Scholarship applications are due by Friday, February 24, 2017.
  • Submit a resume or curriculum vita and a brief essay describing the effect attending SEI would have on their studies or their careers.
  • All applications will be evaluated by SEI co-chairs based on the criteria established for the award and any additional directions from the Kress Foundation staff. More information is also available here.
  • Submit your application materials via e-mail in a single document (PDF preferred), using the following file naming convention: LAST NAME_FIRST NAME_KRESS2017 to the SEI Co-Chairs, emails listed below.
  • Recipients will be notified no later than Friday, March 10, 2017.
  • Following the workshop, each Kress Scholarship recipient will be asked to write a report detailing how they benefitted from SEI and the scholarship.

Here’s what two attendees said about last year’s SEI:

Heather Slania, National Museum of Women in the Arts
“At SEI, I developed an informal network of people I feel like I can follow up with on any sort of project, not just digital projects, if I need help in the future.”

Luiza Wainer, MLIS Student, University of Washington
“The courses offered provided me with a greater sense of the multitude of factors a visual resources librarian needs to consider in their day-to-day activities.”

We hope to see you there!

Jesse Henderson, SEI 2017 Co-Chair (
Nicole Finzer, SEI 2017 Co-Chair (

Job Posting: Processing Archivist/Collections Manager, Smithsonian American Art Museum’s Research & Scholars offices, Washington, D.C.

The Smithsonian American Art Museum is seeking a Processing Archivist/Collections Manager to process the Joseph Cornell Study Center “archives.” This is a temporary, privately-funded position, not to exceed three years. All work will take place in the Smithsonian American Art Museum’s Research & Scholars offices, located in Washington, D.C.


The Joseph Cornell Study Center is comprised of approximately 320 linear feet of the artist’s source materials and studio effects, dating from the 18th to the 20th century (approximately 226 record carton boxes).  Included are handwritten and typed manuscripts, correspondence, newspaper clippings, maps, photographs, postcards, prints, theater playbills, stamps; and assorted dime store trinkets and other found objects, such as bird’s nests, ceramic figurines, clay pipes, cordial glasses, costume jewelry, marbles, shells, children’s toys and board games. The collection also includes the artist’s personal library (over 3,000 titles ranging from rare eighteenth century French texts to Little Golden Books from the 1950s) and hundreds of record albums.

Duties and responsibilities of the position

The incumbent will be chiefly responsible for:

— Processing: survey, organize, arrange and describe the collection according to archival and/or museum standards and best practices

— Cataloging: create inventories and detailed DACS (Describing Archives: A Content Standard)-compliant finding aid and encode that finding aid according to EAD (Encoded Archival Description) standard for electronic finding aids, using Archivists’ Toolkit or ArchivesSpace software

— Preservation: follow best practices for the handling and storage of fragile materials, identify items within the collection that may require additional professional conservation work

— Reference: may help respond to incoming queries for information about the collection

Top Candidates will have:

— Knowledge of art history, especially American, 20th century art

— Education or experience in Library Science or Archives Management

— At least 3 years’ experience processing archival or special collections

— Knowledge of archival best practices and standards, such as EAD and DACS

— Familiarity with Archivists’ Toolkit or ArchivesSpace

— Ability to communicate orally and in writing in a clear, objective and efficient manner

Preference will be given to prospective candidates with prior experience processing artists’ papers and a knowledge of art history, especially American or 20th century art.

Salary & Benefits

This is a temporary position, not to exceed 3 years.

Salary starting at $54,972 per year.  Benefits include health insurance, holidays and leave accrual.

How to Apply

Send cover letter and resume detailing relevant experience to: Christine Hennessey, Chief, Research & Scholars Center, Smithsonian American Art Museum.

Send by email to: with subject line: Cornell Study Center

Or Fax application to: 202-633-8373.

Review of applications begins March 1, 2017.  Position open until filled.

The Smithsonian is an Equal Opportunity Employer.

Annual Conference: ArLiSNAP events at ARLIS/NA 2017

Hi ArLiSNAPpers!


Please join ArLiSNAP for our three upcoming events during the annual conference. On Monday, February 6, from 8-12, the ArLiSNAP Career Development Workshop will provide meaningful discussions for students and new professionals looking to break into the field of art librarianship.

The ArLiSNAP annual meeting will take place on Tuesday, February 7 at 8 am, highlighting our goals and activities from last year and discussing our plans for the upcoming year.

