Reporting to the Chief Administrative Office, and working closely with the Library, IT and Conservation departments, the Assistant Archivist will serve as part of a dynamic team in managing and preserving Glenstone’s archival assets. The Assistant Archivist will work in collaboration with the library to ensure long-term access to the institutional records and will also take the lead in managing and preserving non-art born digital assets of the Museum in collaboration with the IT department.
Desired Attributes & Characteristics
The ideal candidate will possess flexibility, attention to detail, willingness to learn and use new software, and analytical skills to continually monitor and improve processes. Desired characteristics also include excellent communication skills, aptitude for problem-solving, affinity for technology, and the ability to collaborate with a variety of associates. We are looking for someone that can embrace Glenstone’s core value of “continuous improvement” through an interest in professional development to advance their knowledge and expertise.
- Respond to general reference requests from Glenstone associates.
- Assist in the creation and implementation of policies and procedures related to the archives, library, and records management.
- Produce written descriptive records inventories, guides, and other retrieval aids in accordance with accepted archival standards and make these available in accordance with the access framework and permission policies.
- Implement basic records preservation measures, including digitization and re-housing for records accessioned into the archives.
- Assist in the daily administration of the library, archives, and records management programs.
- Implement a digital asset management system to manage and provide access to image collections across the museum.
- Capture, create, and manage technical and descriptive metadata related to the audio-visual materials in Glenstone’s ongoing Oral History program.
- Identify Glenstone’s vital records and capture relevant information about Glenstone and related Glenstone activities across a wide-variety of formats, to be preserved in the archives.
- Participate in archives and library operations strategic planning and program development, analysis, and review.
- Plan, manage, oversee, coordinate, and evaluate specific major archives and library operations programs, projects, and administrative functions and formulate a formal budget in support of long-range plans.
- Participate in the development of an enterprise-wide records management program.
- Coordinate the use of archival content through a variety of mission-critical workflows, such as rights and reproduction, video production, staff research, and communications.
- Administer archival material on Collective Access, Glenstone’s collection database, and assist in the creation of workflow documentation.
- May at times, create digital content in coordination with other departments such as time lapses and art installation videos.
- Maintain department statistics on outreach activities, reference requests, project work, storage conditions, and the overall growth of the archives.
- Hire, train, assign work and provide supervisory guidance for student interns in various library and archival tasks, as needed.
Required Skills & Experience
- ALA-accredited master’s degree in Library and Information Science with a concentration in archives, digital curation, or Digital Archives Specialist (DAS) certification.
- Three to five years’ work history.
- Experience processing and cataloging specialized formats, including audiovisual tapes, and born-digital assets; experience with architectural records also useful.
- Experience with the Adobe Creative Cloud, particularly Adobe Premiere, Adobe Bridge, and Adobe Photoshop.
- Familiarity with professional metadata schema and content standards concerning the management of archival collections and digital assets, such as DACS, Dublin Core, PBCore, VRA Core, EXIF, IPTC, XMP, and PREMIS.
- Demonstrated experience writing, implementing, and assessing policies and workflows concerning the management of physical and digital collections.
- Strong technical ability to learn new software, evaluate information systems, and implement innovative strategies for preserving and cataloging archival content.
- Strong interpersonal skills and proactive ability to advocate archival policies, ensure compliance with best practices, and liaise with diverse stakeholders.
- Knowledge of modern art and architecture and/or background in museum archives.
- Experience with CollectiveAccess, Archivematica or similar collections management and open source systems, for the management of archival collections and digital assets.
- Experience supervising interns and/or student workers.
- Knowledge of professional video production and photography practices.
- Preferred Specialized IT Knowledge
- Storage File systems (FAT, NTFS, HFS, etc.).
- File transfer protocols (FTP, FTPS, SFTP, FTP over SSH, etc.) and their specialist clients.
- Web archiving software/service (HTTrack, Archive-IT, etc.).
- Historical development of information technologies.
- Validation tools (JHOVE, FITS, DROID, etc.)
Salary & Benefits
Associates are crucial to achieving Glenstone’s mission and we offer a competitive salary commensurate with experience. We also provide a total benefits package that helps you manage your health, protect your income, and prepare for your future. To promote collaboration and show appreciation to associates, Glenstone provides a weekly staff lunch, on-site health and wellness classes and volunteer opportunities.
Benefits include medical, dental, and vision insurance; life, long-term and short-term disability and AD&D insurance, a Flexible Spending Account (FSA); a 401(k) retirement account with a matching contribution; an Employee Assistance Program (EAP); and tuition reimbursement.