Job Posting: Library Technology & Digital Strategies Librarian, Art Institute of Chicago, IL

The Ryerson and Burnham Libraries of the Art Institute of Chicago seek a highly collaborative, forward-thinking, and service-oriented Library Technology and Digital Strategies Librarian to provide leadership and direction for innovative services and technologies. The Librarian will guide the Libraries’ digital future while maintaining its excellence in traditional media. The Libraries strive for a flexible and dynamic environment that encourages user-centered technology enhancements. The successful candidate will develop, manage, and assess library services designed to support the Art Institute of Chicago community of users. Candidates must understand the broad landscape of trends in information technology and libraries, and must have a demonstrated track record of successful project management and implementation of technologies and services.

Position Summary

The Library Technology and Digital Strategies Librarian is a key member of the Ryerson and Burnham Libraries’ administration responsible for maintaining high-quality, robust systems that facilitate search, discovery, preservation, and the delivery of library services and resources to the entire Art Institute of Chicago campus. The Librarian provides leadership and vision for the enhancement, extension, and integration of the Libraries’ technology and tools in support of research, scholarship, teaching, and learning. The Librarian will lead in the creation and maintenance of web-deliverable information that supports existing public and digital services and develop service innovations utilizing technologies and customer service expertise. The Librarian provides technical expertise for evaluating external service providers, application development, project management, risk management, and strategic planning. The Librarian is the primary technology strategist for the Libraries and works collaboratively with all library department heads and other directors/managers in the Art Institute of Chicago organization.


MLS from ALA-accredited institution or equivalent degree required, with 2-5 years professional experience.  Background in the visual arts and experience providing access to digital resources highly desirable.

Experience or knowledge

Familiarity with current and emerging trends in digital library technologies and infrastructure.

  • Knowledge and understanding of integrated library systems (Innovative preferred) and related search and discovery products and digital repositories.
  • Experience with planning and implementing ILS migrations preferred.
  • Familiarity with digital asset management systems, digital preservation systems, and the OAIS reference model.
  • Familiarity with best practices in digital asset management, discovery, and preservation.

Knowledge and understanding of library systems, workflows, and operations; experience with web-based programs and server management.

  • Experience with original cataloging and knowledge of metadata and bibliographic schema (e.g. EAD, MARC, Dublin Core).
  • Experience with ILLiad, Mac iOS, Adobe Suite, server management.
  • Working knowledge of Excel, XML, HTML, Drupal, PHP, JavaScript, CSS.
  • Familiarity with copyright and fair use or intellectual property rights.

Leadership, project management, communication, and organizational skills and competencies.

  • Excellent interpersonal skills with ability to facilitate collaboration.
  • Ability to communicate effectively with diverse library users and staff.
  • Experience in/familiarity with preparing technology-related RFPs and grants.

More information and application:

Job Posting: Acquisitions & Electronic Resources Librarian, The Academy of Motion Picture Arts and Sciences, CA

The Motion Picture Research Library is seeking a highly organized, self-motivated, service-oriented Acquisitions and Electronic Resources Librarian. Reporting to the Head of Technical Services, this Librarian performs a variety of complex, technical and specialized library functions in relationship to the acquisition of resources processed in the Technical Service Department for the Margaret Herrick Library. This position will begin January 2016.

Duties and Responsibilities

  • Performs routine acquisitions activities for books, periodicals, and digital collections
  • Participates fully in department collection development program
  • Performs auditing of current and prospective vendors to assess service and pricing, renegotiating discount/pricing structures with appropriate vendors
  • Establishes and maintains effective relationships with vendors and service providers
  • Orders and receives resources via firm order and/or approval plan
  • Assists with management of acquisitions budgets, produces financial reports and purchase orders from the ILS and acquisition databases. Generates additional reports which support the financial responsibilities of the department, including subscription information for AMPAS departments
  • Ensures monthly reconciliation of all funds with MHL ledgers
  • Responsible for the lifecycle of licensed electronic and print publications
  • Resolves complex issues involving electronic resource and print subscriptions
  • Corresponds with publishers/vendors and monitors their offerings of e-resources
  • Responsible for serials accounts for all Academy group and library subscriptions
  • Assists with copy cataloging
  • Assists with digital initiatives and projects
  • Participates in professional growth and development to enhance skills and knowledge of current trends in acquisitions, collections and electronic resource management
  • Seeks opportunities to introduce new methods and technologies to improve service
  • May supervise Library Assistant (Periodicals)
  • Assists in other library activities as assigned

