Library and Archives Internship at Longwood Gardens

MLS (or equivalent) student or recent graduate to gain experience in the operations and management of a special library and institutional archives.

The intern is immersed in each section of the unit—Library, Digital Gallery, and Archives. He/she works on a variety of assigned projects as part of a team to achieve the unit’s goals in supporting Longwood Gardens’ mission. Currently, unit goals are focused on developing robust intellectual control and access across all collections.

Typical Duties and Responsibilities

  • Arrange and describe archival collections, develop finding aids, and make recommendations regarding storage, conservation and preservation treatment of archival materials in various formats, including born-digital records.
  • Perform basic administrative level tasks in Digital Asset Management System (Asset Bank), including scanning, uploading, editing, training patrons, and supervising volunteer projects.
  • Assist with cataloging of library materials and the strategic initiative to improve Authorities control in the EOS ILS.
  • Assist in cataloging materials including object collections and digital assets.
  • Assist in Records Management functions, including accessioning new records and ensuring timely destruction of expired materials.
  • Perform basic reference interviews and services as well as circulation maintenance routines, such as check-in/check-out, shelve books and compile usage statistics.
  • Perform routine environmental and pest monitoring in collection storage spaces.
  • Assist with Interlibrary Loan tasks as needed.
  • Perform various daily administrative and technical tasks.
  • Participate in Longwood student/intern activities and all required student/intern work projects.


  • Be pursuing or have recently completed a Master of Science in Library Science (MLS) or related equivalent.
  • Demonstrate a strong professional interest in cataloging and intellectual control of collections.
  • Strong Excel and data manipulation skills.
  • Strong attention to detail.
  • Be able to work on multiple projects in a busy, fast-paced environment.
  • Be able and willing to work independently.
  • Have excellent communication and interpersonal skills, including ability to interact in a courteous, patient, and professional manner.
  • Must be able to lift 40 lbs.
  • Be willing to follow all of Longwood Gardens’ policies and procedures.
  • Have a valid driver’s license.

This is a full-time, 12-month internship. Apply by February 1 for a spring start.

To Apply:

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