Author Archives: alissahafele

Job Postings

via VRAweb

Digital Resource Manager/Archivist, Artifex Press, NY

Digital Projects Specialist, U of Wisconsin, Milwaukee

Digital Imaging Assistant, Bard Graduate Center, NY

Library Info Specialist, Bunting VR Library, U of New Mexico, Albuquerque

via HigherEd Jobs

Visual Resources and Special Collections Assistant, University of the Arts, Philadelphia

via UCLA Information Studies Job Listings

Project Archivist, Blach Art Research Library, Los Angeles, CA

Librarian, The Art Institutes, Charlotte, NC

Information Literacy Librarian, Academy of Art University, San Francisco, CA

Architecture and Art Librarian, MIT

Job Posting: Visual Resources Curator – Lesley University, Cambridge, MA


Lesley University is committed to active learning, scholarly research, critical inquiry, and diverse forms of artistic practice through close mentoring relationships among students, faculty, and practitioners in the field. A liberal arts university located in Cambridge, MA.  Lesley prepares graduates with the knowledge, skill, understanding, and ethical judgment to be catalysts that shape a more just, humane, and sustainable world.

We offer a competitive benefits package that includes health, dental, life, and long-term-disability insurance. In addition, we offer generous amounts of vacation and holiday time, as well as a tuition remission policy that enables employees to expand their knowledge and skills

Job Description:

The Visual Resources Curator is responsible for the development, cataloging and maintenance of visual resources in art, consisting of digital image collections. This position reports to the Head Librarian at the Art Institute of Boston. The successful candidate will interface with the University’s integrated arts, art history and studio art programs. Responsibilities include: providing students and faculty with access to high quality digital and print art images; developing a local digital image collection in collaboration with faculty and librarians to support teaching, research, and creative work; cataloging art images according to the VRC core metadata standards; instructing individuals and classes on the use of image databases; actively promoting the art library’s digital image collections, resources and services; developing policies and procedures locally as well as liaise with the regional online catalog consortium (FLO) and  other academic Visual Resource collections; collaborating with faculty and librarians in developing and promoting relevant media-focused special projects (e.g., digital exhibits, streaming media presentations); providing reference and circulation support for a vibrant art library; and performs other duties as assigned.


  1. Bachelor’s degree in arts discipline.
  2. Two years minimum experience working with a visual resources collection, preferably in an academic library setting.
  3. Working knowledge of visual resources cataloging practices (e.g., VRACore, CCO, AAT) and controlled vocabularies).
  4. Strong digital image production skills, including image correction and scanning.
  5. Must be able to work a flexible schedule, including some early morning, evening or Saturday hours.

Application Instructions:

Please include a cover letter, CV/ resume, and contact information for three references.


Lesley University is an Affirmative Action/Equal Opportunity Employer, and is committed to increasing the diversity of the university community and the curriculum. Candidates who believe they can contribute to this goal are encouraged to apply.



Job Postings!

Architecture and Art Librarian – MIT, Cambridge, MA

ARCHITECTURE AND ART LIBRARIAN, MIT Libraries, to use familiarity with the use and communication of research information in architecture and art to shape and deliver programs of instruction, reference, outreach, and resource selection; and serve as liaison to an active community of users involved in research and teaching at the leading edge of the field. Will act as the Libraries’ expert on research, learning culture, and information practices of the architectural design; building technology; computation; and history, theory, and criticism communities in the Department of Architecture. Duties include selecting and advocating for acquisition and discovery of research materials, targeting communications for creating awareness of services and collections and working to build connections within the communities; providing reference support and information-related instruction, including that regarding research skills, art and architectural image discovery and repositories, visual literacy and presentation tools; collaborating with colleagues to select, deliver, and support visual collections; promoting the Libraries’ repository-based services and providing support for scholarly publishing initiatives; acting as a participating member of the arts and humanities community of practice with fellow liaison librarians; coordinating the Rotch Library exhibits program; and actively participating in system-wide initiatives and serving on committees and task forces, communicating actively with fellow professionals through research, writing or presentations, and/or professional service activities.