Qualifications and Requirements

  • Master’s degree in Library and Information Science from an accredited program
  • Minimum of two years of experience working with digital library collections, vendors and material budgets in an academic or research library
  • Minimum of two years of experience with library databases and library systems
  • Demonstrated ability to communicate effectively with individuals from diverse backgrounds
  • Demonstrated ability to interact professionally, effectively and collaboratively with colleagues
  • Ability to exercise good judgment and discretion
  • Excellent oral, written and interpersonal communication skills
  • Ability to effectively prioritize and balance multiple projects simultaneously
  • Applicants must submit Cover Letter and Resume

More information and application:

Job Posting: Collections Management Librarian, ArtCenter College of Design, CA


This position oversees operations of the newly formed Collections Management Department encompassing acquisitions, cataloging, and serials. As a leader in this section the Collections Management Librarian initiates projects to implement new catalog-related technologies, creates efficient workflows, and trains staff on these initiatives. Responsibilities include working closely with the Library Systems Administrator on ILS management, serving as the primary contact to OCLC, and providing technical support for creating and maintaining access to print, electronic, and multimedia format material. Incumbent has the option to participate in reference services.


  • Provide leadership in the areas of acquisitions, cataloging, interlibrary loan, and serials
  • Establish and manage interlibrary loan services
  • Create and maintain records for library materials to facilitate access and discovery
  • Catalog materials in both print and electronic formats in a variety of subject areas focusing on art and design through use of the library database, a national library database (OCLC Connexion Client), standards for classification and subject terminology (DDC, LCSH)
  • Perform both copy and original cataloging
  • Create authorities by individual downloads from OCLC or originally; work to convert legacy non-OCLC/LCSH authorities to these forms; follow national standards (MARC 21, AACRIIr), along with customized departmental standards
  • Develop policies and procedures
  • Supervise two full-time and one part-time staff members
  • Work in partnership with Systems Administrator and other staff to improve access to database
  • Keep abreast of policies and trends in the area of collections management
  • Create and maintain accurate and authoritative records for all library materials in the library database according to national library standards, to allow library patrons to find and access physical and digital library assets
  • Maintain data to include the full life cycle of creation, updating and deletion based on library holdings
  • Develop procedures related to book processing and tracking lost or missing library materials
  • Maintain ILS integrity by managing authority control, oversees inventory projects, as well as updating location and record coding



  • MLS/MLIS from an ALA accredited program
  • Thorough knowledge of electronic and traditional cataloging, classification, and authority control, as well as current standards, trends, and forthcoming changes with FRBR, RDA, MARC, and emerging technologies in collections management
  • Ability to track acquisitions budget using Microsoft Excel
  • Understand copyright as it relates to interlibrary loan
  • Excellent communication and interpersonal skills
  • Minimum 3 years supervisory experience


  • Academic library experience
  • Interlibrary loan
  • Innovative Interfaces Millennium or Sierra
  • Ability to work in a fast-paced library environment
  • Subject knowledge of art and design

More information and application:

Job Posting: Arts and Humanities Librarian, California State University San Marcos, CA

Arts and Humanities Librarian Instruction/Reference/Collection Development

Salary: Starting at $60,960

The California State University San Marcos (CSUSM) Library seeks an innovative, collaborative, and student-focused tenure-track librarian to provide information-literacy focused instruction and reference for students and faculty in the disciplines of  literature and writing, modern languages, philosophy, women’s studies, and fields within CSUSM’s School of Arts.

The successful candidate is a reflective instructor that plans, teaches, and assesses student learning with a focus on continuous improvement and recognizes that proactively fostering partnerships with faculty beyond the library is essential for the success of these efforts.

For more information, please see:

Email to apply for this job.

Job Posting: Digital Liberal Arts Librarian, Hope College, MI

Dynamic and collegial librarian to enhance teaching and learning. Empower faculty, librarians, and students to make full and better use of digital technologies that reshape pedagogical approaches and transform research in liberal arts. Encourage faculty and librarians to integrate digital technologies into pedagogy and inspire students to produce scholarship in innovative ways through personal assistance, workshop training, and collaboration. Foster collaborative network of services that support teaching and learning. Support integration of established and emerging technologies into curriculum. Collaborate with librarians to promote integration of information literacy and library resources. Foster successful adoption and application of best practices and applications in digital liberal arts. Coordinate development of workshops. Lead development of learning objects (modules and tutorials) for library’s website and college’s learning management system, in support of teaching. Participate in network of other liberal arts colleges and consortia to share positive results.


