Managing Editor, Archives of American Art Journal
Location: Washington, D.C.
Part-time, permanent (24 hours per week), with benefits
The Archives of American Art (AAA), a unit of the Smithsonian Institution with headquarters in Washington, D.C. and a regional office in New York City is the nation’s largest repository of primary sources documenting visual arts and culture in the United States. AAA’s mission is to collect, preserve, and make available for study records, original papers, photographs, diaries, sketchbooks, and oral history interviews. On the subject of art in America, AAA is the largest archives in the world, holding more than 20 million documents.
MAJOR DUTIES AND RESPONSIBILITIES
Reporting to the AAA deputy director, the managing editor copy edits and oversees the production of the Archives of American Art Journal, a peer-reviewed scholarly publication in the field of American art history. Working with the Journal’s editor and deputy director, the managing editor:
- establishes and keeps publication schedules;
- tracks manuscripts through the peer-review process;
- acquires image reproductions and publication licenses for illustrations;
- executes and maintains contracts and publication records;
- copyedits, fact-checks, and proofreads journal content for correctness and consistency of format, grammar, spelling, and style, using in-house conventions and the Chicago Manual of Style.
- compiles and/or coordinates author biographies and photo credits;
- oversees the production process, working with vendors, the Journal’s designer, the printer, and other contractors.
- serves as a liaison with the University of Chicago Press (UCP) for the print distribution and electronic publishing of the Journal.
The Managing Editor will be based in the Archives’ Washington, D.C. office. The successful applicant will have an undergraduate degree; thorough knowledge of all aspects of periodical editing and production; at least two years’ experience in conducting editorial responsibilities for scholarly publications; knowledge of proper spelling, grammar, punctuation in American English; ability to proofread to highest degree of accuracy and to work independently to meet deadlines while upholding exacting standards of consistency and accuracy; knowledge of in-house contract and licensing procedures necessary to acquire photos and other illustrations; some knowledge of scanning and file transfer operations (FTP etc.) would be helpful; the ability to act as a liaison with publishers, authors, designers, printers, and distributors; the ability to work independently and to organize work to meet strict deadlines while maintaining exacting standards of quality; and some knowledge of American art history and culture.
Please send cover letter and resume to AAA’s Assistant to the Director and Deputy Director: Taylor Hicks at HicksTa@si.edu by November 15, 2015. To learn more about the Archives of American Art, visit its website at www.aaa.si.edu.
The Smithsonian Institution is an equal opportunity employer.