A full job description is available at

Librarian – AMDA, College and Conservatory of the Performing Arts, Los Angeles, CA

AMDA, College and Conservatory of the Performing Arts, is one of the foremost postsecondary performing arts schools in the country and has campuses in New York City and Los Angeles. AMDA is currently seeking a librarian based at our Los Angeles campus.

Under the supervision of the library director, the librarian participates in all aspects of running the library, including working at the reference desk, developing an online cataloging system, assisting with collection development, and training and supervising student assistants.


Provides reference services to faculty, students, and alumni

Supervises the classification of books, music, and audiovisual materials

Plays a major role in the development of an online cataloging system for the library

Catalogs and prepares finding aids for library materials

Assists with collection development

Supervises the reformatting and preservation of audiovisual materials

Trains and supervises student assistants


Master’s degree in library science from an ALA-accredited program

Background in music and the performing arts preferred

Experience working with library classification systems, MARC formatting, bibliographic resources, and online catalogs

Proficiency with Microsoft Office and computer operating systems

Experience with audiovisual materials

Excellent written / oral communication skills

Ability to collaborate effectively with staff and work positively with a diverse student body

Evening and weekend work may be required

Local candidates only (no relocation package)

If you believe you meet these requirements, we’d like to hear from you. Please submit your resume, cover letter, salary history and current salary expectations in confidence to and indicate “LA Librarian” in the subject line. No phone calls please.


Reader Services Librarian – Huntington Library, Art Collections, and Botanical Gardens, San Marino, CA

Closing date: August 30, 2013

Working under the supervision of the Associate Director of the Library, the Reader Services Librarian will coordinate and provide research, instructional, and outreach services for the Library’s users, both on- and offsite. Other responsibilities include facilitating access to the Library’s collections through supervising the staff and operations of the Ahmanson Reading Room, contributing to the development and management of the secondary collections, and representing the Library to students, visitors, and donors through tours and presentations. Develops and implements policies and procedures regarding the care and use of a world-renowned research collection. Supervises two full-time library assistants and has frequent and regular contact with curatorial and Technical Services staff.


* ALA-accredited master’s degree in library and information science (or equivalent).

* Excellent oral and written communication skills and interpersonal skills; demonstrated effectiveness in working with scholars and advanced students in the humanities and in making public presentations.

* Knowledge of technologies used in the management and dissemination of special collections materials. Working knowledge of standard computer office applications such as Microsoft Outlook, Word Excel, Access, and PowerPoint, and library applications such as Millennium ILS, Aeon, ArchivesSpace, and CONTENTdm.

* Knowledge of the basic history, theory, and professional practices associated with materials found in special collections, including rare books, manuscripts, and graphic materials.

* Knowledge of intellectual property rights, copyright, rights management, researcher and donor privacy, and other legal issues.

* Demonstrated participation in relevant professional organizations and activities, and familiarity with the standards and best practices promulgated by core groups such as the ACRL Rare Books and Manuscripts Section and the Society of American Archivists.


To apply, go to the Employment page at and use the application form. Attach a cover letter, curriculum vitae, and contact information for three references as a PDF or Word document, and send to On the application form applicants should refer to position #009-14. The search will remain open until the position is filled; applications received by August 30, 2013 will receive first consideration.

Full post here


Library Relations Assitant – ARTstor, NYC

ARTstor is a nonprofit devoted to using technology to support teaching, learning, and research. The ARTstor Digital Library makes available 1.6 million images to 1,500 educational institutions and museums worldwide. ARTstor also offers Shared Shelf, a Web-based media management software service that allows institutions to catalog, edit, store, and share local collections within the ARTstor Workspace or on local and open sites. ARTstor is headquartered in New York, NY.