Also, join ArLiSNAP for our annual ArLiSNAP Night Out on Tuesday, February 7, starting at 7:30 p.m. The Night Out is an informal networking event for students and new professionals. This year we are meeting at Barcadia, a few blocks from the Hilton New Orleans Riverside, for a little side of Tuesday night trivia with our networking. Drop in for a few minutes or stay all night!

Hope to see you there and look forward to seeing you in New Orleans!

Conference travel: Gerd Muehsam Award

The Gerd Muehsam Award recognizes excellence in a graduate student paper or project on a topic relevant to art librarianship. The deadline for submission isn’t until mid-November. Next year’s winning paper, however, will most likely be written this spring or summer, which means now is the time to think about the award. By gearing your graduate student project toward a topic in art librarianship, you will have a submission ready to go in the fall, and gain experience and insight into issues critical to our profession.

In addition to a cash award and assistance with conference travel, the winner of the GMA is invited to present at the New Voices panel, and if accepted by the editorial staff, often publishes their paper in Art Documentation. I have served on the GMA sub-committee for several years and have learned so much from the submissions. Not only do you benefit from the exposure, but the Society and the profession benefit from your intelligent and creative contributions.

To learn more about the GMA and see past recipients visit

ARLIS/NA Southeast Chapter Call for Proposals

ARLIS/NA Southeast Chapter Annual Conference
Sarasota School
Call for Proposals:  Lightning Rounds

Deadline for submissions: Friday, September 30

Please submit proposals to:

The Art Libraries Society of North America Southeast Chapter is now accepting proposals for the 2016 Annual Conference, Sarasota School, which will be held in Sarasota, Florida from November 16-18.

Since the time of Ponce de Leon, Sarasota has inspired exploration.  Join us, along with our hosts at The Ringling, as we explore the emerald green Center for Asian Art at the Ringling Museum of Art, the mid-century modern architecture of the Sarasota School, and the bespoke design of the Alfred R. Goldstein Library at the Ringling College of Art and Design.  Inspire your colleagues with a lightning round presentation, then let the natural beauty of Sarasota’s sunsets, the city’s stylish architectural treasures, and the aesthetic delights of The Ringling inspire you!

Please submit proposals for moderated Lightning Round presentations, 10 minutes in length, to  Proposals should contain a title and short description of the presentation you would give, as well as your name, phone number, email address, and institutional affiliation (if any).

 We look forward to reading your proposals, and to seeing you at the conference!


2016 Program Planning Committee

Kim Windham, Chair
Elisa Hansen, co-Chair
Katy Parker
Leah Sherman
Janet Thomas
Jennifer Friedman
Kristina Keogh

Paid Internship Opportunity: Library Collections Intern, Glenstone Museum, Potomac, MD

About the organization:
Glenstone, a museum of modern and contemporary art, is integrated into 200 acres of gently rolling pasture and unspoiled woodland in Montgomery County, Maryland, less than 15 miles from the heart of Washington, DC. Glenstone strives to provide visitors with a unique experience through the seamless integration of art, architecture, and landscape.

The Library Collections Intern will be responsible for standardizing legacy library records in the museum’s collections management system, CollectiveAccess, and contribute to collection development. The project will facilitate improved organization through the identification of items in the collection, as Glenstone prepares to transition the collection into the new library space in the future.

Additional projects proposed by the intern are encouraged.


This is a part-time, temporary position of up to 30 hours per week, during regular business hours. There is flexibility in determining the intern’s weekly schedule. The rate of pay is $15.00 per hour stipend and/or academic credit in line with graduate school requirements.

Application Process:

For more information on the position and to submit an application, please visit the Glenstone Jobs Portal

ADSL Afternoon Chat: Makerspaces and Alternative Modes of Outreach and Engagement

Join the Art & Design School Libraries Division (ADSL) for an afternoon chat on the topic of makerspaces and alternative modes of outreach and engagement next Tuesday, August 2 from 3-4pm EST // 12-1pm PST. Whether you’re a veteran of the maker movement or a true newbie, you’re invited to bring your questions, ideas, and experiences with adapting library spaces to foster art practices and experimentation.

Prior to the chat, ADSL will share a set of guiding questions to shape the discussion. In the meantime, you can learn more about makerspaces and alternative outreach from our list of suggested readings on the ADSL blog.

Link to chat (via GoToMeeting):

More information can be found at