  • Masters in Library and Information Science or equivalent
  • Second advanced degree desirable (field open)
  • Background in Instructional Design, Instructional Technology, or Digital Humanities
  • Familiarity with concept of information literacy in higher education
  • Demonstrated teaching ability; successful experiences in collaborative working environments
  • Highly developed communication skills, oral and written
  • Commitment to character and goals of liberal arts college with Christian perspective and specifically, to Hope College’s Mission

Detailed position description, online application and instructions:

Job Posting: Special Collections Librarian, Savannah College of Art and Design, GA

The ACA Library of SCAD houses the largest artists’ book collection in the Southeast. SCAD seeks a special collections librarian to maintain this special collection of artists’ books, as well as rare art-related books, artists’ prints.

You will report to the ACA Library of SCAD head librarian and coordinate all aspects of special collections, including digitization. You will lead the library’s artist’s book instruction and associated outreach efforts while coordinating exhibition and preservation planning. In addition, you will speak to groups, deliver classes and conduct tours as needed.

The ideal candidate has experience with both artist’s book instruction and collection management. The ability to work independently and collaboratively in a dynamic, fast-paced environment, while balancing day-to-day oversight with longer term planning is essential.


– Master’s degree in library science from an ALA-accredited university
– Bachelor’s degree in a subject offered by SCAD
– Experience with digitization, MARC and Dublin Core cataloging
– Experience preserving physical and digital collections preferred

More information and application:

Job Posting: Curatorial Assistant for Special Exhibits and Publications, Harvard Art Museums, MA

School/Unit: Harvard Art Museums
Department: Division of European and American Art

Duties & Responsibilities:
The Curatorial Assistant for Special Exhibitions and Publications provides organizational, research, logistical, and clerical support for the development and production of special exhibitions and their connected publications, interpretive materials and programs, and for major collections catalogues in the Division of European and American Art.
The Curatorial Assistant position is an opportunity for individuals to gain or further develop curatorial experience to advance their career in museums.

Please note: This is a two year term position.

Duties & Responsibilities:

  • Provides general curatorial assistance in the planning, organization, and implementation of exhibitions and related publications and programs, including logistical and research support in the preparation of checklists, loan requests, exhibition catalogues, didactic materials, interpretive labels, and other exhibition related materials.
  • Provides organizational support for the preparation and publication of major catalogues of the permanent collections in digital and printed format, including creating checklists, acting as liaison with outside authors, coordinating photography and other imaging, and verifying object and provenance information.
  • Coordinates and supports project specific contributions to major grant driven initiatives connected to assigned exhibitions and publications, assisting with the preparation of grant proposals, fundraising narratives, and project budgets.
  • Contributes to the development of and assists with the production of online content related to assigned exhibitions and publications.
  • Acts as a source of information about assigned exhibitions and publications to internal and external stakeholders including students, faculty, visiting scholars, artists, collectors, dealers, and staff involved in the exhibition and publication production.
  • Works in close collaboration with Editorial, Design, and Collections Management departments and also coordinates regularly with the Division of Academic and Public Programs, Communications, Conservation Center, Archives, Digital Images and Visual Resources, Information Technology, and institutional Advancement departments.
  • Provides clerical and administrative support connected to assigned exhibitions and publications as needed, including correspondence and mailings, organizing and documenting meetings and conference calls, and preparing materials for presentations including PowerPoint presentations.
  • Performs other related duties as required.

Basic Qualifications:
Bachelor’s degree with background in European and/ or American art history and culture, Renaissance to the present.

Additional Qualifications:
Museum experience strongly preferred. Master’s degree or work toward master’s preferred. Solid art-historical research skills and strong written and verbal communications skills. Excellent organizational and interpersonal skills. Strong computer skills, especially word processing and database skills; ability to learn new applications and procedures as required, prior knowledge of TMS an asset. Accuracy with detail and ability to follow through on projects despite interruptions. Knowledge of at least one relevant language preferred. Must be flexible, punctual, and able to function well both independently and as part of a team.

More information and application:

Job Posting: Librarian/Archivist, University of Dayton, OH

The University Libraries at the University of Dayton is seeking a highly motivated nine-month project Librarian/Archivist to work on a collaborative project with The Dayton Art Institute Library and Archives. The position will work at the museum location near downtown Dayton and report to the University Archivist at the University of Dayton. TheDAI Librarian/Archivist will analyze the DAI Library and make recommendations to provide the best possible access to current and future collections. This position will evaluate the DAI Library and make recommendations about selection, replacement, and withdrawal of print and non-print materials. Additionally, this position will identify materials in the Dayton Art Institute Library that are required to support the work of the Curatorial and Education Departments.