The Library Relations Assistant is responsible for supporting sales, account management efforts, and logistical planning for meetings, conferences, and related events. The Assistant should have strong problem solving and analytical skills; be able to work cooperatively with colleagues in all sectors internally and externally; and be committed to the delivery of high-quality service to the educational community. This position demands a detail, process, and structure-oriented team player who thrives in a dynamic environment.

Full post here

Job Postings!

Fine Arts & Architecture Student Librarian

This position regularly requires the part-time staff member to develop and lead one-time and on-going departmental projects. Projects may include working with physical and digital collections, creating online learning tools, conducting original research, and cultivating work relationships with full-time library colleagues, as well as individuals and organizations on campus and in regional arts, architecture, and planning communities. The person hired will also staff the Fine Arts reference desk in the early evenings a few days a week, and will be put into rotation as the sole librarian at the Knowledge Commons Service Desk on Saturday afternoons. Training will be provided.

Preference will be given to:

  • a student working toward a Master’s in Library Science (or similar) degree, or who has equivalent library work experience.
  • Academic background in visual arts, performing arts, art history, architecture, planning, history, or communication.
  • Experience with digital image scanning, graphic design, and/or multimedia editing software (such as Adobe CS suite, Final Cut Pro, etc).

Complete position description and application available at:


Archives Internship at the Guggenheim Museum Archives–Fall 2013

The Guggenheim Museum Archives seeks a current or recent graduate student for its Fall 2013 internship. This unpaid internship requires a minimum commitment of two days a week from mid-September to mid-December.


• Assist with accessions

• Arrange and rehouse collection materials

• Write and encoding finding aid

• Assist with onsite research appointments

• Write content for monthly newsletter and weekly Findings blog


• Current or recent Masters of Library Science student with a specialization in archives

• Knowledge of basic archival principles of processing, arranging and describing collections

• Familiarity with EAD and XML a plus

• Knowledge of modern and contemporary art a plus

If interested, please contact:

Sarah Haug

Assistant Archivist

Solomon R. Guggenheim Museum

345 Hudson St., 12th floor

New York, NY 10014


Photograph Archivist – Montana Historical Society, Helena, MT

The Photograph Archivist is responsible for evaluating, acquiring, arranging, describing, and providing access to a wide variety of photographic images. In doing so, the Photograph Archivist is responsible for the development and care of existing photograph collections, the assessment and acquisition of new collections and dissemination of information from these collections on inquiries related to the history of Montana and the West. In so doing, the Photograph Archivist has the responsibility for cataloging images acquired so that they are accessible to the staff and the public.

CLOSE: August 22, 2013



Under direction of the Director of SMFA Library Services and Visual Resources, maintain the School’s image and slide collections, provide reference services within the SMFA Library, teach user instruction to patrons, and manage the SMFA Library’s electronic resources.

A Master’s Degree in Library and Information Science required. A minimum of 5 years of professional library experience required. Undergraduate degree in studio art or contemporary art history preferred. Must have experience working with the public in a library setting.

Full job description can be found here:

Send cover letter and resume to


Librarian – Memphis College of Art

Memphis College of Art seeks a full-time librarian to partner with its current librarian in all aspects of management and leadership of a small, visual arts-oriented library. Duties include collection development, assisting with reference services, circulation, instruction and information literacy, cataloging, serials management, ILS maintenance, supervision of student workers, assessment and accreditation reporting, planning and managing the library budget.  Evening and weekend responsibilities. The MCA librarians report to the Dean/VPAA.

MLS from an ALA-accredited program required; academic degree in a visual arts field preferred; excellent computer skills; ability to collaborate with faculty, Admissions, and other staff offices; 3-5 years professional experience.

Review of applications begins immediately.  Position is open until filled.

