Job Opportunity: Project Archivist, The Huntington

The Huntington Library, Art Collections, and Botanical Gardens is a world-class research and educational institution precisely because the dedicated people who bring their exceptional talent and expertise to work everyday make it not just a wonderful place to work, but truly a magnificent treasure for members and visitors.

Job Description:

Job Title: Project Archivist                                          

Department: Acquisitions, Cataloging and Metadata Services within Library Division

Classification: Full-time, Regular Limited Term, 37.5 hours per week. Three-year position

with possibility of extension.

Applications received before November 1, 2019 will be given first consideration.


The Huntington Library seeks an enthusiastic and collaborative archivist to process an extensive collection of American sheet music printed during the 1820s through the 1960s as part of a three-year project with a possibility of extension. Working as part of the Acquisitions, Cataloging and Metadata Services team (ACMe), the Project Archivist will create catalog records for sheet music, by copy cataloging when possible and creating original catalog records when needed. The Project Archivist will create a finding aid to facilitate access and control as well as assist with developing workflows to facilitate the digitization of a small portion of the sheet music.

In addition, the Archivist will arrange, describe, and process a variety of archival collections, printed ephemera, photographs, and visual collections as assigned. The Archivist creates encoded finding aids and MARC records for the Library’s online catalog according to current national standards and best practices and creates and transforms metadata for items selected for digitization. The Archivist contributes to both the processing unit’s and ACMe department’s policies, procedures and the design of productive workflows. Reports to the Archival Processing Manager.

Essential Functions

  • Processes and catalogs a collection of approximately 18,000 sheet music items.
  • Arranges, describes and processes other archival collections as assigned. Creates encoded finding aids and MARC records for the Library’s online catalog according to current national standards and best practices.
  • Creates and transforms metadata for items selected for digitization. 
  • Creates and enhances RDA NACO authority records for names.
  • Contributes to policies, procedures, productive workflows, and standards-compliance to ensure a user-centered, access-driven approach to archival processing and digitization.
  • Monitors current developments, trends and emerging technologies in the field of archives and special collections and engages with the professional community on a local, state, or national level.

Other Functions

  • May supervise the work of library assistants.
  • Other duties as assigned.


  • ALA-accredited master’s degree in library and information science required, or equivalent accredited degree, with formal training in archival theory and practice. 
  • Demonstrated expertise in arranging, describing, and processing archival collections and preparing finding aids of varying size and complexity. Proficiency in efficient and extensible processing techniques.
  • Demonstrated record of preparing processing plans, utilizing various levels of processing, setting goals, establishing timelines, bringing projects to a successful conclusion in a timely fashion, and evaluating outcomes.
  • Demonstrated mastery in the use and application of EAD, DACS, DCRM (MSS), MARC, LCSH, AACR2, RDA, and other library and archival descriptive and content standards. 
  • Demonstrated knowledge of XML schemas and the use of XML editors and/or archival content management systems, such as Archivists’ Toolkit or ArchivesSpace. Facility in the manipulation of metadata across systems and platforms.   
  • Familiarity with basic preservation of archival materials, including proper handling, housing, and storage.
  • Ability to work well in a collaborative, team-based environment.
  • Strong written, verbal, and interpersonal communication skills.
  • Excellent organizational skills including accuracy and a strong attention to detail.


  • Two or more years of professional archival processing experience, preferably in an academic or research library. Experience with digitization projects a plus.
  • Experience enhancing and transforming metadata for archival collections, including manipulating data to integrate unstructured and/or legacy information with standardized descriptions and repurposing metadata for reuse.
  • Experience working with archival content management systems, such as ArchivesSpace or Archivists’ Toolkit.

Please submit a cover letter and CV/resume as a single PDF.

To Apply:

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