Minimum Qualifications

Master’s Degree in Library or Information Science from an ALA-accredited program or Master’s Degree in History with an emphasis on archival coursework or training.
Knowledge of processing archival collections.
Knowledge of basic library science/library operations.
Strong written communication skills.
Ability to lift and carry materials weighing up to approximately 40 lbs.

Preferred Qualifications

Two or more years professional experience in archives and libraries.
Experience working in an art museum.
B.A. in Art History or related field.
Demonstrated successful experience with:
1. Evaluating and assessing library and archival collection.
2. Arranging, describing and cataloging collections of archival materials.
3. Basic library operations including cataloging and classification.
4. Integrated Library Systems (ILS) such as Innovate Interfaces.
Ability to effectively organize work, determine priorities, make decisions, and complete assigned duties by deadline.
Ability to work independently.
Effective interpersonal communication skills.
Valid Driver’s license with less than six points.

More information and application:

Job Posting: Research and Instruction Librarian/Coordinator, Bryn Mawr College, PA

Library and Information Technology Services at Bryn Mawr College is searching for a dynamic and creative individual to serve as Research and Instruction Librarian/Coordinator, Rhys Carpenter Library. The successful candidate will play a major role in supporting the humanities at Bryn Mawr College and in providing leadership in the award-winning Rhys Carpenter Library for History of Art, Classical and Near Eastern Archaeology, Classics, and Growth and Structure of Cities. This position will involve close interaction and collaboration with faculty, undergraduate students, and graduate students in the Graduate Group in Archaeology, Classics, and History of Art, and the opportunity to work with library colleagues in the Tri-Colleges consortium (Bryn Mawr, Haverford, and Swarthmore Colleges).

Email a resume, cover letter, and three professional references to Review of applications begins October 19 and continues until the position has been filled.

More information:

Job Posting: Managing Editor, Archives of American Art Journal, Washington DC

Managing Editor, Archives of American Art Journal

Location: Washington, D.C.

Part-time, permanent (24 hours per week), with benefits

Salary: $31,601


The Archives of American Art (AAA), a unit of the Smithsonian Institution with headquarters in Washington, D.C. and a regional office in New York City is the nation’s largest repository of primary sources documenting visual arts and culture in the United States. AAA’s mission is to collect, preserve, and make available for study records, original papers, photographs, diaries, sketchbooks, and oral history interviews. On the subject of art in America, AAA is the largest archives in the world, holding more than 20 million documents.


Reporting to the AAA deputy director, the managing editor copy edits and oversees the production of the Archives of American Art Journal, a peer-reviewed scholarly publication in the field of American art history. Working with the Journal’s editor and deputy director, the managing editor:

  • establishes and keeps publication schedules;
  • tracks manuscripts through the peer-review process;
  • acquires image reproductions and publication licenses for illustrations;
  • executes and maintains contracts and publication records;
  • copyedits, fact-checks, and proofreads journal content for correctness and consistency of format, grammar, spelling, and style, using in-house conventions and the Chicago Manual of Style.
  • compiles and/or coordinates author biographies and photo credits;
  • oversees the production process, working with vendors, the Journal’s designer, the printer, and other contractors.
  • serves as a liaison with the University of Chicago Press (UCP) for the print distribution and electronic publishing of the Journal.

The Managing Editor will be based in the Archives’ Washington, D.C. office. The successful applicant will have an undergraduate degree; thorough knowledge of all aspects of periodical editing and production; at least two years’ experience in conducting editorial responsibilities for scholarly publications; knowledge of proper spelling, grammar, punctuation in American English; ability to proofread to highest degree of accuracy and to work independently to meet deadlines while upholding exacting standards of consistency and accuracy; knowledge of in-house contract and licensing procedures necessary to acquire photos and other illustrations; some knowledge of scanning and file transfer operations (FTP etc.) would be helpful; the ability to act as a liaison with publishers, authors, designers, printers, and distributors; the ability to work independently and to organize work to meet strict deadlines while maintaining exacting standards of quality; and some knowledge of American art history and culture.

Please send cover letter and resume to AAA’s Assistant to the Director and Deputy Director: Taylor Hicks at by November 15, 2015. To learn more about the Archives of American Art, visit its website at


The Smithsonian Institution is an equal opportunity employer.