Submit electronic application including cover letter, CV, statement of professional philosophy, and name, title, and contact information of three professional references to:

Remy Miller


Memphis College of Art

1930 Poplar Avenue

Memphis, TN 38104



The Cleveland Museum of Art’s Ingalls Library and Museum Archives seeks qualified candidates for its Art Bibliographer – Asian Languages position.  The Art Bibliographer— Asian Languages works in conjunction with the Director of Library and Archives to ensure the development of the Ingalls Library collection in accordance with the written Collection Development Policy and through established relationships with vendors world-wide. The position is responsible for the identification and selection of books and other intellectual materials in Asian languages for the museum library.  Typical duties include working on matters pertaining to selection of materials and overall collection development including establishing book selection policy and criteria for acquisitions based on knowledge of the literature and needs of current and future researchers; maintains primary responsibility for the library’s acquisition of new materials in Asian languages through established relationships with key vendors; and assists with the receipt and processing of all Asian language gifts, exchanges, and transfer materials in all formats including evaluation of materials for relevance to collection.

A Master’s degree (M.A.) or Ph.D in art history required.  Knowledge of art historical literature.  Foreign language fluency in either Chinese or Japanese required; reading knowledge of Korean and whichever of Chinese or Japanese where fluency is lacking.  Master’s degree in Library Science (M.L.S.) from an ALA accredited program preferred.   Prior experience working in an academic or research library, preferably in an acquisitions department, and familiarity with integrated library systems and OCLC are desirable.  Excellent research, oral and written communication skills. Demonstrated organizational, decision-making and problem-solving skills including the ability to create policy; supervise staff, interns, and volunteers; prioritize and manage workflow, projects and multiple tasks while meeting deadlines and solving problems in a dynamic environment.   Must have experience developing and managing relationships with vendors, publishers and interface providers. Demonstrated ability to collaborate with institutional departments, community partners and potential donors.

Application deadline is August 30, 2013.

Send resume, cover letter and three references to:

Job Posting: Curator of Visual Resources Collection – Department of Art/Ben Shahn Galleries William Paterson University, Wayne, New Jersey

via VRA Job Opportunities


Job Code 176

The Department of Art/Ben Shahn Galleries, in the College of Arts and Communication, William Paterson University of NJ, seeks a Curator of Visual Resources Collection. This twelve-month position reports to the Gallery Director.

The curator is responsible for the organization, development, and day-to-day operations of the Visual Resources Collection. The selected candidate will facilitate access to digital images for faculty courses; collaborate with faculty in policy-making and long range planning to ensure that the collection supports academic programs; maintain and grow the current digital collection; and oversee and supervise the use of new imaging technologies. Additional responsibilities include researching, recommending and implementing new archiving software; teaching digital image usage workshops to faculty and students; and training and supervising student and/or graduate assistants.

Minimum requirements: A Master’s degree in art history or museum studies, or MLS with graduate level coursework in art history or equivalent is required. Additional requirements include three (3) years supervised work experience in visual resource collection; demonstrated experience in user interface configuration and development, relational database information systems and digital collection or image management systems. Proficiency in both PC and Mac platforms and knowledge of image and slide scanning, document and archiving software and hardware is necessary. Demonstrated managerial, interpersonal and communication skills, as well as the ability to work effectively with diverse clientele, is essential.

Salary and benefits are competitive and commensurate with qualifications and experience. Tuition waiver offered for dependents upon meeting eligibility.

Interested candidates should submit a letter of application describing professional work experience and scholarly interests, along with a current resume and the names and addresses of three professional references via email (electronic submissions preferred) to Kristen Evangelista, Director, University Galleries at or via mail to Ben Shahn Galleries, William Paterson University, 300 Pompton Road, Wayne, New Jersey 07470. Please reference Job Code in letter of application. A review of applications will begin immediately and continue until the position is filled. For additional information about the University please visit

Job Posting: Access and Public Services Librarian – Philadelphia University

via ABN

STATUS:  Full-time
DEPARTMENT:  Paul J. Gutman Library
QUALIFICATIONS: The Paul J. Gutman Library of Philadelphia University is seeking a public services librarian with the following background or experience:

  • An understanding of the theory and practice of information literacy in an academic setting. Ability to engage faculty and encourage collaboration with librarians.
  • Familiarity with ILL procedures; especially Relais (EZ-Borrow) and ILLiad.
  • Good communication skills and multi-tasking abilities.
  • Leadership and proactivity.
  • Education or background in art, art history, or architecture strongly recommended
  • Knowledge of digital media, social media and LibGuides a plus.
EDUCATION REQUIRED: M.S. in Library and Information Science or an M.L.S.; must be from an ALA-accredited program
RESPONSIBILITIES: Handles a variety of public services roles including:  coordinating operations of the Reference Desk, interlibrary loan, and an electronic visual resources collection. Serves as faculty liaison to several disciplines, supporting the collection development, reference, and information literacy needs of those areas. Provides some support for the library’s website. Provides regular  reference service.
APPLICATION PROCEDURES: Interested applicants should submit a letter of application and resume to: Karen Albert,  MLS , Library Director, Paul J. Gutman Library, Philadelphia University, School House Lane and Henry Avenue, Philadelphia, PA 19144

Email address:

POSTING DATE:  July 2013

Full post here. 

Job Posting: Assistant Collections Manager – Museum of the Moving Image, NYC

via ArchivesGig

Museum of the Moving Image is seeking an Assistant Collections Manager to assist the Chief Registrar and Curator of the Collection and Exhibitions with collections and exhibitions development, care, and maintenance.


      • Maintain the data integrity of the Museum’s collections management system by ensuring that all cataloging and inventory records adhere to the Museum’s cataloging standards, and performing authority work on all people, corporate bodies, and productions attached to catalog records
      • Manage imaging projects for the Museum: work with the Chief Registrar and Collections Manager to coordinate the flow of artifacts to photographers and scanners; scan and color-correct 2-D artifacts; archive all raw digital images; and upload images to the collections management system; and maintain backup systems
      • Manage and maintain the Museum’s collection management system, which includes creating and maintaining administrative and user documentation for the software, managing user access, and training staff and interns on the use of the system
      • Manage and maintain the internal digital archives of images taken during Museum events, exhibitions, and programs, and those acquired for print and online publications
      • Manage the Museum’s institutional archives and coordinate access to, and use of, its contents
      • Manage the Museum’s staff library and coordinate access to, and use of, its contents
      • Monitor and maintain records of environmental conditions in the Museum’s facilities
      • Maintain location records for all objects and participate in surveys when required
      • Assist the Curator of the Collection and Exhibitions with research requests, including providing digital images of collections objects and securing rights/permissions
      • Assist the Chief Registrar as required with registration tasks for the permanent collection as well as temporary loans for changing exhibitions


    • Master’s Degree in Library Science, Film Studies, History, Museum Studies or related field, or equivalent experience
    • Strong oral and written communication skills

Full post here. 

Job Posting: Byrd Hoffman Water Mill Foundation Archivist – NY

via UCLA Information Studies Job Listings

The Archivist is responsible for establishing and managing the holdings of the Robert Wilson Archive, an extensive collection documenting the career of artist Robert Wilson; and the Watermill Center Archive, which documents the history and artistic production of an international artist residency program.

This position is responsible for the acquisition; arrangement and description; and preservation of artistic records, relevant corporate records, media, ephemera and correspondence. In addition to processing new and ongoing acquisitions for the collections, the Archivist will prepare finding aids and other descriptive access tools; recruit and coordinate the activities of interns to assist with arrangement and description for the collections; and oversee digitization projects for archival collections.

The Archivist handles requests from scholars, production companies and other individuals regarding access to collections; and is responsible for managing copyright for works in the archives.

For more complete information, requirement, and to apply:

Job Posting: Lecturer (Humanities and Fine Arts Librarian) – Southern Illinois University Carbondale

via ALA Joblist

Responsibilities:  Under the general direction of the Associate Dean for Information Services and responsive to input from the Dean of Library Affairs , the Humanities and Fine Arts Librarian provides reference, instruction, liaison, collection development, outreach, and general library services to the University community. Specific responsibilities include:

  • Assists patrons at the Information Desk with research and reference questions, including limited nights and weekends. Provides general reference service via face-to-face, online, email, chat, phone, and consultation means.
  • Instructs students and faculty in the use of library resources and technologies, as well as in information access, evaluation, and management in face-to-face and online settings as appropriate. Assists in the development of instructional curricula (including for credit and non-credit courses), online learning modules, web pages, user guides, and assessments.
  • Serves as subject specialist and liaison to departments covering Humanities and Fine Arts disciplines, providing formal and informal instruction in library research for these departments. Assists with subject-specific research queries in areas of expertise. Identifies opportunities for outreach and strategic partnerships with specific SIU Carbondale departments based on expertise.
  • Assists with student recruitment, orientation, and retention strategies.
  • Selects monographs and recommends other resources for Humanities and Fine Arts disciplines. Participates in other collection development activities as needed.
  • Participates in the library’s scholarly communication initiatives, including the population of the Institutional Repository.
  • Serves on library and university committees.
  • Other duties and responsibilities as assigned.

Required Qualifications:

  • ALA-accredited master’s degree in Library Science (MLS) awarded by date of appointment.
  • Bachelor’s degree in a Humanities or Fine Arts discipline.
  • Proficiency in the use of general and subject-specific reference resources and in conducting library research.
  • Experience creating web-based guides and tutorials (e.g., LibGuides).
  • Working knowledge of a wide variety of information technology applications (e.g., Microsoft Office) and databases.
  • Excellent interpersonal and oral and written communication skills.
  • Demonstrated strong organizational skills, including the ability to manage projects, and multiple tasks while meeting deadlines and solving problems in a complex and dynamic environment.
  • A strong customer-service orientation.
  • Demonstrated ability to work independently and collaboratively with diverse faculty, staff, and students in a rapidly-evolving, team-oriented environment.

Full post here. 

Job Opportunity: Library Assistant (Part-time) – Interlochen Center for the Arts


Interlochen Center for the Arts, one of America’s most prestigious institutions for arts education, performance and fine arts presentations seeks to fill a part time, academy school year (end of August-May) position for a Library Assistant.

The Fennell Music Library serves the music program (with dozens of large and small ensembles needs as well as solo repertoire) of two world-renowned programs, Interlochen Arts Camp and Interlochen Arts Academy, and includes extensive collections in band, orchestral, choral, chamber music, jazz, scores, and recordings. 

The Seabury Academic Library serves the many arts and academic programs at both Interlochen Arts Camp and Interlochen Arts Academy in a variety of ways. 

The library staff:

  • Build meaningful relationships with faculty, staff and students.
  • Assist patrons in finding information.
  • Provide a collection that reflects and anticipates patron’s needs.
  • Create a welcoming atmosphere.

This position works closely with the Bonisteel Library Director, Music Library Head and other library staff members in order to provide these services to the ICA community. 

Duties include:

  • Provide a high level of reference to students, faculty and staff
  • Circulate library materials
  • Process library materials including the binding of music library items, new academic library materials and those being taken out of the collection
  • Assist with the preparation of materials for the summer arts camp
  • Work with library staff on special projects dealing with outreach, programming and initiatives
  • Assist patrons with technology issues
  • Shelve books and shelf maintenance when needed
  • Participate in school wide committee work when applicable
  • Assist in the supervision of community service students

The successful candidate sholuld:

  • Be able to work evening and weekend hours
  • Familiar with Mac Operating System
  • Bachelor Degree preferred
  • Previous library experience a plus

Compensation and Benefits: 

This is an hourly part time position (end of August-May)  based upon experience and qualifications.

Application Process:

Interested candidates should complete the online application by clicking the “I’m interested” green button. When the candidate reaches the additional documents section a cover letter of application and a current listing of references should be uploaded.  

The search will remain open until filled with a priority deadline for resume review beginning immediately.

 Full post here.